LESSON 5 – Working with Files folders and Applications

ACTIVITY 5-3
Managing Files and Folders

BEFORE YOU BEGIN

Your instructor will provide you with some data files.

SCENARIO
You are helping a new project manager start a project by basing it on the skeleton of an existing
project. After discussing the file structure, you both decide it would be good to keep the
original project files in its own folder and to make it so that those files cannot be accidentally
modified. Right now there are only a few files in the structure, but as the project progresses,
there will be many files. You and the project manager decide to try several different views to
see which one will work best.

1) Rename, copy, and move files to better organize the project.

a) Navigate into the Data folder. This folder is located on Canvas.
b) Drag the File Management folder to C:\. This will copy the files from the removable media
onto your hard drive.

c) Right-click the C:\File Management folder and select Rename. Rename the File Management
folder to My Current Project.
d) Open the My Current Project folder, and then open the Original Project Files folder.
e) Press Ctrl+A to select all of the contents of the folder.

f) Press Ctrl+C to copy the selected items to the Clipboard.

g) Paste the contents of the Clipboard into the folder New Project Files.

2) Change the file attributes on the content under Original Project Files to Read-only.
a) Open the folder Original Project Files.
b) Select all of the files in the folder, and then select Home→Open→Properties (or File Menu->
Properties).

c) In the Properties dialog box,

on the General tab, in the Attributes section, select Read-only, and then select OK.

d) In the Confirm Attribute Change dialog box, with Apply changes to the selected items,
subfolders and files selected, select OK.
e) Click any one of the files in the folder and select Properties.
f) Verify that Read-only is selected, and then select Cancel.
g) Verify that files in the New Project Files folder are not marked as read-only.

3) Change the display options and then apply them to all folders of the same type.
a) With the Original Project Files folder open, select the View tab on the ribbon (or View Menu).
b) Select View→Layout.
c) Point to each of the layout view options to get a preview of how each layout view displays
the contents of the folder.

d) Select List.

e) Select and open the New Project Files folder. The files are still shown in Details view.
f) With the Details view selected in the current window, select View→Options→Change folder
and search options.

g) Select the View tab.

h) Select Apply to Folders and then select OK.
i) In the Folder Views dialog box, select Yes. Select OK again.
j) Open the Original Project Files folder and verify that it now shows the files in Details view.

k) Select the files Company Logo.bmp and Project Presentation.pptx. From the Home tab on the
ribbon, select
Move to→Choose location. In the Move Items dialog box, select This PC→C→My Current
Project→Supporting Files for
Proj
ect
and
then select Move.

l) Open the Supporting Files for Project folder and change the display type to Medium icons.
4) View the file sizes.
a) In the Supporting Files for Project folder, point to a file. A pop-up window shows the file size.

b) Open the New Project Files folder. The file sizes are listed under the Size column.
c) Select Size to change the sort order of the files.

5) Rearrange and change which properties are displayed in the Details view of File Explorer.
a) Select the Size column heading and drag it so it is between the Name and Date modified
column headings.

b) Right-click any of the column headings, and then select Date

created to add another column to the display.
c) Move the Date created column to the left of the Date modified column.

d) On the ribbon, select View→Current view→Group by→Type. Notice that each type of file is
listed in ascending order in
separate sections.