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Q1 Manufacturing

Site Assessment
Application
Getting Started
Handbook for Suppliers
29 July 2005
Benefits
ƒ Replaces the Q1 Manufacturing Site Assessment Excel document
with an intuitive web-enabled solution
ƒ Does not modify the current site assessment process, instead
updates the tools used in the process
ƒ 24 hour access to the site assessment

29 July 2005
Features
ƒ The ability to securely access site assessments online from any
location through Covisint
ƒ Email notification of:
à The supplier’s site assessment submittal
à The site’s change in approval status

29 July 2005
Navigation
Click
Clickon
onaatab,
tab,
URL:
URL: https://web.sfq.ford.com/sfq/home/msaHome.do
https://web.sfq.ford.com/sfq/home/msaHome.do button
buttonororlink
linktoto
navigate
navigate
throughout
throughoutthe the
application
application

Links
Buttons

Tabs

29 July 2005
Q1 Manufacturing Site
Assessment Homepage

To
Toopen
openaa
site
site
assessment,
assessment,
enter
enterthe
the55
digit
digitsite
site
code and
code and
click
clickthe
theGoGo
button
button

The
TheQ1Q1Manufacturing
ManufacturingSite
SiteAssessment
AssessmentHomepage
Homepagewelcomes
welcomesthe
the
user and provides a brief description of the application and how
user and provides a brief description of the application and how
ititshould
shouldbe
beused
used
URL:
URL: https://web.sfq.ford.com/sfq/home/msaHome.do
https://web.sfq.ford.com/sfq/home/msaHome.do
29 July 2005
Instructions

The
TheInstructions
Instructionsscreen
screenprovides
providesdetails
detailson
onhow
howtoto
complete
completethe
theQ1
Q1Manufacturing
ManufacturingSite
SiteAssessment
Assessment

29 July 2005
Site Information

Supplier
Information

STA
Engineer
Information

The
TheSite
SiteInformation
Informationscreen
screendisplays
displayssupplier
supplierand
and
STA Engineer information for the current site
STA Engineer information for the current site
29 July 2005
Assessment

The
TheAssessment
Assessment
entry
entryscreen
screen
represents
representsthe the
assessment—
assessment—
enter
enterthethe
responses,
responses,use use
the calendar
the calendar
icons
iconstotoadd
add
Assessment and remove
and remove
navigation dates
datesand anduse
use
buttons and the
thebuttons
buttonsand and
links links
linkstotonavigate
navigate
within the
within the
assessment
assessment

Calendar
icons
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Assessment Summary

Element
Metrics
Element
Rating The
The
Assessment
Assessment
Summary
Summary
displays
displays
metrics
metricsfor
for
each element
each element
and
andprovides
provides
Sub-element Ratings : aasummary
summaryofof
ratings
ratingsfor
each
for
eachelement
element
and sub-
and sub-
element
elementinin
the
the
assessment
assessment

29 July 2005
Submit Assessment
1.1. Click
Clickthe
theSubmit
Submit
button
button to submitthe
to submit thesite
site
assessment to Ford Motor
assessment to Ford Motor
Company
Company

2.2. Confirm
Confirmoror
cancel
cancelthethe
assessment
assessment
submittal
submittal

*Note:
*Note: Upon
Uponsubmittal
submittal
failure,
failure, an “errors”screen
an “errors” screen
will detail all errors—
will detail all errors—
correct
correctthe
theerrors,
errors,then
then
submit
submitthetheassessment
assessment
3.3. Upon
Uponsuccessful
successfulsubmittal,
submittal,aa again
again
“success”
“success”message
messagewill
willbe
be
displayed--the assigned STA
displayed--the assigned STA
Engineer
Engineerisisautomatically
automaticallynotified
notified
ofofthe submittal
the submittal
29 July 2005
Downloads

Links to
Excel
documents

Users
Usersareareable
abletotodownload
downloadand
andprint
printthe
thefollowing
followingusing
usingMicrosoft
MicrosoftExcel:
Excel:
•A
•Alist
listofofQ1
Q1Manufacturing
ManufacturingSite
SiteAssessment
AssessmentAcronyms
Acronyms
•A
•Ablank
blankQ1
Q1Manufacturing
ManufacturingSite
SiteAssessment
AssessmentEvaluation
EvaluationMatrix
Matrix
•A
•Ablank
blankManufacturing
ManufacturingProcess
ProcessChecklists
Checklists
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Reports

Generate Q1
Manufacturing
Site
Assessment
Report

Users
Usersare
areable
abletotogenerate
generatethe
theQ1
Q1Manufacturing
Manufacturing
Site
Site Assessment report in MicrosoftExcel
Assessment report in Microsoft Excel

29 July 2005
Frequently Asked Questions (1)
Can I update the assessment using more than one Internet Browser window?
No--doing so will corrupt the assessment data and will prevent your STA Site
Engineer from being able to review the assessment. The site assessment should
only be updated and submitted using one Internet Browser window.

How do I get access to my company’s assessments within the web based Q1


Manufacturing Site Assessment application?
Once the user has accessed the Ford Supplier Portal, click on the web based Q1
Manufacturing Site
Assessment application link—the homepage should be displayed, or go to:
https://web.sfq.ford.com/sfq/home/msaHome.do

I get a list of errors when I try to submit my site assessment, what do I do?
Go to the Site Information or Assessment sections as provided by the error message and
correct the errors, then resubmit the assessment—you will receive a message
indicating successful submission when all errors have been eliminated.

Will I get a reminder email when my site assessment is due?


No, however, the due date for the site assessment is displayed in SIM.

29 July 2005
Frequently Asked Questions (2)
I receive a "Site Code is invalid" error when I enter my site code on the web
based Q1 Manufacturing Site Assessment search screen -- I am responsible for
this site code, why am I receiving this error?
There are 3 possible causes that will trigger this error message:
a) The site code is incorrect--re-enter the site code
b) You do not have access to this site code -- contact your company's Corporate Security Administrator
(CSA) to request access. To look up your CSA: access the Covisint website at
http://www.covisint.com/, and then login, using your Covisint user ID and password, then click on the
"Ford Supplier Portal" link in the "Covisint Applications" section, then click on the "CSA Lookup" link in
the "New to FSP" section
c) You do not have access to the web based Q1 Manufacturing Site Assessment application--request
access to the application via Covisint. To request access to the web based Q1 Manufacturing Site
Assessment application:
1. Login to the Covisint website at http://www.covisint.com/
2. Click on the "Administrative Tools" link in the "Administrative" section
3. Click on the "Request a service package" link
4. Click on the "request sub-package (application package)" link in the Ford Supplier Portal
section
5. Click the "request" button for the web based Q1 Manufacturing Site Assessment
application in the "Quality" section
6. Complete the request process by entering a request reason and selecting site codes

29 July 2005
Frequently Asked Questions (3)
I receive a "Site Code is invalid" error when I enter my site code on the web based Q1
Manufacturing Site Assessment search screen -- I am responsible for this site
code, why am I receiving this error?
(continued from prior page)
† d. Once you get access approval to your site code from your CSA, please wait
for 30 minutes to 1 hour before verifying your access to the Web Based Q1
manufacturing Site Assessment application.
† e. If you are not successful even after trying the above 4 options please put in a
request for help to SIMINFO@ford.com or click on the Contact us link in the
top right hand side of the Q1 Manufacturing site assessment and send an
email stating your problem and request for help.
Can Tier2 suppliers submit their Site Assessment using the Web based Manufacturing
Site Assessment Application and how do they request access to the Covisint
application?
Yes, Tier 2 Suppliers can submit their site assessment using the Web based Manufacturing
Site Assessment Application, but they need to have access to the Covisint application
and after obtaining this they must request access to the Web based Manufacturing Site
Assessment Application through Covisint.
To request access to Covisint, go to http://www.covisint.com/contact/contactEnroll.shtml
To request access to the Web Based Manufacturing Site Assessment, please refer to Pages 4
through 12 of the Supplier Reference Manual.

29 July 2005
Frequently Asked Questions (4)
How do I access the training material of the web based Q1 Manufacturing Site
Assessment?
To access the training material, first log into Covisint FSP and then click on the links below (or
copy the link into your web browser).

The link to the Supplier Handbook is


<https://web.qpr.ford.com/sta/Site_Assessment_Handbook.pdf>

The link to the Supplier Reference Guide


<https://web.qpr.ford.com/sta/Q1_Manufacturing_Site_Assessment_Reference.pdf>

Every time I click on one of the links to the training documents via Covisint or
the web based Q1 Manufacturing Site Assessment system, my computer
locks up. Can you tell me how to access the 2 Training documents?
The training documents are on a SIM server and if you do not have access to the SIM (Supplier
Improvement Metrics) application you may encounter this problem. Once you get access to SIM,
you should be able to review the documents.

29 July 2005
Frequently Asked Questions (5)
My request to the web based Q1 manufacturing site assessment is rejected what
do I do?
In general, when an individual's application at a supplier is rejected by his/her company's Corporate
Securities Administrator (CSA), he/she must contact the appropriate CSA to understand the rationale.
Covisint will also provide a link to a list of CSAs in the rejection response/e-mail.

My computer locks up after I open the Reference manual and scroll a few pages of
it.
This is a Computer System problem (your PC, most likely the Browser settings) and is not a problem
with the Q1 MSA application. Close all open applications on your system (except your Internet
Browser), then try opening the file again. If it still locks up then attempt to save a copy of the file on to
your hard disk and then open it. If this does not work, contact your local PC support group.

When I click the "next" or "save" button, I get the following error: "Application
Exception: Please contact the application administrator for assistance".
This is often caused by a session timeout – 20 minutes without activity. (Please see
section 8 "Errors and Exceptions" of the Reference Manual).

29 July 2005
Frequently Asked Questions (6)
I put in a request to access the Web Based Q1 manufacturing Site
Assessment in Covisint, but this request was rejected? What is the next
step for me?
In general, when someone at a supplier is rejected by their company's Corporate Security
Administrator (CSA), they must contact their company's CSA to understand the rejection
rationale.
To look up your CSA: go to the Covisint website at http://www.covisint.com/, login using
your Covisint userid and password, click on the "Ford Supplier Portal" link in the "Covisint
Applications" section, then click on the "CSA Lookup" link in the "Ford Supplier Portal"
section.

Can I, as a Tier2 supplier with a GSDB code submit my Site Assessments


using the Web based Manufacturing Site Assessment Application? And if
so, how can I request access to the Covisint application?
Yes, Tier 2 Suppliers with GSDB codes can submit their site assessments using the Web
based Manufacturing Site Assessment Application, but they need to have access to the
Covisint application. The Tier 2 supplies must then request access to the Web based
Manufacturing Site Assessment Application through Covisint.
To request access to Covisint, go to http://www.covisint.com/contact/contactEnroll.shtml.
To request access to the Web Based Manufacturing Site Assessment, then please refer
to Pages 4 through 12 of the Supplier Reference Manual.

29 July 2005