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Conflict Minerals Reporting Training

Module 1: Introduction To
Conflict Minerals Reporting
Conflict Minerals Training Modules Go Further

Module 1 Module 2 Module 3


• Background on the • Instructions for • Instructions for
Conflict Minerals completing the increasing the quality
legislation Conflict Minerals of CMRT submission
• Overview of reporting Reporting Template by ensuring
expectations (CMRT) consistency with
• Methods for CMRT IMDS reporting
• Timeline & Actions
Required submission

Intended Audience Intended Audience Intended Audience


• Suppliers unfamiliar • Person responsible • Person responsible
with conflict minerals for annual conflict for conflict minerals
reporting minerals reporting to reporting to Ford and
requirements Ford IMDS users

All Trainings Available At: https://fsp.portal.covisint.com


SLIDE 2
Agenda Go Further

Desired Outcome:
• Understand Ford’s expectations of its suppliers for Conflict Minerals reporting,
including our timeline and required actions

Topic Slide
Conflict Minerals Legislation Background 4
Who Must Submit A Report To Ford? 5
Conflict Minerals Reporting Process Flow 6
Who Are Your “Relevant” Suppliers? 7
Conflict Minerals Reporting Template (CMRT) 8-9
Ford’s Annual Reporting Timeline 10
Next Steps 11-15

SLIDE 3
Conflict Minerals Legislation
Background Go Further

• US conflict minerals legislation is Conflict Minerals includes all


designed to reduce funding to armed tin, tantalum, tungsten, and
groups benefitting from mineral trade in the gold that are sourced from
anywhere in the world
Democratic Republic of Congo (DRC) and
adjoining countries (also called “Covered
Countries”)
• Ford is required to investigate the
origin of the tin, tantalum, tungsten, and
gold (3TG) in our products to determine
if these minerals contribute funding to
the conflict in the DRC
• Suppliers are required to support this
effort by complying with Ford’s
annual conflict minerals reporting
requirements as identified in our
Global Terms and Conditions
SLIDE 4
Who Must Submit A Report To Ford? Go Further

• If your company provides Ford with products (excluding indirect purchases)


containing tin, tantalum, tungsten, or gold (3TG), you must submit a
Conflict Minerals Reporting Template (CMRT)

International
Material Data
System (IMDS)
3TG = Yes?
Bills of
Material CMRT Required
• Parent-level (Corporate) CMRT requested
– One conflict minerals contact person per company
– If you must submit CMRTs at site level, identify one CM contact for each site
– Parent supplier is not considered “complete” until all sites have
submitted a CMRT
In-scope Suppliers Determined By Part-level Data Submitted To Ford
Through International Material Data System (IMDS)
SLIDE 5
Conflict Minerals Reporting
Process Flow Go Further

Ford Files Specialized Disclosure


1. Your Company With The US Securities &
Send requests to your Relevant Exchange Commission
Direct Suppliers (for all products sold globally)

2. Direct Suppliers 5. Templates with


Suppliers send requests to relevant complete smelter
Sub-Suppliers lists cascade up
supply chain
3. Sub-Suppliers
Request cascades through Ford’s
supply chain until all smelters identified

4. Smelters
Ford Expects Its Suppliers To Survey All Relevant Direct Suppliers
And Provide Complete List Of Smelters In Your Supply Chain
SLIDE 6
Who Are Your “Relevant” Suppliers? Go Further

• “Relevant” direct suppliers provide your company with


products containing tin, tantalum, tungsten, or gold (3TG) used
in Ford’s products
• Your company must survey all of its “relevant” direct suppliers
in order to answer the questions on the CMRT and identify all
of the 3TG smelters & refiners in your supply chains

• Ford uses the following method to determine “relevant”


supplier list
International
Material Data
System (IMDS)
3TG = Yes?
Bills of
Material CMRT Required
Each Supplier Must Determine Their “Relevant” Suppliers For
Ford Motor Company’s Products
SLIDE 7
Conflict Minerals Reporting Template Go Further

• Automotive and cross-industry


standard for conflict minerals
reporting

• Developed through cross-


industry collaboration

• Excel-based survey tool

• CMRT updated periodically


• Latest version available for
download at:
http://www.conflictfreesourcing.org/
conflict-minerals-reporting-template/
SLIDE 8
Conflict Minerals Reporting Template Go Further

Chinese
1 Language Options English
Japanese
Korean

2 Company Information French


Portuguese
• Company Name German
• Address Spanish
• Contact Person Italian
• Email and Telephone Turkish

Tin, Tantalum, Tungsten


3 and Gold Questions

Company Sourcing
4 Policy Information

Requires
identification of
all smelters of
5 Smelter List 3TG
SLIDE 9
Ford’s Annual Reporting Timeline Go Further

January April May June July August September December

1 2 3 4
April: May: September 30:
Ford Emails Ford Emails CMRT Due
RSMS Package; CM Reporting
New CM Contacts Instructions &
Identified Parts Lists to
Suppliers

January May June July August September December

4
January 15:
CMRT
Final Update Due

SLIDE 10
Next Steps Go Further

April

Supplier to: 1
1 Identify lead person responsible for annual Conflict
Minerals reporting to Ford Motor Company
 ACTION REQUIRED – If the contact for conflict minerals
reporting has changed from last year, send an email to
cmineral@ford.com identifying the new contact person (include
name, email, international phone number)
Include your supplier GSDB code in subject line of e-mail

SLIDE 11
Next Steps Go Further

April May

Supplier to: 1 2
2 Develop plan to determine smelters and/or
refiners in Ford’s supply chain

 Determine your company’s “relevant” suppliers

 Establish process and timeline for surveying


suppliers to gather smelter and/or refiner
information

 Utilize the CMRT or iPoint’s Conflict Minerals


Platform (iPCMP) to conduct your supplier survey

SLIDE 12
Next Steps Go Further

April May June July August

1 2 3
Supplier to:
3 Complete training on Ford conflict minerals reporting
requirements

 ACTION REQUIRED – Conflict minerals contact must download all


Ford supplier training modules from the Ford Supplier Portal and
watch for further instruction
 https://fsp.portal.covisint.com/web/portal/home

SLIDE 13
Next Steps Go Further

April May June July August September December


Supplier to: 1 2 3 4
4 Submit Conflict Minerals Reporting Template (CMRT) to
Ford Motor Company

 ACTION REQUIRED – By September 30, submit CMRT to


Ford:
 Preferred method:
iPoint Conflict Minerals Platform (iPCMP)
 Or email to cmineral@ford.com

 Ford will provide feedback and further


instruction if resubmission is required
 By January 15: Submit Final Revision
of CMRT to Ford

SLIDE 14
Ford Suppliers’ Annual Reporting
Timeline Go Further

January April May June July August September December

1 2 3 4
Identify lead Develop plan to Complete September 30:
person responsible determine training on CMRT Due
for annual Conflict smelters Ford conflict
Minerals reporting and/or refiners minerals
to Ford Motor in Ford’s supply reporting
Company chain requirements

January April May June July August September December

4 1 2 3 4
Repeat process for next reporting year
January 15:
CMRT
Final Update Due

SLIDE 15
Questions? Go Further

• Thank you for participating in Ford’s conflict


minerals training series

• Contact cmineral@ford.com with questions

SLIDE 16

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