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A Quarterly publication newsletter by KenTrade

Issue 2, April - June 2019

KenTrade Launches i-Screen


Kenya System to Enhance Trade
Facilitation
Story on pg 6,7 and 16
News

TradeNet News Newsletter is an online


publication produced on a quarter basis by
the Marketing and Communication depart-
ment
Copyright ©2019

For feedback please email; www.kentrade.go.ke


corporate@kentrade.go.ke

1
Highlights

3 Chief Executive Officer’s message

4 KenTrade Board of Directors

6 KenTrade launches i-Screen


Kenya System

8
News
Impact of The Kenya Tradenet 5
years later

10 KenTrade Signs Partnership


Agreement with TMEA

12 Status and Updates on InfoTrade


Kenya Portal

14 Risk Management Sensitizations


and Trainings

2
CEO’s Message
In March this year, we launched the The system has facilitated a reli-
i-Screen System to enable the trad- able and dependable platform on
ing community access and search which stakeholders involved
for information pertaining to their in international trade collabo rate.
potential trading partners. The System is no doubt a revolu-
tionary trade facilitating tool for
The System has been designed to both the traders and regulators. The
screen potential trading partners in- initiative enables importers and ex-
ternationally with a view to reduce porters to conveniently submit doc-
cases of fraudsters who may  take uments from the comfort of their
advantage of the Kenyan trading offices or homes.
community.
With regards to the information for
Implementation of the i-Screen Trade in Kenya ( InfoTradeKenya)
Kenya commenced in 2017 and portal, which we launched in No-
was done jointly with World Compli- vember 2017, we have made sub-
ance Technologies and OCR Ser- stantial progress and have success-
vices with a view to providing cli- fully documented over sixty (60)
ents with information about their products and commodity proce-
potential trading partners who are dures today available on the portal.
on the international and national
It gives me great pleasure to wel- WatchList. We are currently conducting the
come you to our Quarter three Tra- simplification of these documented
deNet News designed to convey The Kenya TradeNet System today procedures with the aim of improv-
our sense of mission “ to facilitate has over 11,000 registered users ing the ease of doing business and
trade by simplifying and harmoniz- with thirty- six (36) Partner Govern- maximize its benefits. Simplifica-
ing business processes through ef- ment Agencies (PGA’s) on the plat- tion will ensure that the procedures
fective management of Kenya Tra- form of whom twenty-five (25) are more efficient for the end users,
deNet System and provision of re- Partner Government Agencies are by eliminating redundancies, dupli-
lated services for Kenya’s global processing various permits and li- cations and removal of unneces-
competitiveness” censes on the TradeNet System. sary steps hence a reduction in the
number of interactions and required
In the global age we are living in, Annually we are processing ap- documents in a procedure that a
breaking through the walls of time proximately 600,000 transactions trader has to complete.
and distance infinitely broadens through the system. The Interna-
possibilities. Since KenTrade’s es- tional Finance Corporation (IFC), Amos Wangora
tablishment in 2011 we have World Bank Group (WBG), recently Chief Executive Officer
strived to provide high quality trade conducted a study on the impact of
facilitation services to help our the Kenya TradeNet System.
stakeholders enjoy seamless trade
transactions. The findings of the study were very
impressive. The report revealed
Our efforts to grow organically has that implementation of the Kenya
been complemented by our efforts TradeNet System has resulted in
to locate strategic opportunities to streamlined import and export pro-
introduce products that are in line cesses and procedures (including
with our mandate as well as our payment of fees) transparency in
presence in the country. the processes and effective infor-
mation sharing.

3
Board of Directors

Mr. Suleiman Shahbal Mr. Amos Wangora Mr. Gilbert Langat


Chairman, Board of Directors Chief Executive Officer Board Member Representing Shippers
Council of Eastern Africa

Mr. Samuel Chemisto Mr. Joseph Z. Ngugi Mr. George Wanjau


Representing Principal Secretary Representing Principal Secretary Representing Principal Secretary
State Department for Trade The National Treasury State Department for Transport

Mr. Christopher M. Koisikir Ms. Wambui Namu Mr. Ernest Kamau


Board Member Board Member Board Member

4
www.kentrade.go.ke

VISION
To be a global leader in trade
facilitation through inovative e-commerce
solutions

MISSION
To facilitate trade by Simlifying and harmonising
business process through effective and efficient
management of the Tradenet system and
provision of related services for Kenya’s global
competitiveness

CORE VALUES -
Customer Focus | Integrity and Accountability | -
Efficiency | Equity | Creativity | Team Work

5
i-Screen Launch

I - Screen
system launched
to enhance
transparency

On March 13, 2019 KenTrade laun- KenTrade Chairman noted that im- This was after a realization that-
ched her latest value added product plementation of the i-Screen Kenya there was no mechanism for trad-
i-Screen Kenya System , creating a System was aligned to the Agency’s ers to verify information on poten-
whole new platform for trade facili- 2015 – 2020 Strategic Plan which tial or existing trading partners
tation to be aligned to the Govern- mandates the Agency to introduce within the East Africa region. The
ment’s commitment to create a products that impact not only System has been designed to
more conducive environment for stakeholders in trade facilitation enable the trading community and
businesses to thrive. but the public at large. other stakeholders access and
search for information pertaining to
Speaking during the launch, the “This product is available for use by their potential trading partners.
Principal Secretary State Depart- the public who would like to con-
ment for Trade, Dr. Chris Kiptoo who duct due diligence to determine if The i-Screen Kenya System can be
was Chief Guest, said the Govern- the firms they are trading with any accessed through the KenTrade
ment was focused on how to make adverse listing or sanctions”. website to enable online seamless
trading efficient and vibrant by im- and efficient checking of compli-
plementing best practices, adding The i-Screen Kenya System can be ance.
that implementation of i-Screen accessed online via the KenTrade
resonates with the National Trade website to enable a seamless and “ It has been implemented with ca-
Policy which articulates the provi- efficient checking of compliance pabilities to screen potential trading
sions that promote efficiency par- partners internationally, thus reduc-
ticularly in the belief that ICT has a Implementation of the i-Screen ing the cases of fraudsters who
key role to play in driving the trade Kenya System commenced in 2017 may take advantage of the Kenyan
agenda. and was done jointly with World trading community” said KenTrade
Compliance Technologies with a CEO, Amos Wangora.
“Our emphasis is focused on how view to providing clients with infor-
we make cross border trade effi- mation about their potential trading The launch was attended by the
cient and vibrant by implementing partners who are listed on any inter- KenTrade Board of Directors, World
best practices particularly in the national and national WatchList. Compliance Technologies team led
belief that ICT has a key role to play by Chairman Raj Boveja , Partner
in driving the trade agenda” noted Government Agencies, Private Sec-
Dr. Kiptoo tors associations among other
stakeholders.

6
i-Screen Launch Pictorials

i-Screen Kenya Project Implementation Team


Chief Guest, Principal Secretary State
KenTrade and World Compliance Technologies
Department for Trade , Dr. Chris Kiptoo
and OCS Services

[L-R] World Technologies Compliance Chief Operating Officer Prakash Ivaturi, Chairman Raj Boveja KentTrade
Chief Executive Officer Amos Wangora, Chairman Suleiman Shahbal, Chief Guest Principal Secretary State
Department for Trade Dr. Chris Kiptoo ( 5th left) KenTrade Directors Ernest Kamau, Joseph Ngugi,Christopher
Koisikir, Wambui Namu. James Wang’ombe, Samuel Chemisto and Anti –Counterfeit Authority Chief Executive
Officer Elema Halake

Kentrade Chairman Mr. Suleiman Shahbal chats with KenTrade Directors Ernest Kamau, James
Dr. Chris Kiptoo. Looking on l to r KenTrade Directors Wangombe, Wambui Namu, Christopher Koisikit
John Ngugi, Samuel Chemisto and C with other invited guests at the launch
hristopher Koisikir

7
Status of Kenya TradeNet
The Kenya TradeNet System is Part of these achievements were at-
Kenya’s Government to Busi- tributed to the utilization of the Kenya
ness model that enables the TradeNet System, which allows for elec-
government to intervene on the tronic submission of customs docu-
challenges facing importers, ments,which enabled the reduction of
exporters. With over 36 Gov- time for import documentary compli-
ernment Agencies on board, ance.
over 11,500 active users with
more 1,707,000 permits pro- Equally a recent survey by the Interna-
cessed through tional Finance Corporation/ World Bank
Group on the impact of the Kenya Tra-
Its been 5 years since His Excellency Kenya TradeNet System, Kenya contin-
deNet System shows that the imple-
Paul Kagame, the President of the Re- ues to reap the benefits from the Kenya
mentation of the System has resulted in
public of Rwanda officially launched the TradeNet System as evidenced in the
streamlined import and export process-
Electronic Single Window System in 2018 and 2019 World Bank Doing Busi-
es and procedures (including payment
Kenya—now officially known as the ness Index Ranking reports. In particu-
of fees), transparency in the processes
Kenya TradeNet System at a colorful lar, the country was ranked position 106
and effective information sharing.
event hosted by President Uhuru Ken- out of 190 global economies in the
yatta and attended by East Africa Com- Trading across Borders category in
Kenya TradeNet System was officially
munity Heads of Sates in May 2014 in 2018, which was an improvement from
launched on May 2, 2014
Nairobi. the previous year.

8
Benefits of Kenya TradeNet
First is the cost reduction benefit, where This has reduced costs and delays and We also have the notable improvement
automation of processes and proce- allowed more stakeholders to engage in governance, accountability and trans-
dures has resulted in reduction of in trade facilitation. parency where the TradeNet system
delays, improved convenience and sub- has reduced and some cases eliminat-
stantial cost savings estimated at There is also the benefit of faster clear- ed, human interaction between officers
US$25.36 million (KShs. 2.5 billion) as ance and release of cargo due to the re- in various Government agencies and
traders compliance costs associated moval of potential to falsify documents the private sector, leading to improved
with transport/travel, time, administra- which has secured Government agen- governance and transparency in the
tion (e.g. document preparation, photo- cies confidence in document process- way business is conducted.
copying) and telecommunication have ing through the TradeNet System and
been reduced or eliminated. this has speeded up their processing. It Fifth is the reduction in time and
has minimized time required to confirm number of processing pre-import docu-
Second is the improved connectivity, se- authenticity of documents and eliminat- ments where the TradeNet System
curity, process and procedures where ed the need to submit hardcopy per- offers convenience through paperless
the average number of process steps in- mits. With other initiatives clearance (electronic) application for permits by
volved in processing clients applica- time has reduced by 32% and cargo traders on a 24/7 basis and this has
tions reduced by almost 50%.The Tra- dwell time by 39%. greatly improved efficiency in docu-
deNet System is also more secure and ment processing.
can only be accessed by authorized Fourth is the improved compliance, rev-
staff. enue collection and traceability in Lastly is the benefit on savings on
which vase the TradeNet system has in- cost.The System enables approvals to
Third is the Increased level of automa- creased compliance and ensures cor- be done from outside the office hours
tion where the report observed that rect revenue yield. and official hours. The time it takes to
before implementation of the TradeNet obtain pre-import and export docu-
System, a paltry 19% of the total trade The system enables early detection of ments from the various agencies has
facilitation processes and procedures noncompliance of traders. By 30th seen marked declined through the use
in all relevant government agencies June 2018, over US$22.19 million had of the System. This is estimated to have
were automated – majority of the work been collected through the system with reduced by over 50% depending on the
was manual. As at June 30, 2018 87% majority of Government agencies re- Partner Government Agency and con-
of them were automated through the cording double digit growth in revenue tinues to improve as the System ma-
TradeNet System. year on year. tures.

9
Partnership with TMEA
Kenya Trade Network Agency (KenTrade) recently signed
a partnership agreement of One Million, Five Hundred
Thousand United States Dollars (USD1,500,000) or One
KENTRADE SIGNS PARTNERSHIP AGREEMENT Hundred and Fifty Million Kenya Shillings (Ksh.150.0
WITH TRADEMARK EAST AFRICA TO ENHANCE million) with TradeMark East Africa (TMEA) to support
USAGE OF SINGLE WINDOW SYSTEM the enhancement and usage of the National Electronic
Single Window System (Kenya TradeNet) and implemen-
tation of the Maritime Single Window in Kenya.

The agreement was signed at TradeMark East Africa


offices, Nairobi by KenTrade Chief Executive Officer,
Amos Wangora and TMEA, Kenya Country Director,
Ahmed Farah in the presence of the Chairman of the
Board of Directors of KenTrade Mr. Suleiman Shahbal.

TMEA with funding from United Kingdom’s Department


for International Development (DFID) will support Single
Window enhancement. The funding will also be used to
automate Partner Government Agencies (PGAs) process-
Seated (l to r)KenTrade Chairman Hon. Suleiman Shahbal, es or enhance their existing Systems to increase utiliza-
TMEA County Director Ahmed Farah, KenTrade CEO Amos tion of the Kenya TradeNet System.
Wangora and Corporation Secretary and Legal Services
Manager Bernard Milewa. Standing l to r Leah Mbugua As part of the Partner Support Agreement, TMEA will also
(DFID) KenTrade Ag. Director Strategy, Compliance & support KenTrade in the implementation of the Maritime
Business Devt. David Ngarama, Elizabeth Mwangi Single Window (MSW) to comply with the Interna tional
( TMEA) KenTrade Director Christopher Koisikir Anne Maritime Organization Convention on Facilitation of Mari-
Mwangi ( TMEA) and James Maingi (USAID) time Traffic known as FAL Convention. Kenya is among
the 120 Governments (member states) that have ratified
the FAL Convention.

The FAL Convention recommends the use of the “Single


Window” concept in which the agencies and authorities
involved exchange data via a single point of contact.
KenTrade has been working together with Kenya Maritime
Authority (KMA) to implement an E-Maritime Module on
the Single Window System to allow Shipping Agents in
Kenya to electronically submit vessel pre-arrival and
predeparture FAL declarations to government agencies
mainly Kenya Maritime Authority, Kenya Revenue Authori-
ty, Kenya Ports Authority, State Department of Immigra-
tion, Port Health the Kenya Plant Health Inspectorate
Services and Kenya Police.

TMEA is also supporting KenTrade in building capacity in


KenTrade Chief Executive Officer Amos Wangora data processing and reporting as part of this initiative
confers with TMEA Director ICT for Trade Alban through acquisition of a Business Intelligence tool and its
Odhiambo at the event integration to the Single Window System.The partnership
between TMEA and KenTrade has been on-going for a
number of years and previously TMEA has supported
KenTrade in designing a business model and tariff regime
to ensure the sustainability of the Single Window System
services.

Exchanging partnership ageement between TMEA and


Kentrade 10
Stakeholder Activities

Panelist discussing the Impact of Kenya TradeNet System during a validation workshop held in Nairobi in
March 2019. l to r Joseph Angawa Kenya Plant Health Inspectorate Services) , Geofrey Misati ( Port
Health)Naftali Mwaniki ( Dept of Veterinaty Services) Rachel Gaitei ( Kenya Dairy Board) Fred Nyakundi
( Kenya Bureau of Standards) ,Daniel Kiange( KenTrade) , Ken Mbobua ( Kenya Revenue Authority)

Stakeholders who participated


in the Risk Management and
Risk Profiling Workshop
organized by KenTrade in
collaboration with Global
Alliance for Trade Facilitation
( GIZ) in April 2019

Markus Wauschkuhn,
Project Lead, Global
alliance for Trade facilita-
tion during theRisk
Management and Risk
Profiling Training
Change Management Forum organized for Clearing
Agents , Partners Government Agencies and Business
Community based in Isebania

11
Infotrade Kenya News

KenTrade has implemented the Information for Trade in The InfoTradeKenya portal has been implemented by Ken-
Kenya (InfoTradeKenya) portal as part of Government of Trade with financial support from TradeMark East Africa
Kenya’s efforts to enhance trade facilitation. The portal (TMEA) and technical assistance from United Nations
is in line with Article 1 of World Trade Organization
Conference on Trade and Development (UNCTAD).
(WTO) Trade Facilitation Agreement (TFA) which obliges
member states to make trade information readily avail-
able to increase transparency. Implementation of the portal took enormous effort, stake-
holder engagement and mobilization of resources as well
By implementing the InfoTradeKenya portal, Kenya has as supervision by the National Trade Facilitation Commit-
complied with Article 1.2 of the World Trade Organiza-
tee (NTFC).
tion (WTO) Trade Facilitation Agreement to make trade
related information available and accessible to busi-
ness. Traders and other stakeholders now have a useful tool to
enable them to find the relevant regulatory information re-
This makes it easier for traders to comply with regulato- quired for the facilitation of import - export activities at a
ry requirements associated with the import and export
click of a button to assist them make informed choice(s).
of goods to the country.

KenTrade has finished documenting procedures for 35 The portal be accessed online via
commodities. The Agency has now embarked on the www.infotradekenya.go.ke.
simplification process which will be our main focus in
2019.

12
Pictorials

KenTrade staff members who took part in the


First Lady’s Beyond Zero Half Marathon on Eric Lukoye sensitizing KenTrade Stakeholders
March 10,2019. The initiative which was based in Isebania in February 2019
started in 2013 aims at ending new HIV

Delegation from Namibia who visited


KenTrade in August 2016 to benchmark
on Single Window System operations
pose with Daniel Kiange (third left) and
KIFWA officials ( extreme left Wycliffe
Wanda and extreme right Reuben
Ndegwa). Namibia is in the process of
implementing their Single Window
System. During the visit by President
Uhuru Kenyatta in Namibia in March
2019, the Namibian Government
acknowledged the guidance given by
KenTrade.

Catherine Sheila Sakaja of LVCT Health sensitizes


KenTrade’s stakeholders based in Isebania on Filberts Oluoch Conducting Sensitization on
HIV/AIDS Prevention. prevention of HIV/AIDS to KenTrade
Stakeholders in Kisumu

13
Risk Management
PGAs Sensitized and Trained on Risk Management

Participants of the Risk Management Sensitization organised jointly by


KenTrade and Global Alliance

A Joint Technical Committee meeting Dairy Board, Pest Control Products This collaboration aimed at identifying
held at the Inland Container Depot (ICD) Board, AFFA-Sugar Directorate, Nation- the capacity challenges facing the vari-
in Nairobi in October last year regarding al Environmental Authority, Poison and ous PGAs in adopting the risk manage-
decongestion of the ports, resolved that Pharmacy Board, Port Health and An- ment module and identifying ways in
all Partner Government Agencies ti-Counterfeit Authority just to mention which stakeholders can work together
(PGAs) involved in the international a few. However, it is important in building the necessary capacity for
trade processes should use the Kenya that we on board all the PGAs whose the PGAs.
TradeNet System Risk Management processes and procedures have been
Module to manage their risks. integrated on to the Kenya TradeNet Of greater significance is the obligation
System. It is for this reason that Ken- on managing international trade risk re-
To ensure that PGAs utilize the Kenya Trade has collaborated with GIZ Global garding prioritizing on high-risk con-
TradeNet System’s Risk Management Alliance for Trade Facilitation to rally signments and expedite the release of
module, KenTrade has been engaging other institutions to adopt this module low-risk cargo in which the random veri-
36 permit issuing and regulatory State by inculcating a risk-based approach in fication is also prescribed.
Agencies to seamlessly integrate their trade facilitation initiatives.
risk profiles in the Kenya TradeNet Ensuring this means harmonizing all
System. the risk management processes of in-
stitutions involved in customs and
To this end, KenTrade has customized border control for efficiency and re-
the Kenya TradeNet System Risk Man- duced delays.
agement Module to fifteen (15) Govern-
ment Agencies who due to their various Subsequently a training on risk profiling
mandates have unique and varied re- was undertaken to ensure that the Gov-
quirements. ernment Agencies are well equipped to
profile and management our respective
The collaboration will ensure that the risks.
Government Agencies discuss how to
enhance the usage of the module and The training covered topics such as
mitigate emerging risks arising from the how to limit the exposure to risk, risks
everchanging business environment. identification; risk analysis and risk
KenTrade Risk Management Project evaluation; risk treatment; monitoring
Some of these Agencies include Lead John Mbithi and Kenya Dairy and reviewing, and communication.
Kenya Bureau of Standards, Kenya Board’s Rachel Gaitei making a presen-
tation to Partner Government Agencies
during the Risk Management and Risk
Profiling training in Nairobi

14
Short Messaging Service

You can now check the status of your KenTrade has rolled out a Short Messaging Service (SMS)
documents via Short Messages Services short code service to ease access to information by
(SMS) allowing traders to check the status of trade related docu-
ments lodged through the TradeNet System by sending
22392 via SMS. The documents whose status can be
checked include Import Declaration Form (IDF), Permits,
Bonds, Sea Manifest, Marine Cargo Insurance (MCI) .

For example, to check for the status of IDF, if IDF No is


E1804559988 Send IDF# E1804559988 to 22392.

IDF keyword IDF


PERMIT key word PER
BOND keyword SBO
SEA MANIFEST keyword SMF
MARINE CARGO INSURANCE
keyword MCI

15
i -Screen Kenya System

Participants of the Risk Management Sensitization organised jointly by


KenTrade and Global Alliance

KenTrade in partnership with World screening solution, focusing on making Where is Screening applicable?
Compliance Technologies (WCT) has the important information easily acces-
rolled out I-Screen Kenya System, an sible with just an internet connection Trading Partner onboarding;
online platform that provides clients from any device. Screening can be done when
with information about their potential on-boarding a
trading partners who are on the interna- The new service offering, will revoltion- new trading partner
tional and national WatchList. ize the way – compliance checks have
been done in Kenya. Periodic Review; Screening
This initiative was after a realisation can be conducted periodically to
that there is lack of mechanism for trad- The System has been integrated with ensure that existing
ers to verify information in this region. the Kenya TradeNet System to enable trading partner information
The System has been designed to online seamless and efficient checking. is kept up to date and
enable the trading community and other The information provided through the screened accordingly.
stakeholders access and search for in- System allow the trading community to
formation pertaining to their potential engage suppliers from outside the Ad-Hoc Review; Screening
trading partners. For the subscribed country from an informed point. can be done following an
users, the service will assist them in alert or Ad Hoc request by
preventing fraud and possible loss of It has been implemented with capabili- either the regulatory or law
revenue and assist business and trad- ties to screen potential trading partners
ers to manage global risks. The service internationally, thus reducing the cases You can access I-screen Kenya
is applicable across all industries. of fraudsters who may advantage of System on KenTrade’s website
the Kenyan trading community. The www.kentrade.go.ke (under Our
The solution works across Trade Screening System was launched on Services ) or directly via link
through to Banking, Insurance and March 13, 2019 in Nairobi www.https:// wls.gtnkenya.com/
beyond as an easy to use.

16
Corporate Pictorials

KenTrade CEO Amos Wangora was a panelist We hosted a delegation from Kenya Bureau of
at the Kenya -Uganda Joint Business Forum Standards whowere on a study tour of our
that was held in Mombasa in March 2019 HE Contact Centre facility in Nairobi.
President Uhuru Kenyatta and HE Yoweri
Museveni also addressed the participants

Representatives of Partner Government Agencies and Users of the


Kenya TradeNet System during Change Champions forum that was
held at our KenTrade offices in Nairobi.

Officials from the Commission of Administrative Justice( the Ombudsman) with


KenTrade staff pose for photograph at KenTtade offices during sensitization on
Complaint Handling and Access to Information Access to Information Act.

17
Environmental Conservation
OUR ENVIRONMENT - OUR RESPOSIBILITY

By applying the simple rule of Reduce, Reuse, Recycle or three ‘Rs’, we can hold the nature’s chain together, make
our environment friendly and preserve it for future generations.

Eco - Equipment: apply energy management controls such as switching off electronic
equipment overnight and recycle old or broken equipment and complying with plastic
ban to minimize landfill.

Staying online: managing activities such as reading reports, email communic


tions, holding online meetings and any other activity that can reduce printing of
documents.

Proactive Printing: If we must print, can we still make it sustainable by having default
double-sided print to reduce paper use.

Recycle EVERYTHING: recycle old mobile phones, carry-bags and any other item that
can be recycled

Think global, act local: Where possible, avoid buying heavily packaged
products. Transport and energy costs are reduced dramatically if we buy locally
available fresh products. Fresh food costs less to produce and reduces emissions
than frozen food.

Energy Consumption: Switch off lights whenever there is sufficient natural lighting at
the workplace or at home to reduce energy consumption. Switch off computers and
printers and other equipment from the power source at the end of the day.

“For if one link in nature's chain might be lost, another might be lost, until the whole of things
will vanish by piecemeal.” Thomas Jefferson

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