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ECC 6.0 NEW GL IMPLEMENTATION
SYSTEM DOCUMENT NEW GENERAL LEDGER MIGRATION
CHERRYTEC INTELISOLVE Limited.
MPL/NEW GENERAL LEDGER MIGRATION 2010
CHERRYSOFT TECHNOLOGIES LIMITED MPL Limited FINANCIAL ACCOUNTING SYSTEM DOCUMENT 43432282.doc Page 2 .
TABLE OF CONTENTS 1. 8. Leading Ledger Comparision Classic / New GL Totals Table New GL overview b. New General Ledger simplifies and accelerated Period end closings. c. Benefits of New General Ledger. Parallel Ledgers 4. New Functionality of New GL a. Summary 12 12 13 MPL Financial Accounting System Document 43432282. Introduction New GL 2. 4 5 6 6 9 10 10 11 6. 2. Segment Reporting in the New General Ledger d. Document Splitting.CHERRYTEC CHERRYTEC INTELISOLVE LTD. 3. Migration to the New General Ledger 3.doc Page 1 . Major Advantags of New GL Functionality. New Transaction codes. 5. 2. 7. 1.
This had reconciliation issues between the various reporting. These risk-minimizing services are a required part of every migration project.You transfer all documents with a posting date matching or following the migration date (in general. Parent reporting and tax reporting. The migrationitself occurs at the end of a fiscal year on an appointed date. To ensure a successful migration and keep your historical data intact. Until then. the first day of thenew fiscal year) to the new tables at that time. The data for one accounting principle is stored in the general ledger.Earlier all this was only possible by creating separate GL codes and different retained earning accounts. 1. no separate GL codes are required. By performing the migration in a test environment. You configure separate ledgers for each reporting and manage it in each ledger separately. Introduction : With ECC 6 lot of new functionalities are introduced in the General ledger such as New GL.MIGRATION TO THE NEW GENERAL LEDGER The migration path to the new general ledger varies from customer to customer. With New GL structure now.doc Page 2 . MPL Financial Accounting System Document 43432282. 2. New GL functionality is very useful for companies which have multiple parallel reporting such as local reporting. New GL has now an added dimension of Profit center and segment accounting in it. thedocuments of the new fiscal year temporarily reside in thetotals table of the general ledger in SAP R/3.CHERRYTEC CHERRYTEC INTELISOLVE LTD. This ledger is known as the Leading ledger or Leading valuation view. SAP has designed migration services to help guide you safely through the process. you canidentify any exceptional cases that might arise.
MPL Financial Accounting System Document 43432282.New Functionality of New GL: It is useful to consider the existing architecture in previous releases of SAP to realize why SAP needed to introduce the new functionality in the SAP General Ledger. you can complete financial statements until the end of the previous fiscal year based on tables in the SAP R/3 general ledger.CHERRYTEC CHERRYTEC INTELISOLVE LTD.doc Page 3 . This approach guarantees data continuity and lets you reconcile the values from the previous year with current values in the new tables. The standard procedure for the migration occurs in three phases. 3. With the migration.
You can only define one ledger as a leading ledger. MPL Financial Accounting System Document 43432282. You must designate one ledger as the leading ledger. Leading Ledger The ledgers that you use in General Ledger Accounting. SAP recommends using the delivered standard totals table FAGLFLEXT.CHERRYTEC CHERRYTEC INTELISOLVE LTD. a) Leading Ledger The leading ledger is based on the same accounting principle as that of the consolidated financial statement. This assignment cannot be deactivated once it has been defined. It is integrated with all subsidiary ledgers and is updated in all company codes. • • • • • In New G/L. Only the leading ledger is integrated with CO. The ledgers are based on a totals table. there is one leading ledger for each client that is valid for all company codes. 1.doc Page 4 . This section will provide an overview of the three main areas of new functionality in the SAP General Ledger that will impact the possible migration scenarios. Values from the leading ledger are updated in CO. SAP provides the leading ledger 0L as standard. The accounting standard to be used in the leading ledger needs to be decided first.
doc Page 5 . Comparison Classic / New GL Totals Table: More fields available in the new GL (Table-FAGFLEXT) than in the classic G/l (Total table GLT0) New GL overview New GL merges the Classic GL with Profit center accounting. You still have to activate the Profit center accounting module to use profit center as a dimension in the New GL. special ledgers (including cost of sales ledger) and the consolidationstaging ledger.CHERRYTEC CHERRYTEC INTELISOLVE LTD. MPL Financial Accounting System Document 43432282.
That way financial statement can be prepared at profit center and Segment level.doc Page 6 .Document Splitting: Document splitting concept was introduced to find missing account assignments like Profit Center and Segment for balance sheet items. MPL Financial Accounting System Document 43432282. b.CHERRYTEC CHERRYTEC INTELISOLVE LTD.
Document splitting allows you to display documents using a differentiated representation. In the representation. IAS) or according to areas of responsibility. you can draw up complete financial statements for the selected dimensions at any time. you can also create a segmented display of a (partial) balance sheet according to a set of legal requirements (for example.doc Page 7 . Examples of a Unique Business Process with Document Splitting Example 1: Invoice A vendor invoice is entered with the following items: Posting Account Key 31 40 40 Payables Expense Expense Segment Amount 100.00 60. In this way. Assets can also be subsequently capitalized at the time of posting.00 MPL Financial Accounting System Document 43432282.a.Example 1.CHERRYTEC CHERRYTEC INTELISOLVE LTD. line items are split according to selected dimensions. 1.00- 0001 0002 40. In addition. you can allocate at the time of posting additional costs (such as realized or valuated exchange rate differences) to the CO account assignment objects to which the costs relate. Using the document splitting procedure.
00 2.Example : Payment The payment for the above vendor invoice then contains the following items when entered (PK = posting key): PK Account 50 25 50 50 Bank Payables Cash Discount Received Cash Discount Received Segment Amount 95.00 0001 0002 2. Document splitting then creates the following document in the general ledger view: Posting Account Key 31 31 40 40 Payables Payables Expense Expense Segment 0001 0002 0001 0002 Amount 40.0060.00 60.003.CHERRYTEC CHERRYTEC INTELISOLVE LTD.00- MPL Financial Accounting System Document 43432282.0040.doc Page 8 .00100.
Segment Reporting in the New General Ledger : Segment is a new account assignment object that behaves similarly to business areas and profit centers. SAP offers other functionality to facilitate reporting on both dimensions.0040.00 60. both the profit center and segmentation scenarios must be activated in the New G/L.003. These can be defined either as a geographical region or as a line of business.doc Page 9 . in order to achieve a fully balanced set of financial statements at the segment level. Once defined. MPL Financial Accounting System Document 43432282.00- c. segments can either be entered manually in financial postings or automatically assigned through profit centers To use segment reporting. Document splitting then creates the following document in the general ledger view: PK Account 50 50 25 25 50 50 Bank Bank Payables Payables Cash Discount Received Cash Discount Received Segment 0001 0002 0001 0002 0001 0002 Amount 38.00 2.CHERRYTEC CHERRYTEC INTELISOLVE LTD.0057. document splitting should be activated for the segment dimension. Also.
SAP provides a new reporting structure out of the New G/L. Drill-down capability is available and reports are generated from the new standard library 0FL.Major Advantages of All These Above Functionality: • • • • • • • • • • • Faster Period End Closing Document Splitting in Real Time Real time posting to CO to FI no longer at period end. Higher ROI on your investment. Legal and Mgt. 4. IFRS etc. which makes reporting off the segment characteristic possible. Legal Entity Reporting Segment Reporting. MPL Financial Accounting System Document 43432282. Balanced books by any dimension Fast Close TCP Reduction Transparency for drilldown reporting. d. Report painter can also be used to create custom reports to support segment reporting. Parallel Ledgers: With the globalization of many organization there is an increase requirement to produce parallel sets of financial statements in accordance with different financial principle such as US GAAP.CHERRYTEC CHERRYTEC INTELISOLVE LTD. reporting are unified in one ledger.doc Page 10 .
MPL Financial Accounting System Document 43432282. This renders time-consuming reconciliation tasks obsolete! New General Ledger Accounting makes it possible to manage multiple ledgers within General Ledger Accounting. such as “Segment”.doc Page 11 . balance sheets can be created for entities. With (real-time) document splitting.CHERRYTEC CHERRYTEC INTELISOLVE LTD. Customer fields can also be added to the general ledger.Benefits of New General Ledger: New General Ledger Accounting in my SAP ERP has the following advantages compared to classic General Ledger Accounting: New General Ledger Accounting has an extended data structure in the standard delivery. You can run a real-time reconciliation of Management Accounting (CO) and Financial Accounting (FI) – there is the real-time integration with Controlling. This is one of the possible ways of portraying parallel accounting in the SAP system. 5.
doc Page 12 . MPL Financial Accounting System Document 43432282.CHERRYTEC CHERRYTEC INTELISOLVE LTD.
Park G/L Account Document for Ledger Group.GL Account Balance.Enter G/L Account Document for Ledger Group.Enter General Posting for Ledger Group. 6. S_PL0_86000028-Financial Statement Actual/Actual Comparision.Display/Change Items (New).Display Balances (New). 5.doc Page 13 .Structure Account Balance. 3.CHERRYTEC CHERRYTEC INTELISOLVE LTD. FAGL_FC_VAL. 11. S_PL0_86000032.Foreign Currency Valuation of open items. the data is real-time so reporting is available from the time of posting. 3. 7. MPL Financial Accounting System Document 43432282. FAGLB03 . 2.New Transaction codes: 1. FB01L . FAGLGVTR – Balance carryforward. 6. 12. 8. 9. 4. Reconcilation between controlling functions and the ledgers 4. 13.entity controlling postings. 10. Zero balance setting for the corresponding characteristics (segment. S_PL0_86000029-Financial Statement Plan/Actual Comparision. Document splitting. 7. 5. FAGLL03 . S_ALR_87012284-Financial Statement. Such as transfer posting for one cost center or profit center and to another legal entity.New General Ledger closings: Simplifies and accelerated Period end 1. and customer fields) allow real –time data. S_PL0_86000030. All ledger is in sink and do not require any manual adjustment to support accounting standard. FB50L . FV50L .Display/Change Items (New). 2. FAGLL03 . rofit center. No Closing process required for cross.
doc Page 14 . future-oriented general-ledger accounting solution for companies of all sizes and industries.flexible data design. 8. the new general meets the requirement of a modern. the elimination of data redundancy and real-time integration with SAP controlling softwares. a uniform user interface.CHERRYTEC CHERRYTEC INTELISOLVE LTD. MPL Financial Accounting System Document 43432282. and thus required periodic reconciliation .With transparent data structures.SUMMARRY: The new general-ledger accounting software in my SAP ERP Combines functions that were previously covered by several different SAP applications.
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