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A G u i d e for new g r a d u a t e students
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tab L e of c o n t e n t s
Welcome to Stanford
Checklist and Important Dates
2 4 5 6 7 8 8 9 11 12 14 14 16 16 16 17 18 20 20 21 22 22 22 23 23 26 26 27 28 28 29 29 29 32 35 36 36 36 37 37 38 39 40 41-48
Offers of Admission
Arrival at Stanford
Enrollment Requirements Finances
Financing Graduate Study Graduate Student Expense Budget Graduate Student Loan Information Student Loan Programs University Bill Procedures for Payment
Vaden Health Center Six Must-Do Requirements Health Insurance How to Enroll In or Waive Cardinal Care
Housing and Family Life
Housing Family Life at Stanford
Resources for Students with Disabilities
Office of Accessible Education (OAE) Student Disability Resource Center (SDRC)
Computing and Communication
Policy on Patents and Copyrights
Library Resources International Students
Bechtel International Center (I-Center) Students with Families Financing Graduate Studies International Student Visas SEVIS English Language Requirements for International Students
Offers of Admission and Financial Aid
To Accept the Offer of Admission To Decline the Offer of Admission To Respond to the Offer of Financial Aid
Stanford ID Cards and the StanfordCardPlan Enrolling in Courses Departmental Email Addresses Fundamental Standard and Honor Code Forms
The programs and policies described in Stanford publications are those currently in place at the time these publications go to press. In a place as complex and dynamic as Stanford, change in organization, programs, policies, and procedures to which students are subject is an ongoing process and Stanford reserves the right to make such changes at any time without prior notice. Students are advised to check University and departmental web sites and the current Stanford Bulletin for the latest applicable information. Printed on acid-free, 30% post-consumer waste Exact Opaque White, 80# Smooth.
March 1, 2009
Dear Prospective Stanford Graduate Students, Congratulations on your offer of admission to Stanford University. I hope you are as excited at the prospect of joining this community of scholars as we are at your joining us on the Stanford campus. For the great majority of you, this will be your ﬁrst time attending Stanford. As with any large university, there are things that you need to know about us, and there are things that we need to know about you, in order to make your transition to Stanford a successful one. This publication provides useful and important information about enrollment, procedures, and the overall experience of attending Stanford. Additional information on University organization, requirements, policies, and resources is described in the Stanford Bulletin, which is available to enrolled students. The Bulletin is revised annually and is available online at http://bulletin.stanford.edu. This booklet, Welcome to Stanford, A Guide for New Graduate Students, contains a number of forms and actions that must be completed as soon as possible if they are relevant to you. The forms may be found on pages 41-48. Please complete and return the appropriate forms as quickly as possible. These forms and actions are
Respond to the Offer of Admission (to accept your offer online, see pages 5 and 36; to decline, see page 36) Request Stanford ID Card For students who are not U.S. citizens or U.S. registered permanent residents: ◆ I-20 Request for Student F-1 Visa ◆ DS-2019 Request for J-1 Exchange Visitors ◆ Transfer In (SEVIS Record) to Stanford University
The accompanying insert, Applying for Housing 2009-10, describes the housing options available to graduate students. Since most of you will be living in graduate housing on campus, you will want to read this insert carefully. If you plan to live on campus, be sure to apply for housing as soon as possible and no later than the deadline. Welcome to Stanford, and best wishes for success in your new degree program. Sincerely,
Thomas C. Black University Registrar
2 | Welcome to Stanford
March 1, 2009
Dear Prospective Stanford Graduate Students, We are delighted that you have been offered admission to graduate study at Stanford University, and we look forward to welcoming you to our community. Graduate education has been part of Stanford’s mission since its founding. The achievements of its graduate students have contributed immeasurably to making Stanford a world-class university, renowned for its academic excellence and intellectual innovation. Our ofﬁces—Graduate Education and Student Affairs—collaborate with your department so that you can make the most of all that Stanford has to offer. The staff of the Ofﬁce of the Vice Provost for Graduate Education works to enhance the quality of graduate education across the seven schools of the University. The staff of the Ofﬁce of the Vice Provost for Student Affairs supports students in the pursuit of their academic goals by cultivating a welcoming and inclusive environment and helping students manage their personal concerns. Together with our colleagues across campus, we are committed to creating an environment in which each of you will grow and thrive. So, please use the resources we offer to get advice and help as you progress through your academic programs. As a graduate student, you are an important part of the Stanford community. In fact, Stanford graduate students—doctoral, master’s, and professional students—are more than half of the student population. This is an exciting time to begin a program of graduate study at Stanford. We are exploring new, innovative ways to reach across the boundaries of our many programs, while maintaining the excellence of those individual programs. We hope, as a result of your experiences here, that you will be prepared to excel as effective leaders in your ﬁeld of study and more broadly in our complex global society. You will ﬁnd that Stanford University has exceptional resources. On campus there are worldclass libraries, studios, laboratories, and computer facilities. During your time here we encourage you to explore the full range of educational opportunities: sample lectures, take courses from other departments, talk with people from other disciplines and other parts of the world. You can also venture off campus and explore the ocean, the mountains, the Bay Area’s redwood-studded open space, and the dynamic cities of San Francisco, Oakland, and San Jose. Most importantly, you will be part of an energetic community of fellow students, faculty, and staff. Their intellectual vitality and imagination, combined with the University’s tangible assets, will foster your intellectual growth and professional development in ways you may not yet expect. In particular, we want to draw your attention to the Graduate Community Center, a hub for graduate student life on campus. Overseen by the Graduate Life Ofﬁce, it is a place to meet new people and engage with new ideas. It is one of the many locations where students from various backgrounds come together, collaborate in research and scholarship, learn from one another, and engage in crossdisciplinary conversations. We look forward to meeting you in the fall, when we can personally welcome you to this wonderfully vibrant place we affectionately call “The Farm.”
Gregory Boardman Vice Provost for Student Affairs
Patricia J. Gumport Vice Provost for Graduate Education Professor of Education Welcome to Stanford | 3
2010 Summer 2009–10 June 21.edu/academic_calendar/ for all academic deadlines. 2010 *proposed date (Monday) subject to Senate conﬁrmation. Ofﬁce of the University Registrar Payment Deadlines: Stanford uses electronic billing and payment services. Return the Stanford ID Card form with a photo (page 41) Students who are not U. room. Charges for tuition. generally on the 15th of the following month. 2009 December 11. ﬁll out the form at http://gradadmissions. In previous years.stanford. Academic Calendar See http://registrar. Information about these services and University payment deadlines is available at http://sfs. ﬁrst day was a Tuesday. Quarter First Day of Classes Last Day of Finals Summer 2008–09 June 23. 2010* August 14.S.stanford.stanford. 2010* June 9. 2009 August 15. 4 | Checklist and Academic Calendar .html.edu for alternative dates) September 7-30 Graduate Student Information Center open at the Graduate Community Center September 15 Last day to waive Cardinal Care health coverage September 14 First day of week-long orientation program for international students organized by Bechtel International Center September 16 Stanford English Placement Test for international students notiﬁed in writing by Graduate Admissions. All dates subject to change at the discretion of the University.Checklist D u e D at e action requireD ❏ as soon as possible ❏ as soon as possible ❏ as soon as possible ❏ as soon as possible ❏ April 15 ❏ May 7 ❏ July 31 ❏ August 20 Accept the offer of admission online (see pages 5 and 36). Ofﬁce of the University Registrar.edu/forms/decline_form.stanford. and board are billed prior to the beginning of each academic quarter. registered permanent residents must return either the Financial Resources Certiﬁcation (page 43) or the Exchange Visitors Financial Resources Certiﬁcation (page 47) as soon as possible in order to avoid visa delays It is essential that you keep your mailing address up-to-date (see page 36) Deadline to respond to offers of department ﬁnancial aid Deadline to apply for University housing (http://housing.S. 2009 Winter 2009–10 January 4. 2010* March 19. All other charges are billed monthly as they are incurred.edu. To decline. and are due as indicated on the bill. 2010 Spring 2009–10 March 29.edu) to qualify for ﬁrst assignment lottery (see enclosed insert) Deadline to submit entrance medical requirements (see page 16) Deadline to sign the Patent and Copyright Agreement on Axess (see page 26) i m p o rta n t D at e s f o r s t u D e n t s e n r o l l i n g i n a u t u m n q u a rt e r 2009 August 28 Students may move into University housing assignments (see http://housing. of this requirement September 21 First day of classes September 24 Deadline for international students to submit tuberculosis screening (see page 16) October 5 Last day to clear any additional admission (see your “to do” list in Axess) requirements as speciﬁed by Graduate Admissions.stanford. 2009 Autumn 2009–10 September 21. citizens or U.
phone (866) 4327472. You may also apply online for housing. or see page 36 of this booklet. 2009-10” form at http://gradadmissions.stanford. contact Graduate Admissions. about any additional requirements to be fulﬁlled. With your SUNet ID and password. and ﬁnancial aid. See pages 24-25 for help on setting up your SUNet ID and password. To use the University’s online resources. ﬁll out the “Decline Offer of Admission. Enrollment privileges will be withdrawn if admission requirements are not met in a timely fashion.edu/information/ newstudents. To decline the offer.O f f e r s of A d m i s s i o n To accept your offer of admission. CA 94305-6032. you will be eligible for certain student privileges including email and online access to courses.html. email gradadmissions@stanford. Go to http://gradadmissions. Admitted students who wish to accept Stanford’s offer should respond online. In person inquiries are by appointment only.edu/forms/decline_form.) Admission is offered for a speciﬁc academic program and enrollment quarter.html. to accept the offer of admission. Suite 120.edu/newadmit/. See page 36 for more information. To decline the offer. Ofﬁce of the University Registrar.stanford. Admission offers may be conditional upon fulﬁlling requirements such as submission of ofﬁcial transcripts or test scores. you can use Axess. you must ﬁrst establish a Stanford University Network ID (SUNet ID) and password. Once you have accepted your offer of admission online. Students who accept an offer of admission will be notiﬁed by Graduate Admissions. (Note: This guide is not an offer of admission. If transcripts showing the completion of the bachelor’s degree or an equivalent foreign degree are required. fill out the “Decline” form at http://gradadmissions. contact the Student Services Center at Tresidder Memorial Union to schedule an appointment. Requests to delay admission should be submitted in writing to the graduate program that offered admission. these documents should be submitted to the Graduate Admissions Ofﬁce before enrollment. go to http://registrar. If you have questions regarding admission requirements.edu/forms/ decline_form. libraries. Stanford. Offers of Admission | 5 .stanford. 630 Serra Street. Departments have different policies on whether they will defer admission or require a new application for later enrollment.html for instructions.stanford. our self-service web site. that offer is sent by your department.edu. Offers of Admission We are pleased that you have been offered admission for graduate study at Stanford University.
Customs Ofﬁce in San Francisco or Oakland. Be sure to buy your CalTrain ticket from one of the self-serve ticket kiosks before boarding the train.. as it is difﬁcult to ﬁnd a hotel late in the evening. 750 Escondido Road. Boxes. and the El Rancho Inn. If you arrive at the San Jose Airport.html. There is no direct bus service from the San Jose Airport to the Stanford campus. See page 39 for department contact information. orientation programs Some departments and schools organize orientation programs for new graduate students during the weekend prior to the start of the quarter. and further information is available at http://www. The fare is $1. take two to three months to arrive at the U. a one-way ticket is $4. You must appear personally to clear your shipment. and tips for getting settled in the community. Information on departure times and rates for services such as SuperShuttle. They provide free transportation to and from the airport. luggage. Additional information on Autumn Quarter orientation will be available from your department when you arrive in September.edu/dept/hds/scs/area/ transportation. Take the Red AirTrain line from a domestic flight to BART. Two of the least expensive hotels near the San Francisco Airport are the Travelodge Inn. We recommend that you not arrive at Stanford after 9 p. or walk to BART following the signs in the International terminal. and Airport Connection is available on the arrival level at the airport or at http:// conference.m. 6 | Arrival at Stanford . call (650) 736-7078. University orientation activities and schedules.50. there are several shuttle services that operate on a 24-hour basis to the Stanford campus.25. The trip takes about 25 minutes.html. (650) 583-9600. walk down the platform to Stanford’s free Marguerite shuttle service which will take you to campus. go to the Caltrain Station and take a southbound train to Palo Alto. You can phone the hotels from the baggage areas. and packages shipped sea freight from outside the U. Center staff provide general information about Stanford resources and administrative ofﬁces. graDuate stuDent information center A Graduate Student Information Center will be open at the Graduate Community Center. At the Palo Alto station. You can also take BART (Bay Area Rapid Transit) train from the San Francisco Airport to Millbrae Station. there is also posted information on shuttle service to the campus.S.edu/area/transportation.S. for more information. At Millbrae. South and East Bay Shuttle.stanford. from September 7 through September 30.stanford. mail anD luggage Until you have a permanent address at Stanford. your department may be able to accommodate having your letters (no packages or boxes) sent to you in care of them. (650) 588-2912.Arrival at Stanford If you arrive at the San Francisco Airport.
policies.F. 9. or 10 units per quarter. Academic departments offering degrees may establish unit requirements that are higher than the University residency requirement. degrees is 45 units. degrees is 135 units. or failing grades do not count toward this requirement. Unless otherwise speciﬁed.. In a place as complex and dynamic as Stanford. incomplete. After your ﬁrst term of enrollment. you will register for 8. research. The University residency requirement for the M. Winter. If you receive a research or teaching assistantship appointment. For example. and Stanford reserves the right to make such changes at any time without prior notice.E n ro l l m e n t Requirements Each type of graduate degree has a residency requirement based on the number of academic units required for the degree.. International students must register for a minimum of 8 units per quarter during the academic year to comply with immigration regulations. Enrollment Requirements Graduate students at Stanford are required to enroll in all three quarters of each academic year (Autumn. in no case may a student earn fewer units than the University minimum for each degree. and a thesis or dissertation. except for Honors Co-op students who enroll as part-time students. M. Schools may also establish additional residency requirements based on the number of quarters of full-time registration that students must be enrolled to earn a degree.M. However. programs. resiDencY Each type of graduate degree offered at Stanford has a residency requirement based on the number of academic units required for the degree. Students who register for fewer than 8 units may not be certiﬁed as full-time students. and procedures to which students are subject is an ongoing process. University and departmental web sites. and D. Note: The programs and policies described in our web sites and publications are those currently in place. 9. The University residency requirement for the Engineer degree is 90 units. you must seek approval for a leave of absence before the quarter begins. courses with missing. Exceptions to this general policy are made in authorized joint degree programs. The unit requirements for degrees can represent solely course work required for the degree or a combination of course work. Students are advised to review the current Stanford Bulletin. Honors Co-op students who accept their offer of admission have agreed to enroll on a part-time basis and be billed for the units for which they enroll. The University residency requirement for the Ph.A. or Spring quarter.A. but they may not have a residency requirement that is lower than the University standard. Winter. Only completed course units are counted toward the residency requirement. Students who require a student visa will be required to provide a copy of their passport and proof of funding at the 11–18 unit tuition rate unless they receive aid from their department. and Spring) until degree requirements have been completed. Full tuition assessment entitles you to enroll for 11 or more units of course work. and other publications for the latest information. Students should consult the Stanford Bulletin or their academic department to determine if their degree program has residency requirements that exceed the University’s residency requirements based on academic units. Enrollment Requirements | 7 . Units may not be duplicated or double-counted toward the residency requirement. or a minimum of 90 units to complete both degrees. students who enroll for 11 or more units will receive a revised bill.D. Students are expected to do course work and research on campus on a full-time basis. Students who accept their offer of admission agree to enroll on a full-time basis and will be initially billed at the 8. a student seeking to earn two master’s degrees must complete a minimum of 45 units to fulﬁll the residency requirement for each of the two degrees. change in organization. Consult the Stanford Bulletin to see if your department has requirements that exceed University residency requirements.A. units taken at Stanford are applicable toward only one degree. and M. if you do not plan to enroll for one or more Autumn.S. 10 unit rate.
and programs. and housing rate increases. Each year. parking.S.gov/cpi. Contact your lender or the Financial Aid web site at http://ﬁnancialaid. Stafford. however. single students and those with families generally need to plan carefully.S. citizens and permanent residents. very little non-loan support is given to students enrolled in master’s programs. the average time to degree is closer to six years.f i na n c e s Stanford financial support is administerd through academic departments. payment must be arranged outside the ﬁnancial aid or student loan process. Terms of Stanford’s ﬁnancial support are explained in department admission letters. Stanford fellowships and assistantships are not sufﬁcient to cover the expenses of dependents. Some departments provide basic support to all doctoral students to whom they offer admission. available when financial support Is unavailable or insufficient. most do not. insurance) ◆ Medical (insurance. Expenses not allowable as part of the standard budget include: ◆ ◆ ◆ Consumer debt (credit cards should be paid off before enrolling) Car purchase expense and auto insurance expenses above the transportation allowance Job search costs For these expenses. Stanford Graduate Student Expense Budget The standard budget established by the Financial Aid Ofﬁce is used to determine eligibility for student loans (federal Perkins. the Financial Aid Ofﬁce develops a standard graduate student budget to establish loan eligibility for U.bls. insurance. furnishings) ◆ Food (at-home food and meals out) ◆ Personal (toiletries. and in regard to U. Over such a period. Students ﬁnd it helpful to plan their budgets for the year. . However. Financial Aid Ofﬁce counselors can help students review their budgets to evaluate the effect of loans 8 | Financing Graduate Study on future ﬁnances. Student loan programs. vehicle operating expenses. this budget may only include expenses related to the cost of attedance. Doctoral students should bear in mind that. entertainment. while some complete program requirements in four years. it is easy to build up a sizeable debt. Others are unable to offer support to all admitted students. are administered by the University’s Financial Aid Office (FAO) . This budget should be used as an indicator of minimum expenses for a single student.edu for more information. utilities. According to government regulations. co-payments. Financing Graduate Study The availability of Stanford assistantships and fellowships varies considerably among departments. expenses Some students come with strong ﬁnancial backing from families or governments. medications) ◆ Books (for courses and outside research) ◆ Childcare ◆ ASSU fees (quarterly fees for student activities) ◆ Tuition ◆ Document fee (assessed once only in first term) The Bureau of Labor Statistics has an online Consumer Price Index page which may be useful in developing a budget. stanford. schools. and Graduate PLUS) and federal work-study assistantships. actual expenses may exceed this ﬁgure depending upon student choices. visas for international students (see next section). Budget categories normally include: ◆ Housing (rent. Academic merit and availability of funds are the primary considerations in awarding Stanford’s ﬁnancial support and are largely reserved for doctoral students. see http://www. Other factors that contribute to the build-up of debt are tuition. clothing) ◆ Transportation (fares.
840 $60. 10-units $24. or email ﬁnancialaid@stanford. Stanford University is a signatory of the Council of estimateD graDuate stuDent expense BuDget. 9-. This total amount is required for veriﬁcation of funds for visa authorization.890 Regular M.628 921 1.edu.046 $20.edu.380 $39.758 $37.380 $51.280 $20.321 $45.300 $25. Additional Expenses Relocation costs and vacation periods: minimum of $500 per adult and $250 per child Living costs for spouse: $12.000 (12 months) Child care costs: $900 –1. assistantships) are announced in department admission letters.643 2.D. These additional expenses are the responsibility of the student and not part of the ﬁnancial support outlined in the admission letter. Expenses for International Students International students must show evidence of ﬁnancial support sufﬁcient to cover the Graduate Student Expense Budget (below) plus relocation costs of at least $500 for a single student.A.B. For students admitted for Autumn Quarter. located at 355 Galvez.420 Living costs for each child: $3.815 2.000 (12 months) stanforD financial awarDs Offers of ﬁnancial support to admitted students (fellowships. Additional funds are required for students who have dependents.850 per month Cardinal Care (the student medical insurance) costs are normally set in March and can be found at http://cardinalcare. call (650) 723-3058.496 $22.000 (9 months).255 5. Financing Graduate Study | 9 .)* Total Living Allowance† Regular Graduate Graduate Engineering Regular Graduate Graduate Engineering $ 3. A portion of tuition and medical insurance will be paid by Stanford University for graduate students with assistantship appointments or applicable fellowships.881 876 307 605 832 $ 7.018 $42.840 Full-time enrollment may be considered 8-10 units per quarter or more than 11 units per quarter depending on the type of ﬁnancial support and the program.866 $ 9. Include the relocation setup costs and living expenses for dependents in the total amount required for veriﬁcation of funds for visa authorization.085 1.460 $13.Graduate Tuition Three quarters of graduate tuition is: 11 or more units 8-. School of Engineering $39. (ﬁrst year) M.598 tuition (11-18 units)* tuition anD living t o ta l * Estimation of medical insurance rates is as of February 2009 and is subject to change. administers graduate student loans.stanford. $16. $4.3773 from outside the Bay Area.586 $12. Federal Financial Aid Eligibility The Financial Aid Ofﬁce.138 $62. scholarships. † Students living off-campus should add 20% to the total living allowance for a more realistic estimate. award offers are valid until April 15.000 (9 months). Refer to “Additional Expenses” (above). For questions about loans. 2009-10 Single On-Campus Per Quarter 2009-10 living costs Rent Food Personal Transportation Books and Supplies Medical Insurance (est. or (888) FAO. School of Law $37.
an acceptance given or left in force after April 15 commits the student not to accept another offer without ﬁrst obtaining a written release from the institution to which a commitment has been made. Social Security Number A U. or a U. U.ca. It is further agreed by the institutions and organizations subscribing to the above Resolution that a copy of this Resolution should accompany every scholarship. see the Tax Information section of the Gateway to Financial Activities web site for students at http://ﬁnancialgateway.S. and subsequently desires to withdraw that acceptance.ftb. graduate schools. and Assistants. a 1042-S is issued in early March. traineeship. who have 14 percent automatically withheld). fellowship. All stipend and salary payments are considered taxable income: ◆ Salary payments. states the following guidelines for ﬁnancial award offers: “Acceptance of an offer of ﬁnancial support (such as a graduate scholarship. For more information. Acceptable documents for U. International students can only apply for an SSN or ITIN after they have arrived at Stanford. driver’s license with a Social Security card or birth certiﬁcate.S. available at http://www. . Similarly.stanford. This resolution. In that context.edu/students/ taxinfo/. are subject to withholding tax.gov and http://www. driver’s license with an unrestricted Social Security card. citizens include a U. No W-2 is issued for fellowship income.gov respectively.irs. Salary and fellowship payments to residents of certain countries which have tax treaties with the U. or assistantship) for the next academic year by a prospective or enrolled graduate student completes an agreement that both student and graduate school expect to honor. an offer by an institution after April 15 is conditional on presentation by the student of the written release from any previously accepted offer. fellowship. the conditions affecting such offers and their acceptance must be deﬁned carefully and understood by all parties. the student may submit in writing a resignation of the appointment at any time through April 15. citizens include an unexpired foreign passport with an I-94 card or I-20 ID card showing employment authorization.” Verification of Employment Eligibility The Immigration Reform and Control Act of 1986 requires that Stanford verify employment eligibility of all employees. Fellows.S. International students require an individual tax identiﬁcation number (ITIN) to receive a fellowship stipend. Students on fellowship without withholding are encouraged to obtain the 1040-ES (federal) and the 540-ES (California) and ﬁle estimated taxes. “Students are under no obligation to respond to offers of ﬁnancial support prior to April 15. In those instances in which a student accepts an offer before April 15. earlier deadlines for acceptance of such offers violate the intent of this Resolution. for nonresident aliens only. Acceptable 10 | Financing Graduate Study documents for permanent residents include a resident alien identiﬁcation card or a U. The yearly amounts paid and taxes withheld are reported on a W-2 at year end.S. passport. Social Security number (SSN) is required for any student to receive an assistantship or any salary. International students who have an assistantship or fellowship and who may require an SSN or ITIN should consult the International Center or its web site at http://icenter.S.S. including students holding assistantships. a tuition fellowship is not taxable according to the IRS code. A USCIS Form I-9 with appropriate documents must be presented to your department before the issuance of any assistantship salary.S. Tax Law Regarding graduate student aid and federal income tax: ◆ ◆ ◆ For degree-seeking students.stanford. Acceptable documents for non-U. endorsed by more than 375 U. including assistantship compensation. Trainees. and assistantship offer. traineeship.edu for information on current requirements and regulations before applying for an SSN or ITIN.S. However.Graduate Schools Resolution Regarding Graduate Scholars.S. ◆ Fellowship stipends are not subject to withholding (except for non-resident alien individuals. may be exempted from withholding (partially or entirely) according to the wording of the speciﬁc treaty article.
The form can be completed online at http:// www. Other graduate students apply for loans through the Financial Location & Mailing Address: Aid Ofﬁce. Stanford’s federal school code is 001305. evaluation anD awarD process After receiving FAFSA data from the federal processor and the Graduate Loan and Federal Work-Study (FWS) application from the student.edu ﬁling dates. Stanford’s Graduate Loan and Federal WorkStudy (FWS) application is available at http:// ﬁnancialaid. Business.2009-10 Graduate Student Loan Information Graduate student loans are available to U. program) should contact the ﬁnancial aid ofﬁce of their respective school for information.fafsa. including admission to candidacy when appropriate U. the FAO will review the application. and deﬁned as the difference between the University’s standard student budget and your resources Satisfactory academic progress standards.edu or on site. request additional clariﬁcation if necessary. and Web: http://financialaid. Loans may cover: ◆ ◆ loan application Applicants to the Schools of Law. 2009-10 Graduate Student Loan Information | 11 .stanford.stanford.edu by late March. The FAFSA must be ﬁled with the federal processor at least six weeks before the end of the enrollment period (quarter) for which federal funds are sought. health insurance.S.edu instructions Phone: 888-326-3773 at http:// ﬁnancialaid.S. citizen or eligible non-citizen enrolled in at least 6 units ◆ 2009-2010 Free Application for Federal Student Aid (FAFSA) to the federal processor. Financial Aid Office Students may Montag Hall obtain detailed 355 Galvez Street information. loan eligiBilitY The Financial Aid Ofﬁce (FAO) determines loan eligibility based on the following criteria: ◆ ◆ ◆ ◆ ◆ A favorable credit record Federal loan history Financial need. You will receive a Student Aid Report (SAR) as a result of completing the FAFSA. stanford. including childcare. Reasonable dissertation expenses Consumer debt (which we recommend be paid off before enrolling) Car payments and auto insurance expenses above the transportation allowance Job search costs Budget items covered by other resources Loans will not cover: ◆ ◆ ◆ ◆ The impact of student loan debt should be considered against future earnings. and establish eligibility for student loan sources listed on page 13. as determined by federal methodology (FM). Note that fellowships and assistantships are intended for student support and will not increase with the number of dependents. Students applying for loans submit the following: ◆ ◆ Tuition and fees Basic living costs of dependents. Email: firstname.lastname@example.org. Read and respond to any error messages on the SAR. The applicant will be offered the lowest rate loans for which he or she is eligible and for which funds are available. Stanford. and Medicine (M.D. and medical expenses not covered by insurance. citizens and eligible non-citizens only important consiDerations Loans are available to cover expenses that are included in the standard student budget and not covered by other ﬁnancial support such as fellowships or assistantships from the University or outside sources. CA 94305-3021 application documents.ed.
edu/ or from the academic department. after fund approval. No funds are available for disbursement before the ﬁrst day of each quarter. Stanford complies by randomly selecting a percentage of student aid recipients to participate in the veriﬁcation.Notification Timing Notiﬁcation to applicants of their eligibility for student loans and the processing requirements begins in early June. repayment can be deferred while the student is enrolled at least half-time (six units). and should ﬁrst explore ﬁnancial support through fellowships. which can change without advance notice. If selected. Some outside loan programs issue checks copayable to the student and the University. Changes to Loans and Student Reporting Loan eligibility may decrease if the student receives additional ﬁnancial support such as an assistantship or fellowship. the student will be advised of the procedures required. assistantships. Applicants must be advanced degree candidates. Recipients are required to keep the FAO informed of these changes.stanford. assistantships. Student Loan Programs Available to U. citizens and eligible non-citizens only Several loans are available to graduate students through the Financial Aid Ofﬁce (FAO). All ﬁrst-time federal Stafford and Graduate PLUS Loan borrowers must complete an online information requirement before the ﬁrst disbursement. process. these loans carry a lower interest rate. or enrolls in fewer units than was used to establish eligibility. Most loan funds are delivered electronically. and they have special long-term repayment provisions after degree completion (or withdrawal). The FAO may withhold disbursement for students who do not complete the veriﬁcation process. Verification The Department of Education requires institutions disbursing federal ﬁnancial aid to verify the accuracy of aid information. or quality assurance. and outside awards is available at http://gradadmissions. Information concerning fellowships. Typically. Veriﬁcation may be conducted either as part of the application process or later. and outside organizations. Students should consider loans as a supplement to other forms of assistance and to the student’s personal resources. Please be aware that loans are subject to the regulations governing federal or state funds.S. .
Enrollment for at least 6 units. Loans are subject to the regulations or policies governing federal. Varies from 0% – 1%. Banks. Must demonstrate need. Enrollment for at least 6 units. Application Documents Required ◆ ◆ FAFSA Graduate Student Loan Application.000 per year maximum. to University Bill.5% depending upon lender. Deferment/ Forbearance Eligible for federal loan Eligible for federal loan Eligible for federal loan Eligible for federal loan deferments and forbearance. No payment of principal or interest until nine months after the date student ceases enrollment. These loans are not available to international students.5% depending upon lender. $8. FEDERAL GRADUATE PLUS LOAN FEDERAL PERKINS LOANS Lender Eligibility Banks. $40. Note: limit includes subsidized Stafford. FAO determines ﬁnancial eligibility. $20. 2009-2010 ◆ ◆ FAFSA Graduate Student Loan Application. 2009-2010 ◆ ◆ FAFSA Graduate Student Loan Application.000 graduate and undergraduate combined.The following are student loan sources partially or wholly administered by the Stanford University Financial Aid Ofﬁce. state. FEDERAL STAFFORD LOANS (Subsidized) FEDERAL UNSUBSIDIZED STAFFORD LOANS Banks. deferments and forbearance. Enrollment for at least 6 units. None N/A Fixed: 5% for new borrowers. $8.8% for new borrowers. 0-0. Payment of interest begins immediately. No interest charged while in school. 0-3% depending upon lender.5% for new borrowers.500 (graduate and undergraduate combined).500 per year minus subsidized Stafford. deferments and forbearance. Annual Loan Amounts Aggregate Loan Limits (cumulative) Origination Fee Federal Default Fee Interest Rate $65. Supplemental to both Stafford loan programs. 0-0. Must demonstrate need. FAO determines ﬁnancial eligibility. credit unions. which can change without advance notice. credit unions. None. 2009-2010 January.8% for new borrowers. 2009 No funds will be disbursed before the ﬁrst day of each quarter. No payment of principal or interest until six months after student ceases enrollment. No interest charged while enrolled. Cost of attendance as determined by Stanford less any other resources including Stafford loans. Dependent on fund availability. Disbursements Disbursed quarterly directly Disbursed quarterly directly Disbursed quarterly directly Disbursed quarterly directly to University Bill. Must meet credit requirements. although it may be deferred and capitalized. or private funds. although it may be deferred and capitalized. 2009-2010 ◆ ◆ FAFSA Graduate Student Loan Application. to University Bill. Student Loan Programs | 13 . Fixed: 6. Fixed: 8. Subsidized Stafford eligibility must be determined ﬁrst. Enrollment for at least 6 units. Stanford administers funds for federal government. Varies from 0% – 1%.500 per year maximum.500 (graduate and undergraduate combined). $138. credit unions. Payment of interest begins immediately. Varies from 0% – 1%. Fixed: 6. to University Bill. Applicants must be advanced-degree candidates. deferments and forbearance.
The University Bill Stanford’s policy is to furnish timely and accurate billing information as well as effective payment options to students. funds payable through U.m. Credit card via Stanford ePay: American Express. funds payable through U. student activity (ASSU) fees. banks). health insurance.edu. Room 150. Stanford ePay.75% applies to credit card payments. CA 94305-6036.edu/students/universbill/ payment_methods. Walk-in: Customers may visit the Cashier’s Ofﬁce at 632 Serra Street. cashiers checks. Credit or debit cards are not accepted for in-person payments at the Cashier’s Ofﬁce. edu/students/universbill/.S. on weekdays. and money orders (U. ◆ ◆ Wire transfers: The University accepts payment to student accounts via direct wire service. please see http:// ﬁngate. Room 150. All wires must reference the student ID number. to 5:00 p. Procedures for Payment paYment methoDs ◆ ◆ ◆ ◆ eCheck via Stanford ePay: We highly recommend this method of payment.S. Posting of or adjustments to University charges to student accounts may occur at any time during the academic year.html#deadline). and Discover credit cards are accepted as forms of payment on the University Bill. Billing and payment services are delivered electronically on a monthly basis through Stanford’s online billing and payment service. 14 | The University Bill . Charges and credits from University departments are aggregated in a student’s individual account and presented on the monthly bill. (Information about waiving Cardinal Care Health Insurance and applicable deadlines can be found at http://vaden. and board are billed prior to the beginning of each academic quarter. Checks via mail: Checks may be sent to the Cashier’s Ofﬁce at 632 Serra Street. Due Dates All term charges (tuition. MasterCard. Bills are generated on the 20th of each month and are due on the 15th of the following month. banks and may not be postdated. Checks must be made payable to Stanford University and include the student ID number. from 8:00 a. Bill structure anD components Charges for tuition. No service charges apply to payments made by eCheck. see the University Bill section of the Gateway to Financial Activities web site for students at http://ﬁnancialgateway.m. For speciﬁc wire instructions and related fees. room. bank accounts is accepted through Stanford ePay.stanford. A 24-hour check payment drop box is located at 632 Serra Street. More information about Stanford ePay may be found at http://stanfordepay. eCheck (ACH) from all U.stanford. Students living overseas ﬁnd this option particularly convenient as they may wire funds directly from overseas banks to the University for credit to the student account.edu/insurance/ using_your_own. Examples of other quarterly charges are ASSU (Associated Students of Stanford University) fees and Cardinal Care Health Insurance. and a one-time document fee) are due the 15th of the month after the start of the quarter unless otherwise speciﬁed. Checks must be drawn in U. Stanford.S. Monthly charges such as cable and other IT service charges are billed as incurred.S. Bill notiﬁcation is sent to the student’s stanford. A non-refundable fee of 2. All other charges are billed and due monthly. The ofﬁce accepts personal checks. edu email address as recorded in Axess. travelers checks.S.stanford. For more information.html#wire_transfer.stanford.
see “Overview: About Student Late Fees. Use of travelers checks and credit or debit cards is recommended. Banking services availaBle on campus The Wells Fargo Bank and the Stanford Federal Credit Union are located in Tresidder Memorial Union.0% of the amount past due.edu/students/universbill/quick_steps/ pay_tuition_payroll. and check it prior to the payment deadline to identify unpaid amounts and avoid late fees or holds. and diplomas. Graduate student employees may elect to pay their University Bill in installments via the payroll deduction payment plan. & Delinquent Accounts” at http://ﬁnancialgateway. transcripts. For information about setting up direct deposit. course changes. stuDent services center Student services specialists are available at the Student Services Center (SSC) to answer questions about the University bill. or submit a HelpSU ticket at http:// helpsu.stanford.stanford. stanford. Stanford Federal Credit Union. Assistantship checks are not issued until the second or third week of the quarter. beginning two to three weeks after the start of the quarter. Assistantship salaries are paid twice monthly by the Stanford Payroll Ofﬁce.html. For more information.stanford. Students may visit the SSC in person on the second floor of Tresidder Memorial Union. see “Quick Steps: Make Tuition/Other Fee Payments by Enrolling in Payroll Deduction” at http://ﬁnancialgateway. past Due accounts By enrolling at Stanford. edu/students/universbill/late_fees. Payments received after the due date indicated on the bill are subject to a late payment penalty of 1. Students should review their account periodically.edu/students/ universbill/payTuition_3party. Some fellowship aid is restricted from paying all charges on the student account. For an overview of this process including the application form.html. see http://ﬁngate.authorizeD paYers Students may grant Stanford ePay access to authorized payers who then may access the student’s billing and account information and make payments on the account. call (866) 993-7772.html. For more information. stanforD financial support The tuition and stipend portion of a fellowship or assistantship appears as a credit on the University Bill approximately one week prior to the beginning of each quarter.edu/?pcat=ssc. Students may revoke authorized payer access at any time in Stanford ePay. Automatic teller machines for Bank of America. or students can arrange for an electronic deposit to a checking or savings account. Past due student accounts are subject to ﬁnancial holds that block enrollment. Procedures for Payment | 15 . thirD partY contracts When a graduate student’s tuition and fees are billed directly to an outside agency for payment. the process is termed “Third Party Contract” (TPC) billing. a student may receive a refund of excess ﬁnancial support or a stipend check but still have outstanding balances on the student account. expenses upon arrival Students must plan to arrive with sufﬁcient funds for relocation and living expenses for several weeks. Anticipated aid (aid that has been accepted but not disbursed and is shown on the student account) reduces the total amount due prior to late fees being applied. The sponsoring agency must submit a third party billing application form to the University before the TPC can be processed. Fellowship stipend checks are mailed to the address students establish in Axess. Penalties. and Wells Fargo Bank are on the second floor of Tresidder. students agree to pay all University charges in a timely manner. do not carry large amounts of cash. Off-campus apartments generally require ﬁrst and last month’s rent and a security deposit.shtml. Therefore.edu. see “When a Third Party Sponsor Pays Tuition” at http:// ﬁnancialgateway.stanford. see http://studentservicescenter.stanford.edu/students/universbill/ quick_steps/enroll_direct_deposit. For more information about the Student Services Center.
mumps. Please review this section carefully to make sure your health requirements are completed prior to your arrival at Stanford. International students have until September 21. 2009 to complete and submit tuberculosis screening only.edu/ to complete these items. Cardinal Care. log on to http://vadenpatient. and you will incur additional registration fees. The center offers medical services. and your loan and stipend checks will be interrupted. 2 Immunizations You should document your immunization history on this form. or preferences that are purely personal are not grounds for an exemption. 2009. AND one rubella immunization If dates of vaccination are not available. you may provide the date and results of a blood test conﬁrming immunity. Deadline: The deadline for completing your six entrance medical requirements is July 31. Stanford’s student health insurance plan. There are additional immunization requirements for entering medical students. which is also used to ensure that students are immunized against measles. counseling and psychological services (CAPS). health promotion services (HPS). The six required items are: 1 Personal Information This establishes your personal medical ﬁle at Vaden Health Center. The combined measles. and health insurance. beliefs. we want to make sure your stay at Stanford is a healthy one. lose pre-selected classes.edu/ pdf/ReligiousorPhilosophicalExemption fromRequiredImmunizations. Vaden Health Center We offer you the services of Vaden Health Center. The deadline for entrance medical requirements is July 31. you must provide ONE of the following even if it differs from the practices in your state or country of origin: ◆ Dates of vaccination with two MMR (combined measles/mumps/rubella) immunizations. this means that you will not be able to enroll for classes. If your requirements are not completed by this date. 16 | Vaden Health Center .stanford. and rubella immunization is available for a fee at the Vaden Health Center. all other requirements must be completed by July 31. you will need to be immunized now.pdf. does not cover this expense.H e al t h Requirements From our Vaden Health Center to Cardinal Care insurance plans. two mumps. A student may request a religious or philosophical exemption from the immunization requirement by completing the form located http://vaden. six must-Do requirements Before entering stanforD Before you can become a Stanford student there are six items you must complete. a hold will be placed on your future enrollment. Attitudes.stanford. or ◆ Dates of vaccination with two measles. What to do: If you were born after 1956. If you have not previously completed these requirements. a state-of-the-art facility that features the latest technology and a staff of professionals to provide you with excellent health care. Using your Stanford ID and password. and rubella. mumps. all to contribute to your time at Stanford being both healthy and happy.
edu. Recommendations for tuberculosis screening are continually updated.3 Health History Your medical history enables Vaden to treat you effectively. edu/new_students/entrance_req.stanford. 6 The deadline for your six entrance medical requirements is July 31. For more information.stanford.stanford.stanford. except as required by law. history of BCG vaccination does not fulﬁll this requirement. Cardinal Care charges appear quarterly on University bills. If you have an external policy.edu or call Vaden Health Center at (650) 723-2135. Many organizations offer health insurance to international students.edu/insurance/dependent_ins.html#tb. 5 Agreement to Treatment This section presents the Vaden Health Center Agreement to Treatment form. All students must answer the questions in this section. To waive Cardinal Care insurance. The staff in the Insurance Ofﬁce are available to assist you at (650) 723-2135 or healthinsurance@stanford. but it costs far less than buying services directly from a health care provider. For more information about Cardinal Care. such as physical therapy and allergy shots health care for international stuDents American health care can be confusing to students from other countries. international students have until September 21 to complete and submit tuberculosis screening only. how to enroll in or waive carDinal care Students are automatically enrolled in Cardinal Care for each registered quarter unless an insurance waiver is completed via Axess by the ﬁrst day of class for the quarter.edu. 4 Care.edu/ insurance/subsidy. The University offers a health insurance subsidy for qualiﬁed graduate students.stanford. carDinal care features: ◆ Notice of Privacy Practices This section presents the Vaden Health Center Notice of Privacy Practices which you must read and acknowledge before we can provide health services to you.html. which you must read and sign before we can provide medical services to you. To waive Cardinal Care. see http://cardinalcare. you must do so via Axess at http://axess.stanford. This can be Cardinal Care. you should review it carefully to determine whether the coverage is adequate. you must complete a waiver providing documentation of health insurance coverage. you will be enrolled automatically in Cardinal ◆ ◆ Access to specialists at the Stanford University medical center with just a co-payment Coverage anywhere in the world Reduced fees for some services for which Vaden charges. Cardinal Care. the Universitydesigned student policy which is billed with the Stanford tuition. Check the Vaden web site for the most current requirements at http://vaden. TB. See the Resource Vaden Health Center | 17 . For more insurance information. If you do not waive the University health insurance coverage by the deadline (September 15 for Autumn Quarter).stanford.edu.edu and select the health insurance waiver function. There is no national health system in the United States. visit the web site at http://cardinalcare. health insurance Although students may receive primary medical care at Vaden Health Center free of charge. Information on Stanford’s health insurance plan. Tuberculosis Screening Tuberculosis is a bacterial disease that can be spread in close living or classroom environments. Health insurance can be expensive.stanford. It cannot be released without your consent. Stanford does not sponsor a health insurance plan for dependents. See the Resource Guide for Dependent Health Insurance at http:// vaden. and procedures for waiving or adding Cardinal Care coverage are on the web at http://cardinalcare. go to Axess at http://axess. or with an external carrier. If you plan to stay with your current health insurance plan. they are required to have health insurance coverage. html to help you select the plan that works best for your family. Stanford does not sponsor a health insurance plan for dependents. see http://vaden.edu. The information in your ﬁle is electronically secure and completely conﬁdential. and will be responsible for paying the quarterly insurance premium.
advice for urgent medical conditions is available 24 hours a day from one of our physicians. Workshops that focus on students’ social.m. we offer appointments for acute illness or injury requiring same-day treatment until 5:30 p. there is a fee for long-term therapy and medication management. injury. and prevention of acute illness. The staff in the Insurance Ofﬁce are available to assist you at (650) 723-2135 or healthinsurance@stanford. open to graduate students as PEDS 206.stanford. shyness. laboratory and X-ray services. html to help you select the plan that works best for your family. Medical visits are free for registered students. or relationship problems.m. sexual violence educa- 18 | Vaden Health Center . Graduate students are involved in many aspects of our wellness initiatives.m. and academic effectiveness are also available at CAPS. and group counseling as well as medication management. Graduate students serve as HIV peer counselors.edu. and clinical social workers. physical exams for scholarships and employment. They provide evaluation and brief treatment. including Men Against Violence Stress management and relaxation strategies Vaden offers a course entitled “The Pursuit of Happiness and Health” during Winter Quarter. academic. more aBout vaDen health center services Medical Services Counseling and Psychological Services (CAPS) provides counselors for personal. and health advising in the areas of: ◆ ◆ ◆ ◆ ◆ ◆ Alcohol and other drug abuse prevention Breast and testicular health Nutrition and food issues Relationships Sexual assault and relationship violence.edu/insurance/dependent_ins. These workshops address topics such as procrastination. On weekends. Services include diagnosis. A CAPS on-call clinician is available for crisis situations any time of the day or night. psychologists. we refer you to the appropriate clinic at Stanford Hospital and Clinics or Menlo Medical Clinic. The YWCA Sexual Assault Center at Stanford is the University’s ofﬁcial ofﬁce for responding to incidents of sexual assault. to answer medical questions. health awareness events.Counseling and Psychological Services Guide for Dependent Health Insurance at http:// vaden. allergy and immunization shots. When the clinic is closed. The center is a partnership between Stanford University and the YWCA Rape Crisis Center of Silicon Valley. selfdefense instructors. Our medical staff has expertise in general medicine and sports medicine. Most services are free for students. If you need to see a specialist. gender differences. including individual. and a pharmacy. to 5:00 p. treatment. a travel clinic. personal. HIV testing. Trained advocates assist survivors with the options for responding to a sexual assault and help to coordinate access to campus services related to the aftermath of an assault. and chronic conditions. A nurse is available on weekdays 8:30 a. The staff is comprised of a diverse group of psychiatrists. CAPS maintains strict conﬁdentiality. physical therapy. and grieving. couples. We also provide immunizations to meet the entrance medical requirements. YWCA Sexual Assault Center Medical Services offers comprehensive health care to Stanford students. we are open until 8:00 p.m. Health Promotion Services Health Promotion Services (HPS) serves graduate students by providing educational workshops and seminars. There is a fee for some services. You can make an appointment to see our staff for any reason Monday through Friday.
Aetna’s Vital Savings is available for students and their dependents and offers discounts on a many of dental and vision services. Stanford does not require you to have a physical exam. Your medical records may also be on ﬁle at the school you last attended. fax a request using our toll-free fax number (866) 3360164 (U. In addition. Q: What happens if I don’t meet the medical requirements on time? A: A hold is placed on your Winter Quarter registration which means that you will not be allowed to register for classes. PPD. With the exception of certifying physician-diagnosed measles and tuberculosis testing.edu. including premiums and how to enroll.S. the puriﬁed antigen from the TB bacterium. Dental Care you may incur consequences including additional registration fees. If you have questions about a special health care need. Q: What is a PPD skin test? A: PPD is a method of screening for tuberculosis in the United States. Vaden provides information about voluntary dental plans and local dentists who offer discounts to students. call Vaden’s administrative ofﬁce at (650) 725 -1364 to speak with a staff member.edu. If you do not have Internet access and need a paper copy of the Entrance Medical Requirements. is injected under the skin and causes a raised reaction in those who have been previously exposed to it. If you can’t determine the dates of the required immunizations or test. If Vaden Health Center does not remove the hold. you have to repeat them. Q: Cardinal Care covers an initial visit only for injury to natural and sound teeth only. the loss of pre-selected classes. Contact health@stanford. Q: Do I need to have a physical examination before I start at Stanford? Q: What is a Quantiferon (QFT) test? A: The Quantiferon test is a blood test for TB screening. Frequently Asked Questions My doctor has retired and I can’t get my medical records. there’s no need to have a physician complete any portion of the entrance medical requirements. What should I do? A: Ask your parents if you have a separate immunization record at home. To request information about these dental options. and the interruption of your loan and stipend checks. Previous BCG vaccine will not alter the QFT test results (unlike some skin test readings). only) or (650) 723-1600 (international). visit the Vaden Insurance ofﬁce or send your name and address to healthinsurance@ stanford.tors. Special Needs A: While it’s a good idea to ﬁnish any ongoing treatments before you leave for school. and are also active members on the University’s Alcohol Advisory Board and Sexual Violence Advisory Board. and nutrition interns. Vaden Health Center | 19 . Be sure to include your name and return fax number.
Couples without children and students with children live in furnished and unfurnished high-rise and townhouse apartments.stanford. and resources to facilitate academic achievement. Housing Stanford University offers housing for single graduate students. Campus housing. Residence options available to single students include single and shared occupancy apartments.stanford. University housing includes a range of residence options with rent rates that are generally lower than the surrounding community. 2009. CA 94305-6034 Phone (650) 725-2810 http://studenthousing. couples without children. Apply for summer housing online in a separate application on Axess by May 7. is a limited resource and students should not expect to receive housing for the duration of their graduate studies. Students admitted for the Autumn term are also eligible to apply for summer housing if they wish to join the Stanford community early. graduate students should have received Applying for Housing 2009-10 with this mailing. The goals for graduate residences at Stanford are to provide an environment conducive to studying. services. and a pluralistic community in which programs address individual needs and promote social interaction. If you are interested in campus housing.edu) between April 15 and May 7.h o u s i n g and fa m i ly L i f e In addition to this publication.edu 20 | Housing and Family Life . 2009. The Housing Assignments ofﬁce is located at: 630 Serra Street Suite 110 Stanford. and students with children. Information about family life. and cooperative houses. you must accept the offer of admission (see page 36) and then submit an application on Axess (http://axess. Applications received after the deadline will not be considered until the July assignment round. however. dormitories. childcare. and schools is included in the section following this page. and they have a lower chance of resulting in an assignment.
laboratory school. diphtheria. there are residences for couples without children and students with children. CA 94301. Palo Alto. To register your child for public school in California. proof of California residency. They include center-based care. polio. University fellowships and assistantships are intended to cover the expenses of the student. and mumps. Information on childcare is available from the WorkLife Ofﬁce at http:// worklife. Public schools open the ﬁrst week in September and close in mid-June. The Palo Alto Uniﬁed School District provides public schooling for residents of Palo Alto and the Stanford campus. measles. and a record of immunizations signed by a physician. and two year-round programs for infants through school-aged children. classes. pertussis. supplements are not available for family support. you will need a birth certiﬁcate or passport. Stanford programs are often fully enrolled. and must verify vaccinations for tuberculosis. English language tutoring. parenting.stanford. chilDcare anD schools Stanford has a number of children’s programs offering a variety of options for the care and education of young children. The ofﬁce provides individual consultation on child care. Careful ﬁnancial planning is extremely important for your academic success and your family’s well-being. For additional information. The immunization record must be dated and signed by a physician or health care provider.S. Student loan programs may be used by U. contact the Central Attendance Ofﬁce of the Palo Alto Uniﬁed School District at 25 Churchill Avenue. Eligibility is based on ﬁnancial need demonstrated through a review of student and family expenses as well as family income and assets. including excursions. several childcare centers. and many services and activities for student families. citizens and permanent residents to meet family expenses. Housing and Family Life | 21 . phone (650) 329-3707. and all matters regarding “making life work” while at Stanford.Family Life at Stanford Stanford is an expensive area in which to support a family. and activities for children. The Graduate Life Ofﬁce and the Bechtel International Center offer programs for student families. social programs. tetanus. two excellent public elementary schools. Information on private schools may be obtained from the WorkLife Ofﬁce. nursery school. education.edu/child_resource. On the Stanford campus.html or by phone at (650) 723-2660. rubella. but do maintain waiting lists. You should assess carefully your resources for meeting the expenses of your family while enrolled in a graduate program.
Ofﬁce of Accessible Education (OAE) The Ofﬁce of Accessible Education at Stanford University is organized into four service centers: Student Disability Resource Center. Direct support services include notetaking. convert. at the Office of Accessible Education. the SDRC runs a golf cart service called DisGo Cart for use by students who have temporary and permanent mobility impairments or who use a wheelchair. speech recognition and screen reading software. While primarily conceived to better accommodate students with disabilities and learning differences. learning.edu/group/OAE/ . including computer. or on the web at http://www. schwaB learning center The Schwab Learning Center offers enhanced services for students with learning differences (LD) and Attention Deﬁcit Hyperactivity Disorder (ADHD).Resources for S t u d e n t s with d i s a b i l i t i e s Students with disabilities will find many resources. and sensory. transportation and living accommodations.stanford.edu/group/OAE/. individual learning strategy sessions. including screening assessments for learning differences. abilities. oral or sign language interpretation. learning styles. and psychological disabilities. stenocaptioning. alternative input devices. The center’s goal is to enable students with disabilities to participate fully in the educational experience at Stanford while meeting the academic standards maintained by the University. customizable. Current projects include Proteus. During the academic year. and special housing arrangements. tronic text. To arrange for an on-campus ride call 725-2484 (5-CHUG). . and strategies that are inherently flexible. Assistive Learning Technology Center. by phone at (650) 723-1066. Find out more about these services at http://www.stanford. and non-computer accommodations. and distribute academic content. and disabilities in a variety of learning contexts. tools. including mobility impairments. including accessible PC and Mac workstations. Brailling. assistive learning technologY center (altec) ALTeC is the technology arm of the OAE providing resources to make information technology and education more accessible for those with disabilities. and accessible to students with different backgrounds. and the Center for Universal Design in Education. a strategy for integrating technologies to collect. TDD at (650) 723-1067. books on tape or elec22 | Ofﬁce of Accessible Education center for universal Design in eDucation The center advances the development of instructional methods. stuDent DisaBilitY resource center (sDrc) The SDRC coordinates academic and other accommodations for undergraduates and graduate students with disabilities. and tutoring in various academic disciplines. The Ofﬁce of Accessible Education is located at 563 Salvatierra Walk. Proteus promises to enhance the classroom experience for all students by allowing the learner to interact with information. chronic illness. examination accommodations. Schwab Learning Center.
but you are free to do so if you are interested in exploring the information resources that will be available to you. This section describes the resources available to you and explains how to get early access to many online services. you need access to a computer with an Internet connection and a web browser. printers.stanford. Thousands of host computers. Both wired and wireless network access are available throughout Computing Resources | 23 . SUNet also provides access to off-campus computers and other networked services. Once you arrive on campus.edu/. personal web space. Meyer Library’s computing resources include public computers and study areas with wireless Internet access. provides computer clusters running Windows XP and Mac OS X operating systems in various locations that Stanford community members may use free of charge for course work. even before you arrive on campus. If you do not have personal access to an Internet-connected computer. and group study spaces. and digital video editing and scanning equipment on the second floor’s Multimedia Studio. part of Stanford University Libraries and Academic Information Resources (SULAIR). kiosks. Your ID number was sent to you by your department and emailed by Graduate Admissions. Incoming students are not required to begin using these services before the beginning of the school year. Introductory information on your ID and passwords. the Stanford Web. workstations. The Meyer Lobby and Room 160 on the ﬁrst floor are open 24 hours a day. You also need a University ID number and password to use some services. and include public computers. To use Stanford’s online resources before you arrive. visit Stanford’s Computing and Communication web site at http://computing. Student Computing. email. ask your current school. universitY computing resources Stanford University enjoys one of the most extensive and diverse computing environments of any university campus. All students are given a University ID number. Computing and Communication As a member of the Stanford University community. email at Stanford. If you did not receive or have lost the ID number. and other related purposes. and online information such as library resources and student information systems. academic research. during the Academic Year. a central source for information about the University’s technology-based tools campuswide. you have access to many computing resources including email. seven days a week. To learn more about these and other University computing resources. the Axess student information system. See page 36 to use that number to accept your offer of admission and gain access to Stanford’s electronic resources including library services and email. One of the largest high-speed computer networks on any university campus. computer labs and clusters. Commercial or political use is prohibited. Stanford faculty and supporting organizations have incorporated technology into many aspects of the teaching and learning experience on campus. Ofﬁce of the University Registrar. and desktop computers in ofﬁces and residence halls are connected to each other through the Stanford University Network (SUNet). you will ﬁnd access to online resources through public computer clusters in common buildings and student residences. university. and other computing services and facilities are described in the following paragraphs. supported by Information Technology Services (ITS).c o m p u t i n g Resources All students are given a University ID number. or public library about public-access computers with Internet connections. contact Graduate Admissions.
including all residences. you will automatically be taken to the Residential Computing web pages for registering your inroom network connection. the policy provides that users of University information resources must respect copyrights. you create a unique SUNet ID and password that identiﬁes you as authorized to use campus electronic services. also known as your student ID number.stanford. available to residents 24 hours a day. state. As a member of the Stanford community. stanford. You can review the complete text at http://adminguide. including articles about new and ongoing services. Windows. Register your computer in your residence before trying to connect it in your department. refer to the “Getting Started” page on Residential Computing’s web site at http://rescomp. and courses.edu/. you may want to access certain Stanford-only resources from home with a VPN (Virtual Private Network) client (https://www. and the integrity of information resources.stanford.stanford. If you have more than one colored jack. Network users must refrain from seeking to gain unauthorized access. and you will probably want to register your computer for on-campus use during the day (http://stucomp. projects.edu/62. or television shows without permission. Student Computing also provides regional computer clusters in on-campus graduate housing. such as by refraining from taking or sharing music.pdf. and respect the rights of other computer users. A key piece of the policy is that your network identifiers (SUNet ID and password) can never be shared with anyone. Whether you already have a computer or are thinking about purchasing one.edu/. The ID number is printed on your Stanford University ID card and all enrollment and grading-related documents distributed by the Registrar’s Ofﬁce. and high-quality laser printers. use the left one. and if you don’t have an Ethernet cable. movies. and for-fee poster printing services. you can choose your SUNet ID and set up your email address. You’ll . and by abiding by software licenses.stanford. quarterly newsletter providing information about campus computing and technology activities and resources. Meyer’s study spaces. See http://speaking. If you plan to live on campus. stanforD universitY iD numBer Your Stanford University ID number. an online.stanford. Information on wireless 24 | Computing Resources networking is available at http://wirelessnet. you are not required or expected to own one. stanforD universitY network iDentifier (sunet iD) anD passworD A SUNet ID provides access to the Stanford University Network (SUNet) and its services. Clusters of Macintosh. In particular. Consultants at the Meyer Tech Desk answer Meyer-related computing questions and provide multimedia consulting. SUNet IDs provide: ◆ ◆ ◆ ◆ ◆ Email service and a Stanford email address Web services. This policy defines the appropriate usage of computers and networks with respect to intellectual property rights. you can buy one at the Stanford Bookstore. optical scanners. and Unix computers are available for public use in the residences and several other locations around campus. If you plan to live off-campus. privacy issues concerning information belonging to others. you can connect your computer to the colored wall jack in your room with a standard Ethernet cable. edu/services/vpn/).Computer and network usage poliCy Stanford has a Computer and Network Usage Policy that translates the University’s general business practices into the electronic domain and conforms to federal. SULAIR publishes Speaking of Computers. including serving of personal web pages Login access to web-based applications Storage space within Stanford’s distributed ﬁle system Printing and other services setting up Your sunet iD anD email account Using the web from home. personal computing Although over 99 percent of Stanford students own a computer. This number is required for any inquiries you make about your record. overnight equipment checkout. Wireless networking is available throughout campus. is unique to you and is assigned to your academic record. All on-campus residences have Ethernet connections in every room to connect to SUNet and the Internet.edu/ networkconnections/). complete with software applications.edu/. and local laws. All students are expected to be familiar with this policy. Tresidder Student Union contains another public computer cluster with wired and wireless access.
from creating your own web pages to learning about Unix. Jane Doe may choose the SUNet ID “jdoe. will be available. seven days a week. it is vital that you not share your SUNet ID password with anyone else. It will form part of your Stanford email address and. Try a sample Excel course free. Computing Resources | 25 .need your University ID number before you can proceed. learning aBout computing Training is available for all aspects of computing. seven days a week. one-on-one training is also available. stanford. including email. your web home page.edu. picking a humorous name may distinguish you on campus. available 24 hours a day. and more. think carefully about your SUNet ID. Contact your ISP directly for off-campus connection issues. Choose your ID carefully.edu/. connect to the Internet and open a web browser. Once selected.stanford. hands-on labs. online self-paced tutorials.edu) to accept Stanford’s offer of admission. You can then log into Axess (http://axess. Access with your SUNet ID from any computer running Windows. or call (650) 725-HELP (5-4357). Customized.stanford. review your grades. personal computing. submit a HelpSU ticket.stanford. instructor-leD computer training http://techtraining.stanford.stanford. evaluate your classes. For your personal information to remain secure. online computer training http://techport. go to http://rescomp. Connect to the SUNet ID web page at http://sunetid. and you may lose student privileges or be subject to disciplinary action if you use another student’s SUNet ID password. and the local computer cluster for graduate students living on campus.edu/. or if you deliberately provide false information to Axess. You may not authorize anyone else to use Axess on your behalf. You will be prompted for your SUNet ID and password. To ﬁnd out who your RCC is. check your University bill. but may seem inappropriate later when you are applying for jobs and posting your resumé. Once you complete the application process. using email. RCCs. computing help Resident Computer Consultants (RCCs) support on-campus.edu/ Over 1. including instructor-led courses.000 self-paced courses plus thousands of online IT books. go to http:// helpsu.edu/ Hands-on courses spanning the computing spectrum. it will be approximately 24 hours before your SUNet ID will be available. Before you begin. axess stuDent information sYstem Axess is a web-based service to display and update information in your electronic student records.edu/. update your address. Axess is generally available 24 hours a day.stanford. if you create one. For example. or connecting to Axess. who are graduate students like yourself. add or drop courses. It is a violation of University policy to misrepresent yourself. request an ofﬁcial transcript. or call the Stanford IT Help Desk at (650) 725-HELP (5-4357). check which information in your record is public. in-room network connections. you can review ﬁnancial aid information. proBlems using axess If you have trouble connecting to or using Axess. review your degree requirements status. Your SUNet ID and password are required each time you use Axess.stanford. Choose the “Request my own SUNet ID” link and follow the instructions. From your computer. For help in applying for a SUNet ID. will generally get back to you within a day. Topics range from MS Ofﬁce to advanced technical support. Using Axess. Note: It will take an additional 24 hours after you complete your online acceptance before your access to other Stanford online services. stanford. Information about these and other training options can be found on the Computing and Communication web site at http://computing. enroll in classes. To connect to Axess. it cannot be changed. and one-on-one training by appointment.edu/~jdoe/.edu and her web address would be http://www. go to http://axess.edu/.” Her email address would then be jdoe@stanford. send email to email@example.com/.
Policy on Patents and Copyrights All graduate students and postdoctoral fellows (as well as all faculty. Stanford may have a copyright interest under limited circumstances such as: worksfor-hire or works created subject to a contractual agreement. In general. © 26 | Intellectual Property . and then print a copy for your own records. click on the button at the bottom of the page. University resources. and will share any royalties with the inventor/creator. the University claims no ownership of popular nonﬁction. These policies are intended to prevent possible conflicts of interest involving the use of Stanford resources. or if the work made use of signiﬁcant University resources or personnel. and visitors engaged in research) must sign the Stanford University Patent and Copyright Agreement before enrolling in classes. regardless of changes in academic plans or status. Stanford takes 15 percent from gross royalty income to cover administrative expenses of its Ofﬁce of Technology Licensing (OTL). Generally. Stanford promotes the licensing of inventions and other technologies. including laboratory facilities and specialized equipment. By policy. go to Axess and select the “Academics” tab to see the link to Stanford’s Patent and Copyright Agreement in the “Academics” menu. unpatentable software. You do this only once at Stanford. or other works of artistic imagination which are not institutional works and did not make signiﬁcant use of University personnel and resources. should not be used for anything other than University academic and research activities. or with more than incidental use of University resources. When an invention is patented and licensed.stanford. articles. Consistent with the best interests of the University. More information on Stanford’s royalty-sharing policies can be found at http://otl. papers. one third to the inventor’s department. royalty income is divided one third to the inventor. and similar works.edu/dept/DoR/rph/Chpt5. followed by a deduction for any directly assignable expenses.Intellectual P RO P E RT Y Sign the Patent and Copyright Agreement for Personnel at Stanford on Axess when enrollment opens. Such works include those created by students in the course of their education such as dissertations.stanford. where the work is supported by a direct allocation of funds or is commissioned by the University.html. the intended purpose of which is to disseminate the results of academic research or scholarly study. the University does not claim ownership of books. After deductions. Stanford’s policies on intellectual property can be found at http://www. and one third to the inventor’s school. novels. Before enrolling in classes starting on August 20 (see page 38). Use Axess to sign this agreement.edu/. typically patent ﬁling fees. musical compositions. staff. Open that agreement. Similarly. Stanford does not claim copyrights to traditional academic or scholarly materials. this agreement requires you to disclose and assign ownership of patentable inventions to Stanford if those inventions are created in the course of your University work. and articles. poems.
SULAIR The library home page at http://library.L i b r a ry Resources Stanford University Libraries and Academic Information Resources (SULAIR) develops and implements resources and services within the University libraries and academic technology units that support research and instruction. For more information on these and other computing resources provided by SULAIR. SULAIR also provides a variety of computing services and resources.edu is the gateway to the rich array of online resources offered through the Stanford University Libraries and Academic Information Resources (SULAIR). Library Resources | 27 . You can begin using Socrates (http://socrates. journals.stanford.edu.edu). and access to digital scanning and editing equipment. you can use the many licensed databases and other resources (such as JSTOR or LexisNexis) from http://databases. see the Computing and Communication section of the Guide starting on page 23. and more. wireless Internet access. Stanford’s publicly accessible online catalog.stanford. Once you have enrolled in classes. databases. ﬁlms. stanford. visit the Information Center at http://infocenter. right away to search Stanford’s holdings of books. For help getting started using library resources. Some of which include public computer clusters and kiosks. stanford.edu.
will be available by mid-August.stanford.stanford. Email distribution of International Student Update containing student visa information and related information A resource center for international families that offers information on education for children and adults. public transportation. and the Orientation Essentials for New International Graduate Students 28 | International Students .edu Bechtel international center The Bechtel International Center (I-Center) provides services and programs for international students at Stanford. International Students This section describes requirements. and more Services for student families.edu/. with a welcoming reception on Friday. It serves as a focal point for interaction among students and visiting scholars at the University. It will also include excursions. Among the services offered to the Stanford international community are: ◆ ◆ ◆ Academic. Orientation week begins on Monday. personal. Orientation information and updates are also available at http://icenter. It contains important information and instructions on visas. social activities. It houses ofﬁces for advisers to international students and scholars.m. and informal discussions with experienced graduate students. to 5 p. and suggestions for international students planning to come to Stanford. English language classes. The week will feature talks. It contains the following important information: ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ Bechtel International Center (I-Center) International Student Committees Students with Families Financing Graduate Studies International Student Visa Requirements Health Care (see pages 16-19 and 32) English Requirements for International Students ◆ ◆ If you have any questions that are not covered in this section. California 94305-8245 (650) 723-1831 http://icenter. job search assistance or volunteer work. at the I-Center. recreation and travel opportunities. international visitors. etc. 10 a. The building is open every day including weekends. banking. September 14. Bechtel International Center 584 Capistrano Way Stanford. and a loan closet The International Speakers Bureau which organizes speeches for local schools and organizations arrival anD orientation Many new international students arrive in the Stanford area some days before orientation and registration.i n t e r n at i o n a l Students International students who plan on attending Stanford should review this section carefully. international student committees. schools. students preparing to study abroad. and crosscultural counseling and referral Community information regarding social security numbers. 2009. including a full schedule of our orientation week. September 18 at 5:15 p. social programs for spouses and children. and the Community Committee for International Students. ﬁlms. health care and language requirements. resources. Further information about orientation will be sent to you in early summer. An important information packet. and programs of special interest for families. feel free to contact the Bechtel International Center at Stanford.m. including counseling. Ofﬁce hours are Monday through Friday. financing. ◆ Interpretation of immigration laws and procedures for non-immigrant visa holders New student arrival and orientation programs.m. Our Welcome Committee for Families will be available to answer questions in many languages during the week.
Because of academic pressure. The adviser to international families is available to talk with spouses/partners about how to pursue their interests and plan a quarterly schedule of programs.stanford. contains a wealth of information to help with settling in. F-1 students must pay a $200 fee for form I-901.S. local universities. government agencies. Stanford University requires that all those who are not U. and some state and industry policies prohibiting the employment of foreign citizens. other information will be available upon your arrival at Stanford. you are encouraged to make contact with the club. childcare. to study at Stanford: 1 2 3 4 ◆ ◆ ◆ ◆ ◆ Homestay and Home Hospitality Loan Closet (a selection of essential household items to international students and their families) English-In-Action Partnerships English classes Cooking classes Programs for spouses Assistance and programs during our orientation week Further information on some of these programs will be sent in early summer. attend orientation. see http:// icenter. citizens or U. stanforD universitY alumni cluBs overseas If you are from a country where Stanford has an Alumni Club. travel. All spouses are encouraged to visit the I-Center. expenses for international stuDents See the Expenses for International Students in the Financial Support section on page 9.S. recreation.communitY committee for i n t e r n at i o n a l s t u D e n t s ( c c i s ) The Community Committee for International Students (CCIS) is an organization of local volunteers who provide a variety of services to international students. For more information. CCIS is over 50 years old and is housed in the I-Center. and pick up a copy of the Calendar for International Families. and more. J-1 students must pay a $180 SEVIS fee Evidence of financial resources Letter of acceptance The F-1 and J-1 visas are the only types of student visas used at Stanford University. Programs offered by CCIS to international students and their families include: ◆ ◆ aDDitional international stuDents organizations at stanforD See the web site at http://icenter. Practical training following completion of an academic program is also limited by immigration regulations.S.S. schools. stuDent visas In order to register as students. and a competitive job market.S. See http://www.org/ erc/regional/listing.S.edu/families/. and the Department of Homeland Security (DHS). register with the adviser. The Resource Center for International Families.stanfordalumni. A number of clubs offer opportunities for new students to meet with alumni and obtain further information about Stanford. Citizenship and Immigration Services (USCIS). the job market. visa restrictions.html?type=clubs.edu/ InternationalStudents/stud. staffed by experienced spouses. The I-20 (Certiﬁcate of Eligibility for the F-1 International Students | 29 . registered permanent residents must obtain and maintain an appropriate visa status for their stay in the U.html for a list of international student organizations at Stanford. employment. volunteer work.stanford. part-time employment should not be anticipated as a major funding source. financing graDuate stuDies International students are not eligible for loans from Stanford or from U. Summer employment has also become increasingly difﬁcult to obtain and is subject to limitations set by the U. 5 6 Valid passport Certificate of eligibility for an F-1 or J-1 visa F-1 or J-1 visa stamp Proof of payment of SEVIS fee: before being interviewed for a visa. stuDents with families The I-Center offers a variety of programs and resources for families at Stanford.group. An Overview of F and J Visa Types Students need six documents in order to enter the U.
J-1 students must ﬁrst obtain approval in writing from their Responsible Ofﬁcer (sponsor). The following will help you to decide which type of visa is most appropriate to your needs.html. For more information. Optional Practical Training (OPT) Students in valid F-1 status receive 12 months of Optional Practical Training (OPT). As noted above. Proof of payment may also be requested at your U. OPT requires that the student receive an Employment Authorization Document (EAD) from the USCIS.edu/dept/DoR/GSH/Sec1C. The starting date for both the I-20 and the DS-2019 is the ﬁrst day of the term. F-1 students do not require authorization from the United States Citizenship and Immigration Service (USCIS) or from the Bechtel International Center (I-Center). Off-Campus Employment F-1 Visa Holders: Students must have been in valid F-1 visa status for an academic year (approximately 9 months) before their requested period of employment can begin. For further information.html#Practical_Training. F-1 visa holders may enter the U. Employment must be related to the student’s academic ﬁeld of study. Ofﬁce of the University Registrar.S. which may be used before or after graduation. Comparisons Between F and J Visa Types On-Campus Employment Before Graduation F-1 and J-1 Visa Holders: On-campus employment is permitted for enrolled full-time foreign students for no more than 20 hours per week during the regular academic year. which usually takes three or 30 .) Full-time on-campus work is allowed during summer vacation and during breaks between quarters.edu/dept/icenter/sevis/sevisfee. up to 30 days before the date indicated in section 5 of the I-20. see http:// www. Most students save it for use after graduation.stanford.stanford. html#Fin9 and http://sgf. see http:// www. Not all students qualify for the J-1 visa: Stanford policy prohibits the issuance of the J-1 visa to students who are funded by over 50 percent personal or family income. and subsequent I-20s are issued by the Bechtel International Center. F-1 students may be issued a visa by a diplomatic or consular post up to 120 days before the program start date of the I-20. port of entry.Student Visa) or the DS-2019 (Certiﬁcate of Eligibility for the J-1 Exchange Visitor Visa) will be used to obtain either an F-1 visa stamp or a J-1 visa stamp at the U.stanford. a SEVIS fee payment will be required besides usual Embassy fees before the issuance of the VISA stamp.edu/program/ index.S. that will be the Bechtel International Center. Students receiving 50 percent RA or TA assistantships or a 50 percent fellowship from Stanford University qualify for both the F-1 or the J-1 visa. in many cases. Students should not enter on a tourist (B-1/B2 or WT visa waiver) visa just prior to starting school if the intent is to go to school.S. consulate or embassy for a visa. consulate or embassy in your country of residence. Students on Stanford-based ﬁnancial awards that provide tuition and salary or a stipend will be limited in doing concurrent employment. Note: Most students study with an F-1 visa. I-20s for new graduate students and for students returning from a leave of absence of over 12 months are issued by Graduate Admissions. J-1 visa holders may also enter up to 30 days before the date indicated in section 3 of the DS-2019.S. Proof of payment of the SEVIS fee must be presented before you will be interviewed at a U. J-1 students may obtain a visa at any time before the beginning of the program date on the DS-2019. DS-2019s are processed by the Bechtel International Center at the request of the Graduate Admissions Ofﬁce. (A 50 percent RA/TA is already considered to be working 20 hours per week.
with an H-1B. and apply for authorization from the Bechtel International Center. If the application is approved. limited employment authorization may be given to J-1 students who can demonstrate that they have been placed under severe ﬁnancial hardship due to circumstances beyond their control which arose after their arrival in the United States. or International Students | 31 . J-1 students must talk to an I-Center advisor. you must ﬁrst obtain approval in writing from your sponsor (responsible ofﬁcer). Students must sign up for a Curricular Practical Training course. Part-time employment (20 or fewer hours per week) under OPT is deducted from the student’s remaining OPT at a half-time rate. Internship with an International Organization This work authorization may be granted if the employment is based with a recognized international organization (e. Authorization must be issued before beginning employment. whichever is shorter. Students are required to receive an Employment Authorization Document (EAD) from the USCIS before beginning employment. ﬁnd an employer.g. L-1. J-1 Visa Holders: J-2 visa holders (dependents of J-1 visa holders) may apply to the USCIS for employment authorization provided that they can demonstrate that their earnings are not needed to support the J-1 visa holder.. J-1 Visa Holders: Off-campus employment (academic training) during and after completion of a program is available to J-1 visa holders. you will not be eligible for Optional Practical Training. Curricular Practical Training (CPT) Curricular Practical Training (CPT) is offcampus employment undertaken as part of a student’s academic program. for USIA/Fulbright or LASPAU students). it allows you to work part-time (20 hours or less) while classes are in session and full-time during vacation periods and after graduation. G-1. and must receive authorization from their J-1 sponsor before beginning any authorized employment.. If Stanford University is not your sponsor (e. Students do not need to have a job offer in order to qualify for OPT. CPT is allowed part-time (20 hours or less per week) during the academic season and full-time over the summer. Organization of American States. To qualify for academic training. J-2 visa holders do not need a job offer in order to apply for the Employment Authorization Document. non-immigrant stuDents currentlY resiDing in the u. A decision regarding whether or not your academic training is appropriate is made only after your proposed employment has been evaluated in terms of your program of study and your individual circumstances. Any academic training approved before completion of your program will be deducted from your total remaining time of academic training. you should contact your J-1 responsible ofﬁcer concerning your possibilities for employment. Employment of Dependents (F-2 and J-2 visa holders) F-1 Visa Holders: F-2 visa holders (dependents of F-1 visa holders) are not permitted to work in the United States under any circumstances whatsoever. but it may be limited by your department. There is no limitation by law upon the length of time you may participate in CPT.S. Students can apply for OPT as early as three months before the end of the ﬁrst academic year and as late as two weeks prior to the graduation date. Note: J-1 students also require authorization from their J-1 sponsor to work on-campus. International Bank for Reconstruction and Development). If you participate in full-time CPT for 12 months or more.more months to obtain. the student must submit a written offer of appropriate employment to the Bechtel International Center within 30 days after the date of graduation. or lose eligibility for Academic Training.s. the World Bank. which may be processed in 1 to 2 weeks. the J-2 visa holder will usually receive an Employment Authorization Document (EAD) within three or more months. At the latest. African Development Fund. in many cases that will be the Bechtel International Center. If you are a non-immigrant currently residing in the U. Academic training may not exceed the period of full course of study or 18 months. Under rare circumstances. As long as you stay within the stipulated time limits.g.
For the purpose of issuing the DS-2019. Stanford University has designated that support of over 50 percent by personal or family income. you are strongly encouraged to change your visa status to F-1 or J-1 before beginning attendance at Stanford. Prospective J-1 students who are substantially ﬁnanced by personal or family income funding may not enter the United States under the J-1 visa program. It is extremely difﬁcult to obtain a waiver of this requirement. or loans from friends.. he or she must apply through his or her sponsor for a program extension before the expiration date. and you should do the same.S. If the student is still pursuing a full course of study. he or she must apply for a program extension at the Bechtel International Center before that date. and you will be attending Stanford full-time.S. Although immigration regulations allow a student in certain cases to enroll pending approval of their change of status. The reason for the requirement. Duration of status means the period during which the student is pursuing a full course of study. Government regulations stipulate that if you willfully fail to carry health insurance for yourself and your dependents. home countrY resiDencY requirement Students on J-1 visas might have a two-year home country residency requirement. company loan.S.state. individuals. Most unmarried Stanford students enter the United States on the F-1 visa. please make sure that your former foreign student adviser has released your SEVIS record to complete the transfer to Stanford University. or risk violating his or her status. J-1 Insurance Requirement As an exchange visitor in the U. your J-1 sponsor must terminate your program.other visa. Most Americans rely on insurance.” Contact your local embassy to see if this rule applies to you. but will not be able to graduate by the date indicated for completion of studies (in section #5 of the I-20). and report the termination to the Department of Homeland Security (DHS) and the State Department. Duration of status An F-1 student is admitted to the U. followed by the period of practical training after graduation (if applicable). for “duration of status. If a J-1 student is not able to graduate before the expiration date in section #3 of the DS-2019. A single day of hospitalization and medical treatment can cost thousands of dollars. you must carry health insurance for yourself and your J-2 dependents for the full duration of your J program.S. government agency or by their home country government must enter the United States on a J-1 visa.S. visitors. is that it is dangerous to be in the United States without adequate health insurance. If you currently have a SEVIS-based I-20. See pages 45-46 for the SEVIS transfer instructions and form.gov/. many hospitals and doctors refuse to treat uninsured patients except in life-threatening emergencies. would disqualify a student from the issuance of a DS-2019. and you could also forfeit your ability to receive any other university-based funds such as a Stanford-based graduate fellowship. including bank loans. Although in many countries the government bears the expense of health care for its citizens. 32 | International Students . It is illegal for B (tourist) visa holders to attend school fulltime. Students who are sponsored by either a U. and the need for health insurance. and families in the United States are responsible for these costs themselves. can take 3-4 or more months.and off-campus is strictly prohibited. all employment on. Changing status within the U. or research and teaching assistantship. health care See the Health Care section on page 16. It is very important for international students who are arriving at Stanford with family members to have purchased adequate health insurance. plus 60 days to prepare for departure from the U. This requirement stipulates under Section 212(e) of the Immigration and Naturalization Act that certain J-1 visa participants are required to reside “at least two years in the countries of their nationalities or their last residences after leaving the United States. The USCIS rarely permits students (under the same visa sponsor) to change visa types (from F-1 to J-1. or J-1 to F-1) within the United States. You may obtain more information from the State Department’s web site at http://www.” noted as D/S on both Form I-94 (arrival/departure record) and Form I-20.
) Reportable events relating to registration information during each quarter (or semester) and no later than 30 days after the start of the quarter: ◆ ◆ ◆ ◆ Whether the student has enrolled at the school. Students must also comply with any larger unit requirement by their department. However. or failed to enroll The current address of each enrolled student The start date of each student’s next session or term (quarter or semester) Administrative correction of a student’s record (if originally done in error) Because Stanford must comply with SEVIS. An F-2 child is allowed to attend school full-time only if “the study is in an elementary or secondary school (kindergarten through twelfth grade).stanford.You must report a name or address change to the Bechtel International Center within 10 days of the change. Immigration regulations state that “the F-2 spouse and child may engage in study that is vocational and recreational in nature. casual nature. Dependents (F-2 and J-2 Visas) It is important that you remember to request the dependent I-20/DS-2019 at the same time as your initial request is submitted to Graduate Admissions.S.edu. your dependents may pursue a hobby or study of an occasional. exchange visitors (J visa).” J-2 visa holders are allowed to attend school full-time.stanford. The Bechtel International Center is required to notify SEVIS whenever a student drops below the minimum number of units without prior authorization by the I-Center. F-2 dependents must change status to an F-1 visa in order to attend school full-time. SEVIS enables schools and program sponsors to transmit electronic information and event notiﬁcations via the Internet to the DHS and the Department of State throughout a student or exchange visitor’s stay in the United States. Winter. See http://icenter.” In other words. it is very important for international students .htm concerning how you must update your address information in Axess. After receiving these documents. dropped below a full course of study without prior authorization from the I-Center. For more information see http://icenter. You must attend a mandatory “Maintaining Your Legal Status Workshop” upon arrival in the U. edu/sevis/sevis_address.S. (The initial request to drop below fullcourse status must be entered in SEVIS prior to a student dropping below full-time. For more information on maintaining your visa status. F-1/J-1 and their dependents should apply for the visa at the same time from a U.stanford. Change of Name or Address SEVIS requires that Stanford maintain current home country and local addresses for all F and J visa holders. and their dependents (F-2 and J-2 visas).edu/ InternationalStudents/enrollment_hold. or complete his or her program A change in a student’s or dependent’s legal name A change in a student’s or dependent’s address Any student who has graduated early or prior to the end date on the I-20/DS-2019 Any disciplinary action taken by the school against a student as a result of conviction of a crime Any other notification request made by SEVIS with respect to the current status of the student Any commencement of a full course of study after an approved reduced course load. Requesting a Visa Certificate of Eligibility To receive a Certiﬁcate of Eligibility for an F-1 or J-1 visa. The I-Center will have to report certain changes to SEVIS within a speciﬁed time frame of the date of occurrence. see http://icenter.html. Full Course of Study International graduate students must be enrolled for and complete at least 8 units each Autumn. Reportable events to be sent to the DHS within 21 days of the occurrence: ◆ to understand their obligations in maintaining their student status. you must have done the following: International Students | 33 ◆ ◆ ◆ ◆ ◆ ◆ Any student who has failed to maintain status.sevis (stuDent anD exchange visitor information sYstem) SEVIS is an Internet-based system which maintains accurate and current information on non-immigrant students (F and M visa). consulate or embassy in your home country. and Spring quarter.
After sending the email. CA 94305-6032. by ﬁlling out and returning the Exchange Visitors Financial Resources Certiﬁcation form on page 47..S. courier service. If you are a J-1 student. Initial I-20s are issued by the Graduate Admissions Ofﬁce. verify adequate funding for at least nine months of graduate study by ﬁlling out and returning the Financial Resources Certiﬁcation form on page 43 with a copy of your passport. verify adequate funding for the full period of your stay in the U.S. as well as the Orientation Week Schedule and the Orientation Essentials for New International Graduate Students. Certiﬁcates of Eligibility for visas are processed starting in early May. Changing to a Student Visa Do not enter the United States on a WT or a WB visa (visa waiver program) or B-1/B-2 tourist visa. Please check it before your arrival for further information and updates on the topics reviewed here. Stanford University. 584 Capistrano Way. If you have an award from Stanford or from another source. Suite 120.◆ ◆ ◆ ◆ Accept the offer of admission online indicating intention to enroll at Stanford (see page 36). You must have submitted evidence of adequate English proﬁciency to start graduate study at Stanford. CA 94305-8245. and a copy of your passport to Graduate Admissions. Stanford.edu. U. oBtaining a creDit carD We strongly recommend that you obtain a credit card before your arrival. Students attending Stanford’s Summer English Program (see page 35) must inform the Graduate Admissions Ofﬁce of this intention as soon as possible in order to facilitate the issuance of one I-20 or DS-2019 that will reflect the total period of study.A. Be sure to complete the Summer Session application at http://summer. It is important to note that if you enter the country early for the purpose of summer enrollment and subsequently fail to complete the summer study. fax (650) 725-0886. Personal funds must be veriﬁed by a current bank statement or letter of support from another scholarship source. appears on your passport and include your student ID number. aDDitional information Visit our web site at http://icenter. Students wishing to attend Stanford’s Summer Session must send an email to gradadmissions@stanford. These forms will not be sent by express mail. and continuing throughout the summer.stanford. without having received your F or J (certiﬁcate of eligibility) visa document. as well as programs and services offered by the Center. or fax. DS-2019s are issued by the Bechtel International Center at the request of the Graduate Admissions Ofﬁce. your student visa will be subject to the consequences of being out of status. see page 35. for the following Autumn Quarter. Ofﬁce of the University Registrar. It is very important that you allow sufﬁcient time for the preparation and mailing of the I-20 or the DS-2019. with the proper F-1/J-1 visa. phone (650) 723-1831.S. Stanford.edu. email internationalstudents@ stanford. It is impossible to change to a student visa and you will have to return to your home country and re-enter the U. immediately mail the completed Financial Resources Certiﬁcation. contact the Bechtel International Center. If you have further questions regarding your visa status. If you are an F-1 student. List your name exactly as it 34 | International Students . Warning: Do not make flight arrangements to travel to the U. supporting ﬁnancial documents. The International Center cannot return international phone calls.stanford.edu/ to ﬁnd general information on immigration.S. you must provide veriﬁcation of support for any difference between your award and the estimated budget. 630 Serra Street.edu and put “Intent to Enroll in a Summer Program” in the subject line. The estimated budget for the 2009-10 year (see page 9) should be used to calculate the amount of funds you must verify.
If you will hold a teaching assistantship appointment and your native language is not English.stanford. and write American English. For students beginning in Winter and Spring quarters. For more information. email triesen@stanford. contact the English for Foreign Students Ofﬁce (phone and email below) for time and location. fax (650) 725-9377. Stanford.html for details.edu/. Stanford.html.edu/688. you will be tested for oral communication by the English for Foreign Students staff before beginning the appointment. explain that you intend to enroll in the summer English program. CA 94305-2015. you may be required to take the Stanford English Placement Test upon arrival. edu/. with particular emphasis on active speaking and writing. September 16 at 9 a.edu. This test assesses the ability to understand. A special English course for teaching assistants may be required if. After sending the email. Ofﬁce of the Registrar.stanford. The English Placement Test for students beginning in Autumn Quarter is scheduled for Wednesday. you may be required to take appropriate courses in English while beginning your academic work. An intensive six-week English course at Stanford is offered during the Summer Quarter beginning on July 6. Details will be posted by August 1 at http://efs. your student visa will be subject to the consequences of being out of status. phone (650) 7233636. prior to enrolling at Stanford. immediately mail the completed Financial Resources Certiﬁcation and supporting ﬁnancial documents to Graduate Admissions. speak. In the email. It is important to note that if you enter the country early for the purpose of summer enrollment and subsequently fail to complete the summer study. List your name exactly as it appears on your passport and include your student ID number. Language Center. Building 30. through formal programs or independent study.stanford. Stanford University. Results are evaluated in terms of your academic program at Stanford and the University’s requirements for that program. 630 Serra Street. contact English for Foreign Students.English Language Requirements for International Students If you are an international student whose native language is not English. See http://efs. edu/tascreen. Students who accept an offer of admission will be notiﬁed in a separate mailing by Graduate Admissions of that requirement. as a result of this additional test.edu and put “Intent to Enroll in the Summer English Program” in the subject line. English Language Requirements for International Students | 35 . the English Placement Test will take place on the ﬁrst Monday of the quarter. We strongly urge international students to take advantage of every opportunity to become proﬁcient in English. send an email to gradadmissions@stanford. Admission remains conditional until such speciﬁed course work is satisfactorily completed. Be sure to complete the Summer English Program application available at http://efs. Depending on results of the placement test.m. your English is considered to need further improvement.stanford. http://efs. The placement test is administered by the English for Foreign Students Ofﬁce. To notify the Graduate Admissions Ofﬁce of your intention to attend Stanford’s Summer English Program. CA 94305-6032. Suite 120. It is important to note that completion of a degree program may be lengthened if English courses are required.
You must accept the offer of admission by April 15. You will need your Stanford student ID number that was sent to you by your department and emailed to you by Graduate Admissions. 2009-10 To decline the Offer of Admission. you ﬁrst need to set up your Stanford University Network Identiﬁcation name (SUNet ID) at http://sunetid. and student ID number. Click on the “Graduate Admissions Acceptance” in the menu on the left to open the response page and indicate your acceptance of the offer of admission. send email with your new address to gradadmissions@stanford. 2009. please read the information on page 37. use the address maintenance function at http://axess. You will need your Stanford student ID number that was sent to you by your department and emailed to you by Graduate Admissions. If you are unable to create a SUNet ID and respond on the web. log in using your SUNet ID. 36 | Offers of Admission and Financial Aid .) If you have not already responded on the web to the offer of admission by Stanford University and you do not have access to the web.edu) to obtain instructions on accepting the offer of admission. you will be able to establish your Stanford University email account at that time.O f f e r s of Admission and Financial Aid Students normally accept their offer of admission online.edu/forms/ decline_form. To Accept the Offer of Admission.edu. you will not be able to set up a Stanford University email account until August 30. See below to decline the offer of admission.stanford.stanford. Choose “Request My Own SUNet ID” and follow the instructions. please contact Graduate Admissions by fax (650-723-8371) or email (gradadmissions@ stanford. it is essential that you keep your mailing address up to date in one of the following three ways: ◆ If you have created a SUNetID (instructions on establishing a SUNet ID are available at http://sunetid.stanford. If you create a SUNet ID and you accept the offer on the web.edu/. (Note: You will be able to create your email account and access other services approximately 24 hours after you accept the offer of admission. aDDress upDates In order to receive important information before you arrive on campus. If you have received an offer of aid from the department. See page 37 for important information about how to respond to offers of financial aid. date of birth. Include in the email your name. 2009-10 To accept the offer of admission on the web.edu. go to http://gradadmissions. you will be able to go to http://axess.edu. if you have received an offer of ﬁnancial aid.stanford.edu/).html.stanford. ◆ To Decline the Offer of Admission. Approximately 24 hours after you have set up your SUNet ID. If you have not created a SUNet ID.
Suite 160. your acceptance of the offer of admission will also be considered as your acceptance of the offer of aid unless you send separate notiﬁcation to the department to advise that you are declining the offer of aid. Offers of Admission and Financial Aid | 37 ◆ ◆ ◆ ◆ ◆ ◆ Access campus libraries and recreational facilities Dine in residence dining halls Obtain student health services Pay for your books at the Stanford Bookstore Use campus copiers and networked printers Purchase tickets for athletic events Buy food. In those instances in which the student accepts the offer before April 15 and subsequently desires to withdraw. an electronic key. stanford. Suite 160. responses to all other schools If you received an offer of aid. goods. visit the campus card web site at http://campuscard. contact the StanfordCardPlan administrator in the Commerce and Banking Services department at 632 Serra Street. and services at various campus locations As a new student. or at any cash-to-card machine on campus. please contact the department. all responses Acceptance of an offer of ﬁnancial aid for the next academic year by an actual or prospective graduate student creates an agreement which both student and graduate school are expected to honor. or assistantship). the student may submit a resignation of the appointment in writing at any time through April 15. and a debit card. an offer by an institution after April 15 is conditional upon presentation by the student of the written release from any previously accepted offer. Similarly. follow the instructions sent to you by the department that extended the offer of aid. traineeship. The listing of department contacts is on page 39 of this Guide for New Graduate Students. Funds may be deposited to your card plan account using eChecks via Stanford ePay (see page 14). allowing you to easily enter facilities or use services for which you have privileges. See page 9-10 for further information on this policy. To learn more about your Stanford ID Card or about the StanfordCardPlan. To request a refund. Stanford ID Cards The Stanford ID card serves as an identiﬁcation card. pre-paid debit plan though which you can use your Stanford ID card to make purchases at many locations on campus. at the cashier’s ofﬁce in 632 Serra Street. however.edu. and may be refunded to you on request when you have concluded your Stanford career. StanfordCardPlan balances are maintained throughout your academic career at Stanford. 2009-10 responses to the school of engineering To accept the offer of ﬁnancial aid (such as graduate scholarship. An acceptance of the offer given or left in force after April 15. . To request information on the department’s process for accepting the offer of aid. fellowship. and for a complete list of participating merchants. Unused balances are never forfeited.To Respond to the Offer of Financial Aid. Avoid standing in line when you arrive on campus by ﬁlling out and returning the Stanford ID Card form (see page 41) to have your card waiting for you when you arrive on campus. The StanfordCardPlan is activated upon your deposit of funds to the plan. you must sign up for a Stanford ID card. commits the student not to accept another offer without ﬁrst obtaining written release from the institution to which a commitment has been made. ID Cards allow you to: ◆ StanfordCardPlan The StanfordCardPlan is an optional.
Before you enroll for classes. edu/. See page 26 for a summary of the policy on patents and copyrights. Enroll in classes via Axess. and evaluating your classes. Open that agreement.E n ro l l i n g in c o u r s e s Eligibility for enrollment requires that you accept Stanford’s admission offer. go to http://axess. See page 14 for information on payments. click on the button at the bottom of the page. You will be prompted for your SUNet ID (see page 24 for information on setting up your SUNet ID).stanford. you must sign the patent agreement by selecting the “Academics” tab.edu/Axess/Studenthelp/.stanford. For assistance in using Axess to enroll in courses. and then print a copy for your own records. You will not be able to enroll in classes until you have signed the Patent and Copyright Agreement (see page 26). holds on your registration may be viewed in Axess.edu/academic_calendar/ for the dates when Axess opens. How to Enroll in Courses axess: stanforD’s stuDent information sYstem Axess is the electronic system where you will perform such tasks as enrolling for classes. checking your University bill. To enroll ofﬁcially in classes for the quarter. monitoring degree progress. stanford. To enroll in classes on or after the date when Axess opens. regardless of whether you change your academic plans or your student status.edu/ students/courses/enrollment. See your academic adviser to discuss your academic plans. see http://registrar. go to the Axess Help Center http://registrar. For additional enrollment information and deadlines. See the Academic Calendar at http://registrar. 38 | Enrolling in Courses .stanford. See pages 5 and 36 for information on accepting Stanford’s offer.htm. Pay your tuition and fees. you must: ◆ ◆ ◆ ◆ Clear any holds on your registration. The link to Stanford’s Patent and Copyright Agreement is in the “Academics” menu. You need to do this only once at Stanford.
.................. juanitaw@stanford...................................................................................edu Bioengineering ......................................... tilich@stanford............edu Biomedical Informatics (MS) ............................ biosci@stanford................. alicias@stanford......................edu *History .edu Materials Science and Engineering ..............edu *Psychology ....................... and French & Italian ....................................... phys-office@lists..................... hsr-program@med...........stanford................................... your department can accommodate having *your letters (no packages or boxes) sent to you in care of them............edu Documentary Film and Video ............................................................................. matsciengr@stanford. finmathinfo@lists.......................edu Departmental Email Addresses | 39 .......................... bioengineering@stanford.................................... cee-admissions@lists.......................edu *Sociology............................................................................. ges-gradinfo@pangea........................................... sdbaker1@stanford..edu Statistics ..............................stanford.................. dabarney@stanford.D......................... mlaprogram@stanford........................................................... aa-admissions@stanford...edu Slavic Languages and Literatures ...................................................................edu Management Science and Engineering .......................................................................edu *Religious Studies ........... span-port@stanford....edu Physics ............. fren-ital@stanford........................................... info@suse............stanford.........................)...........................edu Mathematics ...........edu Art (Art History and ArtPractice .... lbost@stanford..stanford..........stanford.................................... linguistics@csli............................edu Health Services Research ..........................................................................stanford...................................................... and Environmental Sciences .....................................................edu Education ................stanford. stat-admissions@lists............................................................edu Modern Thought and Literature ......edu Political Science ......................... artgradadmissions@stanford.......edu Russian....stanford...........................edu Earth.......................................................................... bmi-contact@lists.............................................. tilich@pangea.................................................................edu *Linguistics .......... *Aeronautics and Astronautics ...............edu Environmental Earth System Science ..................edu Music . slavic@stanford..................... comparativelit@stanford..edu *Geological and Environmental Sciences ............................. epiprogram@stanford........................edu Master of Liberal Arts....................................edu Civil and Environmental Engineering..... kormond@stanford.................................... englishadmissions@stanford....................................................................................edu Spanish and Portuguese (Iberian and Latin American Cultures) ......................... gradadmit@math......................stanford............................................stanford......... chem...................................... jjachter@stanford... admissions@cs...............................................................stanford.......................edu Interdisciplinary Graduate Program in Environment & Resources.edu Asian Languages................................................................................. asianlanguages@stanford........edu Symbolic Systems . almartin@stanford....... monica.........edu Mechanical Engineering ...................edu *Applied Physics .... fren-ital@stanford.........edu Classics............................. tilich@stanford.................edu *Chemistry ...................................edu International Policy Studies ...................................................................... jjachter@stanford.........edu Epidemiology ..................................................................................admissions@stanford............................stanford......................................................................edu Biosciences (Ph.........................stanford......stanford.......... econ@econ........................................edu *Computational and Mathematical Engineering ..........................................edu Comparative Literature .....................................................................................................edu Drama .................................edu German Studies ....... cosby@stanford...............................stanford....................... eadavis@stanford................................. admissions@ee......................... pperron@stanford..........................................edu East Asian Studies .....edu *Economics ....................................................................................................edu Electrical Engineering .......................................................................... Energy... kolljack@stanford................ psych-admissions@lists...............................edu Human Genetics ....................................stanford.................. CEAS-Admissions@stanford................ swilson7@stanford............edu *Communication ............................ East European and Eurasian Studies .................................................................. iperadmissions@stanford......................................Departmental Email Addresses *Indicates that until you acquire a permanent address at Stanford.......................................edu *Anthropology ..................................................................edu Chemical Engineering .............................................................................................................................................................. history-info@stanford.............. icme-admissions@stanford.................... germanstudies@stanford...........edu *Geophysics .....edu *English .... meinquiry@stanford....................................................edu Humanities ..moore@stanford........... ssp@csli.............. monica.............................................................................................................edu Financial Mathematics ......................moore@stanford.............................................................................. almartin@stanford...................... firstname.lastname@example.org French.................edu Energy Resources Engineering ................................................................................................. comm-studentservices@lists..............................................edu Latin American Studies .......edu African Studies ...... anthropology@stanford..edu Computer Science .........stanford................ jmdavis@stanford..edu *Philosophy ...edu Italian .....
Academic Integrity Stanford’s Fundamental Standard and Honor Code have been fundamental in fostering an atmosphere of trust and respect among students and faculty. forgery. unpermitted collaboration. see the “Guiding Principles” section of the Ofﬁce of Judicial Affairs web site at http://judicialaffairs. theft. 40 | The Fundamental Standard and the Honor Code . While the faculty alone has the right and obligation to set academic requirements. plagiarism. misrepresentation in seeking ﬁnancial aid. University meals. sexual harassment or other sexual misconduct.edu. or in any other work that is to be used by the instructor as the basis of grading.stanford.The F u n da m e n ta l Standard & H o n o r Code The Fundamental Standard and Honor Code provide for a standard of honesty and integrity in all aspects of University life. 2) that they will do their share and take an active part in seeing to it that others as well as themselves uphold the spirit and letter of the Honor Code.” Actions that have been found to be in violation of the Fundamental Standard include: physical assault. and sending threatening or obscene messages. Provisions of the Honor Code date from 1921.” Examples of conduct that have been found to be in violation of the Honor Code include copying from another’s examination paper or allowing another to copy from one’s own paper. and abide by the Fundamental Standard. The Honor Code is an undertaking of the students. and giving or receiving aid on an academic assignment under circumstances in which a reasonable person should have known that such aid was not permitted. or other University beneﬁts. The faculty will also avoid. representing as one’s own work the work of another. as far as practicable. For more information on interpretations and applications of the Honor Code and the Fundamental Standard. property damage. understand. The faculty on its part manifests its conﬁdence in the honor of its students by refraining from proctoring examinations and from taking unusual and unreasonable precautions to prevent the forms of dishonesty mentioned above. which is the University’s basic statement on behavioral expectations articulated in 1896 by Stanford’s ﬁrst President. University housing. academic procedures that create temptations to violate the Honor Code. personal honor. individually and collectively: 1) that they will not give or receive aid in examinations. driving on campus under the influence of alcohol. The Honor Code reads: “A. “B. David Starr Jordan. revising and resubmitting a quiz or exam for regrading without the instructor’s knowledge and consent. the honor coDe The Honor Code is the University’s statement on academic integrity. Failure to do this will be sufﬁcient cause for removal from the University. They provide for a standard of honesty and integrity in all aspects of University life. when the honor system was established by the Academic Council of the University Faculty at the request of the student body and with the approval of the President. in the preparation of reports. morality. “C. that they will not give or receive unpermitted aid in class work. It is essentially the application of the Fundamental Standard to academic matters. and the rights of others as is demanded of good citizens. the students and faculty will work together to establish optimal conditions for honorable academic work. as follows: “Students are expected to show both within and without the University such respect for order. misuse of computer equipment or email. the funDamental stanDarD Students at Stanford are expected to know.
head and shoulders (passport-style) photo. CA 94305-4140. Sorry. you must sign up for a Stanford ID card. etc. Stanford ID Card | 41 . attach your picture here. • Please. in front of a plain background. hats. CA 94305-4140 Stanford ID Card As a new student. Room 190 Stanford. Stanford. Return this form to the Stanford ID Card Office. 275 Panama Street. Using a single staple at the top. Forsythe Hall. • Your picture must be a recent. emailed to you by the Graduate Admissions Office. we will not be able to return the photo to you. more recently. Last Name First Name University ID Number Your ID number was mailed to you by your department and. Room 190. Send this form immediately after accepting the offer of admission. no sunglasses. color. • You must be facing the camera.Stanford University Stanford ID Card Ofﬁce 275 Panama Street Forsythe Hall. funny faces.
Stanford University Graduate Admissions 630 Serra Street. A Guide for New Graduate First Year Students for required amounts of funding. ❏ FAMILY ❏ PARENT ❏ INDIVIDUAL SPONSOR (check appropriate box): Print Name(s): Attach bank statement verifying availability of funds and a letter of support from the individual. CA 94305-6032 Tel: (866) 432-7472 Fax: (650) 723-8371 email: gradadmissions@stanford. and period of time covered by the grant.S. TOTAL AMOUNT: Are you planning to attend the Stanford Summer English Language Program? Are you planning to attend the Stanford Summer Session Program? *If yes to either of above. STANFORD DEPARTMENTAL FUNDING: Attach a copy of the offer letter sent to you by your department. Address valid until (mm/dd/yyyy): SOURCES OF VERIFIED FUNDS: Refer to page 9 of Welcome to Stanford. See page 15 for instructions if Stanford is required to bill for these expenses. ❏ No ❏ No ❏ Yes* ❏ Yes* 1-20 Request for Student F-1 Visa: Financial Resources Certiﬁcation | 43 . state principal country: Mailing Address for I-20 Certiﬁcate (please print clearly). 2009 or later. PLEASE NOTE: A legible copy of your passport must be attached to process this request. living expenses. Suite 120 Stanford. All bank statements must be dated March 1. (amounts in U. $) SELF SUPPORT — Print Name of Bank: Attach bank statement verifying availability of funds. see page 35 of this guide. SPONSORING ORGANIZATION (check appropriate box): ❏ COMPANY ❏ GOVERNMENT ❏ FOUNDATION ❏ OTHER Print Name(s): Attach a copy of terms of support which speciﬁes amount for tuition. Surname (exactly as it appears in PASSPORT) First Name Department & Degree City & Country of Birth Middle Name ❏ Male ❏ Female Student ID Number Birthdate (mm/dd/yyyy) Citizenship If dual citizenship.edu 1-20 Request for Student F-1 Visa Financial Resources Certiﬁcation For International Students Only Return this form by mail or fax as soon as possible after you have accepted the offer of admission.
S.? ❏ No ❏ Yes ◆ If yes.S.S.S. school:_______________________________ Expected date of graduation from current U. Number of dependents (spouse and/or children) needing the F-2 visa to enter the U. Please review the comparison of visas starting on page 30 of Welcome to Stanford. A Guide for New Graduate Students before completing this form. name of U. ❏ Other: ______ If you are currently a student in the U. where do you plan to change your current visa status? ❏ Home Country ❏ U. Please allow sufﬁcient time for the preparation and mailing of the certiﬁcate before you make any flight arrangements for travel to the U. 2/11/09 44 | 1-20 Request for Student F-1 Visa: Financial Resources Certiﬁcation .S.Are you currently in the U. Signature: __________________________________ Email: ______________________ Date: _________________ Return this statement and supporting documents directly to the above address or the above fax number. A Guide for New Graduate Students for the required amount of support. ◆ If you have dependents (spouse and/or children).) ❏ Pending Permanent Resident (PR): indicate date you expect PR status: ____________________________ ❏ Other (specify):________________________________________________________________________ ◆ Are you requesting a change of status to the I-20 certiﬁcate F-1 from your current status? ❏ No ❏ Yes If yes. school (mm/dd/yyyy): ________________________________ Date that SEVIS record from your current school will be released to Stanford (mm/dd/yyyy): _____________ Student SEVIS Number: N ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ Complete the “Transfer In (Sevis Record) to Stanford” on pages 45-46.) ❏ H-1B ❏ H-4 (You must attach a copy of (1) your passport. Home Country of Residency Address for Dependents: _____________________________________________ ________________________________________________________________________________________ SPOUSE: Surname ______________________ First Name _________________ Middle Name ___________ (print name exactly as it appears in passport) (mm/dd/yyyy) Birthdate ____________ City and Country of Birth ________________________________ ❏ Male ❏ Female Country of Citizenship ______________________________________________________________________ CHILD: Surname _______________________ First Name _________________ Middle Name ___________ (print name exactly as it appears in passport) (mm/dd/yyyy) Birthdate ____________ City and Country of Birth ________________________________ ❏ Male ❏ Female Country of Citizenship ______________________________________________________________________ CHILD: Surname _______________________ First Name _________________ Middle Name ___________ (print name exactly as it appears in passport) (mm/dd/yyyy) Birthdate ____________ City and Country of Birth ________________________________ ❏ Male ❏ Female Country of Citizenship ______________________________________________________________________ I certify that all the information that I have provided in this form is correct and complete. courier service. you must follow up by sending original copies of ﬁnancial documentation by mail. Contact your current foreign student adviser for release date information. If faxed. Your visa certiﬁcate will be sent to you by ﬁrst class airmail.: ___________________ Attach the required proof of additional funding for dependent support. please complete the following information. and (2) visa stamp page or Notice of Action letter. what is your immigration status (visa) now (check appropriate box)? ❏ F-1 ❏ F-2 ❏ J-1 Student ❏ J-1 Scholar (You must attach a copy of current I-20 or DS-2019.S. S. We regret that this ofﬁce does not send visa certiﬁcates by express mail. or fax. (F or J). Refer to page 9 of Welcome to Stanford. Please note: A copy of ALL dependents’ passports must be attached to process this request.
or copies of your current DS-2019 and I-94 card Address updates. academic institution on an F-1 or J-1 visa Instructions: If you are currently an international student in the U.S. Stanford. Transfer In (SEVIS Record) to Stanford University | 45 . Suite 120. Your home address must be an international address and not a P. 2. see the address update instructions on page 36. Box.edu Transfer In (SEVIS Record) to Stanford University For international students only who are currently at another U. CA 94305-6032 Tel: (866) 432-7472 Fax: (650) 723-8371 email: gradadmissions@stanford. Note: Please remember to send Graduate Admissions the following: ◆ ◆ ◆ ◆ Completed Financial Resources Certiﬁcation form and required sources of veriﬁed funds A copy of your passport A copy of your current I-20. Complete Part 1 of the “Transfer In” form on page 46 and submit it to your current foreign student adviser for completion of Part 2.Stanford University Graduate Admissions 630 Serra Street. 3.S. fax (650) 723-8371. Your foreign student adviser must complete Part 2 and mail or fax the completed form to Graduate Admissions. 630 Serra Street. Suite 120 Stanford. Your current foreign student adviser must enter your transfer with the intended transfer date into SEVIS. Graduate Admissions must access your SEVIS record AFTER your transfer date to create your new I-20 or DS-2019. Inform your current foreign student adviser that you plan to transfer and when you plan to transfer. CA 94305-6032.O. 5. the following steps are required: 1. It is essential that you keep your mailing address up to date. at another academic institution on an F-1 or J-1 visa (including going from an English language institute to an academic program). 4.
Stanford. please explain:_____________________________________________________________________ SEVIS release date: __________________ I-20 – Stanford University School Code SFR214F00617000 __________________________________ DS-2019 – Exchange Visitor Program Number P-1-00162 Are there any dependents on the student’s SEVIS record? ❏ Yes ❏ No If yes.Stanford University Graduate Admissions 630 Serra Street. indicate dates of employment (mm/dd/yyyy): from _____________ to _____________ Name of Designated School Ofﬁcial (print) Signature Date Title Email Phone Institution 46 | Transfer In (SEVIS Record) to Stanford University Institution Address (city and state) 2/11/09 . fax (650) 723-8371.S. Student’s current visa status: Student SEVIS Number: ❏ F-1 ❏ J-1 Exchange Visitor N ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ Date of graduation or termination of study: _______________________________________________________ Is the student eligible for F-1 or J-1 transfer? ❏ Yes ❏ No If no. 2010) ❏ Spring (April. are they in the U. 630 Serra Street. Direct questions to gradadmissions@stanford. Suite 120. how many? ______________ ❏ No Has the student been authorized for Optional Practical Training (OPT)? ❏ Yes If yes. Suite 120 Stanford. CA 94305-6032 Tel: (866) 432-7472 Fax: (650) 723-8371 email: gradadmissions@stanford. now? ❏ Yes Student Signature Date PART 2: To be completed by an international student adviser at the student’s current school Mail or fax the completed form to Graduate Admissions. 2009) ❏ Winter (January.edu or (650) 723-4291. 2010) ❏ No If yes. how many? ____________________ If you have dependents. CA 94305-6032. 2009) Stanford start term: ❏ Summer (June.edu Transfer In (SEVIS Record) to Stanford University For international students only who are currently at another academic institution on an F-1 or J-1 visa PART 1: To be completed by the student Surname _______________________________ First Name _________________Middle Name ____________ Stanford ID Number______________________ Department & Degree at Stanford ______________________ Birthdate (mm/dd/yyyy)___________________ Country of Citizenship _______________________________ Stanford start term: ❏ Autumn (September.
Are you currently in the U. separately from the J-1 student (see part 4) ❏ TRANSFER of J-1 sponsorship to Stanford: Student has been attending another U.D. PLEASE NOTE: A legible copy of your passport must be attached to process this request. • Length of study for the M.S. Students must be prepared to show funding for the total number of months for the period of study. with you? ❏ Yes ❏ No ❏ DEPENDENT(S) (J-2) travel: Dependent(s) needing DS-2019 for entering U. Suite 120 Stanford. Complete the “Transfer In (Sevis Record) to Stanford” on pages 45-46. please specify) _________________________________________ DS-2019 Mailing Address (valid until mm/dd/yyyy__________): _____________________________________ ________________________________________________________________________________________ Phone number: _____________________________Email: _________________________________________ 3. Please read carefully and check all that apply ❏ This document will be used for initial entry to attend Stanford University. 1.S. visa applicants are required to show all funding sources for their period of stay in the United States. • Proof of non-Stanford funds must be attached to this request.S. institution prior to coming to Stanford.Stanford University Graduate Admissions 630 Serra Street. For the purpose of issuing the DS-2019. degree is 24 months. Contact your current foreign student adviser for release date information. on another visa status? ❏ No ❏ Yes ❏ Visa type: ___________________ 2. Prospective J-1 students who are substantially ﬁnanced by personal or family income may not enter the United States under the J-1 visa program. • Information must reflect ALL sources of funding up to the period of time required to finish your degree.edu DS-2019 Request for Student J-1 Exchange Visitors Exchange Visitors Financial Resources Certiﬁcation For International Students Only Return this form by mail or fax as soon as possible after you have accepted the offer of admission.S. will your spouse and child(ren) enter the U. and for the Ph. Please carefully itemize all sources of income that will be used during your period of studies at Stanford. Stanford University has designated that support of over 50% by personal or family income (including bank loans or loans from friends) would disqualify a student from the issuance of an DS-2019. 72 months. If you are married.S.A. Student’s Personal Information Student ID Number _____________________ Department & Degree _________________ ❏ Male ❏ Female Surname: _____________________________ First Name: ________________ Middle Name: _____________ (exactly as it appears in passport) Birthdate (mm/dd/yyyy): _____________________City and Country of Birth: __________________________ Country of Citizenship: ______________________Country of Permanent Residence: ____________________ Current Status /Occupation in Country of Legal Residence: ❏ Student ❏ Government Employee ❏ Company Employee ❏ Other (if other. Student SEVIS #: _____________________________________________ Transfer students must attach a photocopy of the current DS-2019 and I-94 card. Funding (check all that apply) As required by law. CA 94305-6032 Tel: (866) 432-7472 Fax: (650) 723-8371 email: gradadmissions@stanford. or M. Note: Company funding is permitted for issuance of DS-2019 Request for Student J-1 Exchange Visitors: Exchange Visitors Financial Resources Certiﬁcation | 47 . for the Engineer degree 36 months.
$________________ _______________________________________________________________ Total Amount U. 2/11/09 . embassy/consulate) in your home country.S. $________________ ❏ Other funding source (please describe) for period of stay: U. Total length of study in months for period of funding:__________ months ❏ Stanford funds (includes TOTAL support including tuition) U. $________________ Student is supported by (check one): ❏ Assistantship ❏ Fellowship ❏ Scholarship ❏ Exchange visitor’s government funds for period of stay: U. $________________ Name of organization: ______________________________________________ ❏ Personal funds (may not exceed 50% of total funds) for period of stay: (All bank statements must be dated March 1. A Guide for New Graduate Students before completing this form. Speciﬁc dollar amounts for the total period of study for each funding source must be itemized in the appropriate funding area.S. For example.the J-1 visa as long as personal or family funding does NOT exceed 50% of the total yearly budget for each year the student attends school. $________________ Note: If you are receiving a Fulbright Scholarship. Stanford is unlikely to sponsor your request for a DS-2019. Dependent Information for dependents needing the J-2 visa to enter the United States.S. Contact the Fulbright Commission (most likely located at the U.S.S. 2009. a student admitted to a two-year master’s program who shows 100% company funding for the ﬁrst year and 100% personal or family funding for the second year does NOT qualify for the J-1 visa.S. A copy of ALL dependents’ passports must be attached to process request. $________________ Name of government institution: ______________________________________ ❏ Private organization/institution funds for period of stay: U. For each dependent. 4. Signed: ___________________________________________________________________Date: __________ 48 | DS-2019 Request for Student J-1 Exchange Visitors: Exchange Visitors Financial Resources Certiﬁcation Review the comparison of visas starting on page 30 of Welcome to Stanford.S. or later) U. SPOUSE: Surname ______________________ First Name _________________ Middle Name ___________ (print name exactly as it appears in passport) (mm/dd/yyyy) Birthdate ____________ City and Country of Birth ________________________________ ❏ Male ❏ Female Country of Citizenship ______________________________________________________________________ Home country residency address ______________________________________________________________ CHILD: Surname _______________________ First Name _________________ Middle Name ___________ (print name exactly as it appears in passport) (mm/dd/yyyy) Birthdate ____________ City and Country of Birth ________________________________ ❏ Male ❏ Female Country of Citizenship ______________________________________________________________________ Home country residency address ______________________________________________________________ CHILD: Surname _______________________ First Name _________________ Middle Name ___________ (print name exactly as it appears in passport) (mm/dd/yyyy) Birthdate ____________ City and Country of Birth ________________________________ ❏ Male ❏ Female Country of Citizenship ______________________________________________________________________ Home country residency address ______________________________________________________________ I hereby certify that I will purchase health insurance for myself and all of my J-2 dependents as required of Exchange Visitors. provide the following information.
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