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Report on FORUM activities in 2006

This report covers the period from January to December 2005, in line with the
annual accounts. During this period there has been one meeting of FORUM
members at IVCO 2006 in Bonn, at which Dimity Fifer (AVI) was elected to the
Executive. Following IVSO 2006, Cliff Allum and Karen Takacs and Masaaki
Otsuka were re-elected after two terms of two years on the Executive. Jessica
Lowe left the role of FORUM Coordinator in October 2006. Claire Lewis started the
post of FORUM Coordinator in October 2006 (a part-time post 2 days a week).

Membership
The membership of FORUM amounts to 14 members.

Activities
During the course of the year, FORUM has undertaken the following activities:

♦ Member links and network promotion

We have sustained the web site facility http://www.forum-ids.org/ and ensure


that it was regularly updated and maintained.
Links between Executive members in the context of FORUM continue to
develop with current and potential members. We have been encouraged by the
participation of IVCOs that are not FORUM members at our conference and
hope that this will result in new members in due course.

♦ European Workshop
The European conference due to be held in 2006 will now be held in May 2007.

♦ IVCO 2006
IVCO 2006 was held in Germany from 4 to 6 October and was hosted by UNV
at the UN Campus in Bonn. The conference focused on “Rethinking
International Volunteering and Co-operation” with sessions on measuring our
impact, rethinking working with the private sector, public engagement and
influencing policy and, collaboration and cooperation. Its proceedings are
covered by a separate report. The conference was a great success.

International FORUM on Development Service


President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson,
Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis
c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK
tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614
www.forum-ids.org info@forum-ids.org
♦ External links
During the year, FORUM maintained its membership of CONCORD, the
European NGO network. CONCORD continues to be interested in FORUM
taking a role in engaging with EU human resources policy issues.
Jake Bharier of Skillshare International represented FORUM at VOICE's
seminar on professionalism and voluntarism in July 2006. Jake presented a
paper on lessons from volunteer co-operation agencies, discussing the issues
of language and risk in relation to international volunteering and
professionalism.

♦ Research
We conducted a trends survey looking back on the past five years. This was
undertaken on our behalf by Development Initiatives and presented to the
IVCO 2006 conference by Tony German. The Impact Assessment Research
project, co-ordinated by UN Volunteers with 5 other FORUM members on the
Steering Group, was presented on at IVCO 2006. FORUM continued its
research fund in 2006 and is grateful to VSA, HVSF, CCI and CUSO for their
contributions.

Resources
In terms of finance, we have maintained the existing level of subscriptions. This
has meant less income than expenditure, but it remains our longer term vision to
expand membership.

♦ Income is less than budget, mainly due to contributions to the newly-


established research fund not meeting expectations and the postponement of
the European Conference.
♦ Expenditure is much less than budget, mainly due to income from the research
fund not meeting expectations, and so not being spent.
♦ At year end we had a deficit of €2,970.

2007
In the year ahead we will take forward the vision for FORUM including:

♦ Support the European Conference 2007, hosted by AFVP in Paris, 3-4 May.
♦ Support IVCO 2007, hosted by CIVCA in Montreal, 17-19 September.
♦ Sustain and expand membership support.
♦ Implement an agreed research programme.

Cliff Allum
President
February 2007
International FORUM on Development Service
President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson,
Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis
c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK
tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614
www.forum-ids.org info@forum-ids.org
Independent Examiner’s Report to the Board of the
International FORUM on Development Service

I report on the accounts of the Association Sans But Lucratif (the organisation) for the
year ended 31st December 2006, which are set out on the attached spreadsheet.

Respective responsibilities of board members and examiner

As the board of the organisation you are responsible for the preparation of the accounts;
you consider that an audit is not required. It is my responsibility to state whether particular
matters have come to my attention. In carrying out this task I have considered it
appropriate to adopt the procedures specified in the General Directions given by the UK
Charity Commissioners under Section 43 (7)(b) of the Charities Act 1993.

Basis of independent examiner’s report

My examination included a review of the accounting records kept by the organisation and
a comparison of the accounts presented with those records. It also included consideration
of any unusual items or disclosures in the accounts, and seeking explanations from the
Secretariat Co-ordinator concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit and consequently I do not
express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

1. which gives me cause to believe that in any material respect


• reasonable accounting records have not been kept, and
• accounts that accord with the accounting records have not been produced

2. to which, in my opinion, attention should be drawn in order to enable a proper


understanding of the accounts to be reached.

John Banks FCCA


Certified Accountant
Beanfield Cottage
Woodend
Ledbury
Herefordshire
HR8 2RR

08 February 2007

International FORUM on Development Service


President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson,
Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis
c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK
tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614
www.forum-ids.org info@forum-ids.org
Income and Expenditure Statement for 2006

2006 2006 2005


Actual Budget Actual
INCOME € € €

Membership fees (Note 1)


existing members 21,588 18,600 16,500
new members 3,000 1,084
Government grants 5,000 8,500
Conference income (fees) 225 5,000 2,758
Research fund 3,594 25,000 15,911
Other income 148 1,000

TOTAL INCOME € 25,555 € 56,600 € 45,753

EXPENDITURE

Staff salary 5,987 10,000


Pensions and payroll
Staff training
Staff travel
IVCO support 1,465 1,000 2,693
Member events 410 10,000 10,444
Research 13,135 55,500 13,408
Board expenses 2,830 5,000 3,940
Stationery
Communications
Web site and information 682 1,500 663
Subscriptions 2,750 2,500 2,500
Rent and building
Insurance
Support Services
Accounting 1,029 1,100 1,032
Bank charges 237 500 310

Total Expenditure € 28,525 € 87,100 € 34,990

SURPLUS/(DEFICIT) -€ 2,970 -€ 30,500 € 10,763

International FORUM on Development Service


President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson,
Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis
c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK
tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614
www.forum-ids.org info@forum-ids.org
Statement of Receipts and Payments

Opening balance at bank at 1 January 2006:

Euro account 66,425


Sterling account 369
66,794

Opening balance petty cash 1 January 2006 30


66,824

Add cash received per accounts 24,555


Less cash paid per accounts 29,811 -5,256

Total €61,568

Balance at bank at 31 December 2006:

Euro account 61,167


Sterling account (UK£251 @ 1.48) 371

Closing balance petty cash 31 December 2006 30

€61,568

International FORUM on Development Service


President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson,
Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis
c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK
tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614
www.forum-ids.org info@forum-ids.org
Statement of Assets and Liabilities at 31 December 2006
2005

€ €
Assets:

There are no fixed assets.

Current assets comprise:


Debtors (Note 2) 3,000 2,000

Cash at bank as follows:

Fortis Bank Brussels:


Euro account 61,167 66,425
Sterling account 371 369

Petty Cash 30 30

Total current assets 64,568 68,824

Current liabilities (Note 3) 250 1,536

Net current assets € 64,318 € 67,288

Funds at 1st January 2006 67,288 56,525


Deficit for the year -2,970 10,763

Funds at 31 December 2006 € 64,318 € 67,288

International FORUM on Development Service


President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson,
Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis
c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK
tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614
www.forum-ids.org info@forum-ids.org
Notes to the Financial Statements
Note 1: Membership fees 2006

Country Organisation Fee


Existing members: €
Australia AVI 1,988
Austria Horizont 3000 500
Canada CIVCA umbrella 2,000
(includes WUSC, CCI,CUSO,CWI)
Germany AKLHU 1,000
Hungary HVSF 100
Italy FOCSIV* 2,000
Japan JICA/JOCV 2,000
Netherlands PSO 1,000
New Zealand VSA 1,000
Norway Fredskorpset 2,000
Sweden Forum SYD 1,000
Switzerland Unite 1,000
UK BVALG 2,000
International UNV 4,000

TOTAL €21,588
*Includes 2005 fee received in 2006 but not included in debtors at
31/12/05

Note 2: Debtors at 31 December 2006

2006 Membership fees from FOCSIV expected early €


2007 1,000

3,000

Note 3: Liabilities at 31 December 2006

Subscription to CONCORD € 250

International FORUM on Development Service


President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson,
Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis
c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK
tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614
www.forum-ids.org info@forum-ids.org
2007 Budget

2006 2006 2007


Budget Actual Budget
Code INCOME
Membership fees
1 existing members 18,600 19,588 € 18,600
2 new members 3,000 € 3,000
3 Government grants 5,000 € 7,000
4 Conference income (fees) 5,000 225 € 5,000
5 Research fund 25,000 5,594 € 5,000
6 Other income 148
TOTAL INCOME € 56,600 € 25,555 € 38,600

EXPENDITURE
7 Staff salary 10,000 5,987 € 20,000
8 Pensions and payroll
9 Staff training
10 Staff travel € 1,000
11 IVCO support 1,000 1,465 € 3,000
12 Member events 10,000 410 € 10,000
13 Research 55,500 13,135 € 20,000
14 Board expenses 5,000 2,830 € 5,000
15 Stationery
16 Communications
17 Web site and information 1,500 682 € 1,000
18 Subscriptions 2,500 2,750 € 3,000
19 Rent and building
20 Insurance
21 Support Services
22 Accounting 1,100 1,029 € 1,100
23 Bank charges 500 237 € 500

TOTAL EXPENDITURE € 87,100 € 28,525 € 64,600

SURPLUS/(DEFICIT) -€ 30,500 -€ 2,970 -€ 26,000

International FORUM on Development Service


President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson,
Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis
c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK
tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614
www.forum-ids.org info@forum-ids.org