Work Chart

S&P Department

1. Smt. Maya Devi, Assistant.

1. Preparation and Maintenance of up-to-date list of licensed Dealers.

2. Inwarding of H2 & L returns of Dealers outside Kerala
3. Collection of H2 & L returns from Dealers outside Kerala and entering relevant
data into computer using oracle data base system.
4. Scrutiny of H2 & L returns and obtain clarifications, if found necessary under the
guidance of AD(S&P).
5. Consolidate grade-wise purchase, stock etc. from the returns collected.
6. Send reminders every month to defaulters and maintain a reminder register.
7. Ensure the collection of returns from all major Dealers within due date of each
month.
8. Filing of these returns, issue of same for verification purpose and destruction of
old returns (for this, services of Record Keeper/ Peon should be used).
9. Issue of H2 & L forms to Dealers outside Kerala (for this, services of Record
Keeper /Peon can be used).
10. Attend all sorts of work such as data entry, verification & approval of returns
of Dealers in the new web-based system etc. Verify the reports generated from
the system under the guidance of AD(S&P).
11. Maintenance of Attendance & Leave Register.
12. Preparation of Monthly / Annual indent of stationary.
13. Maintenance of Stock Register.
14. Preparation of Leave Statement to Accounts Division (monthly)
15. Preparation of Pay Order for setting bills of local purchase , etc.
16. Verification of Tour Programmes / Tour Reports and TA bills of officers and staff
of the Department.
17. Work connected with subscription of periodicals.
18. Any other connected work as and when allotted.

2. Smt, S. Meenakshi, .Assistant

1. Inwarding of monthly K&L return of Manufacturers in respect of States –

Kerala & Maharashtra.
2. The work connected with collection and processing of Monthly K&L returns of
Manufacturers in respect of States – Kerala, Maharashtra.
3. Issue reminders to defaulters and ensure the receipt of Monthly K&L returns of
Manufacturers consuming 500 tonnes and above yearly.
4. Verification of the correctness of returns and seeking clarifications under the
guidance of DD(S&P),
5. Prepare various Statements monthly regarding purchase, import, consumption,
stock etc of non-tyre Manufacturers .
6. Collection of purchase and consumption data from M-return on annual basis.
7. Preparation of periodical/annual statements as required by DD(S&P).
8. Filing of all returns whose consumption is greater than 10 tonnes monthly.
9. Data entering of K&L returns in respect of Tyre Manufacturers.
10. Attend all sorts of works such as data entry, verification /approval of minor
returns filed through on-line web-based system in respect of states allotted to
her.

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 11. Assist DD(S&P) in generating/ comparing the reports obtained through the on-
line system and existing system.
12. Any other work as and when allotted to be done.

3. Smt. Thressiamma Mathew , Jr. Assistant Gr. 1.

1. Preparation and Maintenance of up-to-date list of licensed Dealers .

2. Inwarding of Dealer’s returns ranging from D-1410000 to D-1419999 & D
14220000 to D 1423999.
3. Collection of H2 & L returns from above Dealers in Kerala and entering relevant
data into computer using Oracle data base.
4. Scrutiny of H2 & L returns and obtain clarifications, if found necessary under the
guidance of AD(S&P).
5. Consolidate grade-wise purchase & stock from the returns collected.
6. Send reminders every month to defaulters and maintain a reminder register.
7. Ensure the collection of returns from all Major Dealers within the due date of
each month.
8. Filing of these returns, issue of same for verification purpose and destruction of
old returns (For this, services of Record Keeper /Peon should be used).
9. Issue of H2 & L forms to dealers in Kerala ranging from D-1410000 to D-
1419999 & D 14220000 to D 1423999 with the help of Record Keeper / Peon.
10. Attend all sorts of work such as data entry, verification & approval of returns
of Dealers in the new web-based system etc. Verify the reports generated from
the system under the guidance of AD(S&P).
11. Any other connected work as and when allotted.

4. Smt. Bindu Mole, Jr. Assistant Gr.1

1. Inwarding of Monthly H3 & L1 returns from Processors and Monthly H&L

returns from Large Estates.
2. Maintain up-to-date list of Processors (should collect from Licensing Section,
Kochi) and list of large growers (should collect from Establishment Section).
3. Issue of H3 & L1 forms to all Processors and H&L forms to all large estates
(services of Record Keeper / Peon can be utilized).
4. Collection of H3 & L1 returns from Processors and H&L returns from Large
Estates within the due date.
5. Compilation of gradewise and monthwise production and stock of Processors
and Estates under the guidance of AD(S&P)..
6. Scrutiny of the returns received and obtain clarifications, if found necessary.
7. Maintenance/filing of Processors/Estates returns received every month with the
help of Record Keeper / Peon.
8. Attend all sorts of work such as data entry, verification & approval of returns
of Processors in the new web-based system etc. Verify the reports generated from
the system under the guidance of AD(S&P).
9. Any other connected work as and when allotted.

5. Smt. Sowmini M.S., Jr. Assistant Gr.1

1. Preparation and Maintenance of up-to-date list of Licensed Dealers.

2. Inwarding of dealer’s returns D 1424000 and above.
3. Collection of H2 & L returns from the above dealers in Kerala and enter relevant
data into computer using Oracle data base.

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 4. Scrutiny of H2 & L returns and obtain clarifications, if found necessary under the
guidance of AD(S&P).
5. Consolidate grade-wise purchase, stock etc. from the returns collected.
6. Send reminders every month to defaulters and maintain a reminder register.
7. Ensure the collection of returns from all Major Dealers within due date of each
month.
8. Filing of these returns, issue of same for verification purpose and destruction of
old returns (For this, services of Record Keeper /
9. Peon should be used).
10. Attend all sorts of work such as data entry, verification & approval of returns in
the new web-based system etc. Verify the reports generated from the system
under the guidance of AD(S&P).
11. Any other connected work as and when allotted.

6. Shri Pradeep, Jr. Assistant Gr. 1

1. Inwarding of monthly K&L return of Manufacturers in respect of States –

Punjab, West Bengal, Assam, Chandigarh, Tripura, Himachal Pradesh, Jammu &
Kashmir, Daman & Dieu, Manipur, Sikkim, Dadra & Nagerhaveli and other
states, if any.
2. The work connected with collection and processing of K&L returns of
Manufacturers in respect of above States.
3. Issue of reminders to defaulters and ensue the receipt of K&L returns of
Manufacturers consuming 500 tonnes and above yearly.
4. Verification of the correctness of returns and seeking clarifications under the
guidance of DD(S&P),
5. Prepare various statements monthly regarding purchase, import, consumption,
stock etc of Non-Tyre Manufacturers .
6. Collection of purchase / consumption data from M-return on Annual basis.
7. Preparation of Periodical/Annual Statements as required by DD(S&P).
8. Filing of all returns whose consumption is greater than 10 tonnes monthly.
9. Data entering of K&L returns in respect of Tyre Manufacturers.
10. Verification /approval of returns filed through on-line web-based system.
11. Assist DD(S&P) in comparing the reports generated through the on-line system
and existing system.
12. Attend works connected with dispatch in the Department.
13. Issue of K&L forms to parties on request.
14. Any other work as and when allotted to be done.

7. Smt. Twincy Thomas, Jr. Assistant.

1. Preparation and Maintenance of up-to-date list of licensed Dealers.

2. Inwarding of dealer’s returns ranging from D-1400001 to D-1409999 & D-
1420000 to D-1421999.
3. Collection of H2 & L returns from the above Dealers in Kerala and enter relevant
data into computer using Oracle data base .
4. Scrutiny of H2 & L returns and obtain clarifications, if found necessary under the
guidance of AD(S&P).
5. Consolidate grade-wise purchase & stock from the returns collected.
6. Send reminders every month for defaulters and maintain a reminder register.
7. Ensure the collection of returns from all Major Dealers within due date of each
month.

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 8. Filing of these returns, issue of same for verification purpose and destruction of
old returns (For this, services of Record Keeper /Peon should be used).
9. Issue of H2 & L forms to Dealers in Kerala for Dealers ranging from D-
1400001 to D-1409999 & D 1420000 to D 1421999 with the help of Record
Keeper / Peon.
10. Attend all sorts of work such as data entry, verification & approval of returns
of Dealers in the new web-based system etc. Verify the reports generated from
the system under the guidance of AD(S&P).
11. Any other connected work as and when allotted.

8. Smt. Cini J, Jr. Assistant.

1. Inwarding of K&L return of Manufacturers in respect of States Andhra Pradesh,

Bihar, Delhi, Goa, Gujarat, Haryana, Karnataka, Madhya Pradesh, Orissa ,
Pondicherry, U.P., Uttarakhand, Chattisgarh and Jharkhand.
2. The work connected with collection and processing of K&L returns of
Manufacturers in respect of States Andhra Pradesh, Bihar, Delhi, Goa, Gujarat,
Haryana, Karnataka, Madhya Pradesh, Orissa & Pondicherry, U.P., Uttarakhand,
Chattisgarh and Jharkhand
3. Issue reminders to defaulters and ensure the receipt of K&L returns of
Manufacturers consuming 500 tonnes and above yearly.
4. Verification of the correctness of returns and seeking clarifications under the
guidance of DD(S&P),
5. Prepare various statements monthly regarding purchase, import, consumption,
stock etc of Non-Tyre Manufacturers .
6. Collection of purchase data from M-return on annual basis.
7. Preparation of periodical/annual statements as required by DD(S&P).
8. Filing of all returns whose consumption is greater than 10 tonnes monthly.
9. Data entering of K&L returns in respect of Tyre Manufacturers.
10. Verification /approval of returns filed through on-line web-based system.
11. Assisting in comparing the reports generated through the on-line system and
existing system.
12. Any other work as and when allotted to be done.
13. Filing of K&L returns , issue for verification purposes and destruction of old
returns.
.
9. Smt. S. Amruthamma, Record Keeper / Shri. Aneesh N.V., P/W

1. Collection of dak from the Establishment section.

2. Sorting of dak received in the Department.
3. Affix official seal on all dak received in the department with number and date.
4. Distribute the dak to every dealing hand.
5. Maintain an inward register and dispatch register.
6. Filing of all major returns of manufacturers / dealers / processors/estates.
7. Send return forms (K&L, K1,H2&L, H&L, H1) to all parties.
8. Attend all official work as and when directed by superior officers.

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I. Jom Jacob, Dy. Director(S&P)

1. Monitoring of :
i. The key macro-economic trends, both in India and abroad, which has potential
implications for rubber sector,
ii. Transport and vehicle industries,
iii. Auto-tyre and other end-use sectors of rubber,
iv. Crude oil industry and synthetic rubber.
2. Monitoring the global rubber industry and identifying long and short-term issues
influencing the demand and supply.
3. Analysing the domestic and international prices of natural rubber and preparing the
outlook.
4. Keeping surveillance on rubber industry outside India by keeping updated with the
key developments reported through the media.
5. Drafting analytical reports on domestic rubber industry for reporting through
statistical publications of the Rubber Board.
6. Projecting long-term demand and supply of rubber in India.
7. Drafting proposals and schemes relevant to functions and activities of the
Department.
8. Planning and organizing sample surveys and preparing the reports.

II. Smt. Lizy M.J., Dy.Director(S&P)

1. Supervision and monitoring of the collection and compilation of data from Tyre and
Non-tyre manufacturers and verification of the accuracy of data.
2. Preparation of the grade-wise production, consumption, import, export and stock of
natural , synthetic and reclaimed rubber on monthly and annual basis.
3. Preparation of ‘Rubber Statistical News ‘ monthly under the guidance of Jt.
Director(S&P)
4. Initiate actions for collecting updated list of manufacturers from DD(EDP), and for
collecting defaulters returns of manufacturers and seek clarifications as and when
needed.
5. Scrutinize updated data and take suitable steps to revise the statistics accordingly.
6. Preparation and verification of tables and graphs of ‘Indian Rubber Statistics’ and
Pocket Book on Rubber Statistics.
7. Supervision and monitoring of the works done by Statistical Inspector & dealing
hands and in consultation with JD(S&P) prepare .
a. a)Anticipated consumption and stock figures on fortnightly basis.
b. b)State-wise consumption of NR,SR & RR.
c. c) Consumption of NR, SR and RR according to end products.
d. d) List of manufacturers whose consumption exceeds 1000 tonnes annually.
e. e) Distribution of manufacturers according to their NR consumption and total
consumption.
8. Prepare monthly Natural Rubber Statistics for ‘RUBBER ‘ and update Text matter
for the ‘Rubber Growers Companion’.
9. Prepare EFC memorandum for the scheme ‘Statistical & Information Services and
e-Governance Programme’ under the guidance of JD(S&P) and in coordination with
DD(P&PR) and DD(EDP).
10. Prepare monthly progress report to Ministry.
11. Attend works in connection with website updation in respect of the S&P Department

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 12. Participate in the meetings to evaluate the computerization of the S&P Department.
13. Verification and approval of K&L returns in which NR consumption lies above 50
tonnes in a month and verification of various reports generated through the online
system in comparison with the existing system and explore the possibilities of
getting advanced reports.
14. Develop econometric models / computer stimulation model for forecasting
production , consumption etc.
15. Impart Induction Training to Assistants/Jr. Assistants of the Board.
16. Attend the works in connection with RTI Act of S&P Department.
17. Prepare quarterly progress report on progressive use of official language in the S&P
Dept.
18. Attend administrative works in respect of the Department.
19. Supply of Statistics to Govt /Non-Govt /ANRPC /IRSG.
20. Assist JD(S&P) in preparing notes and other materials for various meetings in
discharging administrative /Technical works of Dept.
21. Assist JD(S&P) in conducting periodical surveys .

III. Smt. Geetha, Asst. Director(S&P)

1. Supervise and monitor the collection and compilation of data .

2. Compile state-wise and district-wise area and production annually by collecting the
details from Regional Offices in non-traditional regions, RP statements and from
annual returns of estates.
3. Superwise statistical inspectors in collecting and compiling the returns from growers
having area between 10ha and 20 ha.
4. Prepare text, tables and graphs for Indian Rubber Statistics, Pocket Book and the
Rubber Growers’ Companion.
5. Prepare the note and statistical tables for the Meetings of the Board and for annual
report as per guidance of JD(S&P). Prepare Power Point Presentations for Statistics &
Market Development Committee and UPASI Meetings.
6. Collect and compile the value of rubber products exported and imported.
7. Assess the grade-wise stock and total purchase by dealers every month.
8. Clarify stock held by dealers monthly into different sectors and prepare the list of
major dealers according to quantity purchased.
9. Ensure the collection of defaulter’s returns.
10. Prepare world statistics on area, production, consumption etc from ANRPC, IRSG
reports.
11. Prepare Key statistics of rubber supplied to Ministry monthly.
12. Supply statistics to various Govt, Non-Govt organizations and international
organizations like ANRPC, IRSG etc. Update monthly / annually, the NR Trends and
Statistics in respect of India, published by ANRPC.
13. Attend all sorts of work in connection with on-line computerization such as bugs
rectification/ software testing, report verification of the web based program developed
by Alpha@link, in respect of S&P Department.
14. Assist JD(S&P) in conducting periodical surveys.
15. Develop suitable techniques by using econometric models for forecasting Area,
Production and consumption etc.
16. Any other work as and when required.

IV. Shri. John Thomas, Asst. Director(S&P)

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 1. Supervise and monitor the collection and compilation of data from Processors and
estates.
2. Compilation of the weekly purchase of NR of major tyre companies.
3. Compilation of monthly yield of large growers by collecting the tapped area and
production from estate’s returns.
4. Compilation of the gradewise production and stock of NR from the statutory returns
(Form H3 and H), after scrutiny of the returns/ programme output.
5. Scrutiny and compilation of the statutory return, Form-H1(Annual), Action initiated to
get the filled up annual return, from the estates for the next year.
6. Finalisation of the number of units, capacity, and production etc. for the year, by
compiling the annual statements from NR processors, Action initiated to get the filled
up proforma for the next year.
7. Identification of defaulters of H3 & L1 , H&L, and H1, and action initiated to update
the statistics by sending timely reminders.
8. Attend all works in connection with on-line computerization of statutory returns,
H3&L1, H&L, H1 and annual statement of NR processors.
9. Verify the dispatch register.
10. Supply statistics on NR processors and Estates for the compilation of Rubber
statistical news and assist in the compilation of annual Indian Rubber Statistics and
Pocket Book.
11. Assist the senior officers in preparation and scrutiny of various statements and notes
and supervise the work done by the juniors.
12. Assist JD(S&P) in conducting periodical surveys.
13. Develop suitable techniques by using econometric models for forecasting Area,
Production and consumption etc.
14. Any other work as and when required.

V. Smt. Malini Kunjamma, Statistical Inspector

1. Collection of monthly returns from Tyre manufacturers’ and maintaining their files.
2. Compile Gradewise stock , purchase etc.
3. Prepare monthly grade-wise consumption, purchase and import of NR & SR of all
type manufacturers and major non-tyre manufacturers under the guidance of
DD(S&P).
4. Collection of annual returns in Form K1 from manufacturers of rubber goods and
analyse the returns.
5. Compilation of consumption of NR, SR and RR according to end products .
6. Compile state-wise consumption of NR, SR and RR.
7. Keep the list of manufacturers consuming more than 500 tonnes of NR in a year.
8. Reminders / clarifications to be sought to defaulters.
9. Sending reminders to manufacturers who are not providing details of SR & RR in
K&L form.
10. Assist DD(S&P) in preparing Monthly Rubber Statistical News.
11. Attend all sorts of works relating to online computerization of K&L returns and
verify and approve the returns in which NR consumption lies between 25 tonnes and
50 tonnes in a month.
12. Compare and verify the correctness of the reports generated from the new system in
par with the original system generated.
13. Any other work as and when allotted.

VI. Smt. Gayathri, Statistical Inspector.

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 1. Prepare sample list of holdings using multistage stratified random sampling technique
for conducting sample
2. Collect first inspection sample survey reports from the selected holdings .
3. Collect monthly second and subsequent inspection reports.
4. Send reminders to defaulters of 1 & II inspection reports.
5. Prepare regional-wise statement based on sample survey regarding yield & stock/ha.
6. Compile district-wise yield and stock /ha of Kerala (annually) based on sample
survey reports.
7. Attend all sorts of works in connection with on-line filing of sample survey reports
under the guidance of AD/DD(S&P)
8. Maintain Price Register by collecting daily and monthly average prices of Domestic&
International market.
9. Any other work as and when allotted.

VII. Smt. Tripthi C.L., Statistical Inspector

1. Collect details of area & production from all holdings between 10 to 20 ha. and
update the above list periodically.
2. Consolidation and compilation of data obtained through periodical surveys, under the
guidance of senior officers.
3. Prepare sample list of holdings using multistage stratified random sampling technique
for conducting sample survey.
4. Maintain stock register for Indian Rubber Statistics and Pocket Book on rubber
statistics and issue the same as and when needed.
5. Collection and compilation of import data (monthly /annually) from Foreign Trade
Statistics of India & maintain import register.
6. Collection and compilation of area statistics based on the statements received from
Regional Offices in Non-Traditional region under the guidance of AD(S&P).
7. Assist AD/DD(S&P) for the publications of the Department viz; Indian Rubber
Statistics, Pocket Book and Monthly Rubber Statistical News.
8. Assist JD(S&P) in tabulating meteorological data and keeping important news item
from various periodicals.
9. Assist JD(S&P) in generating monthly productivity and stock /ha.
10. Assist AD(S&P) in compiling annual import data on rubber products .
11. Attend all sorts of work relating to on-line computerization and sample survey etc
under the guidance of AD/DD(S&P).
12. Any other work as and when allotted.
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