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A Brief Guide to Time Management

Time management is the process of planning and controlling how much time
to spend on specific activities. Good time management allows an individual to
complete more in a shorter period of time, lowers the amount of stress, and
leads to career success.

Benefits of Time Management


The ability to manage your time effectively is important. Good time
management leads to better efficiencyand productivity, less stress, less wasted
time, and a more successful life. Here are some benefits of managing time
effectively:

1. Stress relief
Making and following a task schedule makes a person feel less stressed and
reduces anxiety.

2. More time
Good time management gives you extra time to spend in your daily life.
People who can time manage effectively enjoy more time to spend on hobbies
or other personal pursuits.

3. More opportunities
Managing time well leads to more opportunities and less time wasted on
trivial activities. Time management is a key quality that employers look for.
The ability to prioritize and schedule work is extremely desirable to
any organization.

4. Ability to realize goals


Individuals who practice good time management are able to better achieve
their goals and objectives, and do so in a shorter length of time.

List of Tips for Effective Time Management


After considering the benefits of time management, let us look at some ways
to manage time effectively:
1. Set goals correctly
Set goals that are achievable and measurable to improve time management.
Use the SMART method when setting goals. In essence, make sure the goals
you set are specific, measurable, attainable, relevant, and timely.

2. Prioritize wisely
Separate your tasks on how important and urgent they are in order to achieve
good time management. For example, look at your daily tasks and determine
which are:
 Important and urgent: Do these tasks right away.
 Important but not urgent: Decide when to do these tasks.
 Urgent but not important: Delegate these tasks if possible.
 Not urgent and not important: Do these tasks later.

3. Set a time limit to complete a task


Setting a time constraint will cause you to be more focused and efficient. For
example, instead of working on a project and thinking of doing it until it’s
done, set a limit of, say, three hours.

4. Take a break between tasks


When doing a lot of tasks without a break, it is harder to stay focused and
motivated. Allow some downtime between tasks by performing some mind-
clearing exercises like taking a quick nap, going for a short walk, or
meditating.

5. Organize yourself
Utilize your calendar by writing down the deadline for projects or tasks on
them. Determine which days should be dedicated to which tasks.

6. Remove non-essential tasks/activities


It is important to remove excess activities or tasks that add no value to your
life. Determine what is significant and what deserves your time. Removing
non-essential tasks/activities frees up more time.

7. Plan ahead
Make sure you start every day with a clear idea of what you need to do. For
example, the night before, you can write down a list of to-dos for the next day.
Implications of Poor Time Management
Now that the benefits of time management with some tips for effectively
managing your time are discussed, let’s consider the effects of poor time
management skills.

1. Poor workflow
The inability to plan ahead and stick to goals means poor efficiency. For
example, if there are several important tasks to complete, an effective plan
would be to complete similar tasks first. If you do not plan ahead, instead
jumping from one task to another, it can lead to low productivity and
workflow.

2. Wasted time
Poor time management results in wasted time. For example, by talking to
friends on social media while doing an assignment, you are distracting
yourself and wasting time.

3. Loss of control
By not knowing what the next task is, or not formulating a plan on how to
achieve your goals, you suffer from loss of control of your life. That can
contribute to higher stress levels and anxiety.

4. Poor quality of work


Poor time management will make the quality of your work suffer. Trying to
complete tasks at the last minute compromises quality.

5. Poor reputation
If clients or your employer cannot rely on you to manage your time to
complete tasks, their expectation and perception of you is adversely affected.
If a client cannot rely on you to get something done on time, they will take
their business elsewhere.

Importance of Time Management


Time management allows you to reduce stress and anxiety, free up more time
in your daily life, pursue more opportunities, achieve your goals, and so much
more. Managing time well is not only important for your personal life – but
also for career success.
8 Tips for Effective Time Management
Time is precious, particularly when it comes to running a small business. Yet there are never
more than 24 hours in a day. Some entrepreneurs respond to this fact of life with focus and
purpose. Others freak out.
Are you in the latter group? You don’t have to be. With the right approach, you can work
efficiently, productively, and relatively stress-free.
Here are eight tips for effectively managing your time:

1. Know your goals.


Make sure you’re engaging in activities that support your business goals, both short- and
long-term. Everything else is a potential time-waster. Your daily plan should revolve around
working on tasks and activities that directly relate to generating income and growing your
business.

2. Prioritize wisely.
Stephen Covey, co-author of First Things First, offers an organizational tool for your to-do
list based on how important and urgent tasks are.
Looking at what goes into making up your day, where do your activities fit into these
categories?
 Important and urgent — Tasks that must be done. Do them right away.
 Important but not urgent — Tasks that appear important, but upon closer examination
aren’t. Decide when to do them.
 Urgent but not important — Tasks that make the most “noise,” but when accomplished,
have little or no lasting value. Delegate these if possible.
 Not urgent and not important — Low-priority stuff that offer the illusion of “being busy.”
Do them later.
Write down your three or four “important and urgent” tasks that must be addressed today. As
you complete each one, check it off your list. This will provide you with a sense of
accomplishment and can motivate you to tackle less essential items.

3. Just say no.


You’re the boss. If you have to decline a request in order to attend to what’s truly important
and urgent, do not hesitate to do so. The same goes for any projects or activities that you’ve
determined are headed nowhere: Be prepared to move on to more productive tasks. Learn
from the experience to avoid wasting time later on.
4. Plan ahead.
One of the worst things you can do is jump into the workday with no clear idea about what
needs to get done. The time you spend thinking ahead and planning your activities is trivial
compared with the time you’ll lose jumping from one thing to the next (and rarely completing
anything). Depending on your personality, try one of these options:

 The night before — At the end of the day, take 15 minutes to clear your desk and put
together a list of the next day’s most pressing tasks. It’s a great decompression technique,
and you’ll feel better sitting down at a clean desk in the morning.
 First thing in the morning — Arrive a few minutes early and assemble your prioritized
to-do list (see #2). This may prove to be the most productive part of your day.

5. Eliminate distractions .
Start paying attention to the number of times someone interrupts you when you’re in the midst of
an important task. Track self-induced interruptions, too, particularly those of the social media
variety. Your smartphone is extremely useful, but it’s also addictive and among the most
insidious time-wasters known to mankind.
It may take a massive exercise in will power, but shut the door and turn off your phone to
maximize your time. Instead of being “always on,” plan a break in the day to catch up on email,
call people back, talk with staff, etc.

6. Delegate more often.


If you’ve done a good job of hiring talented, dedicated employees, there’s always more work
they can take off your desk. Running a successful small business depends upon the owner’s
ability to think about what lies ahead and not get mired in day-to-day operations. Look for
opportunities to pass responsibility for specific tasks to others on your team.

7. Watch what you spend


How many productive minutes are you packing in each week? Use this simple timesheet
trackerto quickly and easily clock in and out of various tasks or projects throughout the day.
Switch jobs or tasks with just one click using the TSheets mobile app, or track time directly from
your desktop. Then generate robust, real-time reports to see exactly where you’re spending your
most valuable asset — and where it’s being wasted.

8. Take care of yourself.


Be sure to get plenty of sleep and exercise. An alert mind is a high-functioning mind and one
that’s less tolerant of time-wasting activities.
Assalamualaikum Warahmatullahi Barakatuh

Good morning Class!

First of all i would like to say thank you for attending to my presentation today. Before
that, let me introduce my self. My name is Salwa Kamila. And in this opportunity i will talk
about ‘Time Management’.

As the saying goes that Time is Money, we all know that time is precious and yet there are never
more than 24 hours in a day. So its very important for us to manage our time wisely. Here it is i
will give you some tips and trick to manage your time effectively:

1. Set goals correctly


Set goals that are achievable and measurable to improve time management. Use the SMART
method when setting goals. In essence, make sure the goals you set are specific, measurable,
attainable, relevant, and timely.

2. Prioritize wisely
Separate your tasks on how important and urgent they are in order to achieve good time
management. For example, look at your daily tasks and determine which are:
• Important and urgent: Do these tasks right away.
• Important but not urgent: Decide when to do these tasks.
• Urgent but not important: Delegate these tasks if possible.
• Not urgent and not important: Do these tasks later.

3. Set a time limit to complete a task


Setting a time constraint will cause you to be more focused and efficient. For example, instead of
working on a project and thinking of doing it until it’s done, set a limit of, say, three hours.

4. Take a break between tasks


When doing a lot of tasks without a break, it is harder to stay focused and motivated. Allow
some downtime between tasks by performing some mind-clearing exercises like taking a quick
nap, going for a short walk, or meditating.

5. Organize yourself
Utilize your calendar by writing down the deadline for projects or tasks on them. Determine
which days should be dedicated to which tasks.
6. Remove non-essential tasks/activities
It is important to remove excess activities or tasks that add no value to your life. Determine what
is significant and what deserves your time. Removing non-essential tasks/activities frees up more
time.

7. Plan ahead
Make sure you start every day with a clear idea of what you need to do. For example, the night
before, you can write down a list of to-dos for the next day.

Importance of Time Management

Time management allows you to reduce stress and anxiety, free up more time in your daily
life, pursue more opportunities, achieve your goals, and so much more. Managing time well is
not only important for your personal life – but also for career success.

So the conclusion for today is use your time wisely because time can not be repeated 

I think thats all for from me thank you very much for your great attention and
Wassalamu’alaikum Warahmatullahi Wabarakatuh