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LYCEUM OF THE PHILIPPINES - LAGUNA

Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

CHAPTER I

INTRODUCTION

Current State of the Project

Along with the development, the advancement of information technology is growing

rapidly and it can be seen from the increasing human dependency on the information

technology and is also crucial, thus the quality of information must always be improved to the

next level to benefit and have a considerable impact on the development of any institution or

an agency for critical decision making. Initially, the information technology used is only limited

to the processing of data. With the development of information technology today, individuals

and organizations can work quickly and process data accurately. That's why many companies,

small and medium enterprises, private organizations, multi-million companies and other

organizations are beginning to switch from a manual system to a computerized system for

various reasons and the goals to be achieved.

As cited by Kendiga (2017), Computer based information System are a very important

asset in many organizations or companies all over the world which effectively contribute to

effective decision making for the betterment of those organizations. According to Bartle (2011),

Monitoring is a process of routinely gathering information on all aspects of the project,

supervising activities in progress to ensure they are on-course and on-schedule in meeting the

objectives and performance targets.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

The one of the most effective tools and most significant invention of the 20th century is

said to be the computer. It is a brain extended machine that it helps people do its work more

easily and efficiently. But in present time, mobile technologies recent development has

produced a new kind of device: the smartphone. According to Sonal Kasliwal et al. (2016),

smartphone usage is increasing every day. It is considered as one of the very effective tools

for increasing computational power and security along with search and rescue. Traditionally,

many gym owners are still using manual process of operating and monitoring the details of

their customers

Pound for Pound Fitness was founded by the team of Manny Pacquiao on June of 2014

and eventually passed the ownership to Keith and Marichris Picazo when he noticed that the

new owners can fully manage the gym. The main branch was built in Las Piñas and continue

its impressive growth with almost 85 branches nationwide. On June 27, 2017, the Calamba

Branch was built. According to Mr. Torres, the co-owner of Pound for Pound Fitness –

Calamba, the registration and attendance of new members and recording of monthly revenue

is done manually. The gym has a total of three log books that is used to record memberships,

monthly sales and attendance. For the registration, the customer will be given a blue form that

serve as the registration and membership form of the gym. It includes personal information that

must be fill up by the customer.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Also, it is used whenever the customer wants to renew his membership. As for the

attendance, each member needs to log in or out on the attendance record book. Moreover,

generating the gym’s reports has been a big concern of the owners where they struggle to go

back to old record books to find a specific record.

In consideration of the above mention problems encountered, Pound for Pound Fitness

– Calamba in fact really needs a gym management system to cater for the problems. A gym

management system is an information system that manages data information daily and helps

record information and transaction of the members and non-members. The proposed system

involves in monitoring and management of gym’s tracking and recording process. The gym

management system will be used by the admins of Pound for Pound Fitness – Calamba. It will

provide user interface for both administrators and gym members where they can monitor and

manage the progress of the gym and the gym members using the mobile application of the

gym. From the above background, the proponents have raised this issue into a research thesis

titled “Gym Management System of Pound for Pound Fitness – Calamba with Mobile

Application.”

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Problem Statement

As stated from the background description, the proponents have identified several

issues regarding the current system of Pound for Pound Fitness – Calamba.

1. Member registration of new members procedures consume time due to handling data

manually and using registration forms is an expensive measure that require more storage

space when keeping the records.

2. The administrators are having difficulty in generating all of the reports needed by the gym.

3. It is time consuming and difficult when in the process of retrieval of membership data,

attendance and other records.

4. How to assess the Gym Management System in terms of:

a. Functionality

b. Efficiency

c. Usability

Project Objectives

The general objective of the project is to design and develop a user-friendly Gym

Management System of Pound for Pound Fitness – Calamba with Mobile Application.

The specific objectives of the project are the following:

1. To develop a system that will able to manage an effective membership registration process

for new and existing members and non-members of the gym.

2. To develop a system that will able to generate all required reports.

3. To develop a system that will able to track and keep records of member’s information.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Scope & Limitation of the project

Taking into consideration the time limit and ability of the proponents, the discussion of this

research will be restricted on the following regarding the development of the gym management

system of Pound for Pound Fitness – Calamba. The development of gym management system

and mobile application of Pound for Pound Fitness – Calamba will contain:

1. Data processing of new members registration which includes renewing existing members,

members and non-members transactions.

2. The output produced includes financial records of the payments of fees from every

member, monthly transaction report and relevant information of every registered member.

3. A mobile application is given to the administrators and official members of the gym.

4. A login account access right for the computer-based gym management is only given to the

administrators employed at Pound for Pound Fitness – Calamba.

5. A login account access right for the mobile application of the gym is only given to the official

members of the gym.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Significance of the Study

The findings of this study will redound to the benefit of Pound for Pound Fitness –

Calamba and its members considering that they play an important role in promoting wellness

and healthy lifestyle. Since membership registration for health clubs is increasing, it is

important to have an efficient and effective management system for processing data.

To the Administrator. The findings of this study may influence the administrator to be

more responsible in managing gym’s data and to adapt a system that will improve their current

system in terms of efficiency and reliability.

To the Employees. The result of this study can help to minimize the use of paper and to

efficiently process data. Improvement on the membership process and having more

convenient source of information about the gym promotion and announcement and viewing of

own membership details with the use of mobile application can lure more gym enrolees in the

future.

To the Gym Members. The direct recipients of the output of this research are the current

or future gym members of Pound for Pound Fitness – Calamba. Whose mobile application that

consist of its own membership details and a more convenient and professional way of

communicating with other gym’s coaches and members.

To the Researchers. The result of the study is beneficial to the neither present

researchers or the future researchers. This study address to future researchers to continue

and use it to a bigger or different sample group. The results of this study can be used as a

source for future studies.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Definition of Terms

Computer Based IS – A CBIS is an organised integration of hardware and software

technologies and human elements designed to produce timely, integrated, accurate and useful

information for decision making purposes.

Mobile Application – it is a type of application software designed to run on a mobile device,

such as a smartphone or tablet computer.

Smartphone – a mobile phone that performs many of the functions of a computer, typically

having a touchscreen interface, Internet access, and an operating system capable of running

downloaded applications.

Paper-based – it is used to describe a system that keeps information on paper, rather than on

a computer.

Membership fees – it is a regular fees or charges often paid to an organization at regular

intervals.

Registration – the action or process of registering or of being registered.

User Interface – the means by which the user and a computer system interact, in particular

the use of input devices and software.

Conceptual Framework – an analytical tool with several variations and contexts.

System Flowchart – a way of displaying how data flows in a system and how decisions are

made to control events.

Data Flow Diagram – a graphical representation of the "flow" of data through an information

system, modelling its process aspects.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

CHAPTER II

LITERATURE REVIEW AND FRAMEWORK

Smartphones: An Emerging Tool for Social Scientists

According to Eagle, Oulasvirta and Raento (2009), a programmable mobile phone, the

smartphone was one of the current developments in mobile technologies produced. They have

also stated that the technological and social characteristics of the device make it a useful tool

in social sciences, urban studies, and media studies. It is stated that the smartphone is

willingly carried by a large fraction of people in developed countries. It integrates a number of

technologies for automatic observation. It can be programmed to interact and communicate

with the user and remote researchers, respectively.

A Web-based Employee Medical History Management and Monitoring System

As stated by M.Paandian & M.B.Malarvili (2012), almost all organization have their own

medical benefit program for their employees to ensure a healthy work environment. When their

employees received the treatment from health care provider, the current function of this

medical benefit program is to manage the payment of medical treatment. The existing system

fails to monitor the health and store the medical record of employee. Therefore, there is a need

for a new system to fulfil this need.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Membership Monitoring System

According to Mark Cenen T. Echaluce et al. (2013), technology plays a vital role in

business. It can handle massive amount of information. It is considered as a perfect tool to

guarantee worker’s efficiency, productivity, and economy. The system is designed to monitor

the membership information including customer identity, health statistics, conditions, and

payments among others.

Employee Tracking and Monitoring System Using Android

According to Sonal Kasliwal et al. (2016), smartphone usage is increasing every day. It

is considered as one of the very effective tools for increasing computational power and security

along with search and rescue. This can track and monitor the employee and their activity in

company by their office cell phone. This can improve growth of the company by securing

company data.

Design and Implementation of an Employee Monitoring System in Lasu Epe Campus,

Lagos State University

According to Makanjuola et al. (2016), it is necessary for an employer to keep track of his

employees at all times to ensure the quality of service from the employees’ and maximum

output from them. This project is designed and developed by using Android which will be

accessed from the company’s email account.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Employee Monitoring and Management System Using GPS and Android

As specified by Prashant Dhotre et al. (2017), this system is helpful in providing

dynamic database utility. The role of the centralized server is to provide data or information to

the proposed system. The proposed android application in smartphone consists of all

information about the employee phone uses like their all Employee SMS history, Employee call

Logs, Employee Locations and battery percentage. This proposed application is quite user-

friendly as it contributes to giving accurate digits in managing employees of the company by

saving time and reducing manager efforts.

Automated Monitoring System (Designing a Laboratory Equipment Tracking System)

As cited by Samrand Elyasizadeh (2016), the conventional manual approach of keeping

track of items or assets is a time consuming and inaccurate process, as most laboratories are

being used by more than 20 students per session. This old-fashioned system is a very

annoying task, and it is challenging for the lab administrator to monitor the flow of these items.

This system was found inefficient in tracking and has a lot of weaknesses such as misuse of

the equipment log records, loss of equipment, the absence of an in-out transaction record and

misplacing of equipment.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Student Information Monitoring System

According to Elaisa Mae Santos (2014), organizations particularly schools, monitoring of

students is a very important factor especially in identifying every individual coming in and out of

the school every day. Students, teachers, and employees spent most of the time in school.

Crimes increase every day as the schools do not put much effort into the security. Security is

at risk because in many cases outsiders who were not students or enrolled in the school

bypasses guards and personnel assigned and manages to make a way of going inside the

school.

Global Gym Management Software Market 2017 - 2021

According to PR Newswire (2017), Microsoft Excel and Google Drive are still being

used by smaller gyms while most of the large gyms today are using gym management

software to manage their activities such as scheduling, record management, billing, and

marketing and to expand their service offerings. To spend less time on administrative tasks,

improve data security and integrate applications are the things that a gym management

software that can help the management of the gym. It also helps gym members and

employees to search and reschedule classes and appointments. Gym members can easily use

their mobile devices such as smartphones to choose the required exercise equipment, book

gym sessions and other gym resources using such a software.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Holy Trinity College Faculty Attendance Monitoring System

Based on Maila Gimarino (2014), using the monitoring system will help reduce human

error, faculty complaints, and will increase reliability and efficiency because it runs through the

intranet. The system will be developed to provide an effective way to monitor the attendance

and to make sure that every faculty of Holy Trinity College is doing their jobs on time, because

it will also make sure that it records the number of faculty members who came late and

generate organized and accurate reports which will be submitted to the finance office

particularly the payroll in charge.

A Proposed Attendance Monitoring and Payroll System

As claimed by Marilyn T. Desuyo et al. (2012), in industrialization, computer is very

useful in performing a great task in data and information processing, securing files,

manufacturing processes, data and information of the company and people belongs to it and

business management in making a good service. Having a computerized management system

in a company helps to maintain the standard flow of data and information. This system can

make data processing faster and easier. Also, it is highly secured.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Synthesis

Table 1. Synthesis of Related Literature and Studies

Title Author Hardware/Software Method/Techniques


used
Smartphones: An Mika Raento, Antti A programmable mobile
Emerging Tool for Oulasvirta, Nathan phone, the smartphone was
Social Scientists Eagle one of the current
developments in mobile
technologies produced.
They have also stated that
the technological and social
characteristics of the device
make it a useful tool in
social sciences, urban
studies, and media studies.
It is stated that the
smartphone is willingly
carried by a large fraction of
people in developed
countries.
Employee Tracking Sonal Kasliwal HTML5, Android Smartphone usage is
and Monitoring Studio, JSP, increasing every day. It is
System Using MySQL considered as one of the
Android very effective tools for
increasing computational
power and security along
with search and rescue.
This can track and monitor
the employee and their
activity in company by their
office cell phone. This can
improve growth of the
company by securing
company data.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Employee Prashant Dhotre Android, GPS, This proposed application is


Monitoring and et al. Java, quite user-friendly as it
Management JSP/SERVLET, contributes to giving accurate
System Using GPS MySQL digits in managing employees
and Android of the company by saving time
and reducing manager efforts.
A Web-based M.Paandian & HTML5, CSS, The existing system fails to
Employee Medical M.B.Malarvili PHP, MySQL monitor the health and store
History the medical record of
Management and employee. Therefore, there is
Monitoring System a need for a new system to
fulfil this need.
Design and Makanjuola et al. Android, it is necessary for an employer
Implementation of JavaScript, XML, to keep track of his employees
an Employee PHP at all times to ensure the
Monitoring System quality of service from the
in Lasu Epe employees’ and maximum
Campus, Lagos output from them.
State University
Automated Samrand RFID, HTML5, The conventional manual
Monitoring System Elyasizadeh CSS, PHP, approach of keeping track of
(Designing a MySQL items or assets is a time
Laboratory consuming and inaccurate
Equipment process, as most laboratories
Tracking System) are being used by more than
20 students per session.
Student Information Elaisa Mae Barcode System, Security is at risk,
Monitoring System Santos PHP, HTML5, organizations particularly
CSS schools, monitoring of
students is a very important
factor especially in identifying
every individual coming in and
out of the school every day.

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Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Global Gym PR Newswuire Most of the large gyms today


Management are using gym management
Software Market software to manage their
2017 - 2021 activities such as scheduling,
record management, billing,
and marketing and to expand
their service offerings. To
spend less time on
administrative tasks, improve
data security and integrate
applications are the things
that a gym management
software that can help the
management of the gym.
Holy Trinity College Maila Gimarino CakePHP, Using the monitoring system
Faculty Attendance MySQL will help reduce human error,
Monitoring System faculty complaints, and will
increase reliability and
efficiency because it runs
through the intranet. The
system will be develop to
provide an effective way to
monitor the attendance.
A Proposed Marilyn T. Desuyo Microsoft A computerized management
Attendance et al. Visual Studio system in a company
Monitoring and 2010 maintains the standard flow of
Payroll System Professional, data and information with
MySQL highly secured and make data
processing faster and easier.
Membership Mark Cenen T. Proximity Card, The system is designed to
Monitoring System Echaluce et al. Java, MySQL monitor the membership
information including
customer identity, health
statistics, conditions, and
payments among others.

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Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

With the studies mentioned above, the following are the similarities that can be found in

the system. According to Kasliwal et al. (2016), smartphone usage is increasing every day. It is

considered as one of the very effective tools for increasing computational power and security

along with search and rescue. Employee tracking and monitoring system is designed and

developed using core java 1.5 or higher, eclipse android SDK, bluestack, ms access and my-

sql database. While the study of Echaluce et al. (2013) used Java programming language and

database server to store their records for their membership monitoring system. As for the

attendance, Wale and Patil (2014), sited that It is very important part of every enterprises and

public institutions, industry and other businesses to have a time attendance policy. That is why

biometrics fingerprint was recognized and was universally applied by other institutions. While

Maran (2014) also stated that using biometrics fingerprint for attendance will improve the

execution time drastically.

Which the system is designed to monitor the membership information including

customer identity, health statistics, conditions, and payments among others. As for Kasliwal et

al. (2016), who developed an android application to track and monitor the employee’s activity

in the company. Maila Gimarino (2014), created an attendance monitoring system for Holy

Trinity College that help reduce human error, faculty complaints, and will increase reliability

and efficiency because it runs through the intranet with use of MySQL database. The studies

support the use of java programming language to develop their system.

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LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

The proponents used a database to increase the efficiency of registration procedures.

They also used it for purposes such as storing records or information of their clients and

access in manipulating data in an easy way.

On the other hand, the following are the differences between the studies mentioned

above to the study of the proponents. As stated by M.Paandian & M.B.Malarvili (2012), almost

all organization have their own medical benefit program for their employees to ensure a

healthy work environment. They have created a web-based employee medical history

management and monitoring system using Hypertext Preprocessor language and Hyper Text

Markup Language to design the interface of the system by addressing the friendliness,

flexibility and communication. While Santos (2014), designed and developed a Computerized

Student Identification Monitoring System with the innovation of combined barcode SMS and

Entrance lock Technology which aims to facilitate a more efficient way in monitoring student’s

arrival and departure from the institution.

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Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Conceptual Framework

INPUT PROCESS OUTPUT

 Verify User Login


 User’s Login  Display User’s
Details
Information Interface
 Verify New Member’s
 New Member’s  Display New
Details.
Member’s Profile
Personal Details.  Verify Membership
 Membership Details. Details  Update Membership
 Payment for  Store New Member’s Status
Membership and to the database  Generate Reports
Gym Rates.  Store sales
transaction records.

Figure 1. The Research Paradigm Used for the Study

Figure 1 represents the conceptual framework used for the study. The figure shows

Input – Process – Output Diagram of the system. It shows the flow of data and how it

processes. The user’s screen will be displayed and the registration form will be filled out. Upon

entering the customer’s information, the system will take verifies the registration. It will call the

appropriate module after the verification and records are saved in the database. It will display

the user’s home screen. The user admin can add the member’s workout schedule, admin

schedule and create announcements. This will be added up to generate daily or weekly

reports.

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Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

CHAPTER III

METHODOLOGY AND TECHNICAL PROCESS

Project Development Methodology

Analyze

Evaluate Design

Monitor Develop

Implement

Figure 2. Agile Methodology

Figure 2 shows the software development methodology that is used in the project.

Using agile methodology for mobile application development, app development process

becomes more quick, easy and efficient. The first phase evolves in requirement analysis. The

Proponents gathered all required information and data that will support the study. The Team’s

system designer brainstormed for the preparation of the design of the system. The proponents

used an editing software to design the GUI of the system. The development phase will evolve

on the creation of the prototype of the system that will be led by the team’s programmer.

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Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


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Android Studio was the application used to create the mobile application of the

proposed system. API and PHP were also incorporated in the development of mobile

application. The application is using a host database and the built-in database for android

studio. For the main system, Visual Studio VB. Net was used to develop the system. The main

system was also using a host database so that it is connected to the mobile application.

For the implement phase, the proponents conducted a proper training for the

administration and other staff of the gym to know to use the proposed system. The future

researchers can upgrade the system to prevent it from being outdated. The implementation

processes include: categorizing member and non-member’s information, arrange and sort

paper files into record series within each record, categorizing sales report to daily, weekly,

monthly and yearly report and if necessary, purchase new equipment or supplies.

In monitoring phase, the proponents will keep in touch with the client to monitor the

performance of the proposed system. The client can contact us immediately if there are any

problems encountered in the system. As for the evaluation, the proponents will provide post-

questionnaire that will evaluated by the client to check the total performance of the system.

The result of this evaluation will be computed to a statistical data to see the success probability

of the system.

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Data Gathering Procedure and Technique

This study is a combination of descriptive and use of existing records method. In

descriptive research is a study designed to depict the participants in an accurate way. Data are

collected through interviews and questionnaire as the main instrument for gathering the data.

On the other hand, use of existing records are used if the data or parts of data needed by the

researcher have been collected previously by another researcher or institution. This study

employs a descriptive method of collecting data as the researchers have personally

interviewed the client and used some existing records to support this study. Particularly, the

entire process of the development of Gym Management System with Mobile Application went

through formal and logical steps adopted from the Agile methodology.

Initially, the proponents have collected all the information which the client wanted to

store. Then the proponents studied the process of the current system which is done manually.

The limitation of the study of the current system was noted which motivated the client to have

new system. With the help of the gathered data, basic ideas about the system was taken as

well as the process of the proposed system. Most important thing is to study system

thoroughly. The advantages and disadvantages of both the systems must be understood when

studying both existing system and proposed system. The first task was identifying how system

can be computerized. Some analysis and projections must be done regarding changes to be

made to the existing system. The proponents aim that the new developed system for Gym

Management System and Mobile Application is simple without complexities.

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Requirements Modelling

Member’s Information

Registration Membership Membership


Details Details
(Blue Form) Membership
Member’s
Information Payment Payment
Payment Receipt
Receipt

Payment
Receipt

Membership Sales
Details Sales
Login
Member’s L2 | Membership Logbook
Information
L3 | Sales Logbook Sales Report
L1 | Registration Compiler
Login

Login
Login/Logout
Attendance
L4 | Attendance Logbook
Login

Figure 3. Data Flow Diagram of Current System

Figure 3 shows the data flow diagram of Current the system. It displays the process of

registering member’s personal information, availing membership, payment transaction and

releasing of official receipts, customer’s login with administrator’s verification of account, non-

members or walk-in customers transaction and administrator’s access control; Membership

Logbook, Registration Compiler, Sales Logbook and Attendance Logbook.

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Registration Access

Member’s Information

Membership Membership
Registration Details Details

Member’s Membership
Information
Payment Payment
D1 | Registered Members Payment Receipt
Receipt

Receipt
Member’s
Information Payment
Access Login/Logout
Login
Attendance Monitoring Payment
Access
Membership Login
Details
Access Sales Report D3 | Sales Report
Access

Sales Report Sales


D2 | Membership Details

Attendance
D4 | Attendance Monitoring Login/Logout

Figure 4. Dataflow Diagram of Proposed System

Figure 4 shows the data flow diagram of the Proposed system. It displays member’s

new registration process with the use of mobile application, proposed system was built with

required validation for each textbox. Also, the proposed system can also process adding,

updating and retrieving of member’s information, membership details, monitoring of members

and administrator’s attendance and generating sales and populace and payment transaction.

23
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Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


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Customer Administrator

No

Is Walk-in Will pro cess


Yes
Customer? Payment?

Pay Walk-in
Yes
Ra te

No Log in to Log Sa les to


Attenda nce Sales
Log book Log book

Issue Off icial


Use Gym Receipt
To Custo mer

Figure 5. Swim Lane Diagram of the Current System for Walk-in Customer

Figure 5 represent the swim lane diagram of the current system for walk-in customer.

The customer will come to the gym and present as a walk-in customer. The administrator in

charge will collect the daily rate for the walk-in customer. After the rate has been paid, the

customer will now log into the attendance book and can use the gym right away. On the other

hand, the administrator will log the sales to the sales logbook and issue a receipt to the

customer.
24
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COLLEGE OF ENGINERING AND COMPUTER STUDIES


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Customer Administrator
B

Is Registered Is Membership Yes


Yes
Member? Valid?

No No C

Is applying for Is applying for


Membership? Membership?

No Yes

Fill Out
Will Leave Gym Registration
Premises? Form
Yes

Yes

No Proceed to
Leave Gym s
Membership
Premises
Process

A F

Figure 6. Swim Lane Diagram of the Current System for Member’s Registration

Figure 6 shows the swim lane diagram of the current system for member’s

registration. The administrator will ask the customer if the customer is already a member or

not. If the customer is already a member and applies for new membership, the administrator

will check the membership status of the customer thru membership log book and will proceed

for membership process. Else, the current member will log to the attendance log book.
25
LYCEUM OF THE PHILIPPINES - LAGUNA
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COLLEGE OF ENGINERING AND COMPUTER STUDIES


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Customer Administrator

D Yes
Is Valid Gym
Rate?

No

Total Payment =
Pay Total Amount Regular Rate

Figure 7. Swim Lane Diagram of the Current System for Registered Members

Figure 7 shows the swim lane diagram of the current system for registered

members. The administrator will verify the validity of the gym rate availed by the member. If

valid, the customer will proceed to the log in the attendance log book. Else, the member will

pay the required amount then proceed to attendance logbook.

26
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Customer Administrator

Is Availing 1
Month
Gym Rate?

Is Promo
Yes
No Available?

Is Availing 3
Months Yes
Gym Rate?
Total Payment =
Membership Fee + No
No Promo Rate

Is Availing 6
Months
Gym Rate?
Total Payment =
Membership Fee +
No Regular Rate

Is Availing 1 Year D
Gym Rate?

Figure 8. Swim Lane Diagram for Current System in Availing Membership and Rates

Figure 8 depicts the swim lane diagram for current system in availing membership and

rates. The customer who will avail the membership will get to choose the membership rates

the customer desire. If there is ongoing promo, the customer can avail the said promo it will

added or subtracted to the total payment. If not, the customer will directly pay the total amount

without the promo. The customer can now log in to the attendance log book. The administrator

will log the payment to the sales log book.

27
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Customer Proposed System Administrator
A

Process Walk-
Is Customer
Yes in Payment
Walk-in?
Rate

Register
Customer s
Pay Walk-in Rate Name for
Attendance
Monitoring

Store Customer s
Name Attendance
Database

E
No

Store Attendance
Record to
Attendance
Database

Store Payment
Record to Payment
Record Database

B
Store Sales to Issue Official
Sales Report Receipt
Database To Customer

Use Gym

Figure 9. Swim Lane Diagram of the Proposed System for Walk-in Customer

Figure 9 shows the swim lane diagram of the system. It shows the process of

registering the new member and non-member. The customer will approach the receptionist to

sign-up whether as a member or non-member. The receptionist will get the information of the

customer and fill out the registration form in the gym computer. The system will validate the

details and if successful, the system will automatically enrol the customer.

28
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Start

No Get Username
and Password

Validate
Username and
Password?

Yes

Display
Dashboard

Figure 10. System Flowchart of User Login for Main System and Mobile Application

Figure 10 shows the system flowchart of User Login. The user will input the username

and password. The system will verify the credentials. It will display the user’s home screen if it

successfully logged in. If not, it will prompt the user to check the login details.

29
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Figure 11. System Flowchart of Registering New Member

Figure 11 shows the system flowchart of new member’s registration. The user will input

the personal information. It will send a request to check if the customer is valid. If it accepts the

customer, it will be recorded in the customer’s database.

30
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Display
Membership
Record

Display 1
month
Select 1 month Membership
Membership? Record

No
Yes

Select 3 Display 3
months months
Membership? Membership
Record
NO

Select 6 Display 6
months months
Membership? Membership
Record

NO

Display 1 year
Membership End
Select 1 Year Record
Membership?

Figure 12. System Flowchart of View Membership for Main System

and Mobile Application

The figure shows the system flowchart of view membership. The system will display the

overview of the membership record. It has four membership option, 1 month, 3 months, 6

months and 1-year membership record.

31
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A D

Display
No Edit Member s
Member s List
Information
or record

Validate new
Search information?
Member s
Profile
Yes

Save
Member s new
Get member s
information
name or
surname

Store in customer s
D database

End

Figure 13. System Flowchart of Edit Member’s Information for Main System

and Mobile Application

Figure 13 shows the system flowchart of edit member’s information. The system will

display the member list. The admin in charge will search the member’s profile by entering the

first name or last name of the member. Then, it will show the member’s profile. The new

member’s information will be saved and stored in the customer’s database.

32
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Display
Summary
Reports

Display
Open
Memberlist Report
No Memberlist Yes
Report?
using Crystal
Report

Display Sales Connect to


Open Sales Choose range of Print
No Yes Report based on Reports?
Yes printer and
Report? date print reports
range of date

No

Open Display End


No Memberhip Yes Membership List
List Report? Report

Figure 14. System Flowchart of Summary Reports

Figure 14 shows the system flowchart of summary reports. The admin will choose what

reports they wanted to see. It has three options: member list report, sales report and

membership list report. In Sales report, the admin gets to choose the range of date to see the

daily, weekly or monthly reports. The admin can print the reports.

33
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Select View
Members

Display Gym
Member s
Profile

Display Gym
Member s
Membership
Details

Return to
Admin
Dashboard

Figure 15. View Member’s Profile and Membership Details in Mobile Application

Figure 15 shows the view member’s profile and membership details in mobile

application. The admin can have an overview list of the official member of the gym and their

membership details.

34
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Select Payments

Display payments
acquired byof
gym members

Return to Admin
Dashboard

Figure 16. View Member’s Payments Details in Mobile Application

Figure 16 shows the member’s payment details in mobile application. The admin can

see the overview list of the member’s payment transactions.

35
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Select Edit
Account

Display editable
admin account

Edit Fill out fields to edit


Account? account

No
No
Is details
verified?
Return to Admin
Dashboard
Yes

Store to Admin s
Database
A

Figure 17. Administrator Edit Account in Mobile Application

Figure 17 shows the Administrator Edit Account in Mobile Application. The admin can

view or edit their account.

36
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Select To-Do List

Display To-Do
List

Add To-Do Create New


List? To-Do List
No

No
Save to
Database

Delete To-Do Return to Admin


List? Dashboard

Figure 18. Administrator To – Do List in Mobile Application

Figure 18 shows the Administrator To – Do List in Mobile Application. In this module,

the administrator can view, add or delete a To – Do List. The details will be saved to the built-in

database.

37
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 Object Modeling

Add-Edit Events/
Announcements

Add Workout
Plan

Create Schedule
Login

Manage Gym
Members
Edit Account

- Check Admin/
Attendance Gym Instructor

Apply
Gym Member
Membership
View Daily/
View Member Weekly Reports
Status

Register Member
View Fitness
Report
Manage Gym
Administrators
View Schedule

Figure 19. Use Case Diagram of Proposed System

Figure 19 is the graphic depiction of the interactions among the elements of the Gym

Management System. It represents the methodology used in the system analysis to identify,

clarify and organize system requirements of the System. The main actors of the system in this

Use Case Diagram are: Admin, Gym Member and Gym Instructor. It shows the relationships

between and among actors and the use cases.

38
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Customer request to
[yes] Register basic information
register

[Walk-in?]
Fill out Registration form [No] Pay total amount

[Checks if the
[No]
details are Confirm Walk-n Customer
validated]
[Yes]
Save details to customer
Add Membership database as walk-in

Save details to customer


Generate Reports
and membership
database

Confirm Registration

Manage Member s
information

Figure 20. Activity Diagram of the Proposed System

Figure 20 represents the Activity UML diagram of the Gym Management System. It

shows the flow between the activity of Admin or Gym Instructors and Members. The main

activity involved in this Activity Diagram of Gym Membership Monitoring is the registration

using the mobile application or the desktop application.

39
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Member_Record Accounts Admin


1 1 ID
Member_ID create Admin_ID
Picture create Username Picture
Last_Name Password Last_Name
1
First_Name Account_type First_Name
Middle_Name 1 Middle_Name 1…*
Birthdate Username
Gender Password
Address Gender
Membership Address
E_Mail
Facebbok Member_ID Birthdate
Date_Registered 1 Customer_type Date_Employed generate
Starting_weight Account_Type
1 Membership_Rates
Height Program_Type view 1…*
Phone_Number Sign-upGoal 1…*
Telephone_Number Price
Username Annual_Fee Report
Password Start_Date 1
Medical_History Report_ID
End_Date
Member_Count
1 1 Sales_report
1
generate Attendance
Medical History 1
Member_ID Receipt
Heart_Problem
Blood_Problem ID
Chest_Problem Availed_rates
NeckBack_Problem Member_fee
Pregnant VAT
Other_Medical_Prob Payment_date
lem Start_date
Smoker End_Date
Alcoholic
Other_Medication

Figure 21. Class Diagram of the Proposed System

Figure 21 characterizes the Class UML diagram of the Gym Management System. It

describes the structure of the system. It shows the system’s classes, attributes, processes and

relations among objects. Classes are depicted as boxes with two sections, the upper box

indicates the name of the class and the bottom is the attributes. It also shows the multiplicity

between two classes as one to one, one to many or many to one.

40
LYCEUM OF THE PHILIPPINES - LAGUNA
Km. 54 National Highway, Makiling, Calamba City, Laguna

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Risk Analysis

Mobile applications market has become congested because of the recent development

in smartphones hence developers are encouraged to develop new applications. There are a lot

of details that are available on how to build an application but lack of documentation makes

understanding and optimization all the more difficult. Despite over 1.5 million mobile

application developments on various platforms, limited formal research has done that it should

be taken care of while developing applications for its engineering or risks.

The following are the risk factors on the methodology used in the project which is the

agile methodology:

1. Budget Risk: the most common risk in every software development and often tied to other

risks.

2. Personnel Risk: the risk of losing or absence of project team members that result to

delays or errors.

3. Knowledge Risk: The process of relearning results in additional labor, time, and

resources.

4. Productivity Risk: this risk is common when deadlines and goals are long-term. This

environment creates a lack of immediacy which results in a lack of urgency of work.

5. Time Risk: the results of poor planning, unrealistic timelines, and the inability to adapt to

changing product requirements.

41
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User Interface

Figure 22. Login Interface of the Main System

Figure 22 shows the login interface of the main system. The administrator should input

the username and password. The system will validate the username and the password. If it is

validated, the system will proceed to the next module. If not, the system will ask to input valid

username or password.

42
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Figure 23. Administrator’s Dashboard Interface

Figure 23 shows the administrator’s dashboard Interface. The dashboard displays the

weekly schedule of the gym, the overview weekly reports and other reports. The administrator

can only access the system.

43
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Figure 24. Register New Member Interface

Figure 24 shows the registration interface of the new member. All of the fields must be

filled by the administrator. If all information is inserted successfully, it will be saved in the

member’s database.

44
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Figure 25. Membership Form Interface

Figure 25 shows the Membership form interface of the system. This form needs to filled

out whether as member or walk-in. This can show the computation of the membership chosen

by the members.

45
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Figure 26. Viewing of Member’s Profile

Figure 26 shows the viewing of the member’s profile. The administrator can update the

member’s profile if the member wishes to change their personal information.

46
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Figure 27. Admin Login Interface in Mobile Application

Figure 27 shows the admin’s login interface. The system will require the needed

credentials of the admin. The credentials will be verified by the system. If the username or

password exist or correct, the system will display the admin’s dashboard. Otherwise, it will

prompt to input correct credentials.

47
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Figure 28. Admin’s Dashboard in Mobile Application

Figure 28 shows the admin’s dashboard. After the successful login of the admin, this

interface will be display. The dashboard includes the view members, payments, edit account,

to do list and log out functions.

48
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Figure 29. Member List Interface in Mobile Application

Figure 29 shows the member list interface in mobile application. It displays the overview

details of each official member of the gym.

49
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Figure 30. Payment Interface in Mobile Application

Figure 30 display the payment interface in mobile application. It shows the overview

payment list of each member. It displays the payment date, availed rate, membership fee,

VAT, total amount paid, membership start and end.

50
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Figure 31. Admin’s Account Details and Edit Account in Mobile Application

Figure 31 shows the admin’s account details and edit account in mobile application. The

account details include Admin ID, username and email. The admin can change password. The

new password will be saved in the database.

51
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Figure 32. Admin’s To – Do list in Mobile Application

Figure 32 shows the Admin’s To – Do list in Mobile Application. The admin can add to –

do list to his account. The admin can delete the to – do list, as well.

52
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Figure 33. Member’s Login Interface in Mobile Application

Figure 33 shows the member’s login interface. The system will require the needed

credentials of the member. The credentials will be verified by the system. If the username or

password exist or correct, the system will display the member’s dashboard. Otherwise, it will

prompt to input correct credentials.

53
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Figure 34. Member’s Menu in Mobile Application

Figure 34 shows the member’s Menu in Mobile Application. The menu includes forum

which is linked to the website of the gym, membership details, chat, workout, and account info

modules.

54
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Figure 35. Member’s Forum in Mobile Application

Figure 35 shows the member’s forum in Mobile Application. When the forum button is

clicked, the system will be linked and show the website of the gym.

55
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Figure 36 Member’s Membership Details in Mobile Application

Figure 36 shows the member’s membership details in mobile application. It displays the

overview Membership of the member. It includes the customer type, member type, program

type, start date and end date.

56
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Figure 37. Chat Module in Mobile Application

Figure 37 shows the chat module in mobile application. The member can chat the coach

or the member by searching the other user’s name or email. The messages will be saved on

the built-in database of the mobile application which is the SQLite.

57
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Figure 38. Workout Module in Mobile Application

Figure 38 shows the workout module in Mobile Application. It is composed of three

functional buttons the exercise, settings and workout done tracker. The exercise will show the

exercise list included in the workout. In the settings button, the member can edit the mode of

the exercise to easy, medium or hard.

58
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Figure 39. Member’s Account Information Module and Update Profile

Figure 39 shows the member’s account information module. This displays the personal

information of the member. The figure also shows the update profile module. The member can

edit their basic personal information. Updated information will be saved in the database.

59
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System Architecture

Database Server
Administrator Gym Computer Smartphone
Internet

Administrator and
Gym Member

Figure 40. System Architecture

Figure 40 shows the system architecture of the project. The system will be using a gym

computer where the admin has only one who can access and the database of the system is

secured as it has an account for administrator. The administrator is the one who controls all

the function of the system.

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System Requirements

The following are the Hardware and Software Requirements that must meet in

developing a mobile application:

 Hardware Requirement

o Processor: Dual-core 64-bit processor

o RAM: 2GB of memory or above

o Hard disk capacity: Minimum of 80 GB of internal storage

o Display type: Standard VGA or SVGA Standard

 Software Requirement

o Platform tools: Java SDK, Android Studio IDE (with SDK bundle)

o Database: MySQL Database and XAMPP

o Operating System: Microsoft Windows 7/8/10 (32 or 64-bit)

Programming Environment

 Front – End

o Visual Studio VB.Net

o Android Studio

 Back – End

o MySQL

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Testing, Verification and Validation

Test Data

Test Data is the data that is used in tests of a software system. To test a software

application, the proponents will enter the data for testing most of the features.

Table 2. Test case # 1 for Registration of New Member Module

Test Case #: 1
System: Gym Management
Description: Test the Registration module
Pre – Condition
The new member will inquire for sign-up of membership to the staff in charge.
The system will display the main menu and dashboard.
Step Action Expected System response
1 Click the “Membership” button The system will display the membership
window and quick overview list of registered
members.
2 Click the “Add Member” button The system will display Registration form.
3 Enter Customer’s Personal Information The system will validate the entered details.
4 Add Password The system will display a message asking to
confirm the entered password.
5 Re-Enter Password The system will display a message of
successful operation.
6 Choose Membership type The system will display a message to pay to
annual membership.
7 Answer the waiver The system will display a message asking to
accept the agreement/policy.
8 Click ‘Add Member’ button The system will display a message of
successful operation.
9 Check post-condition 1
Post – Condition
1. The new member’s information is saved in the database.

Table 1 shows the test data of the registration of new member module. This demonstrate
the pre – condition, expected responses and the post condition when using the system.

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Table 3. Test case #2 for Registration of New Admin Module

Test Case #: 2
System: Gym Management
Description: Test the Registration of new Admin module
Pre – Condition
The system will display the main menu and dashboard.

Step Action Expected System response


1 Click the “Add new admin” button The system will display the registration for new
admin form.
2 Enter new Administrator’s Personal The system will validate the entered details.
Information
3 Add Password The system will display a message asking to
confirm the entered password.
4 Re-Enter Password The system will display a message of
successful operation.
5 Check post-condition 1
Post – Condition
1. The new administrator’s information is saved in the database.

Table 2 shows the test data of the registration of new admin module. This demonstrate the
pre – condition, the step by step process, expected responses and the post condition when
using the system.

Table 4. Test case #3 for Summary Reports Module


Test Case #: 3
System: Gym Management
Description: Test the Summary Reports module
Pre – Condition
The system will display the main menu and dashboard.
Step Action Expected System response
1 Click the “Summary Report” button The system will display the report window.
2 Click the “member’s list report” The system will display the crystal report of
button member’s list.
3 Click the “Daily report” button The system will display the crystal report of
daily report.

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COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

4 Click the “Monthly report” button The system will display the crystal report of
monthly report.
5 Click the “Yearly report” button The system will display the crystal report of
yearly report.
6 Check post-condition 1
Post – Condition
1. Each report will be saved as a file in the system.

Table 4 shows the test data of the summary report module. This demonstrate the pre –
condition, the step by step process, expected responses and the post condition when using the
system.

Table 5. Test case #4 for Viewing Member’s Information Module


Test Case #: 4
System: Gym Management
Description: Test the Viewing Member’s Information Module
Pre – Condition
The system will display the main menu and dashboard.
Membership button must be clicked.
Step Action Expected System response
1 Select member on the list shown or The system will display the member’s profile.
search the member’s name.
2 Click on details tab. The system will display member’s personal
information.
3 Click on membership tab. The system will display member’s membership
record.
4 Check post-condition 1
Post – Condition
1. The new administrator’s information is saved in the database.

Table 5 shows the test data of the viewing member’s information module. This
demonstrate the pre – condition, the step by step process, expected responses and the post
condition when using the system.

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COLLEGE OF ENGINERING AND COMPUTER STUDIES


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Table 6. Test case #5 for Membership Details Module in Mobile Application


Test Case #: 5
System: Gym Management
Description: Test the Membership Details Module in Mobile Application
Pre – Condition
The system will display the main menu and dashboard.
Step Action Expected System response
1 Click the “Membership Details” The system will display the member’s
Button membership details.
2 Click “back” button. The system will return to main menu.
3 Check post-condition 1
Post – Condition
1. The system will return to the dashboard.

Table 6 shows the test data of the membership details module in mobile application.
This demonstrate the pre – condition, the step by step process, expected responses and the
post condition when using the system.

Table 7. Test case #6 for Chat Module in Mobile Application


Test Case #: 6
System: Gym Management
Description: Test the Chat Module in Mobile Application
Pre – Condition
The system will display the main menu and dashboard.
Step Action Expected System response
1 Click the “Chat” Button The system will display the chat interface.
2 Choose an account to chat. The system will display the chat room.
3 Check post-condition 1
Post – Condition
1. The chat information is saved in mobile’s database.

Table 7 shows the test data of the chat module in mobile application. This demonstrate
the pre – condition, the step by step process, expected responses and the post condition when
using the system.

65
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Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Table 8. Test case #7 for Workout in Mobile Application


Test Case #: 7
System: Gym Management
Description: Test the Workout Module in Mobile Application
Pre – Condition
The system will display the main menu and dashboard.
Step Action Expected System response
1 Click the “Workout” Button The system will display the workout interface.
2 Click “Exercises” Button The system will display the exercises.
3 Choose an exercise The system will start the timer on each exercise
4 Click “settings” Button The system will display exercise mode
5 Click “Workout Done Tracker” The system will display a calendar to track the
button exercise progress.
6 Check post-condition 1
Post – Condition
1. The workout progress is saved in mobile’s database.

Table 8 shows the test data of the viewing member’s information module. This
demonstrate the pre – condition, the step by step process, expected responses and the post
condition when using the system.

Table 9. Test case #8 for Account Info in Mobile Application


Test Case #: 8
System: Gym Management
Description: Test the Account Info in Mobile Application
Pre – Condition
The system will display the main menu and dashboard.
Step Action Expected System response
1 Click the “Account Info” Button The system will display the member’s account.
2 Click “Edit” Button The system will display editable member’s account.
3 Click “Update profile” The system will update the information
6 Check post-condition 1
Post – Condition
1. The updated member’s details are saved in the database.
Table 9 shows the test data of the viewing and updating member’s information module.
This demonstrate the pre – condition, the step by step process, expected responses and the
post condition when using the system.

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COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Integration Testing

 Compatibility Testing

Compatibility Testing is a non-functional testing in which we ensure that the application or

system is capable of running on different environment. The proponents will test the

compatibility of the system according to the usage or need of the client. The system will

use a windows operating system and MySQL Database. The system will need a network

connection therefore the proponents will test the compatibility of the application in

different networks with all parameters such as Bandwidth, capacity and operating speed.

As for the Mobile Application, the proponents will test the compatibility of the application

with other mobile platforms.

 Performance Testing

Performance testing is needed in software testing to ensure that software can perform

well under the expected workload. This is aiming not to find bugs but to eliminate the

bottleneck in the performance. Performance testing focuses on the checking of the

software’s speed, scalability and stability. Thus, the proponents will test the system to

determine if the application can respond quickly, if it is stable under varying loads and to

find the maximum user load the system can handle.

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COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

System Testing

System Testing is the Testing of a complete and fully integrated software product. This

involves testing the software code. The proponents will be testing the fully integrated

applications to check how the components will interact with one another and with the system

as a whole. To check for desired outputs, the proponents will verify through testing of every

input. Also, to test the user’s experience with the application.

Acceptance Testing

Acceptance Testing is where the system is tested for acceptability. This will evaluate the

system’s compliance with the business requirements and asses if it satisfies the acceptance

criteria. The proponents must complete all of the other system testing in order to arrive in

acceptance testing. Once the system testing is complete, this is the right time to perform the

acceptance testing as to confirm that the software is ready to be made available to the end-

users.

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COLLEGE OF ENGINERING AND COMPUTER STUDIES


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Validity of Artefacts

Validation is done to make sure that the product is built as what is required by the client

at the end of the development phase. Different type of checks should be approved on the

requirements. The proponents will check on the validity, consistency, completeness, realism

and verifiability of the requirements. In registering new member, the system will not accept or

saved the input data if some of the required fields are not filled out. The system does not

accept ages 15 and below. The date registered is not also accepted if the date is greater than

current date. For the fields of cell phone number, telephone number, emergency number, age

and etc., it will only require numeric characters and white spaces. On the other hand,

alphabetic characters and white spaces are required for the fields of member’s name, address,

emergency contact person’s name and etc. For medical history, checkbox must be checked

either yes or no. For attendance, the biometrics requires right or left thumb.

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COLLEGE OF ENGINERING AND COMPUTER STUDIES


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Table 10. the implementation plan of the project

1. Project Description Start Date End Date Complete


1.1 Define the problem of the client’s current system 1/29/2018 2/2/2018 100%
1.2 Identify goals and objectives of the project 2/4/2018 2/10/2018 100%
1.3 State the project’s scope and limitation 2/4/2018 2/10/2018 100%
1.4 Make list of project deliverables 2/13/2018 2/18/2018 100%
1.5 Define and estimate requires resources 2/13/2018 2/18/2018 100%
1.6 Discuss the project proposal to the client 2/21/2018 2/21/2018 100%

2. Roles and Responsibilities Start Date End Date Complete


2.1 Create an organizational structure of the project 2/26/2018 2/28/2018 100%
2.2 Define the key roles involved in the project 3/1/2018 3/3/2018 100%
2.3 Identify and assign the responsibilities of each 3/3/2018 3/4/2018 100%
member
2.4 Kick off meeting of the team 3/4/2018 3/4/2018 100%

3. Requirement Analysis Start Date End Date Complete


3.1 Create Pre-Survey to the client 2/12/2018 2/12/2018 100%
3.2 Analyze the need of the project 2/13/2018 2/18/2018 100%
3.3 Gather required information or data 2/13/2018 2/18/2018 100%
3.4 Analyze research findings 2/27/2018 3/3/2018 100%

4. Design and Development Start Date End Date Complete


4.1 Design the Document 2/16/2018 11/14/2018 100%
4.2 Design the GUI of the project 4/21/2018 11/14/2018 100%
4.3 Design Concept models 2/16/2018 11/14/2018 100%
4.4 Create Initial Prototype of the System 6/1/2018 6/30/2018 100%
4.5 Test the Prototype 6/30/2018 6/30/2018 100%
4.6 Develop the System 7/16/2018 11/14/2018 100%

5. Implementation Start Date End Date Complete


5.1 Create Post-Survey to the Client 9/26/2018 9/26/2018 100%
5.2 Test the System to the Client’s site 11/17/2018 11/23/2018 100%
5.3 Train the admins or staffs 11/17/2018 11/23/2018 100%
5.4 Analyze the performance of the System 11/17/2018 11/23/2018 100%
5.5 Evaluate the System 11/23/2018 11/23/2018 100%

Table 10 shows the implementation plan and process. The table display each activity to
be done by the proponents. It shows the duration and target date of the activity with the
completeness percentage to see the progress of each activity.

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Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Implementation Plan

The selection of a site is the first consideration in planning and preparing for installation.

This will determine if the site is to be refurbished or alterations are to be performed on the

existing site. The proponents will be checking the utilities of the site such as the availability of

power and communication. The proponents will also look if the site is prone to exposure of

hazards as this can cause problems to the equipment that will be installed in the site.

The proponents will hold a one on one training with all of the admins or other staff that

will use the system. The training will include on how to install and use the system. The

proponents plan to hold a week training for the admins and staffs on November 18 to

November 23, 2018. This was agreed between the client and the proponents. This will help the

client and proponents to analyze and evaluate the performance of the system.

Contingency planning is said to be a vital component to see successful run of the

business. In order or create a contingency plan, the proponents will identify the risks and

develop a plan to reduce those risks. The proponents will perform an analysis on the system’s

data, hardware and software. After finding the possible risks, it will be ranked according to the

order of its probability. The risks will be analysed by the proponents to see how these could be

eliminated. Then, the proponents will write a contingency plan that includes clear steps on how

to solve the risks if it may occur in the future. Finally, the plan will be tested to determine if it is

effective.

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COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

CHAPTER IV

RESULTS OF PERFORMANCE ANALYSIS

This chapter contains analyzation of the evaluation method that reflected the system.

The proponents conducted the results of the evaluation method to determine if the proposed

system is acceptable or not. The data gathered were subjected to statistical analysis. The

proponents used Likert scale to get the weighted mean of each category.

Table 11. Likert Scale

RATING SCALE VERBAL INTERPRETATION


4 3.50 – 4.00 Strongly Agree
3 2.50 – 3.49 Agree
2 1.50 – 2.49 Disagree
1 1.00 – 1.49 Strongly Disagree

Table 11 shows the Likert Scale that was used in evaluating the questionnaire wherein

each scale was verbally interpreted.

Table 12. Weighted Mean System Evaluation in Terms of Functionality

1.1 Functionality Mean Verbal Interpretation


1.1.1 The system has the ability to register 3.83 Strongly Agree
member personal information and
membership. 4.00 Strongly Agree
1.1.2 The system has the ability to store data of the
members.
1.1.3 The system has the ability to generate 3.67 Strongly Agree
reports namely member list, membership list
and sales report. 3.60 Strongly Agree
1.1.4 Printable reports can be generated from the
system.
Composite Mean 3.75 Strongly Agree

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Functionality
4.1

3.9

3.8

3.7

3.6

3.5

3.4
Question 1 Question 2 Question 3 Question 4

Weighted Mean

Figure 41. Weighted Mean of System Evaluation in Terms of Functionality

Table 12 and Figure 41 shows the Gym Management System for Pound for Pound

Fitness – Calamba in terms of System Functionality. The results are as follows: “The system

has the ability to store data of the members.” got the highest mean of 4.00 which is interpreted

as “strongly agree”. With 3.83 as the computed mean, “The system has the ability to register

member personal information and membership.” Runs in second with the verbally interpreted

as “strongly agree”. As well as with “The system has the ability to generate reports namely

member list, membership list and sales report.”, it scores 3.67 and interpreted as “strongly

agree”. Lastly, “Printable reports can be generated from the system.” got a mean 0f 3.60 with

an interpretation of “strongly agree”.

73
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COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Table 13. Weighted Mean System Evaluation in Terms of Efficiency

1.2 Efficiency Mean Verbal Interpretation


1.2.1 The system process data quickly 3.50 Strongly Agree
1.2.2 The system responds immediately in every user 3.60 Strongly Agree
input.
Composite Mean 3.55 Strongly Agree

Efficiency
3.62

3.6

3.58

3.56

3.54

3.52

3.5

3.48

3.46

3.44
Question 1 Question 2

Weighted Mean

Figure 42. Weighted Mean of System Evaluation in Terms of Efficiency

Table 13 and Figure 42 shows the Gym Management System for Pound for Pound

Fitness – Calamba in terms of System Efficiency. The results are as follows: “The system

responds immediately in every user input.” got the highest mean of 3.60 which is interpreted as

“strongly agree”. With 3.50 as the computed mean, “The system process data quickly.” Is

interpreted as “agree”.

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Km. 54 National Highway, Makiling, Calamba City, Laguna

COLLEGE OF ENGINERING AND COMPUTER STUDIES


BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Table 14. Weighted Mean System Evaluation in Terms of Usability

1.3 Usability Mean Verbal Interpretation


1.3.1 The system has user-friendly interface 3.53 Strongly Agree
1.3.2 Information are organized and well presented 3.61 Strongly Agree
1.3.3 The features of the system can be identified by the 3.70 Strongly Agree
user
1.3.4 The system can be easily adapted by the user 3.43 Agree
Composite Mean 3.57 Strongly Agree

Usability
4
3.9
3.8
3.7
3.6
3.5
3.4
3.3
Question 1 Question 2 Question 3 Question 4

Weigthed Mean

Figure 43. Weighted Mean of System Evaluation in Terms of Usability

Table 14 and Figure 43 shows the Gym Management System for Pound for Pound

Fitness – Calamba in terms of System Efficiency. The results are as follows: “The features of

the system can be identified by the user.” got the highest mean of 3.70 which is interpreted as

“strongly agree”. With 3.61 as the computed mean, “Information are organized and well

presented.” Is interpreted as “strongly agree”. As well as with “The system has user-friendly

interface.”, it scores 3.53 and interpreted as “strongly agree”. Lastly, “The system can be easily

adapted by the user.” got a mean 0f 3.43 with an interpretation of “agree”.

75
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COLLEGE OF ENGINERING AND COMPUTER STUDIES


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Table 15. Weighted Mean of Overall System Evaluation

1.4 Overall Mean Verbal Interpretation


1.4.1 Functionality 3.75 Strongly Agree
1.4.2 Efficiency 3.55 Strongly Agree
1.4.3 Usability 3.57 Strongly Agree
Composite Mean 3.62 Strongly Agree

Overall
3.8

3.75

3.7

3.65

3.6

3.55

3.5

3.45
Functionality Efficiency Usability

Weighted Mean

Figure 44. Weighted Mean of Overall System Evaluation

Table 15 and Figure 44 shows the Gym Management System for Pound for Pound

Fitness – Calamba Overall System Evaluation. The results are as follows in terms of:

“Functionality” got the highest mean of 3.75 which is interpreted as “strongly agree”. “Usability”

runs in second with highest mean of 3.57. finally, “Efficiency” got 3.55 composite mean and

interpreted as “strongly agree”. This only shows that the respondents strongly agreed on the

characteristics of the system and met the specific requirements.

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CHAPTER V

DISCUSSIONS AND SUMMARY OF DATA

Summary of the Findings

The proponents developed a system for Gym Management System for Pound for Pound

Fitness – Calamba with Mobile Application at Brgy. Parian, Calamba City, Laguna to assist the

needs of the owners of the said gym. The proponents used different platforms to developed

this system. Visual Studio VB.net for the main system, Android Studio and PHP for the mobile

application, also PHP for the website and MySQL using Web hosting site for the connection of

the database. The proponents have utilized the descriptive and use of existing records

research design to develop the system. This is composed of surveys and personal interview

with the client. Based on Cassandra McNeill (2018), descriptive research is a study designed

to depict the participants in an accurate way. Also, descriptive research seeks to describe the

characteristics or behavior of an audience. After developing the system, the proponents tested

the system on the client’s site and evaluated the results. The results of the evaluation are

summed up that the system got an overall weighted mean of 3.62 which is interpreted as

“strongly agree”. The functionality of the system got the highest mean of 3.75 which is

interpreted by strongly agree. This was followed by Usability with 3.57 and Efficiency with 3.55.

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CHAPTER VI

CONCLUSIONS AND RECOMMENDATIONS

Conclusion

The proponents designed and developed the Gym Management System for Pound for

Pound Fitness – Calamba with Mobile Application that would automate the registration and

retrieval of information and generation of reports of the gym members. The system includes a

registration function for new members and walk-in customers, viewing and retrieval of records

using the main system and mobile application, generation of reports such as member’s list and

sales reports. The system can also register new admin or staff in case the owners will hire

more employees in the future. The system was developed to manage basic processes of the

gym specially the registration ang generation of reports that also helped them to retrieve

needed records easily. The overall result upon the evaluation of the system, it garnered 3.62

composite mean that was verbally interpreted as strongly agree. Based on the result of the

evaluation, this means that the developed system met the requirements and is acceptable.

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Recommendation

To the future software developers, the proponents to recommend the fingerprint

attendance system that will be linked in the main system to monitor the in and out of the

members and administrators of the gym. Also, a payroll system is recommended for the

employees of the client. As for the mobile application, the proponents recommend to enhance

its design and add more modules to make it more interesting such as planner and diet plan for

the members. For the website, the proponents recommend to incorporate an online shopping

as the management of Pound for Pound Fitness – Calamba are planning to release a gym

merchandise for their customers.

To future researchers, this research can be used as referenced to furthermore improve

and enhance the proposed system. The future researchers can also add more features and

functionalities that will help in the enhancement of the system. Upgrading the system into a

new platform and programming language is also recommended so that the system can be

used in different platforms and can be manage easily. The use of platform of IOS for Apple

users and programming language ASP.net of Visual Studio is recommended by the

proponents.

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