You are on page 1of 2


Using Named Ranges. Defining a name is like giving a description which you can use to describe the
meaning or content of a given cell or group of cells. Once you have established a defined name, you can
use the actual cell address which make the formula much easier to understand.
Methods to Define a Name Range
A. Using Defined Name Button:
1.Select the range you want to name. 2. Click on the Formulas tab. 3. Locate the defined Names group.
4. Click the Define Name button. The Define Name dialogue box will appear. 5. Type a name and click
the OK button.
B. Using the Name Box
1. Select the cells or group of cells that you want to name. 2. Click inside the Name Box and type the
name. 3. Press Enter.
C. Using the Name Manager
1.Select the cells or group of cells that you want to name. 2. Locate the Defined Names group on the
Formulas tab.
3. Click the Name Manager button. The Name Manager dialogue box will appear. 4. Click the New
button. The New Name dialogue box will appear. Type a name and click OK.
Modifying and Deleting Name Range
1.Click the Name Manager in the Defined Names group or press CTRL + F3 on the keyboard. The Name
Manager dialogue box will appear. 2. Click an existing range name and then click Edit to modify or
Delete to remove a name range.
Create Formula that Reference Data from other Worksheet and Workbook
An external reference is linked to a cell or range on a worksheet in another Excel workbook. It refers to
the contents of cells in another workbook. Worksheet Views
1. Normal – this is the default view, where you have a regular worksheet and tabbed menus.
2. Page Layout – this view allows you to edit your worksheet in print preview mode. It adds
horizontal/vertical rulers to the column letter and row number headings which makes very convenient
since you can immediately see the effect of your changes.
3. Page Break Preview – allows to see where pages will end and begin when the worksheet is printed
Using the View Toolbar has 3 buttons to change the way how your spreadsheet is displayed and the
zoom bar to zoom in or out of your worksheet. Zoom Group - can be used to zoom in selected cells,
zoom in to 100% view or open the Zoom dialogue box which offers more zooming options. Zoom slider -
located at the bottom right of the window which can be clicked/dragged to zoom in/out.
Formatting Workbooks
Theme is a predefined set of colors, fonts, lines and fill effects that can be applied to your entire
workbooks like charts or tables. A theme has 3 elements: colors, fonts, and effects. Applying a theme: 1.
On Page Layout tab, navigate to the themes group and click Themes. 2. Choose your desired theme.
Watermark is a semi-transparent graphic or text image that covers a large section of a page and
normally lies behind the main text and other graphics. 1. Click Insert tab, Click Text and choose Word Art
and choose from the gallery. 2. Click WordArt Styles dialogue box launcher, select text fill and outline,
select solid fill and outline, choose color and adjust transparency. Adjust orientation by using the
rotation tool.
Adding a background: 1. Click on the sheet where you want to add a background. 2. In the Page Layout
tab, under the page set up group, click background. 3. Select a picture for the background
Show/Hide Gridlines/Formula Bars/Headings. Click View tab, check/uncheck checkboxes to show/hide
certain features. Managing Worksheets
*Rename *Reposition *Copy *Hide/Unhide *Insert *Delete
Conditional Formatting helps you compare data and detect critical issues by setting the rules and when
these rules are met, a cell or a range of cells is highlighted. Applying Conditional Formatting:
1. Select range of cells. 2. Click Home tab, Click Conditional Formatting in the Styles group. 3. Select pre-
defined rules.
Customizing the Windows Layout
Freeze Rows and Columns: Locks the top/left panes of the worksheet. Click View tab, click drop-down
menu of the Freeze panes button and select Freeze Top Row or Freeze First Column.
Splitting Worksheets. Click View tab, click Split button
Sorting: arranging to a special order. Filtering: showing a row which meets certain criteria. Grouping:
arranging related columns/rows to a single unit