Disaster Call Tree

TABLE OF CONTENTS

Contents
1.0 Ordered Responsibility Lists .................................................................................. 3 1.1 Ordered Responsibility List - Executive ................................................................. 4 1.2 Ordered Responsibility List – Financial Services ................................................... 5 1.3 Ordered Responsibility List – Curriculum Services ................................................ 6 2.0 Leadership Contact Information ................................................................................ 7 2.1 Leadership Contact Information ............................................................................. 8 2.2 FLVS Board of Trustees Contact Information ........................................................ 9 3.0 Staff Contact Information......................................................................................... 10 3.1 Exempt Employee Info......................................................................................... 11 3.2 Non-exempt Staff Contact Info............................................................................. 12 4.0 Organizational Charts.............................................................................................. 13 4.1 Professional Learning .......................................................................................... 14 5.0 Critical Functions List .............................................................................................. 15 5.1 Critical Functions ................................................................................................. 16 5.2 Critical Positions within the Organization that must be filled during a disaster .... 17 5.3 Critical Need Positions......................................................................................... 18 6.0 Disaster Call Tree.................................................................................................... 19 7.0 Instructional Leaders- Supervision Areas ................................................................ 22 7.1 Instructional Leaders – by Region ....................................................................... 23 7.2 Instructional Leaders – by Supervision Area ....................................................... 24 8.0 Emergency Resources ............................................................................................ 25 8.1 FLVS Employee Benefit Information .................................................................... 26 8.2 Florida's American Red Cross Chapters .............................................................. 27 8.3 Helping an Older Relative Cope after a Natural Disaster..................................... 28 8.4 Helping Young Children Cope after a Natural Disaster........................................ 28 8.5 Planning for Emergencies with Your Child Care Provider.................................... 28 8.6 Preparing for Natural Disasters............................................................................ 28

8.7 Steps to Take After a Flood, Fire, or Other Disaster ............................................ 28 8.8 Preparing for Pandemic Flu ................................................................................. 28 8.9 Steps to Take After Pandemic Flu Hits Home ..................................................... 28 9.0 Employee Status Form ............................................................................................ 29 9.1 Proposed Questions for Disaster Planning Telephone Calls ............................... 30 9.2 Employee Status Form Call Log .......................................................................... 31

0 Ordered Responsibility Lists .1.

5555 Home: 555. Fl Conference Call in times: Use Leadership Call Information Conference Call Information: Conference line 1 phone number here Discuss Employee Status Assign Critical Functions Refer to section 9. Department: Executive Team Department Contact Information: Please note these individuals are listed in the order they are to be contacted. This list is supported by an organizational chart for each team.1 Ordered Responsibility List .555.Executive Planning Note: Each department at the school develops a similar page where they list their employees in order of contact based on leadership succession. A few examples of this page are given from our teams. Name Jane Doe The rest of the executive team names here Phone numbers Cell: 555.1.5556 Location Orlando.555.0 .

5556 Location Atlanta.555.5555 Home: 555.2 Ordered Responsibility List – Financial Services Department: Financial Services Department Contact Information: Please note these individuals are listed in the order they are to be contacted. GA Conference Call in times: 9am and 4pm.555. Name Joe Doe Director name Manager name Phone Numbers Cell: 555. daily Conference Call Information: Conference line 2 phone number here Discuss Employee Status Assign Critical Functions Refer to section 9.0 .1.

.0 Planning Note: Each department from the school would be represented in the remainder of this section.555.5556 Location Miami.5555 Home: 555. daily Conference Call Information: Conference line 3 phone number here Discuss Employee Status Assign Critical Functions Refer to section 9. Phone Numbers Cell: 555.3 Ordered Responsibility List – Curriculum Services Department: Curriculum Services Department Contact Information: Please note these individuals are listed in the order they are to be contacted. Name Julie Doe Director Senior Manager Senior Manager Senior Manager Senior Manager Manager Manager Manager Specialist Specialist Specialist Technician Etc. FL Conference Call in times: 9am and 4pm.555.1.

2.0 Leadership Contact Information .

5555 Business 555.555.5557 Cell 555.1 Leadership Contact Information Title President/CEO Chief Financial Officer Chief Financial Officer Chief Strategist and Policy Officer Chief Information Officer Chief Human Resources Officer Chief Learning Officer Chief Development Officer Vice President of Global Services Director of Financial Services Director of Information Systems and Support Director of Instruction Director of Instruction Director of Professional Learning Director of Curriculum Services Director of Global Services Name Julie Young Home 555.2.555.5556 .555.

2 FLVS Board of Trustees Contact Information Board Member Home Office Cell .2.

3.0 Staff Contact Information .

3. and all phone numbers. . home addresses. Emergency contacts are included for each employee.1 Exempt Employee Info Planning Note: This section contains a full list of employees (exempt from public records) names.

Emergency contacts are included for each employee. and all phone numbers.3.2 Non-exempt Staff Contact Info Planning Note: This section contains a full list of employees (not exempt from public records) names. . home addresses.

4. .0 Organizational Charts Planning Notes: This section contains detailed organization charts with employee names. This will support the call tree.

4.1 Professional Learning .

5.0 Critical Functions List .

Cell. VOIP. Air Card.5. High Speed) Website o Home office environment: Home office environment available for all critical office based employees o • Helpdesk support Benefits Administration Employee Communication Employee Assignment Payroll Emergency credit facilities for employees o • Essential Procurement Accounts Payable Human Resources o o o • Finance o Information Systems o .1 Critical Functions • Communication – Each team will designate a leader to communicate procedures to team members • • Call center operations Instruction o o • Student placement Guidance Critical Systems to remain online VSA (internal and external) Lotus Notes Educator Payroll – CrossPointe Purchasing – CrossPointe Communication (Office Phone.

5.2 Critical Positions within the Organization that must be filled during a disaster o o o o o o o o o o o o o o o o o o o o o o o Instructors (enough to meet student demand if possible) President and CEO All Chief Officers All Directors At least 50% of the Instructional Leaders At least 50% of the Guidance Counselors At least 50% of the Enrollment Coordinators At least 50% of the Customer Care Reps At least 2 ISS Managers At least 1 Data Base Administrator At least 2 Programming Specialist At least 1 Network Specialist At least 1 Communication Specialist At least 2 Helpdesk Support Reps At least 1 Learning Systems Manager At least 2 Learning Systems Specialists At least 1 Benefits Manager At least 1 HR Manager At least 2 HR Support Reps At least 1 Financial Manager At least 1 Payroll Manager At least 1 Account Manager (Clients) At least 1 Franchise Manager .

in leadership succession order Role Function List of people who can fulfill this function. in leadership succession order Budget and Finance Curriculum Florida Services Human Resources Information Systems and Support Instruction Professional Learning . in leadership succession order Teaching Staff General percentage required Role Function List of people who can fulfill this function. in leadership succession order Role Function List of people who can fulfill this function. in leadership succession order Role Function List of people who can fulfill this function. in leadership succession order Role Function List of people who can fulfill this function. in leadership succession order Payroll Specialist Ray Sunshine June Bug Role Function List of people who can fulfill this function.3 Critical Need Positions Administration Role Function List of people who can fulfill this function.5. in leadership succession order Role Function List of people who can fulfill this function.

6.0 Disaster Call Tree .

.

.

7.0 Instructional LeadersSupervision Areas .

1 Instructional Leaders – by Region Region Central Florida Instructional Leader Home Business Cell Northwest Florida Southern Florida Northeast Florida Global School .7.

7.2 Instructional Leaders – by Supervision Area Supervision Area Math Science Social Studies Instructional Leader Home Business Cell .

.8.0 Emergency Resources Planning Note: This section contains resources that can be used during calls to assist employees with disaster needs.

8.1 FLVS Employee Benefit Information BENEFIT DETAILS All BENEFIT GENERAL PLAN QUESTION Medical Healthcare Dental Vision Life & Disability Life and Accident Disability PPO HMO CARRIER PHONE WEB SITE Group Term Life Plan Optional Life Plan Shor-Term Long-Term EAP FSA Employee Assistant Program Health Care Flexible Account Dependent Care Flexible Account Personal Sickness AFLAC Accident Cancer Specific Healt Event .

348 .6587 941 .8686 561 .226 .6080 407 .6868 386 .miamiredcross.org www.358 .org www.644 .redcross-pbc.7141 813 .178 .com/redcross/ds www.org www.2549 904 .629 .arclcc.1400 305 .alachua.4141 850 .379 .org www.8.763 .7711 941 .arcbcc.5941 941 .4820 WEB SITE www.org www.redcross.894 .centralpanhandle.redcross.878 .tallytown.org/fl/brevard www.562 .376 .792 .723 .net/redcross www.432 .org www.org/fl/martincounty/ www.sunline.redcrosstbc.329 .596 .4345 941 .org www.redcross.1200 561 .centralpanhandle.redcross.colliercountyredcross.org/fl/polkcounty www.westfla-redcross.833 .daytonaredcross.4669 772 .797 .northtreasurecoast.3800 850 .9300 321 .org www.redcross.redcross.org/fl/martincounty/ www.redcross.8091 850 .287 .2002 352 .southwestflorida.3401 941 .org/ www.redcross.org www.org www.org www.nefloridaredcross.2 Florida's American Red Cross Chapters COUNTY Broward County Chapter Capital Area Central Florida Central Panhandle Charlotte County Collier County Florida's Coast to Coast Greater Miami & The Keys Greater Palm Beach Lee County Manatee County Martin County North Central Florida North Treasure Coast Northeast Florida Northwest Florida Polk County Southwest Florida Space Coast Tampa Bay PHONE 954 .org .org www.redcross.7601 863 .

9 Steps to Take After Pandemic Flu Hits Home .6 Preparing for Natural Disasters 8.5 Planning for Emergencies with Your Child Care Provider 8.3 Helping an Older Relative Cope after a Natural Disaster 8.4 Helping Young Children Cope after a Natural Disaster 8.8 Preparing for Pandemic Flu 8.Other Sections that could provide information during calls: 8. Fire.7 Steps to Take After a Flood. . or Other Disaster 8.

0 Employee Status Form .9.

Are you and your family ok? 2. Are you living in your own home. Have you heard from any other FLVS staff members who may need assistance? . Is your home ok. Do you have regular and cell phone use? 4. or do you need shelter? 5. Are you able to work? 10.1 Proposed Questions for Disaster Planning Telephone Calls 1. Do you have adequate food and water supply? 6. Do you have power? 3.9. or elsewhere? 7. Do you have internet access? 8. Is there anything you need? 9.

2 Employee Status Form Call Log Name: _______________________ Position: ____________________ Manager: ________________________ Location: _____________________ Date Time State/County: ________________ Number (s) Called Status Notes: .9.

Sign up to vote on this title
UsefulNot useful