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Institute of International Education 520 Post Oak Boulevard, Suite 740 Houston, TX 77027 U.S.A. email: firstname.lastname@example.org Read all instructions carefully before completing the application If you have any questions or problems, please contact the KAUST Scholarship Management staff at email@example.com or 713-621-6300 ext. 23 STEP 1: Record user ID and password in a safe place Your email address is your User ID. When you create an account for the on-line application, you must identify a password. Keep this information in a safe place. You can log in and out of the application as frequently as you like; however, you must have your User ID and password to do so. While you cannot change your User ID, you can change your password, if necessary, by clicking on “Update My Account” at the top of the Home page of the application. STEP 2: Complete the application You do not need to complete this application during one session. You can re-enter your application as many times as you like before submitting it. But remember: once you submit your application, you can make NO MORE changes to it. All forms in this application are to be completed in English. Items must be answered completely and carefully.
Some helpful “tips”:
Avoid using all capital letters when answering items, it is better to use upper and lower case, e.g., Ron Smith.
You can copy and paste information into all text boxes. In the text boxes, you must limit your responses to the space provided. Information that exceeds the space provided will not display or print.
You can review each page of the application in its PDF format by clicking on the Preview button on the upper right-hand corner.
Preview your application to be sure that all of your text will be viewable to the selection panel members.
Closing out of the PDF view will bring you back to your application. You will write and submit two essays: ‘statement of purpose’ on page 4 and ‘personal essay’ on page 5.
On the essay pages, text entered that exceeds the space provided will display and print. However, keep your essays to one page when possible; multiple page essays are not recommended.
Your application will be accepted once all required items are completed. The Application Inspector button on the Home page will check your application for completeness and prompt you to enter any missing information on required questions.
If specific instructions for completing a question or item are provided in the application itself, please read them carefully. In addition, please review the following important information. Statement of Purpose Essay: The information you provide in your statement of purpose is an essential part of your application. You should take great care to write a clear and very detailed description of your future goals and how they relate to the KAUST Scholarships. Be sure to address your specific research interests and what you hope to contribute to the KAUST community. Leave a 1.5 inch (4cm) margin at the top of every page if you upload the essay from an off-line document. Review your essay by clicking on the Preview button.
Item 29—Personal Statement: This personal statement should be a narrative statement describing your personal and academic strengths as well as why you view yourself as a competitive applicant. Address the following points in your essay: It should not be a mere listing of facts. It should include information about your leadership skills, international adaptability, willingness and ability to participate in KAUST enrichment activities around the world as well as future career plans. Describe any significant factors that have influenced your educational or professional development. NOTE: You have several ways in which you can create your essays and resume. • You can compose your essay on-line. Please note, there is a 40-minute "time out" function. In other words, you will need to either complete your essay in 40 minutes or periodically save your essay. You will not be able to customize the formatting of your essay. • You can copy and paste text from another document and edit online. Again, you will have a 40-minute "time out" function. You will not be able to customize the formatting. • You can upload text from another document. This is the only option where you will be able to have special formatting, e.g. bold, underline, headers, doublespacing. While you cannot edit an uploaded document on-line, you can delete your upload, make your corrections in your document off-line, and upload again. • You must leave a 1.5 inch (4 cm) top margin on every page of your uploaded essays to allow space for the header that will appear on the print version of your application. • Please click the PREVIEW button on the essay pages to review your essay. You must use the "Back" browser button to return to your essay. Closing out of this view will exit you from your application. Item 30—Additional Information: You must upload scanned copies of the required additional documents on this page including your English language proficiency test results. If your referees were unable to complete your letters of reference using the online system, you can also attach scanned letters of reference here.
Page 7—University or Post-secondary Transcripts: You can send your transcripts electronically by scanning copies of your university or other postsecondary transcripts and then attaching them to this online application by uploading them on page 7. Detailed instructions for uploading scanned documents are located on page 7 of the application. Original transcripts must be sent to KAUST Discovery Scholarships.
Letters of Reference/Recommendation: You must have three letters of reference submitted on your behalf. Letters of reference are extremely important. They should be written by professors or teachers under whom you have studied or pursued research or by someone who has supervised you in work related to your field of study. Letters of reference should not be written by persons related to you either by blood or marriage or by personal friends. The letters should be written in English if possible. If they are not, an original English translation must be provided. Your recommenders have two ways to submit their letters. 1. You can print out the Letter of Reference form and forward it to your recommenders. They will then complete the forms and mail them to the KAUST Scholarships. 2. Your recommenders can complete the forms online and submit electronically. You must click on the Recommendation button on the Home page of this application to register your recommenders.
STEP 3: Application inspector Before you can electronically submit your application, it will automatically be reviewed for completeness. If there is missing data, you will be prompted to add specific items. STEP 4: Review and print your application Review a PDF version of your application and print a copy for your records. STEP 5: Submit your application After completing this application and thoroughly reviewing it, submit it electronically to the KAUST Scholarship Office.
Note carefully, after submitting your application electronically, you will be able to access it in a printable PDF format. However, you will not be able to make changes to your application. STEP 6: Track your application for missing documents At the bottom of the home page of your application, there is a 'track your status' link. If items are missing, they will be identified here. Only missing items will be identified. This table will be routinely updated by the KAUST Scholarship Office. Please return periodically to check the status of your application before the closing date. STEP 7: Supporting documentation needed to complete your application Your application is not considered complete until the KAUST Scholarship Office receives all your supporting documentation. The KAUST Scholarship Office will inform you if any additional documentation is needed. At a minimum, you can expect that the following documents will be needed: three letters of reference/ recommendation, TOEFL or IELTS reports, and official academic transcripts from all post-secondary schools attended. If official transcripts are not issued in English, official translations are required. a. Academic transcripts: For the KAUST Discovery Scholarship program, applicants can initially submit student copies of academic records. Upon selection, you will be required to submit official, complete and certified academic documents covering the entire period of study at university and other post-secondary institutions. These documents must include: 1. One certified official record (transcript) from each university or post-secondary institution you attended, even those schools from which you did not receive a degree or diploma. Transcripts should list the subjects you studied and the grades you received during each year of your enrollment. Official transcripts are expected to be submitted directly from the schools in sealed envelopes to the KAUST Discovery Scholarship Office. All transcripts must be in English. 2. Certified, official evidence of each post-secondary or university degree, diploma or certificate awarded to you should be included as part of the completed application. A scanned copy can be posted to the online application site.
b. Tests of English Language Proficiency: A measure of your English language proficiency is a requirement for applicants whose native language is not English (or whose prior program of study was conducted in a language other than English). The two accepted exams are:
1. IELTS (International English Language Testing System): This exam is jointly
managed by the University of Cambridge ESOL Examinations, British Council, and IDP: IELTS Australia. For further information, go to http://www.www.ielts.org/. Make sure to select the "Institute of International Education" as the recognizing body to which you would like your scores sent.
2. TOEFL (Test of English as a Foreign Language): This exam is administered by
the Educational Testing Service. For further information, go to http://www.www.toefl.org/. KAUST is not responsible for late or incomplete applications submitted by candidates. If you have any questions during the on-line application process, please email KAUST Scholarship advisors at: firstname.lastname@example.org
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