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WAKEHURST RUGBY CLUB

UPCOMING A.G.M 2010

“ Your Club needs you!”


A call for a little assistance from Mums and Dads
 Wakehurst Rugby Club was founded in 1965 and owes its existence to a group of local fathers and mothers who
came together to build a playing field for their sons from scratch. Since then a generation of parents have assisted
with the development of those facilities and built what we have today: the playing surface, the drainage system,
the lighting, and a club house. All are the envy of many clubs on the peninsula.

 The committee members are committed to the ongoing success of the Club by providing a safe playing
environment, quality coaching, match playing opportunities, in a fun, friendly, family run rugby club.

 The committee has responsibility for a range of tasks vital to the Club’s ongoing success.

 We would like to offer fathers and mothers the opportunity to become more involved in running the Club. It is
understood that many want to be involved but are unsure what roles may be available, and are concerned about
time commitments.

 The purpose of this document is to outline the roles available so you can consider where you may be able to
assist.

 We would be delighted if you can play a part, no matter how small, in the next stage in the growth of Wakehurst
Rugby Club.

SIGNED: The Wakehurst Committee


WAKEHURST RUGBY . CALL TO ACTION
 The current committee consists of eleven people with some members holding two or three positions plus coaching.

 We want to cover all listed positions with a different person.

 The committee meets once a month for ~ 2 hours usually a Tuesday.


The meetings are run in an inclusive manner

 Any sub groups (e.g. grounds) manage their tasks in between meetings.

Our aim is to improve the rugby experience for all Club members.

 There are a wide variety of skills needed to run the Club

 Different roles require different skills and need different level of commitment

 So, no matter where your strength lies there is role for you that will enable you to contribute and support the Club
that supports you and the players.

The A.G.M will be held on 16th November starting 7:30PM in the clubhouse
Your attendance would be greatly appreciated
We are seeking nominations for all positions shown in the following pages, to strengthen the club in 2011 and provide a
spring board for future development.

To enquire about a position please call Paul Boxall on 0414 633 227 or Rob Wandl on 0411 281 222

 To nominate verbally : Call Paul Boxall on 0414 633 227


 To nominate via post : The Secretary, PO Box 54 Frenchs Forest NSW 2086
 To nominate via email : committee2011@wakehurstrugby.com.au

Nominations should be received by 7th November but will be accepted from the floor. All nominations must be seconded.
Supporting Information

explaining available positions


THE RUNNING OF THE CLUB FALLS INTO TWO COMMITTEE AREAS

President

Administrative Operative

Delegates Canteen
Registrar Coaching
Secretary Gear
Treasurer Grounds
VP Juniors Recruitment
VP Minis Social
ADMINISTRATIVE EXECUTIVE
COMMITTEE
 PRESIDENT: Chairs committee meetings and co-ordinates the executive.
Name: Mark Ronald (re-nominated), Geoff Benstead (nominated)

 V.P. Minis: Co-ordinates the information stream between the minis (6 to 9 year age groups) and the
committee.
Name: Karen Morris (standing down), Tracy (nominated)

 V.P. Juniors: Co-ordinates the information stream between the juniors (10 to 17+ age groups) and the
committee
Name: Michael Gullick (standing down)

 SECRETARY: Handles the internal and external correspondence ;Takes the minutes of the meetings; and
updates the spreadsheet of Club appointments.
Name: Paul Boxall (standing down), Andy Riggs (nominated)

 Assistant Secretary (2 positions):1) To run the website , 2)To write the newsletter and collate the annual
report .
Name (website): Vacant
Name (Newsletter/annual report): Vacant
ADMINISTRATIVE EXECUTIVE
COMMITTEE - CONTINUED
 TREASURER: Tracks income in and out, provides financial records, does the banking and the
canteen floats.
Name: Mark Haskard (re-nominated)

 Assistant Treasurer (2 positions):1)Co-ordinating Fundraising projects ,2)Co-ordinating Sponsorship.


Name (fundraising): Vacant
Name (sponsorship): Vacant

 REGISTRAR: Maintains a database of players, keeps track of fee collection, supplies player data to
S.J.R.U, and keeps Club player records.
Name: Anthony Garay (standing down), Michael Gullick (nominated)

 Assistant Registrar: To assist with all the above and communicate with the teams.
Name: Vacant

 Warringah Delegates (2 positions) : To represent the Club at a Warringah level and attend a
delegates meeting once a month.
Name : Michael Gullick (re-nominated)
Name : Mark Ronald (re-nominated)
GENERAL OPERATIONS
COMMITTEE
 CANTEEN SUPERVISOR :The canteen is run by a sub committee of three people. They are responsible for
stocking and supply, rostering staff , sales of Club merchandise, and financial management of the canteen.
Name:
Name (support):
Name (support):

 GROUNDS CO-ORDINATOR :Responsible for the maintenance of the playing fields, buildings and lights,
for the letting of the Club to outside interests, and for organising working bees. The G/C requires three
assistants.
Name: Mark Ronald (re-nominated)
Name (support): Mike Penn (re-nominated)
Name (support):
Name (support):

 RECRUITMENT MANAGER :This sub committee requires 3 to 4 people to recruit minis, juniors, coaches,
managers and new committee members. It includes Club signage, publicity and building relationships with
schools .
Name: Mark Martin (nominated)
Name (support):
Name (support):
GENERAL OPERATIONS
COMMITTEE - CONTINUED

 CLUB COACH :Is a resource for all coaches. He is supported by a minis assistant and a juniors
assistant. Together they co-ordinate coach, touch judge and referee education and build a S.O.P
manual to share knowledge.
Name: Geoff Benstead (re-nominated), Mark Ronald (nominated)
Name (support):
Name (support):

 GEAR STEWARD: Controls supply of playing, supporters, training and touring gear. Requires two
assistants to help assemble kits, disburse gear and manage end of season stock.
Name: Guy Ward (re-nominated)
Name (support):
Name (support):

 SOCIAL SECRETARY: Supported by a sub committee of two. Together they co-ordinate and
publicise the social calendar which includes the Dinner Dance, trivia and movie nights.
Name: Karen Morris, Teresa and Sarah (all re-nominated)

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