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This document defines roles and responsibilities for operators of the Coast Guard (CG) Common Assessment and Reporting Tool (CART). Technical instruction for using the system is detailed in the CART User Manual located within CART. CART provides Headquarters (HQ), Areas, Districts, and Sectors with a prototype solution for collecting Essential Elements of Information (EEIs) and creating executive summaries with near real time data.
The privacy statement for Homeport applies to CART. The statement is available at http://homeport.uscg.mil at the bottom of the page.
C. SYSTEM DESCRIPTION
CART is a database designed to collect EEI data. The system is a web based application available at https://cart.uscg.mil. In keeping with DHS policy, the system will timeout if not used after 20 minutes. 1. Baseline Data a. Baseline data is inputted to create the foundation of CART. It allows for recording of EEI types listed in Table 1 for a Sector’s Area of Responsibility (AOR), Captain of the Port (COTP) Zone, or Marine Safety Unit (MSU) for a given event name. b. Accurate data input is vital to ensuring that precise geographic information is reflected within the system. Although CART will accept all formats of Latitude and Longitude (DD, DMS and DMD), the correct Latitude and Longitude are needed for proper representation of the data within ArcGIS Explorer (AGX) overlays. i. Mark all Longitudes as Negative such that the correct hemisphere is reflected in AGX (exception some Pacific Islands). ii. All coordinates for EEI’s must be properly entered into CART ONLY as Degree Decimal (to at least the 5th place number after the decimal) NOT Degree Minute Second otherwise these will be ignored by AGX and not mapped. iii. Coordinates must also be properly converted by correct mathematical means otherwise these will be “off” in representation within AGX.
The Coast Guard Enterprise Geographic Information System (EGIS) Program will utilize the CG Portal to keep users informed of any functionality or data developments. This link is located at the following CG Portal location: https://cgportal.uscg. For the uploading of ATON.Enclosure (1) of GUIDELINES FOR USE OF THE COMMON ASSESSMENT AND REPORTING TOOL (CART) c. please use the following link: http://cgportal/lotus/mypoc? uri=dm:ad64f3004224f2189b53bfa023643a34&verb=view and follow the instructions. To configure AGX so that the CART functionality is available. d. For mass uploads of data please contact OSC help desk. ONLY Category 1 Critical Aids (per IATONIS) should be entered in CART. Table 1: Type of CART EEIs Aids to Navigation Deep Draft Channels Non-Deep Draft Channels Locks Vessel Salvage/Wrecks Oil Pollution Incidents HAZMAT Incidents Bridges Bulk Liquid Facilities Container Facilities Non-Container Facilities Shipyards High Capacity Passenger/Ferry Terminals Commercial Fishing Vessels/Facilities High Capacity Passenger Vessels/Ferries Small Passenger Vessels Gaming Barge Traffic Offshore Platforms Offshore Production Offshore Renewable Energy Installations Monitoring Systems Barge Traffic/Fleeting Area 2 .mil/lotus/myquickr/coast-guard-gis Areas are responsible for ensuring that the units under their command input their Baseline Data.
exception as provided herein. This will allow for information sharing regarding Marine Transportation System Recovery (MTSR) efforts both on the public side and when logged into Homeport. 3. 1.Enclosure (1) of GUIDELINES FOR USE OF THE COMMON ASSESSMENT AND REPORTING TOOL (CART) 2. 3 . Reports Executive summary reports can be created from EEI data modified for a specific event created within CART. D. Events Events allow for the changes to baseline EEI data for a specific incident to be shown. A list of MTSRU POCs can be found in the Homeport MTSRU Collaboration Community. 2. All CART Users must have an active Homeport account as a pre-condition for access. CART accounts should be promptly deactivated for individuals no longer requiring access to the system. Primary Authorized users should be part of the unit’s Marine Transportation System Recovery Unit (MTSRU). Active Events can be maintained. Office of C4 and Sensors Capabilities CG-761 is the CART Sponsor Representative and is responsible for being the liaison to CG-6 and coordinating system enhancements via the CART Configuration and Control Board (CCB). Operations Systems Management Division CG-633 is the Asset Manager and manages the progression of CART through the System Development Life Cycle (SDLC) and coordinates with the Sponsor. CG-633. Office of Port and Facility Activities CG-544 is the CART Sponsor and is responsible for providing CART Policy and Guidance. Commands will develop and implement measures to actively manage access to CART. This should be done by the MTSRU Point of Contact (POC). and Past Events can be viewed within CART. CART access is encouraged to be added as part of the unit check-in/out processes to ensure CART access privileges are immediately deactivated upon an individual’s departure from the unit. 3. CG-761. COTPs should continue to encourage applicable partners and stakeholders to register for Homeport accounts. COTPs will utilize the MTSR content area in the Coast Guard Response block on their Port Directory page in Homeport to share information regarding all MTSR efforts in their AOR. New Events can be created. CG-544. CART ROLES AND RESPONSIBILITIES Use of CART is limited to authorized Users.
and account maintenance through the Customer Support Division (CSD).Enclosure (1) of GUIDELINES FOR USE OF THE COMMON ASSESSMENT AND REPORTING TOOL (CART) System Support Agent (SSA). Area.3. Sector MTSRUs Sector MTSRUs shall ensure that the EEI data is accurate and updated in a timely manner. 5. 4 . Should information be inaccurate. and other SDLC roles to ensure projects deliver the requested C4&IT capability. and/or Civilian Employees) as authorized by their command. Sector Administrator The role of Sector Administrator in CART is defined on Page 6 under 1. 8. System Administrator The role of System Administrator in CART is defined on Page 6 under 1. Headquarter. helpdesk support. Area.3. This includes recovery and restoration efforts towards the resumption of commerce. the chain of command shall be used to inquire about the discrepancy and ensure that it is correct by the MTSRU that has inputted the EEI data. continuous monitoring. and/or Civilian Employees) as authorized by their command. Operations Systems Center (OSC) OSC is the CART System Support Agent (SSA) and will provide Manage Services Level II support. Sector MTSRU management shall adhere to References (b) and (c). User The role of User in CART is defined on Page 6 under 1. which is hosting services. This will ensure that their chain of command will be able to obtain up-to-date Executive Summary Reports from CART.2 User Capabilities in the User manual. 7.3. More specific information regarding Headquarter. Area and District MTSRUs is to ensure all information regarding any significant disruption of the MTS is accurately reflected within CART. They shall be Coast Guard personnel (Active Duty. 9. information assurance.2 User Capabilities in the User manual. They shall be Coast Guard personnel (Active Duty. 4. Reservists. and/or Civilian Employees) as authorized by their command. and District MTSRUs The role of Headquarters. They will actively review information inputted by the Sector MTSRU in their AOR. and District MTSRUs can be found in Reference (a). Reservists.2 User Capabilities in the User manual. They shall be Coast Guard personnel (Active Duty. 6. Reservists.
E. Guest The use of the Guest Role in CART is not authorized. Access to CART can be obtained by selecting the register button at https://cart. Each CART user shall also have an active Homeport account. This shall be done as personnel depart the unit and are no longer part of the unit’s MTSRU. 5 .uscg. The request will be vetted by OSC in coordination with CG-544. Reservists. state and industry.Enclosure (1) of GUIDELINES FOR USE OF THE COMMON ASSESSMENT AND REPORTING TOOL (CART) 10. b. Coast Guard Only Coast Guard personnel with a Coast Guard email account shall have access to CART. 1. This ensures the most effective means of communicating critical information and reporting through the MTSR content area in the Coast Guard Response block on their Port Directory page in Homeport. Units should continue to engage and encourage industry stakeholders not already registered in Homeport. commands shall ensure that CART access rights are rescinded. SYSTEM ACCESS Coast Guard personnel (Active Duty. while maintaining Coast Guard system security standards. which will be sent to OSC help desk support.mil. 2. as authorized by the cognizant Coast Guard Command may be granted access to CART. Requests to rescind CART access rights shall be done via an email request to cart@uscg. Fill in the required information. an account access email will be sent to the members Coast Guard email account.mil. Requesting System Access a. Rescinding System Access If it is determined that access rights need to be rescinded. Once the information has been vetted. Commands are encouraged to add CART access rights to unit check-in and check-out processes as part of the MTSRU designation. Non-Coast Guard Partners Partners with a “need to know” for access or no Homeport account will follow the same steps as USCG personnel but will provide supporting rationale and include a sponsor from the USCG as a part of the registration process. This is to ensure that potential proprietary information is secure and the prevention of accidental release. and/or Civilian Employees) and selected civilians from local. At no time shall a Guest CART account be created.
GLOSSARY Essential Elements of Information (EEI): Quantitative and objective information that will be used to complete Executive Summary Reports. CART shall be used for real events and may be used for exercises. These are designed to facilitate the collection and dissemination of consistent information regarding the status of the MTS following a significant disruption in Incident Areas and specified Non-Incident Areas. Users requiring CART assistance can call the OSC CSD at (877) 872-4999 or (304) 262-5971 or send an email to cart@uscg. the event name shall contain the word “Exercise”. but may not require a response operation. G. Among other things. Non-Incident Areas: Areas outside the Incident Area. MTS Recovery Unit (MTSRU): A unit of the Planning Section of the Incident Command System (ICS) established for every incident that significantly disrupts the MTS. SYSTEM SUPPORT CART is hosted at USCG Operations Support Center (OSC) in Kearneysville. operations. WV. response includes the early assessment of the impact of potential or actual transportation disruptions to the MTS caused by an emergency situation. When used during an exercise. Incident Area: A geographic area directly affected by an emergency situation requiring a response operation. H.Enclosure (1) of GUIDELINES FOR USE OF THE COMMON ASSESSMENT AND REPORTING TOOL (CART) F. or it may be an area proximate to a port where an incident will have. SYSTEM USE CART is for maintaining baseline EEI data for a unit and status updates during an MTS incident. MTS Recovery Assist Team (MTSRAT): A specialized team deployed to assist an operational commander in the Incident Area with issues involving recovery of the MTS.mil. Questions concerning this policy may be directed to CG-544 at email HQS-PF-fldrG-PCP@uscg. Response: Emergency measures. a waterway. 6 . where the MTS may be impacted by an incident. This unit is primarily staffed by government personnel and is augmented by the local marine industry expertise. CART is an unclassified system. The Incident Area may be a port. a significant impact on the MTS. and activities in incident areas that address the immediate effects of an emergency situation. including adjacent regions and/or the entire nation. or is expected to have. MTSRUs shall presume that content is available to the general public and exercise appropriate standards of care to avoid posting sensitive information.mil.
including a Presidential declared major disaster. emergency. for periods in excess of three days. or other natural or man-made disaster which may develop into a major incident. commodities. and activities in incident areas that return the basic functionality of the MTS. usually within 3 days of the incident. Short Term Recovery: Measures. This process begins during response. operations. 7 .Enclosure (1) of GUIDELINES FOR USE OF THE COMMON ASSESSMENT AND REPORTING TOOL (CART) Restoration: The level or degree to which recovery efforts are capable of returning the MTS to pre-incident capacity. Resumption of commerce: Facilitating the movement of vessels. and passengers following an incident that has significantly disrupted the MTS. Significant disruption of the MTS: Major delays or interruptions to the continuity of a normally functioning MTS caused by a major event. a National Transportation Security Incident (NTSI). goods. Measurement is based upon industry potential movement of cargoes. and continues through the early stages of resumption of commerce and trade. or NTSI.