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2019 ANNUAL CONFERENCE FREQUENTLY ASKED QUESTIONS Annual Conference dates: How do I register: July 17-19

2019 ANNUAL CONFERENCE FREQUENTLY ASKED QUESTIONS

Annual Conference dates:

How do I register:

July 17-19

http://www.cvent.com/events/2019-annual-conference-and-youth-leadership-

summit/event-summary-685a7f2a665a482fa5f21f85758bebf6.aspx

Location/Hotel:

Hotel Reservation Number:

Hotel Reservation Deadline:

Hotel Room cost per night:

Hotel Reservation Link:

Marriott Marquis Hotel 1777 Walker St., Houston, TX 77010

1-877-622-3056

Monday, June 24, 2019 $179 per night. Hotel room rates are subject to applicable State and local taxes (currently 17%) in effect at the time of check-out.

https://book.passkey.com/event/49829522/owner/14793349/home

How far is the hotel from the airports?

George Bush Intercontinental Airport (IAH)

Airport Phone: +1 281-230-3100

Hotel direction: 20.2 miles SW

This hotel does not provide shuttle service.

Alternate transportation: SuperShuttle; fee: 25 USD (one way) ;on request

Estimated taxi fare: 50 USD (one way)

Bus service, fee: 50 USD (one way) Visit IAH airport website

Driving directions

Exit via Will Clayton Pkwy. Travel 2.5 miles and turn right onto Eastex Freeway Service Rd then take the US 59 S ramp on the LEFT. Travel 0.3 miles and merge onto I-69. Travel 12.6 miles and continue onto US-59 S. Travel 3.0 miles and take the Jackson St exit toward George E Brown Convention Center. Travel 0.5 miles. Take a slight left onto N Jackson St then take the 1st left onto Ruiz St. Travel 2 blocks and turn right onto N Hamilton St . Travel 0.4 miles and turn right

then take the 1st left onto Ruiz St. Travel 2 blocks and turn right onto N
onto Capitol St. Take the first left onto Avenida De Las Americas. Take the second

onto Capitol St. Take the first left onto Avenida De Las Americas. Take the second right onto Walker St. The hotel will be on the right.

William P Hobby Airport (HOU)

Airport Phone: +1 713-640-3000

Hotel direction: 9.8 miles NW

This hotel does not provide shuttle service.

Alternate transportation: SuperShuttle; fee: 20 USD (one way) ;on request

Estimated taxi fare: 35 USD (one way)

Bus service, fee: 50 USD (one way) Visit HOU airport website

Driving directions

Exit the airport on Hobby Airport Loop. Continue onto Broadway St. Travel 2.0 miles and take a slight left onto Gulf Fwy. Keep right to stay on Gulf Fwy then take the ramp on the LEFT onto I-45 N. Travel 4.4 miles and take exit 45 toward Scott St. Travel 0.9 miles. Keep LEFT at the fork, follow signs for St Joseph Pkwy. Travel 0.9 miles and turn right onto Dowling St. Travel 0.4 miles and turn left onto Polk St. Travel 0.4 miles and turn right onto Avenida De Las Americas. Travel 0.3 miles and turn left onto Walker St. The hotel will be on the right.

Ellington Field (EFD)

Airport Phone: +1 713-847-4200

Hotel direction: 17.5 miles NW

This hotel does not provide shuttle service.

Estimated taxi fare: 55 USD (one way) Visit EFD airport website

Driving directions

Exit the airport on Brantly Ave and turn right onto Galveston Rd toward Challenger. Travel 1.4 miles and turn left onto Scarsdale Blvd. Travel 0.9 miles and turn right onto the ramp to I-45 N/ Houston. Merge onto Gulf Fwy then take a slight left to merge onto I-45 N. Travel 11.9 miles and take exit 45 toward Scott St. Travel 0.9 miles. Keep LEFT at the fork, follow signs for St Joseph

N. Travel 11.9 miles and take exit 45 toward Scott St. Travel 0.9 miles. Keep LEFT
Pkwy. Travel 0.9 miles and turn right onto Dowling St. Travel 0.4 miles and turn

Pkwy. Travel 0.9 miles and turn right onto Dowling St. Travel 0.4 miles and turn left onto Polk St. Travel 0.4 miles and turn right onto Avenida De Las Americas. Travel 0.3 miles and turn left onto Walker St. The hotel will be on the right.

Registration fees

Early Bird Prices ended

Member

Friday, April 12, 2019

$575

includes City Mayors Welcome reception & Awards Gala

Non-Member $675 includes City Mayors Welcome reception & Awards Gala

Young Professional

includes City Mayors Welcome reception & Awards Gala

Partial Conference

$375

$350

one day registration that includes activities for that day only

$225

Speaker

comp the day of their panel $225 for the other days;

Complimentary

Sponsor Complimentary

New member recruit

State Rep

$375

includes City Mayors Welcome reception and Awards Gala

$125 - Wednesday, July 17; Marriott Marquis Houston one day event; Click here for Agenda

$125 – Wednesday, July 17; TSU one day event; Agenda

$275 (only attending the Awards Dinner)

$75

China – U.S. Summit

Africa Forum

Awards Dinner Ticket

City Mayors Welcome

(only attending the City Mayors Welcome Reception)

Ø Does the hotel allow animals? – no only service animals are permitted, must call first

Ø Can you pay with a check? – Yes, make check out to SCI Attn: Conference Registration send to 915 15 th Street, NW Washington, DC 20005

Ø If I’m not able to go after I register what’s the refund policy? Visa Denial after registration?– See attached Registration policies

Ø Do you have an agenda for the conference? https://sistercities.org/wp-

content/uploads/2019/04/SCI-National-Conference-Agenda-2019-1.pdf

Ø Will you have vegetarian options for food? Yes, you can select your choice during registration.

Ø Will you have vegetarian options for food? Yes, you can select your choice during registration.
Youth Leadership Summit July 17 – 19 Rice University: 6100 Main St, Houston, TX 77005

Youth Leadership Summit July 17 – 19

Rice University: 6100 Main St, Houston, TX 77005

YLS Chaperone

YLS Member

YLS Non-Member

YLS Transportation

$375

$625 includes lodging & food at Rice University

$675 includes lodging & food at Rice University

$25

Ø Do you have an agenda for the YLS? – Link https://sistercities.org/wp-

content/uploads/2019/04/Youth-Leadership-Summit-Agenda-2019-v2_CC.pdf

Ø How do I register for YLS? http://www.cvent.com/events/2019-annual-conference-and-youth-

leadership-summit/event-summary-685a7f2a665a482fa5f21f85758bebf6.aspx

Ø What airport should I fly into? – George Bush International

Ø Can you save a spot for a youth that we want to send but haven’t chose him/her yet? Yes, we can hold the spot until May 31. If you haven’t paid by then you will have to call and give status or the spot will be let go.

Ø How can I sponsor the Conference or YLS? https://sistercities.org/wp-

content/uploads/2019/04/Houston-Annual-Conference-Sponsorship-Opportunities-040119.docx.pdf

Ø Where do I send Visa letter request? conference@sistercities.org

Ø Discount Codes for GLC Member Registrations

Diplomat $5,000 two comp registrations

Charge D’Affairs $10,000 one comp registration

15% Discount Registration

10% Discount Registration

5% Discount Registration

Code: DiplComp Code: CDAComp Code: Discount15 Code: Discount10 Code: Discount5

Registration • 5% Discount Registration Code: DiplComp Code: CDAComp Code: Dis count15 Code: Discount10 Code: Discount5
2019 Sister Cities International Annual Conference Registration Policies General Registration Policies Online

2019 Sister Cities International Annual Conference Registration Policies

General Registration Policies Online registration for the conference will close Friday, July 5 th , 2019 at 11:59 PM EDT. The registration and cancellation deadline for the Youth Leadership Summit is 12pm EDT Monday, June 24 th , 2019. For early bird registration rates, full payment must be received by Friday April 5 th , 2019. If payment is not received by Friday April 5 th , 2019, the regular registration rate will apply. For the Annual Conference, you may register on-site at an increased registration rate. Please expect to pay an additional $200. (i.e. $775 for the Full Conference, member rate). Only credit card or cash will be accepted. On-site registration will not be permitted for the Youth Leadership Summit. All fees may be paid by credit card (Visa, MasterCard, American Express, or Discover), check, or wire transfer. Full payment must accompany registration. A delegate will only be able to complete an online registration if they pay by creditcard. For delegates that wish to pay by check or wire transfer, an offline registration form must be completed and emailed to conference@sistercities.org so that Sister Cities International can track the payment. Once payment is received, Sister Cities International will register the delegate and provide a confirmation number via the email address provided. The form can be downloaded from the registration website. Please note, all information must be filled out completely for the delegate to be registered. News media representatives must notify the Sister Cities International Communications Department at communications@sistercities.org to receive approval to cover the event. News Media representatives will be asked to carry valid press credentials.

Cancellation Policy No refunds will be issued for optional items such as tours and/or individual ticketed events such as the City Welcome Reception, and Annual Awards Dinner. No refunds will be given for the $25.00 wire transfer processing fee. You may request a refund for the Annual Conference if a request for a refund is emailed in writing to Sister Cities International by Monday, July 1 st , 2019 at 11:59 PM EDT. Requests can be sent to: conference@sistercities.org. Refunds will be processed within 30 days of the request. If a request is not sent by Monday, July 1st, 2019, no refund will be issued. All cancellations include a $125 cancellation fee per registrant. You may request a refund for the Youth Leadership Summit if a request for a refund is emailed in writing to Sister Cities International by Monday, June 24 th , 2019 at 11:59 PM EDT. Requests can be sent to:

conference@sistercities.org. No partial refunds will be made if the delegate decides not to attend particular meetings, sessions or events. Purchases by credit card will be credited back to the credit card. Purchases via check will be refunded via check. Purchases by wire transfer will be refunded via wire transfer, with any banking fees borne by registrant Registration substitutions can be made by notifying Sister Cities International in writing by Thursday June 27, 2019. Requests can be sent to: conference@sistercities.org. In the event that the Annual Conference, Youth Leadership Summit, Diplomatic Gala, or other special events are cancelled by Sister Cities International, all registrants will be reimbursed for 100% of the registration fee. In the event of a cancellation, Sister Cities International will not reimburse for forgone transportation costs, including but not limited to: hotel expenses, meal expenses, and airfare expenses.

for forgone transportation costs, including but not limited to: hotel expenses, meal expenses, and airfare expenses.
for forgone transportation costs, including but not limited to: hotel expenses, meal expenses, and airfare expenses.
for forgone transportation costs, including but not limited to: hotel expenses, meal expenses, and airfare expenses.

Visa and Cancellation Policy for International Delegates To receive an invitation letter for visa processing a written request must be sent to conference@sistercities.org by Monday, June 24 th at 11:59 PM EDT. Sister Cities International will only issue an invitation letter if the full registration payment has been received including the $25.00 wire transfer processing fee, and an offline registration form. Obtaining a visa can be a lengthy process, Sister Cities International advises delegates to start the

registration form. Obtaining a visa can be a lengthy process, Sister Cities International advises delegates to
process at least 6-12 weeks in advance of the conference. For Annual Conference refunds, all

process at least 6-12 weeks in advance of the conference.

For Annual Conference refunds, all requests for refunds must be emailed by Monday, July 1 st , 2019 at 11:59 PM EDT. If a request is not sent by Monday, July 1 st , 2019 no refund will be issued.

§

If an international delegate’s visa application is denied they may request a full refund for the Annual Conference, however the request must be accompanied by an official embassy letter/document that shows the visa application was denied. If the delegate paid by wire transfer, the refund will be issued using the wire details provided on the offline registration form. If a completed offline registration form is not sent to conference@sistercities.org by Monday, July 1st, 2019 at 11:59 PM EDT, a refund will not be issued. If Sister Cities International has not received the denial letter by Monday, July 1st, 2019 , a $125 cancellation fee will be applied.

International has not received the denial letter by Monday, July 1st, 2019 , a $125 cancellation