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Regular Meeting of the Board of Trustees

Board Meeting held on April 10, 2019

Members Present: Marie Black

Dr. Imogene Mixson
Christina Faulkner
Marian Jenkins
Bill Johnson

Also Present: Sandra Holmes, Library Director

Jewnita Clark, Administrative Assistant
Robert “Bob” Harry

Marie Black called the meeting to order at 9:03 a.m.

The Financial reports were submitted to the Attorneys. As of today, nothing has been reported
back to Sandra Holmes or the Board.

Minutes from February 2019. Marian Jenkins moved to have the February minutes approved
and Christina Faulkner seconded. All were in favor and the motion passed.

Circulation Report. Sandra Holmes gave an overview of this report.

Financial Report. Sandra Holmes stated the statistics are getting better. Our E-books are down,
but overall circulation is up.

Old Business.

Library Update. Dr. Imogene Mixson ask for a status report of the Publicity Flyer. Christina
Faulkner and Marian Jenkins will be working together to get a design and information needed for
the flyer. A report will be sent out in the next few weeks to the Board for review. A final draft
will be presented at the June meeting. Dr. Mixson ask that a monthly consolidated report of the
on hand New Building Funds be included in the Board’s package.

A. Sandra suggested we need to start looking for ways to save money in our payroll cost.
One solution is to let a local CPA handle all the payroll, taxes and financial operations.
Also Dr. Mixson suggested to hire someone to complete an annual Audit or review of the
Library’s Financial data. Bill Johnson volunteered to seek out some qualified Auditors
and bring the names back to the next scheduled meeting.
B. Wiregrass United Way: The Library has received an allocation of $6, 035.44.
New Business.

A. Friends of the Library (FOL). Book sale proceeds on March 23, 2019 were $400.75
toward the New Building Fund. FOL participated in the annual Crawdad Festival this
past Saturday, April 6, 2019. Proceeds from our sales and donations were $300.00.
B. Volunteer Luncheon and National Library Week. A Volunteer luncheon was held
today to honor the many volunteers of the library.
C. Vanguard Account. Vanguard account is up $1,198.72 from last month.
D. Fundraiser Update. Christina Faulkner will bring a list of Library fundraising ideas to
the next scheduled board meeting. We should be ready to put some of these ideas and
plans in action.
E. No scheduled meeting for May 2019.

The meeting was adjourned at 10:05 a.m., and the next scheduled meeting will be held on June
12, 2019 at 9:00 a.m.