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Domestic Procurement End User Manual

Automatic Electricals Ltd


End User Manual
Domestic Procurement

Version 000

Date 29.08.2013

Responsible Mr. Appasaheb Nagargoje

appasaheb.nagargoje@automaticinfotech.com

File name EUM_Domestic_Procurement_V000.doc

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Table of Contents
Team information ......................................................................................................................................... 3

Purpose ......................................................................................................................................................... 3

Prerequisites ................................................................................................................................................. 3

Business Process Step Description................................................................................................................ 3

1.1 Create Purchase Order (ME21N): ................................................................................................. 4

1.2 Release Purchase Order (ME29N) ................................................................................................ 5

1.3 Good Receipt Posting (MIGO): ...................................................................................................... 6

1.4 Excise Invoice Post (J1IEX): ........................................................................................................... 7

1.5 Vendor Invoice Posting (MIRO): ................................................................................................. 10

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Team information

Requested by Department Designation

Purpose
The document illustrates the detailed process of creation of Purchase Order in SAP.
The process starts from receiving of material requirements. These requirements are automatically
generated through Material Requirement Planning (MRP). These are termed as Purchase Requisitions
(PR) in SAP and can be viewed /checked through standard SAP reports. The buyers/purchasers would
check this report and then convert these requirements into Purchase Orders.

The brief steps for creation of Purchase Orders are as mentioned below-

Check SAP report through transaction code ME5A.


Creation of Purchase Order for the selected vendor.

Prerequisites
Before creating the purchase order, we need to have following master data, transactional data already
created in the system.
Vendor Master Record: the desired vendor is created in the system.
Material Master Record: the material which we need to procure should be available in the system.

Business Process Step Description


Doc. Type ZDOM Domestic PO
Vendor 10000 OM SAI ELECTRICAL
Material Code 15000012 SMPS DIG B/I W/VAR +15
Quantity 1000 EA
Net Amount 100.00 INR/EA
Tax Code V0 Nil Input

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1.1 Create Purchase Order (ME21N):


SAP Easy Access Path LogisticsMaterials ManagementPurchasingPurchase Order
Create

Transaction code ME21N

Click on Taxes.

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Go Back and Save the Purchase Order 15000049.

1.2 Release Purchase Order (ME29N)

SAP Easy Access Path LogisticsMaterials ManagementPurchasingInventory


Management  Goods Movement Goods Movement (MIGO)

Transaction code MIGO

Save the Purchase Order.

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1.3 Good Receipt Posting (MIGO):

SAP Easy Access Path LogisticsMaterials ManagementPurchasingInventory


Management  Goods Movement Goods Movement (MIGO)

Transaction code MIGO

To post material receipt, select Transaction MIGO with "Goods Receipt to Purchase Order No.
The system will give message to add Qty & storage location. Click on item ok indicator. Excise
Invoice tab Select ‘Capture Excise Invoice’. Enter excise invoice number (A144) and date
(24.07.2013). Check the document & SAVE.

Material document 5000000279

Result Goods Receipts is posted.

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1.4 Excise Invoice Post (J1IEX):

SAP Easy Access Path Indirect Taxes Master Data Procurement Excise Invoice 
Incoming Excise Invoice  Central ProcessingJ1IEX - Capture /
Change / Cancel / Display / Post

Transaction code J1IEX

J1IEX: To post the incoming excise invoice of vendor, we will perform the transaction J1IEX. We will
select Post against Vendor Excise number and enter Vendor Excise number (12345). The system will
automatically pick up the all relevant details.

Click on then click on .


The system displays the entries as per below.

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1.1 Select or press Enter. Then click on .

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Select the system post s excise invoice.

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1.5 Vendor Invoice Posting (MIRO):

SAP Easy Access Path Logistics Materials Management Purchasing Purchase Order 
Follow-On Functions  MIRO - Logistics Invoice Verification

Transaction code MIRO

Vendor Invoice book for payment purpose, we will perform transaction MIRO, select Invoice and
give details as invoice date, Reference number and enter the purchase order number and press
enter. Then it will show automatically GRN quantity and it value, and then you tick the Calculate Tax.

Now it will show the total amount in Balance which we


have to pay to the Vendor (cross check this amount with vendor invoice), enter this amount in Basic
data Tab then click on and post
the document.

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