Gunzone Point of Sale With Inventory System

ACLC COLLEGE TAGUIG
FTI Complex, Taguig City

COLLEGE OF COMPUTER STUDIES
A Object Oriented Programming Project Presented to the
Faculty of IT Department at ACLC College Taguig
Gunzone Point of Sale with

Inventory System
In Partial Fulfillment for the Degree of Bachelor of Science
in Information Technology
Proponents:
Espinosa Andrew
Mabale John Rey
Napal Jas
Navalta Camille
Sandrino Melvin
Villaverde Jhosua T.
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Table of Contents
I. Chapter 1: The Problem and Its Background
1.1 Introduction………………………………………………………....1
1.2 Background of the Study…………….……………………………3
1.3 Purpose and Description…………….……………………………9
1.4 Conceptual Framework……………………………………………10
1.5 Statement of the Problem…………………………………………12
1.5.1 General Problems………………………….........
1.5.2 Specific Problems………………………….........
1.6 Objectives of the Study……………….…………………………...13
1.6.1General Objectives………………………………
1.6.2 Specific Objectives………………………………
1.7 Scope and Limitations of the Study……………………………...14
1.7.1 Scope of the Study…………………………….
1.7.2 Delimitation of the Study………………….….
1.8 Significance of the Study…………...…………………………...15
1.9 Definition of Terms…………....………………………………....16
II. Chapter 2: Review of Related Literature
2.1 Foreign Related Literature………….…………………………...19
2.2 Local Related Literature……………...………………………….22

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2.3 Foreign Related Studies…………….…………………………...25
2.4 Local Related Studies……….………………………………..….27
III. Chapter 3: Methodology and Technical Background
3.1 Data Gathering Procedures…………………………………….31
3.2 System Methodology……………………………………………32
3.2.1 Project Development Method………………………..
3.2.2 Diagramming Scheme……………………………….36
3.2.2.1 System Flowchart…………………………..37
3.2.2.2 Data Dictionary……………………………..38
3.2.2.3 DFD (Data Flow Diagram) ………………..41
3.2.2.4 ERD (Entity Relationship Diagram) ……..44
3.3 Statistical Treatment……………………………………………45
3.4 System Requirements………………………………………….46
3.4.1 Hardware………………………………………………46
3.4.2 Software…………………………………………….…47
3.5 Cost Benefit Analysis…………………………………………..48
IV. Chapter 4: Presentation, Analysis, and Interpretation of Data
4.1 Respondent of the Study……………………………………….50
4.2 Software Presentation…………………………………………..51
4.3 Analysis and Interpretation of data…………………………….52

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V. Chapter 5: Summary of Findings, Conclusion and
Recommendation
5.1 Summary……………………....…………………………………71
5.2 Conclusion ………………………………………………….……72
5.3 Recommendation…………….……………………………….…73
Appendices
Appendix A: Letter of Project Proposal
Appendix B: Letter for Conducting Interview
Appendix C: Interview Questionnaire
Appendix D: Gantt chart
Appendix E: User’s Manual with Software
Appendix F: System Prototype
Appendix G: Program Codes
Appendix H: Survey Tool
Appendix I: Evaluation Tool
Appendix J: Representations of Actual Development
Appendix K: Resource Persons
List of Figures
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List of Tables
Bibliography
CHAPTER I
THE PROBLEM AND ITS BACKGROUND
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COLLEGE OF INFORMATION AND TECHNOLOGY
1.1 Introduction
In the world of business, sales and inventory report has one of the biggest
role in the field of business industry. Recording data from day to day transaction.
The Gunzone Point of sale and inventory system will the owner to be out of the
manually recording of the data and manually computation. This system will be
the big help for the business specially in storing data, for example in manual
computation, you need to calculate it one by one and somethings you didn’t know
that you have a mistake in calculating the amount of the product.
Most of today’s independently owned retailers are familiar with the term of
“POS” or Point of Sale system. Some have never heard of POS System, so we
as the developer of this project we want to introduce this system to the people
Is in the field of business. Especially if you have big business manual monitoring
is difficult for and time consuming in our system the all the information of your
business is in the tip of your finger.
Our project entitled “Gunzone Point of Sale with Inventory System”. By
using our system, users can analyze inventory records, and figure it out how well
all the items in the shop sell. Also, they can maintain and review sales histories
easily.
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1.2 Background of the study
Founded In July 27 2006 when LTC Fran Mananquil and lea Manaquil,
Started their business the Gunzone. As time goes by he manage to make it
successful, it became a big business and it has lot of costumers
The business uses a traditional way like Microsoft Excel where they put their
transaction and sales also the billing cannot be handled in a faster way except if
two persons or more handle different tasks and cannot provide an official printed
receipt for almost 14 years they are using this ways.
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Site of Map
Figure 1.2.1 Site of Map
The location of Gunzone is located at Bayani road fort bonifacio

Taguig City
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1.3 Purpose and Description
We the proponents proposed the Point-Of-Sale with Inventory System for
Gunzone is because while we are conducting our interview we found out that our
client are having difficulties in sales transactions because they only have
calculator for the cashier and they only have microsoft excel for their inventory
records
The proposed system provides the following features stated below:
 Automated billing transaction
 The system provides product management.
 User Account Management
 The owner/admin has full access to the system while the Cashier
has at least minimal access to the system like to input the customer
order and process the order of the customer and printing of receipt.
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1.4 CONCEPTUAL FRAMEWORK
INPUT PROCESS OUTPUT
Manually writing of
order transaction on
the paper, computing
Customer Order Hand
of the total payment
details. Written Receipt
using calculator and
recording the orders
on the Microsoft
Excel
Figure 1.4.1 Existing Process
In figure 1.4.1 shows that the input of cashier is taking customer’s
order details, indicating of the products purchased from the shopproduct name,
customer name, address, quantity, and price. The process is the manually writing
the order details to paper and computation of the payment using calculator then
the staff will get the products from inventory based on the customer order details
list. The customer pays the total amount indicated in the customer order list. And
the output will be the receipt indicated the product nameand input the quantity of
purchase on the Microsoft excel
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INPUT PROCESS OUTPUT
Customer Order Gunzone Point Officialprinted receipt

details. of sale and of the product
inventory purchased.
system
Figure 1.4.2 Proposed Process
In figure 1.4.2 shows that the input of the proposed system is taking
orders details from the customer, indicating product name, customer name,
address, quantity, and the amount of the product. The processing Gunzone point-
of-sale with inventory the system is automatically computing of the amount of
purchased product and automatically saved every transaction on the shop. The
output will be the inventory and sales report that will receive of the cashier that
encode for item information and will print official receipt.
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1.5 Statement of the Problem
The proponents conduct an interview, and found out that the Gunzone are
having difficulties in their sales transaction and inventory
1.5.1 General Problem
The main problem of this study is they don’t have a computerized system
to process quickly and manage the daily transaction in an effectively and reliable
way in keeping the inventory records that stored in database.
1.5.2 Specific Problems
 How to overcome the manual computations of payments.
 More time spent monitoring inventory levels.
 Hand Written Receipts
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1.6 Objectives of the Study

This study aims to develop and assist the staffs of Gunzone on to
processing quickly and manage the daily transaction of the store
1.6.1 General Objective
To develop a system that can process and manage the daily transaction in
an efficiently, effectively way.
1.6.2 Specific Objectives
 To provide an automated billing transactions.
 To reduce time spent monitoring inventory levels.
 To provide an much faster organized records of the shop
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1.7 Scope and Limitations of the Study
The study primarily aimed to design a Point-of-Sale with Inventory System
for Gunzone. The system focuses on the business processes which includes;
Point-of-Sale, automatic computing of sales for the day and Inventory report.
1.7.1 Scope of the Study
 The admin/owner has the full access in the system such as managing
items/products, user accounts, inventory and payment transaction.
 Automated billing of product purchased with printed receipt.
 Product Management
 User-Management Account
 Stand-alone system
1.7.2 Delimitation
 The system does not support the barcode scanning.
 The system cannot accept cards for payment transaction.
 Not an online transaction.
1.8 Significance of the Study
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This study will be significant to clients, for students and proponents.
To the Clients
Our proposed system will enable the user to work more efficiently and
effectively because the gathering data and in sales transactions will be
automatically stored.
For the Future Researcher
It will help them to gather idea in making of their system and also a
guidelines.
To the Proponents
It gives us a chance to apply the knowledge we acquire in our study in this
subject. It also gives us the break to enhance and practice our ability, knowledge
and creativity.
1.9 Definition and Terms
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Point-of-Sale – retail point-of-sale system typically includes a cash register
(which in recent times comprises a computer, monitor, cash drawer, receipt
printer, customer display and a barcode scanner) and the majority of
retail POS systems also include a debit/credit card reader.
Microsoft Visual Basic 2010 – is an Integrated Development Environment (IDE)
from Microsoft. It is used to develop computer programs for Microsoft Windows,
as well as web sites, web apps, web services and mobile apps.
Microsoft Access – is an information management tool that helps you to store
information, reporting, and analysis. Microsoft Access helps you analyze large
amount of information, and manage related data more efficient.
Standalone – a capable of operating independently of a computer system.
System- it is an independent group of items forming a unified whole number
system.
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Chapter II
Review of Related Literature and Studies
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REVIEW OF RELATED LITERATURE
This chapter presents the literature and studies relevant to presentation
Investigation.
2.1 Foreign Related Literature
According to innoWaiter restaurant (2011), “the point-of-sale for
innowaiter restaurant that manage their inventory, keep record of sales, track
accounts and manage menus and recipes” saysTaslim Ahmed supervisor at
innoWaiter restaurant.
Source:http://www.codebringer.com/languages/restaurant-management-
software-innowaiter-with-wireless-ordering-turns-waiters-into-innowaiters
The proponents propose a system that will process fast automated
transactions and every transaction that the shop made its automatically saved
from inventory.
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According to Hold (2010) article, “Inventory refers to stocks of
anything necessary to do business”. The U.S Small Business
Administration publication describes what constitutes successful
inventory management balancing cost versus benefits of inventory,
including: Maintaining a wide assortment without sacrificing service; Keeping
stock low without sacrificing performance; Obtaining lower prices by making
volume purchases; and Maintaining an adequate inventory without an excess of
obsolete items.
The proponents propose a system that will create accurate and
informative sales and inventory reports pointing out to the products that needs
stock and the products that needs to lower stocks. . In this citation it says that
monitoring of sales is essential in every business. Without proper monitoring a
business may fall apart because of unreliable sale and revenue report.
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2.1 Local Related Literature
According to the study of Anna Marie Beltran, Distor of Proposed Sales
Monitoring System issued 1995, the accelerated work structure of the company
proper monitoring is essential in order to keep track of the company’s sales
activities. Her system aims to come up with an efficient, and accurate mechanized
system of preparing invoices that will keep sack of the daily transaction and
generate reports. Important information will be provided by this study in order to
prove that the computerization of the company’s operation and achieve a more
reliable and efficient means of monitoring day to day Activities , Her System
focuses on the analysis and design of the sales monitoring system which will
monitor the stacks inventory of the sales departments.
Source: http://www.studymode.com/subjects/related-studeis-in-pos-page2.html
This system of hers is somewhat related to our study but our system
focuses more on the inventory monitoring system of an Appliances Store.Reports
are more timely and accurate. Computers have large capacity to store data and
tremendous speed to manipulate and recall data.
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According to the study of Junaito Villegas (June 23, 2009) entitled
“Inventory controls are key to dissuade employees from stealing” states that:
“Computers can only do much, but coupled with inculcating honesty among staff
and instituting the appropriatedeterrents, they can work very well in minimizing
losses and pilferages. “
Reference: https://www.academia.edu/4635675/CHAPTER_II_new
As we conclude, now a day we can’t trust anyone specially when it
comes to money like what that citation said, so we the proponents created a
system that has a security features where the owner/admit has the ability to
access all in the system to avoid losses and pilferage on the money or stocks.
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2.3 Foreign Related Studies
The Korean Red Ginseng Enterprise Sales with Inventory System
(2011) a proposed system by Gail Lavielle, the proponents came up with a
computerized sales and inventory system. The proponents used database to easy
access of files and for easier and faster processing of the selling and inventory
transactions. The program was designated to generate reports such as daily,
weekly, monthly and yearly sales report and inventory reports.
Reference:
https://www.academia.edu/27515183/Procurement_Inventory_and_Supply_Mon
itoring_System
The proponents proposed a new and faster way of processing business
transactions. The system also helped the user the availability of the products. It
also helped the admin to monitor stocks and to get immediate reports. The
proponents acquires knowledge about the file processing and report generations
through this study
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Sales and Inventory System for BC Home Furnishing and Appliance
Center by Florda Ayuha (March 2013), Sales and inventory system is very
important in business transactions and to that businessperson who don’t want to be
bankrupt and loss profits. That’s why several studies were conducted to develop
more reliable system and to help businessperson in doing their business transaction
and process easier and faster providing the business more convenience and
satisfaction.
Reference:
https://www.academia.edu/27515183/Procurement_Inventory_and_Supply_Monit
oring_System
The proponents proposed a point-of-sale with inventory system that can
manage multiple transactions that will automatically inventorying the stocks
quantity of the products and Organizing, finding a file, etc. Also a point-of-sale is
automated computation of payment or billing transaction for the customer to help
the business transaction to become reliable and faster when it comes to provide
customer service.
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2.4 Local Related Studies
Inventory Ordering System

By Globe Business Philippines
With just a few keystrokes, track your supplies using Globe’s Inventory
Ordering System. The cost-effective and highly innovative inventory
management system gives you instant access to stock levels, allowing for
timely orders and zero wastage.
Reference:
https://www.google.com.ph/url?sa=t&rct=j&q=&esrc=s&source=web&cd=7&cad
=rja&uact=8&ved=0ahUKEwjI05LSxu_YAhWJNJQKHZRyCSgQFghSMAY&url=
https%3A%2F%2Fsalesmonitoringsystem-
sandycap.weebly.com%2Fuploads%2F1%2F8%2F8%2F6%2F18868624%2Fch
apter_2_-_sandycap.docx&usg=AOvVaw3PcCUHy5iB75q5tC5BCH9j
The proponents develop a point-of-sale with inventory system that it can
be manage by one person can access and monitor the stocks level, rather than
hiring someone to monitor the inventory level that will cost the another expenses
to the business.
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The computerized Inventory System of Stargaz Enterprises Caltex
(2009)in Tabaco City is a study in response to the experience of the employees.
The experience was the difficulty in product controlling, tracking and reporting, since
it is done manually. The Manual System is inefficient, time consuming and
inaccurate.
Reference:https://www.academia.edu/27515183/Procurement_Inventory_and_Su
pply_Monitoring_System
The proponents develop a point-of-sale with inventory system used in
making, storing of records for inventory. This system will replace the current
manual process of Al-samadi Appliances of recording data and eliminate the
human error on recording and manual computations of payments.
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CHAPTER III
METHODOLOGY AND TECHNICAL
BACKGROUND
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METHODOLOGY AND TECHNICAL BACKGROUND
This chapter discusses how the researchers will gather the
necessary data and information that will be use in the entire study. It describes
who will be the respondents and focus of the research. This also shows the
procedure of data collection and instruments used.
3.1 Data Gathering Procedures
The proponents use different tools and ways to gathering information
needed to our proposal project.
Internet – The proponents researched on various websites to gather data, ideas
and information relevant to the study. To create a more effective system specially
related in our proposed system.
Interview – The proponents set an interview to the client regarding to the
system.
Survey – The proponents conducted a survey with survey questionnaire to our
colleagues to gather some opinions and ideas and that we can use to improve
system.
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3.2 System Methodology
The proponents made a SDLC method and this model type is a project
implemented a step by step in accordance with the precise sequence.
Planning, Analysis, Design, Implementation and Maintenance
3.2.1 Project Development Method
Figure 3.2.1.1 Systems Development Life Cycle (SDLC)
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Asses Needs. In this phase, the proponents conducted an interview to the client
about the processes and transactions happening inside the Gunzone Store to fully
understand their business transactions and the problems they faced. Currently
the Gunzone is facing a problem such as: Manual Transfering to Microsoft Excel
when it comes to documenting, they encounter inaccuracy and they cannot track
products, transactions and sales records in their shop. They only use calculator
when it comes to payment computation from the customer.
The Gunzone needed an accurate and automated inventory system which
will provide quick, efficient and reliable results so as to maximize time lessen
errors due to human intervention for their products and transactions
records.
The proponents suggested a Point-of-Sale with Inventory System for
Gunzone that would help to lessen their paper manual transactions to provide
accuracy on the transactions happening in the shop.
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Upon identifying and understanding the problems that the shop’s facing,
the proponents identified and created the proposed system’s objectives and
scope that was mentioned on Chapter 1. After gathering information and
requirements, the proponents decided to staff the project/task to each member.
Design Specification. After identifying the problems, the proponents went
through system analysis. Where proponents collect factual data though direct
interview with the owner and staffs, understanding the processes involved,
identifying the problems and recommending feasible suggestions for improving
the system functioning. The problems of the shop are the inefficiency in managing
the inventory and no records of sales transactions. That is why the proponents
develop a point-of-sale with inventory system to monitor and organized the
inventory of the shop.
Design/Develop/Test Software. Designing the recommended system, after a
long period of brainstorming and analyzing the proponents finally came up
designing the recommended system needs. The proponents used Microsoft
Visual Basic as a computer language to develop this system because of it object
oriented approach that is helpful and easy to use for the programmers and the
end-users. The in the system. We also depend the design by the demand of the
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client.
Implement System.Developing and documenting software during the system
development the proponents are successfully initiated the development process
for their system and documentation. The coding and testing of the system in this
phase. Point-of-sale with inventory system will be install by the proponents. The
proponents also give a manual to the owner on how the system works and how
to use it. The proponents also teaches and demonstrates to the owner on how to
use the system.
Support Operation. Testing and maintaining the system, when the proponents
are finished developing the system it is the time to test it whether it is functioning
as intended of the proponents or it has minor changes that are needed. The
proponents is willing to develop and enhance the system for improvement, new
changes will be implemented in which will require the system updates. If the user
found an error or bugs, the owner can contact the proponents. The proponents
will usually come to shop to check the system.
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3.2.2 Diagramming Scheme
3.2.2.1 System Flowchart
System flowcharts are a way of displaying how data flows in a system and
how decisions are made to control events. To illustrate this, symbols are used.
They are connected together to show what happens to data and where it goes.
The basic ones include: Symbols used in flow charts.
PROPOSED SYSTEM FLOWCHART
Figure 3.2.2.1.1 Proposed system Flowchart Login
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Figure 3.2.2.1.1 Proposed system Flowchart Admin
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Figure 3.2.2.1.3 System Flowchart Store
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3.2.2.2 Data Dictionary
Accounts Table
Field Name Data Type Data Length Constraint Description
User ID Int Not Null User ID, Auto

generated
First Name Nvarchar 20 Not Null First Name of

User
MI Nvarchar 1 Not Null Middle Name

of User
Last Name Nvarchar 20 Not Null Last Name of
User
Username Nvarchar 10 Not Null Username of
User
Password Nvarchar 15 Not Null Password of
User
User Type Nvarchar 10 Not Null User type of
user
Table 3.2.2.2.1 Accounts Table
The figure 3.2.2.2.1 the proponents made a table for users who can
use the system. The system can create an account for admin and cashier. The
admin can access all the system while the cashier has limited access.
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Transaction Table
Sale ID Int Not Null User ID, Auto

generated
Product Name Nvarchar 255 Not Null First Name of

User
Date Date/Time Not Null Middle Name

of User
Quantity Decimal 10, 2 Not Null Last Name of
User
Price Decimal 10, 2 Not Null Username of
User
Total Price Decimal 10, 2 Not Null Password of
User
Sale User Nvarchar 255 Not Null User type of
user
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Figure 3.2.2.2.2 Transaction Table
The figure 3.2.2.2.2 the proponents made a sales table where the system
can view when is the product sold and who sold the product
Product Table
Product ID Int Not Null ID of the

Product
Product Name Nvarchar 255 Not Null Name of the

Product
Product Type Nvarchar 255 Not Null Type of

Product
Price Decimal 10, 2 Not Null Price of the
Product
Quantity Decimal 10, 2 Not Null Quantity of
the Product
Stocks Decimal 10, 2 Not Null Picture of the
Product
Figure 3.23.2.2.2.3 Product Table
The Figure 3.2.2.2.3 in this table it shows the attributes of the
products, its ID, name, type, description, price, quantity and image of the product.
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3.2.2.3 DFD (Data Flow Diagram)
Context Diagram
Figure 3.2.2.3.1 Context Diagram of the study
In Figure 3.2.2.2.3.1 shows the Context Diagram of the developed system.
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The admin can manage account and products. View stocks and sales report.
While the cashier is use for point of sale.
3.2.2.4 ERD (Entity Relationship Diagram)
Figure 3.2.2.4.1 Entity Relationship Diagram (ERD)
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3.2.2.4.2 (ERD) Entity Relationship Diagram Models
USER PRODUCT TRANSACTION
User ID Product ID Sales ID
Figure 3.2.2.4.2 Conceptual model

TRANSACTION
User PRODUCT
ID Transaction
ID User (PK) ID Product (PK) (PK)
FirstName Name Name
MiddleName Type Type
LastName Quantity Date
Username Price Quantity
Password Picture Price
TotalPrice
Sale User
Figure 3.2.2.4.3 Logical model
User
PRODUCT Order
ID User(int)(PK)
(nvarchar(50)) ID Product(int) (PK) ID Transaction(PK)
FirstName(nvarchar(20)) Name(nvarchar(255)) Name(nvarchar(255))
MiddleName(nvarchar(1)) Type(nvarchar(255)) Type(nvarchar(255))
LastName(nvarchar(20)) Quantity(int) Date(nvarchar(50))
Username(nvarchar(10)) Price(decimal) Quantity(int)
Password(nvarchar(15)) Price(decimal)
Usertype(nvarchar(15)) TotalPrice(decimal)
Sale User(nvarchar(255))
Figure 3.2.2.4.4 Physical model
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3.3 Statistical Treatment
The statistical treatment is essential in order to make use of data in right
form and it is only one aspect of any projects.
FORMULA
Weighted mean an aggregated mean for more than one step of scores
calculated to give weight to each set separated mean according to sample size.
Wm = [(E*5) + (VS*4) + (S*3) + (F*2) + (P*1)]
Where:
Wm = Weighted mean
N = Total number of respondents
E = Total number of respondents who marked Efficiency
VS = Total number of respondents who marked Very Satisfactory
S = Total number of respondents who marked Satisfactory
F = Total number of respondents who marked Fair
P = Total number of respondents who marked Poor
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Likert Scale. Five (5) point Likert Scale was also used to determine the
Interpretation scale of the perception of the participants on the effectiveness
ofpresent procedures and practices of the proposed device. The result was rate
and interpreted based on the tabulated weighted score and average mean. The
table for five (5) point Likert scale was shown below;
Table 3.1 FIVE POINT LIKERT SCALE
Rating Weighted mean Verbal Interpretation
5 4.50 – 5.00 Excellent
4 3.50 – 4.49 Very Satisfactory
3 2.50 – 3.49 Satisfactory
2 1.50 – 2.49 Fair
1 1.00 – 1.49 Poor
Table 3.1 shows the Likert Scale table. It is used to understand
items in the questionnaire. These responses are based on the participants. The
range and interpretation of the five-point scale is shown in the table.
Frequency distribution is a display of data that specifies the Percentage of
observations that exist for each data point or grouping of data points.
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FORMULAP=F/n X 100
Where:
P = Percentage
F = Frequency
N = Number of respondents
3.4 System Requirements
The hardware and software specification we use upon developing the
system
3.4.1 Hardware
Laptop specification we used upon developing the system
Hardware specification.
Table 3.4.1.1 Hardware specification
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Software
Table 3.4.2.1 Software Specification
3.4.2 Software Specification
SOFTWARE DESCRIPTION
Windows 10 Operating system
Microsoft Visual Basic 2010 An application builder that will be in
used to develop the point of sale and
inventory system of the locale
Microsoft Access 2016 Microsoft Access is a database

managementsystem
3.5 Cost Benefit Analysis
Cost benefits analysis is the process of comparing the anticipated
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costs of an information system to the anticipated benefits. Cost benefits analysis
is performed throughout the SDLC to determine the economic feasibility of an
information system project and to compare alternative solutions.
Cost and Benefits
COST BENEFITS
Utilities Less consumption of paper cost and other
miscellaneous item
Maintenance Easy to maintain the system
Installation Friendly – user and accurate to all student and
faculty
Personnel Personnel savings
Equipment Purchase Improved control
Table 3.5.1 Cost benefit Analysis
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Material Price
Hardware Laptop N/A
Software Visual Basic & N/A
Microsoft Access
Utilities Print P700
Total P 700.00
Table 3.5.2 Break Down of cost Benefit
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Chapter IV
Presentation , Analysis, and Interpretation of Data
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4.1 Respondent of the Study
The respondents of the conducted evaluation tool are the chosen students
of ACLC College Taguig. The Proponents showed the system to the respondent
while explaining the description of the System.
Classification of Respondent
Respondent Frequency Percentage
Student 50 100%
Total 50 100%
Table 4.1.1 Respondent for the Evaluation
Table 4.1.1 shows that 100% are the students of ACLC College Taguig city
answered the survey questionnaire.
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Survey Presentation
Questions Answer
Yes No
1. Have you encountered a Point of Sale system with 40 10
inventory system?
2. Have you tried to use point of sale system with inventory? 37 13
3. Do you think that point of sale system is the fastest way for 47 3
payment procedure?
4. Do you think that point of sale System will be an alternative 47 3

solution to improve the manual process?
5. Are you in favor of the idea of implementing the point of 42 8

sale with inventory system?
6. Does the Point of Sale with Inventory System helpful to the 44 6

employees?
7. Do you think that point of sale with inventory system is better 44 6

than manual process in terms of generating income report
in a fastest way?
8. Do you think in a business needs a security for the 46 4

information sales report they have?
9. Do you think that the Point of Sale With inventory system 47 3

will help the staff to monitor inventory record?
10. Would you recommend using a point of sale with inventory 41 9

system to your friends or relatives?
Table 4.1.2 Tally of Survey Result
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Survey Chart
50
45
40
35
30
25
20
15
10
5
0
Q1 Q2 Q3 Q4 Q5 Q6 Q7 Q8 Q9 Q10
Yes No
Figure 4.1.3 Summary result of the survey
In table 4.1.2 and Figure 4.1.3 the proponents conducted a survey in
students. In Table 4.1.2 is shows that the total tally in question number 1, there
are 40 people says that they already encountered a Point of Sale with inventory
system and only 10 people say no. In question number 2, there are 37 people
already tried to use Point of Sale with inventory System and 13 people say no.
In question number 3, there are 47 people think that with the use of a Point of
Sale with inventory system will make the payment procedure faster and 3
people say no. In question number 4, there are 47 people think that point of sale
System will be the alternative solution to improve the manual process and 3
people say no. In question number 5, there are 42 people who is in favor of the
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idea of implementing the point of sale with inventory system and 8 people say
no. In question number 6, there are 44 people think that Point of Sale with
Inventory System helpful to the employees and 6 people say no. In question
number 7, there are 44 people think that point of sale with inventory system is
better than manual process in terms of generating income report and 6 people
say no. In question number 8, there are 46 people think a business needs a
security for the information sales report they have and 4 people say no. In
question number 9, there are 47 people think that with the use of Point of Sale
With inventory system will help the staff to monitor inventory record and 3
people say no. In question number 10, there are 41 will recommend to use a
point of sale with inventory system and 9 people say no.
4.1.1 Assumption
The proponents determine the outcome of the result of the gathered data
in survey questionnaire that the majority of the respondent agreed that the study
is feasible to be developed.
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Questionnaire made by the proponents
Name: Date:
Signature: Course/Year:
This survey questionnaire is for the project entitled “Alsamadi Point of Sale with
Inventory System”. Please choose the answer that best corresponds to your opinion
for each question below.
Questions Answer
Yes No
1. Have you encountered a Point of Sale system with inventory
system?
2. Have you tried to use point of sale system with inventory?
3. Do you think that point of sale system is the fastest way for
payment procedure?
4. Do you think that point of sale System will be an alternative

solution to improve the manual process?
5. Are you in favor of the idea of implementing the point of sale with
inventory system?
6. Does the Point of Sale with Inventory System helpful to the

employees?
7. Do you think that point of sale with inventory system is better than
manual process in terms of generating income report in a fastest
way?
8. Do you think in a business needs a security for the information

sales report they have?
9. Do you think that the Point of Sale With inventory system will
help the staff to monitor inventory record?
10. Would you recommend using a point of sale with inventory

system to your friends or relatives?
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Name: Date:
Signature: Course/Year:
The proponents would like to ask for your evaluation of the propose system entitled
“Alsamadi Point of Sale with Inventory System”. Your reaction regarding the
evaluation is highly appreciated. Below are the criteria for evaluating the system.
Please check the appropriate rating for each criterion.
CRITERIA RATING
5 4 3 2 1
Functionality The ability of the system to perform its
task.
Availability The quality of the system of being to be
used.
Design The overall appearance of the system.
Security The ability of the system to protect the

data inside.
Accuracy The degree to which the system produce
accurate date, result and other features.
Verbal Interpretation Rating Comments/Suggestions
Excellent 5
Very Satisfactory 4
Satisfactory 3
Fair 2
Poor 1
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4.2 Software Presentation
The proponents tabulated the response of respondent and include
descriptive statistics which will provide summaries and description of the data.
This is also presents graphical tools and charts in order to support the gathering
data.
Verbal rating Rating range
Excellent 4.50 – 5.00
Very Satisfactory 3.50 – 4.49
Satisfactory 2.50 – 3.49
Fair 1.50 – 2.49
Poor 1.00 – 1.49
Table 4.2.1 Likert’s scale
In the table 4.2.1 shows the verbal rating and its equivalent numeric value
that the proponents used for rating the Database evaluation period. It is also
known as the Likert’s scale.
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Rating Excellent Very Satisfactory Fair Poor Total

Satisfactory
Respondents 43 6 1 0 0 50
Table 4.2.2 Assessment in criterion of Functionality
In Table 4.2.2 shows that the assessment in criteria of Functionality the
proponents acquired the tally result of 43 for Excellent, 6 for Very Satisfactory, 1
for Satisfactory,0 for fair and poor.
Total Number of Respondent: 50
Weighted Mean Percentage = Summation of [(Tailed Number * Rating) / No. of
Respondents]
Functionality = (43*5)/50 + (6*4)/5 + (1*3)/50 + (0*2)/50 + (0*1)/50
= (4.3) + (0.48) + (0.06) + (0) + (0)
= 4.84 Excellent
Figure 4.2.2
Functionality
5
4.5
4
3.5
3
2.5
2
1.5
1
0.5
0
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In Figure 4.2.2shows the bar graph of the criterion Functionality. The rating
excellent averaged 4.3 while the rating of very satisfactory is 0.48 and the rating
of satisfactory 0.06. Other ratings are null.
R Rating Excellent Very Satisfactory Fair Poor Total

Satisfactory
Table 4.2.3 Assessment in criterion of Availability
In Table 4.2.3 shows that the assessment in criteria of Availability the
proponents acquired the tally result of 41 for excellent, 8 for Very Satisfactory, 1
Respondents]
Availability = (41*5)/50 + (8*4)/5 + (1*3)/50 + (0*2)/50 + (0*1)/50
= (4.1) + (0.64) + (0.06) + (0) + (0)
= 4.8 Excellent
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Figure 4.2.3
Availability
5
4.5 4.1
4
3.5
3
2.5
2
1.5
1
0.5
0
Exellent Very Satisfactory Sastisfactory Fair Poor
In Figure 4.2.3shows the bar graph of the criterion Availability. The rating

Satisfactory
Table 4.2.4 Assessment in criterion of Design
In Table 4.2.4 shows that the assessment in criteria of Design the
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Respondents]
Availability = (41*5)/50 + (7*4)/5 + (2*3)/50 + (0*2)/50 + (0*1)/50
= (4.1) + (0.56) + (0.12) + (0) + (0)
= 4.8 Excellent
Figure 4.2.4
5 Design
4.5
4.1
4
3.5
3
2.5
2
1.5
1
0.5
0
In Figure 4.2.4shows the bar graph of the criterion Design. The rating
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Satisfactory
Table 4.2.5 Assessment in criterion of Security
In Table 4.2.5 shows that the assessment in criteria of Security the
Respondents]
Availability = (37*5)/50 + (10*4)/5 + (3*3)/50 + (0*2)/50 + (0*1)/50
= (3.7) + (0.8) + (0.18) + (0) + (0)
= 4.68 Excellent
5
4.5 Figure 4.2.5
4 3.7 Security
3.5
3
2.5
2
1.5
1
0.5
0
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In Figure 4.2.5shows the bar graph of the criterionSecurity. The rating
excellent averaged 3.7 while the rating of very satisfactory is 0.8 and the rating of
satisfactory 0.18 Other ratings are null.

Satisfactory
Table 4.2.6 Assessment in criterion of Accuracy
Respondents]
Availability = (42*5)/50 + (7*4)/5 + (1*3)/50 + (0*2)/50 + (0*1)/50
= (4.2) + (0.56) + (0.06) + (0) + (0)
= 4.82 Excellent
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Figure 4.2.6
Accuracy
5
4.5 4.2
4
3.5
3
2.5
2
1.5
1
0.5
0
In Figure 4.2.6shows the bar graph of the criterion Accuracy. The rating
Criteria Average Verbal Interpretation
Functionality 4.84 Excellent
Availability 4.8 Excellent
Design 4.78 Excellent
Security 4.68 Excellent
Accuracy 4.82 Excellent
Total 4.80 Excellent
Table 4.2.7 Summary result of the evaluation
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In Table 4.2.7shows the overall result for the proposed application in terms
of Functionality with weighted mean of 4.84, Availability with weighted mean of
4.8, design with weighted mean of 4.78, Security with weighted mean of 4.68, and
Accuracy with weighted mean of 4.82.
As gathered from the table, it reveals that all the criteria is “Excellent.” It
can be that the respondents rated the system positively.
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Figure 4.2.7 Summary result of the evaluation
4.5
3.5
2.5
1.5
0.5
0
Functionality Availability Design Security Accuracy
Functionality Availability Design Security Accuracy
In Figure 4.2.7shows the bar graph of all criterion. The rating excellent
averaged of Functionality is 4.84 while the rating excellent averaged of Availability
is 4.8 andthe rating excellent averaged of Design is 4.78 and the rating excellent
averaged ofSecurity is 4.68. And the rating excellent averaged of accuracy is
4.82rating excellent
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4.3Analysis and Interpretation of data
Presentation and Analysis of Data
The proponents calculated the response of the respondents and include
descriptive statistics which will provide summaries and description of data.
This also represents graphical tool and charts in order to support the gathered
data.
The following response below is the students of ACLC College Taguig.
The Fifty (50) respondents answered the following questions that provided by
the proponents.
Interpreting the Mean, the following scale will be used
Rating; 5 – Excellent 4 – Very Satisfactory 3 – Satisfactory 2 – Fair 1 – Poor
Range of the weighted Mean Interpretation
4.50 – 5.00 Excellent
3.50 – 4.49 Very Satisfactory
2.50 – 3.49 Satisfactory
1.50 – 2.49 Fair
1.00 – 1.49 Poor
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The weighted Arithmetic Mean will be used to determine the performance
and quality of the newly developed prototype according to different criteria,
namely: Efficiency, Availability, Functionality, Usability and Accuracy.
Samples and Sampling methods used
Random sampling is the purest form of probability sampling. Each
member of the population has an equal and known chance of being selected.
When there are very large populations it is often difficult or impossible to identify
every member of the population, so the pool of available subjects become bias.
The proponents used surveys and questionnaires in order to gather the
required information on the subject research and we have come up with the
following result.
Instrumentation
Surveys and questionnaire are implemented in order to gather the

necessary requirements for the implementation and the production of the
system. Below is the format of the thesis questionnaire and survey that was
used in conducting the survey.
Procedure
The data gathered in the surveys and questionnaires are treated with
statistics and probability in order to get the information in the development of
the system application.
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Chapter 5
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Summary, Conclusion and Recommendations
Summary
This system was designed to help our client to make the transaction easy
and fast; knowing the records of the client transaction. Its is more reliable and
easier to track client details and transaction. The system was designed as per
the client recommendation and request to have a history in the system including
the date, viewable transaction, and receipt. As well as the design and its
development is in accordance to the client.
In the conducted survey, with 50 respondents, the rating that we received
from our evaluation is an average of 4.78 (excellent) for the 5 criteria that we
used.
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Conclusion
We therefore conclude that our system can help out client easily when it
comes to ordering. The objectives that were set were all met. The system
manages to create an order, compute, record and issue a receipt. As per our
client and the survey conducted that shows that our system managed to fulfill its
objectives.
Alsoour system is friendly to be used and less time in making transaction
and viewing transaction monitor the client of he/she has already have a record
so we can easily update and recordthe products.
Recommendations
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Our recommendation to the future researchers is to develop an online
transaction and online reservation.
Future researcher need to create online monitoring and inventory of customer
through online.
And finally, create a sale’s report to improve the system.
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APPENDICES
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Gantt chart
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User’s Manual with

Software
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Login screen
 Username – input admin/cashier username

 Password – input admin/cashier password
 User Type – choose admin or cashier type
 Click “login” button to login to system
 Click “clear” button to clear typed letters in fields
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Admin Page
 STORE – go to cashier page

 INVENTORY – manage products
 TRANSACTION – products sales
 ACCOUNT – manage accounts
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Inventory
To refresh Page
Click Refresh button
To add product
 Click add “button” button and fill up all textbox fields.
To update product
 Select product item then click “update” button and fill up fields.
To delete product
 Select product and click “delete” button.
Search
 Input name product type.
Print
 Click “print” button to print details.
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Accounts
To add account
 Click “add” button and fill up fields.
To update account
 Click “update” button to edit and update account details.
To delete account
 Click “delete” button.
To search account
 Input account/user’s lastname in the text box.
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Transaction
Transaction details.
Print
 Click “print” button to print details.
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Store
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To order products
 Choose any appliances by clicking on image
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 Enter “Quantity”
 Click “Buy” button
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 Enter Cash
 Click “Buy” Button to finish
To Cancel transaction
 Click “Back” butt

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Receipt of Point-of-Sale
Click print to finish transaction.
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System Prototype
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BIBLIOGRAPHY
http://www.studymode.com/subjects/related-studeis-in-pos-page2.html
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https://www.academia.edu/4635675/CHAPTER_II_new
https://www.academia.edu/27515183/Procurement_Inventory_and_Supply_Mon
itoring_System
https://www.academia.edu/27515183/Procurement_Inventory_and_Supply_Monitoring_Syst
em
https://www.google.com.ph/url?sa=t&rct=j&q=&esrc=s&source=web&cd=7&cad
=rja&uact=8&ved=0ahUKEwjI05LSxu_YAhWJNJQKHZRyCSgQFghSMAY&url=
https%3A%2F%2Fsalesmonitoringsystem-
sandycap.weebly.com%2Fuploads%2F1%2F8%2F8%2F6%2F18868624%2Fch
apter_2_-_sandycap.docx&usg=AOvVaw3PcCUHy5iB75q5tC5BCH9j
Reference:https://www.academia.edu/27515183/Procurement_Inventory_and_S
upply_Monitoring_System
https://stackoverflow.com/questions/7074775/design-patterns-which-
separate-datamodels-and-gui-representation
https://stackoverflow.com/questions/31609581/how-to-slow-down-timer-in-
vb-net
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CHAPTER 1, 2 MYLA TAGHAP
CHAPTER 3 MAGNAYE, MANOLITO
CHAPTER 4 SALVATIERRA, ARCHIE
ORTIGUERO, GREGORIO&
MYLA TAGHAP
CHAPTER 5 MAGNAYE, MANOLITO&
MURILLO, CEDRICK
FINANCIAL MARQUEZ, ALAN MARK
TABAO, MOHAMMAD&
ALVIS KIRK
PROGRAMMER ORTIGUERO, GREGORIO &
MAGNAYE, MANOLITO
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Gunzone Point of Sale With Inventory System

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ACLC COLLEGE TAGUIG

FTI Complex, Taguig City

A Object Oriented Programming Project Presented to the

Faculty of IT Department at ACLC College Taguig

Gunzone Point of Sale with

In Partial Fulfillment for the Degree of Bachelor of Science

I. Chapter 1: The Problem and Its Background

1.2 Background of the Study…………….……………………………3

1.3 Purpose and Description…………….……………………………9

1.4 Conceptual Framework……………………………………………10

1.5 Statement of the Problem…………………………………………12

1.5.1 General Problems………………………….........

1.5.2 Specific Problems………………………….........

1.6 Objectives of the Study……………….…………………………...13

1.6.2 Specific Objectives………………………………

1.7 Scope and Limitations of the Study……………………………...14

1.7.1 Scope of the Study…………………………….

1.7.2 Delimitation of the Study………………….….

1.8 Significance of the Study…………...…………………………...15

1.9 Definition of Terms…………....………………………………....16

II. Chapter 2: Review of Related Literature

2.1 Foreign Related Literature………….…………………………...19

2.2 Local Related Literature……………...………………………….22

2.3 Foreign Related Studies…………….…………………………...25

2.4 Local Related Studies……….………………………………..….27

III. Chapter 3: Methodology and Technical Background

3.1 Data Gathering Procedures…………………………………….31

3.2 System Methodology……………………………………………32

3.2.1 Project Development Method………………………..

3.2.2 Diagramming Scheme……………………………….36

3.2.2.1 System Flowchart…………………………..37

3.2.2.2 Data Dictionary……………………………..38

3.2.2.3 DFD (Data Flow Diagram) ………………..41

3.2.2.4 ERD (Entity Relationship Diagram) ……..44

3.3 Statistical Treatment……………………………………………45

3.4 System Requirements………………………………………….46

3.5 Cost Benefit Analysis…………………………………………..48

IV. Chapter 4: Presentation, Analysis, and Interpretation of Data

4.1 Respondent of the Study……………………………………….50

4.2 Software Presentation…………………………………………..51

4.3 Analysis and Interpretation of data…………………………….52

V. Chapter 5: Summary of Findings, Conclusion and

5.2 Conclusion ………………………………………………….……72

Appendix A: Letter of Project Proposal

Appendix B: Letter for Conducting Interview

Appendix C: Interview Questionnaire

Appendix D: Gantt chart

Appendix E: User’s Manual with Software

Appendix F: System Prototype

Appendix G: Program Codes

Appendix H: Survey Tool

Appendix I: Evaluation Tool

Appendix J: Representations of Actual Development

Appendix K: Resource Persons

THE PROBLEM AND ITS BACKGROUND

that you have a mistake in calculating the amount of the product.

business is in the tip of your finger.

Our project entitled “Gunzone Point of Sale with Inventory System”. By

1.2 Background of the study

Started their business the Gunzone. As time goes by he manage to make it

successful, it became a big business and it has lot of costumers

receipt for almost 14 years they are using this ways.

Figure 1.2.1 Site of Map