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Office Automation I

Jun 2006 intake

Microsoft word
Getting Started:
- Opening a word application,
- Opening an existing document,
- Creating a new document,
- Saving a document,
- Closing the document and
- Understanding the basic windows environment and the keyboard

Operations:
- Writing a sentence,
- Inserting a paragraph,
- Inserting special characters,
- Inserting a page break in a document,
- Selecting part of the text,
- Using the functions to copy/cut, delete, paste,
- Search and replace words.

Formatting:
- Applying some formats to texts such as change font size/type, bold,
italic, underline, apply different colors, indent, change line spacing, add
borders, bullet/number and creating templates

Finishing a Document:
- Insert page numbers, headers and footers (which can consist of date,
author, and page number),
- Spell and grammar check,
- Orientation, page size, and margins to the document

Printing:
- Preview the document,
- Use basic print options, and print a document to an installed printer.

Additional Features:
- Inserting tables, pictures/images and importing objects and
- Document exchange (i.e. saving a document under another file
format)

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Microsoft Excel
Getting Started:
- Opening a spread sheet application,
- Opening an existing spread sheet,
- Creating a new spread sheet,
- Saving a spread sheet,
- Closing the spread sheet,
- Changing view mode and use the page view magnification tool/zoom
tool and understanding the basic windows environment

Operations:
- Inserting the following in the cell: numbers, text, special characters
and simple formulas.
- Using the functions to copy/cut, delete, paste,
- Search and replace spread sheet contents.
- Selecting cells, rows or columns,
- Inserting/deleting rows or columns,
- Modifying column/row size and sorting data (numerically or
alphabetically),
- Hiding columns/rows,
- Hiding work sheet(s) (adjacent and non-adjacent),
- Centering the heading and freezing the sheet area,
- Renaming, inserting and renaming the worksheet

Formatting:
- Change text size, bold, italic, font type, font color and adjust text
orientation.
- Modifying document margin settings,
- Adding headers and footers for the numbers;
- Change different number styles i.e. numbers with decimal places,
numbers with zeros after decimal point and introducing commas to
indicate thousands.
- Format cells to display date styles, currency symbols and numbers as
percentages and align cell contents

Formulas and Functions:


- Using the arithmetic and logical formulas like addition, subtraction,
multiplication and division.
- Identifying standard errors associated with formulas,
- use the fill handle tool to increment data entries.

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- Understanding the cell address and using the sum and average
functions.

Printing:
- Use basic print options,
- Preview a spread sheet,
- Print a spread sheet, a work sheet or part of the work sheet.

Additional Features:
- Importing image files, graphs and texts into a spread sheet.
- Produce different charts and graphs in the spread sheet to analyze
data.

Microsoft PowerPoint
Getting Started:
- Opening a presentation application,
- Opening an existing presentation,
- Opening several presentations,
- Creating a new presentation,
- Saving a presentation,
- Closing the presentation,
- Changing view mode and use the page view magnification tool/zoom
tool, modify toolbar display,
- Save an application under different file formats
- understanding the basic windows environment

Operations:
- Choose an appropriate slide layout format, add text, images from
image library,
- Use the master slide,
- Use the functions to copy/cut, delete, paste, move and undo,
reordering slides within the presentation.

Formatting:
- Applying some formats to texts such as change font size/type, bold,
italic, underline, apply different colors, indent,
- Change line spacing; add borders, bullet/number and creating
templates.
- Position texts in the categories to centre, align left, align right, align
top/bottom

Graphics and Charts:


- Add different type of line to a slide,

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- Move lines in a slide, change line color/modify line width, add various
forms of shapes, boxes, circles etc to a slide and apply shadow to a
drawing.
- Create organizational charts, modify the structure of organizational
charts,
- create different kinds of charts (bar charts, pie charts etc).
- Import images from other files, re-size and move an image in a slide,
import other objects (like text, spread sheet, table or chart).

Printing:
- Select appropriate output format for slide presentation (overhead,
handout, 35 mm slides, on-screen show.
- Change slide orientation (landscape or portrait), add presenter notes
to a slide, number the slides use spell-check program,
preview the document, change view mode and print slides in various
views and output formats.

Slide show effects:


- Add preset animation effects to slides,
- change preset animation effects and add transition effects.

View a slide show:


- Start a slide show on any slide,
- use on-screen navigation tools and hide slides.