ENRDMT Users’ Guide

Environment and Natural Resources Data Management Tool

2018 Edition
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Table of Contents

General Information .......................................................................................................... 5

Document Purpose .....................................................................................................................................5
Conventions ..................................................................................................................................................5
Acronyms .......................................................................................................................................................5
System Overview ............................................................................................................... 6
Getting Started .................................................................................................................. 8
Pre-requisites ................................................................................................................................................8
Sign In .............................................................................................................................................................8
Change Password ...................................................................................................................................... 10
Sign Out ........................................................................................................................................................11
Transactions ..................................................................................................................... 12
Manage Reporting Period ....................................................................................................................... 12
Add a Reporting Period ........................................................................................................ 12
Edit a Record on Reporting Period ...................................................................................... 14
Delete a Reporting Period .................................................................................................... 16
Search a Reporting Period ................................................................................................... 18
Advance Search .................................................................................................................... 19
Manage General Collections .................................................................................................................. 20
Add a Record on General Collections ................................................................................. 20
Edit a Record on General Collections .................................................................................. 22
Delete a Record on General Collections .............................................................................. 24
Search a Record on General Collections ............................................................................. 25
Advance Search .................................................................................................................... 26
Manage Receipts of Shares from National Wealth .......................................................................... 27
Add a Record on the Receipt of Shares from National Wealth ......................................... 27
Edit a Record on the Receipt of Shares from National Wealth .......................................... 29
Delete a Record on the Receipt of Shares from National Wealth ...................................... 31
Search a Record on the Receipt of Shares from National Wealth ..................................... 33
Advance Search .................................................................................................................... 34
Manage Utilization of Collections......................................................................................................... 35
Add a Record on the Utilization of Collections ................................................................... 35
Edit a Record on the Utilization of Collections .................................................................... 37
Delete a Record on the Utilization of Collections ............................................................... 39
Search a Record on the Utilization of Collection ................................................................ 41

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Advance Search .................................................................................................................... 42

Manage Corporate Programs and Projects ....................................................................................... 44
Add a Record on the Corporate Programs and Projects ................................................... 44
Edit a Record on the Corporate Programs and Projects .................................................... 46
Delete a Record on the Corporate Programs and Projects................................................ 48
Search a Record on the Corporate Programs and Projects ............................................... 49
Advance Search .................................................................................................................... 51
Manage Gross Sales from Operations ................................................................................................ 53
Add a Record on the Gross Sales from Operations ............................................................ 53
Edit a Record on the Gross Sales from Operations ............................................................ 55
Delete a Record on the Gross Sales from Operations ........................................................ 57
Search a Record on the Gross Sales from Operations ....................................................... 59
Advance Search .................................................................................................................... 60
Manage Grants and Donations .............................................................................................................. 61
Add a Record on the Grants and Donations ....................................................................... 61
Edit a Record on Grants and Donations .............................................................................. 63
Delete a Report on Grants and Donations .......................................................................... 65
Search a Record on Grants and Donations ......................................................................... 67
Advance Search .................................................................................................................... 68
Code Libraries................................................................................................................... 70
Manage Report Item ................................................................................................................................ 70
Add a Report Item ................................................................................................................ 70
Edit a Report Item ................................................................................................................. 72
Delete a Report Item............................................................................................................. 74
Search a Report Item. ........................................................................................................... 76
Advance Search .................................................................................................................... 77
Manage Collecting Office ....................................................................................................................... 78
Add a Collecting Office......................................................................................................... 78
Edit a Collecting Office ......................................................................................................... 80
Delete a Collecting Office ..................................................................................................... 82
Search a Collecting Office .................................................................................................... 84
Advance Search .................................................................................................................... 85
Manage Nature of Expense ................................................................................................................... 86
Add a Nature of Expense ..................................................................................................... 86
Edit a Nature of Expense ...................................................................................................... 88
Delete a Nature of Expense.................................................................................................. 90
Search a Nature of Expense. ................................................................................................ 91
Manage Type of Project .......................................................................................................................... 92

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Add a Type of Project ........................................................................................................... 92

Edit a Type of Project............................................................................................................ 95
Delete a Type of Project ....................................................................................................... 97
Search a Type of Project ....................................................................................................... 98
Manage Legal Basis .................................................................................................................................. 99
Add a Legal Basis .................................................................................................................. 99
Edit a Legal Basis ................................................................................................................. 101
Delete a Legal Basis ............................................................................................................ 103
Search a Legal Basis ............................................................................................................ 104
Advance Search .................................................................................................................. 105
Manage Taxpayer Industry ....................................................................................................................106
Add a Taxpayer Industry..................................................................................................... 106
Edit a Taxpayer Industry ..................................................................................................... 108
Delete a Taxpayer Industry ................................................................................................. 110
Search a Taxpayer Industry ................................................................................................ 112
Manage Proof of Receipt ....................................................................................................................... 113
Add a Proof of Receipt ....................................................................................................... 113
Edit a Proof of Receipt ........................................................................................................ 115
Delete a Proof of Receipt ................................................................................................... 117
Search a Proof of Receipt ................................................................................................... 118
Reports ............................................................................................................................119
Manage Reporting Template................................................................................................................ 119
Generate a Reporting Template......................................................................................... 119
Manage Reports Management ............................................................................................................122
Generate a Report Management ....................................................................................... 122

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General Information
The Environment and Natural Resources Data Management Tool (ENRDMT) is a web-based
system whose primary functionality is to serve as a facility for local government units (LGUs)
to report the direct payments made to LGU by extractive industries and the mandatory and
other expenditures coming from the LGU receipts/collections from the extractive industries.

The ENRDMT shares database with the Electronic Statement of Receipts and Expenditures
(eSRE) Central System. As such, user management for the ENRDMT is handled inside the
User Management module of the eSRE Central System. However, ENRDMT has its own user
interface, i.e. it has its own log in screen and its own set of screens and reports.

Document Purpose
This User Guide provides the necessary information to effectively use ENRDMT. Each Office
of user is provided with screen shots and step-by-step discussion on the functionalities and
procedures of each module to be able to use the system efficiently.

Conventions
The term “User” is used throughout this document to refer to a person who can access and
who is required to have access in ENRDMT. The key requirement is an ENRDMT user
account. The following are other conventions used in this document.

Bold = Buttons, Radio button, Checkbox and Fieldname.

Italicized = Web page name, Window name, Menu, System name and Tab
name.
“<item>” = Item from a dropdown list, Radio button options, Checkbox
options.

Acronyms
The following acronyms are used throughout this User’s Manual.

Acronym Description
ENRDMT Environment and Natural Resources Data Management Tool
NGA National Government Agency
GOCC Government Owned and Controlled Corporation
OG Oil/Gas

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System Overview
To better understand the various functionalities of the system, this Manual is divided into
three major categories.

Transactions – Refer to screens that perform various transactions or processes for the end-
user. Generally, it requires inputting information that can be viewed and processed
electronically by the respective staff in-charge.

Reporting Period – Displays the lists of Reporting Period added by the users
who have a permission to add.

General Collections – Displays the lists of General Collections added by the

users who have a permission to add.

Receipts of Shares from National Wealth – Displays the lists of receipt added
by the users who have a permission to add.

Utilization of Collections – Displays the lists of Utilization of Collection added

by the users who have a permission to add.

Corporate Programs and Projects – Displays the lists of Corporate Programs

and Projects added by the users who have a permission to add.

Gross Sales from Operations – Displays the lists of Gross Sales from Operations
added by the users who have a permission to add.

Grants and Donations – Displays the lists of Grants and Donations added by
the users who have a permission to add.
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Code Libraries - Refer to screens that perform various transactions or processes for the
end-user. Generally, it requires inputting information that can be viewed and processed
electronically by the respective staff in-charge.

Report Item – Displays the lists of Report Item added by users who have a
permission to add.

Collecting Office – Displays the lists of Collecting Office added by users who
have a permission to add.

Nature of Expense – Displays the lists of Nature of Expense added by users

who have a permission to add.

Type of Project – Displays the lists of Type of Projects added by user who
have a permission to add.

Legal Basis – Displays the lists of Legal Basis added by users who have a
permission to add.

Taxpayer Industry – Displays the lists of Taxpayer Industry added by users who
have a permission to add.

Proof of Receipt – Displays the lists of Proof of Receipt added by users who
have a permission to add.

Reports - Refer to screens that generate reports based on selected Report Format.

Reporting Template – Actions to generate report based on the prefered report

format.

Reports Management – Actions to generate report based on what Report

Name and Report Format was selected.

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Getting Started
Pre-requisites
Before accessing the system, you must have:

 A connection to the ENRDMT Intranet.

 Mozilla Firefox – Recommended browser.
 Google Chrome (v30 or higher).
 A minimum screen resolution at 1024x768.
 A minimum bandwidth of 1 Mbps.

Sign In
Pre-requisites: A valid user account.

1. Open your Browser (e.g. Mozilla Firefox & Google Chrome).

2. Enter the URL in the address bar. Sign In page will be displayed.

3. Enter Username.
4. Enter Password.
5. Click Sign In. My Account page will be displayed.

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Change Password
Pre-requisites: A valid user account after Signing In.

1. Click Avatar (Photo) on the upper right of the page. Sub-menu will be displayed.

2. Click Change Password. Change Password page will be displayed.

3. Enter Current Password.

4. Enter New Password.
5. Enter Confirm New Password.
6. Click Change Password. Password will be changed.

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Sign Out
Pre-requisites: A valid user account after Signing In.

1. Click Avatar (Photo) on the upper right of the page. Sub-menu will be displayed.

2. Click Sign Out. Sign In page will be displayed.

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Transactions
Manage Reporting Period
This section discusses add, edit, delete and search functions under Reporting Period.

Add a Reporting Period

Pre-requisites: A valid user account with permission to add a Reporting Period.

1. From the left menu, click Transactions.

2. Click Reporting Period. Reporting Period page will be displayed.

3. Click Add Reporting Period (Plus “+” icon). Reporting Period will be displayed.

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4. Select/Enter field values as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click OK. Message Box will be closed.

7. Click X. Reporting Period window will be closed and Record will be displayed.

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Edit a Record on Reporting Period

Pre-requisites: A valid user account with permission to edit a Reporting Period record.

1. From the left menu, click Transactions.

2. Click Reporting Period. Reporting Period page will be displayed.

3. Click Edit (Pencil Icon). Reporting Period window will be displayed.

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4. Edit field values as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click OK. Message Box will be closed.

7. Click X. Reporting Period window will be closed and Record will be displayed.

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Delete a Reporting Period

Pre-requisites: A valid user account with permission to delete a Reporting Period record.

1. From the left menu, click Transactions.

2. Click Reporting Period. Reporting Period page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

Note: If the Reporting Period doesn’t have the Delete icon (under the Actions
column), it means that the period is already used in other transactions and can not be
deleted.
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4. Click Yes. Message Box will be displayed.

5. Click OK. Message Box will be closed.

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Search a Reporting Period

Pre-requisites: A valid user account with permission to search Reporting Period.

1. From the left menu, click Transactions.

2. Click Reporting Period. Reporting Period page will be displayed.

3. Select Year and/or Quarter as search criteria.

4. Click Search (Magnifying Icon). Record will be displayed based on the selected Year
and/or Quarter.

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Advance Search
Pre-requisites: A valid user account with permission to search a Reporting Period.

1. From the left menu, click Transactions.

2. Click Reporting Period. Reporting Period page will be displayed.

3. Click Advance Search (Filter Icon). Advance Search fields will be displayed.

4. Enter LGU Name and select Status on the search fields.

5. Click Search. Record will be displayed based on the search input.

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Manage General Collections

This section discusses add, edit, delete and search functions under General Collections.

Add a Record on General Collections

Pre-requisites: A valid user account with permission to add General Collections.

1. From the left menu, click Transactions.

2. Click General Collections. General Collections page will be displayed.

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3. Click Add Collection (Plus “+” icon). General Collections will be displayed.

4. Select/Enter field values as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click OK. Message Box will be closed.

7. Click X. General Collections window will be closed and Record will be displayed.

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Edit a Record on General Collections

Pre-requisites: A valid user account with permission to edit General Collections.

1. From the left menu, click Transactions.

2. Click General Collections. General Collections page will be displayed.

3. Click Edit (Pencil Icon). General Collections will be displayed.

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4. Edit field values as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click OK. Message Box will be closed.

7. Click X. General Collections window will be closed and Record will be displayed.

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Delete a Record on General Collections

Pre-requisites: A valid user account with permission to delete General Collections.

1. From the left menu, click Transactions.

2. Click General Collections. General Collections page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

4. Click Yes. Message Box will be displayed.

5. Click OK. Message Box will be closed.

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Search a Record on General Collections

Pre-requisites: A valid user account with permission to search General Collections.

1. From the left menu, click Transactions.

2. Click General Collections. General Collections page will be displayed.

3. Select Type, Year and /or Quarter as search criteria.

4. Click Search (Magnifying Icon). Record will be displayed based on the selected
Type,Year and/or Quarter.

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Advance Search
Pre-requisites: A valid user account with permission to advance search.

1. From the left menu, click Transactions.

2. Click General Collections. General Collections page will be displayed.

3. Click Advance Search (Filter Icon). Advance Search fields will be displayed.

4. Enter keywords on the search fields.

5. Click Search. Record will be displayed based on the search input.

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Manage Receipts of Shares from National Wealth

This section discusses add, edit, delete and search functions under Receipts of shares from
National Wealth.

Add a Record on the Receipt of Shares from National Wealth

Pre-requisites: A valid user account with permission to add a Receipt of Shares.

1. From the left menu, click Transactions.

2. Click Receipts of Shares from National Wealth. Receipts of Shares from National
Wealth page will be displayed.

3. Click Add Receipt (Plus “+” icon). Receipts of Shares from National Wealth will be
displayed.

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4. Select/Enter field values as necessary. Note: Fields with asterisk (*) are required.
5. Click Add Item. Shares Row will be displayed.
6. Select/Enter field values as necessary.
7. Click Save. Message Box will be displayed.

8. Click OK. Message Box will be closed.

9. Click X. Receipts of Shares from National Wealth window will be closed and Record will
be displayed.

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Edit a Record on the Receipt of Shares from National Wealth

Pre-requisites: A valid user account with permission to edit a Receipt of Shares.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Receipts of Shares from National Wealth. Receipts of Shares from National
Wealth page will be displayed.

3. Click Edit (Pencil icon). Receipts of Shares from National Wealth will be displayed.

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4. Edit field values as necessary. Note: Fields with asterisk (*) are required.
5. Click Add Item to add more. Shares Row will be displayed.
6. Select/Enter fields as necessary.
7. Click Save. Message Box will be displayed.

8. Click Ok. Message Box will be closed.

9. Click X. Receipts of Shares from National Wealth window will be closed and Record will
be displayed.

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Delete a Record on the Receipt of Shares from National Wealth

Pre-requisites: A valid user account with permission to delete Receipt of Shares.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Receipts of Shares from National Wealth. Receipts of Shares from National
Wealth page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

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4. Click Yes. Message Box will be displayed.

5. Click OK. Message Box will be closed.

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Search a Record on the Receipt of Shares from National Wealth

Pre-requisites: A valid user account with permission to search Receipt of Shares.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Receipts of Shares from National Wealth. Receipts of Shares from National
Wealth page will be displayed.

3. Select Year and/or Quarter as search criteria.

4. Click Search (Magnifying Icon). Record will be displayed based on the selected Year
and/or Quarter.

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Advance Search
Pre-requisites: A valid user account with permission to do advance search.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Receipts of Shares from National Wealth. Receipts of Shares from National
Wealth page will be displayed.

3. Click Advance Search (Filter Icon). Advance Search fields will be displayed.

4. Enter keyword on the search fields.

5. Click Search. Record will be displayed based on the search criteria.

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Manage Utilization of Collections

This section discusses add, edit, delete and search functions under Utilization of Collections.

Add a Record on the Utilization of Collections

Pre-requisites: A valid user account with permission to add a Utilization of Collection.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Utilization of Collections. Utilization of Collections page will be displayed.

3. Click Add Utilization of Collection (Plus “+” icon). Utilization of Collections will be
displayed.
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4. Select/Enter fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Utilization of Collections window will be closed and Record will be displayed.

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Edit a Record on the Utilization of Collections

Pre-requisites: A valid user account with permission to edit a Utilization of Collection.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Utilization of Collections. Utilization of Collections page will be displayed.

3. Click Edit (Pencil Icon). Utilization of Collections will be displayed.

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4. Edit field values as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click OK. Message Box will be closed.

7. Click X. Utilization of Collections window will be closed and Record will be displayed.

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Delete a Record on the Utilization of Collections

Pre-requisites: A valid user account with permission to delete a Utilization of Collection.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Utilization of Collections. Utilization of Collections page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

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4. Click Yes. Message Box will be displayed.

5. Click OK. Message Box will be closed.

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Search a Record on the Utilization of Collection

Pre-requisites: A valid user account with permission to search Utilization of Collection.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Utilization of Collections. Utilization of Collections page will be displayed.

3. Select Year and/or Quarter as search criteria.

4. Click Search (Magnifying Icon). Record will be displayed based on the selected Year
and/or Quarter.

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Advance Search
Pre-requisites: A valid user account with permission to do advance search.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Utilization of Collections. Utilization of Collections page will be displayed.

3. Click Advance Search (Filter Icon). Advance Search fields will be displayed.

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4. Enter keyword on the search fields.

5. Click Search. Record will be displayed based on the search criteria.

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Manage Corporate Programs and Projects

This section discusses add, edit, delete and search functions under Corporate Programs and
Projects.

Add a Record on the Corporate Programs and Projects

Pre-requisites: A valid user account with permission to add a project.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Corporate Programs and Projects. Corporate Programs and Projects page will be
displayed.

3. Click Add Project (Plus “+” icon). Corporate Programs and Projects will be displayed.

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4. Select/Enter field values as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Programs and Projects window will be closed and Record will be displayed.

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Edit a Record on the Corporate Programs and Projects

Pre-requisites: A valid user account with permission to edit a project.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Corporate Programs and Projects. Corporate Programs and Projects page will be
displayed.

3. Click Edit (Pencil Icon). Corporate Programs and Projects will be displayed.

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4. Edit fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Corporate Programs and Projects window will be closed and Record will be
displayed.

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Delete a Record on the Corporate Programs and Projects

Pre-requisites: A valid user account with permission to delete a project.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Corporate Programs and Projects. Corporate Programs and Projects page will be
displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

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4. Click Yes. Message Box will be displayed.

5. Click OK. Message Box will be closed.

Search a Record on the Corporate Programs and Projects

Pre-requisites: A valid user account with permission to search project.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Corporate Programs and Projects. Programs and Projects page will be displayed.

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3. Select Year and/or Quarter as search criteria.

4. Click Search (Magnifying Icon). Record will be displayed based on the selected Year
and/or Quarter.

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Advance Search
Pre-requisites: A valid user account with permission to do advance search.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Corporate Programs and Projects. Corporate Programs and Projects page will be
displayed.

3. Click Advance Search (Filter Icon). Advance Search fields will be displayed.

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4. Enter keyword on the search fields.

5. Click Search. Record will be displayed based on the search input.

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Manage Gross Sales from Operations

This section discusses add, edit, delete and search functions under Gross Sales from
Operations.

Add a Record on the Gross Sales from Operations

Pre-requisites: A valid user account with permission to add a record on gross sales from
project.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Gross Sales from Operations. Gross Sales from Operations page will be
displayed.

3. Click Add Sales from project (Plus “+” icon). Gross Sales from Operations will be
displayed.

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4. Select/Enter fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Gross Sales from Operations window will be closed and Record will be
displayed.

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Edit a Record on the Gross Sales from Operations

Pre-requisites: A valid user account with permission to edit a record on gross sales from
project.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Gross Sales from Operations. Gross Sales from Operations page will be
displayed.

3. Click Edit (Pencil Icon). Gross Sales from Operations will be displayed.

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4. Edit fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Gross Sales from Operations window will be closed and Record will be
displayed.

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Delete a Record on the Gross Sales from Operations

Pre-requisites: A valid user account with permission to delete a record on gross sales from
project.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Gross Sales from Operations. Gross Sales from Operations page will be
displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

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4. Click Yes. Message Box will be displayed.

5. Click OK. Message Box will be closed.

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Search a Record on the Gross Sales from Operations

Pre-requisites: A valid user account with permission to search sales from project.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Gross Sales from Operations. Gross Sales from Operations page will be
displayed.

3. Select Year and/or Quarter as search criteria..

4. Click Search (Magnifying Icon). Record will be displayed based on the selected Year
and/or Quarter.

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Advance Search
Pre-requisites: A valid user account with permission to do advance search.

1. On the Gross Sales from Operations page, click Advance Search (Filter Icon). Advance
Search fields will be displayed

2. Enter keyword on the search fields.

3. Click Search. Record will be displayed based on the search input.

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Manage Grants and Donations

This section discusses add, edit, delete and search functions under Grants and Donations.

Add a Record on the Grants and Donations

Pre-requisites: A valid user account with permission to add grants and donations.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Grants and Donations. Grants and Donations page will be displayed.

3. Click Add Grants and Donations (Plus “+” icon). Grants and Donations will be
displayed.

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4. Select/Enter fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Grants and Donations window will be closed and Record will be displayed.

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Edit a Record on Grants and Donations

Pre-requisites: A valid user account with permission to edit grants and donations.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Grants and Donations. Grants and Donations page will be displayed.

3. Click Edit (Pencil Icon). Grants and Donations will be displayed.

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4. Edit fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Grants and Donations window will be closed and Record will be displayed.

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Delete a Report on Grants and Donations

Pre-requisites: A valid user account with permission to delete grants and donations.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Grants and Donations. Grants and Donations page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

4. Click Yes. Message Box will be displayed.

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5. Click OK. Message Box will be closed.

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Search a Record on Grants and Donations

Pre-requisites: A valid user account with permission to search grants and donations.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Grants and Donations. Grants and Donations page will be displayed.

3. Select Year and/or Quarter as search criteria..

4. Click Search (Magnifying Icon). Record will be displayed based on the selected Year
and/or Quarter.

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Advance Search
Pre-requisites: A valid user account with permission to do advance search.

1. Click Transactions on the left menu. Sub-menu will be displayed.

2. Click Grants and Donations. Grants and Donations page will be displayed.

3. Click Advance Search (Filter Icon). Advance Search fields will be displayed.

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4. Enter keyword on the search fields.

5. Click Search. Record will be displayed based on the search input.

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Code Libraries
Manage Report Item
This section discusses add, edit, delete and search functions under Report Item.

Add a Report Item

Pre-requisites: A valid user account with permission to add a Report Item.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Report Item. Report Item page will be displayed.

3. Click Add Report Item (Plus “+” icon). Report Item will be displayed.

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4. Select/Enter fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Report Item window will be closed and Record will be displayed.

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Edit a Report Item

Pre-requisites: A valid user account with permission to edit a Report Item.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Report Item. Report Item page will be displayed.

3. Click Edit (Pencil Icon). Report Item will be displayed.

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4. Edit fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Report Item window will be closed and Record will be displayed.

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Delete a Report Item

Pre-requisites: A valid user account with permission to delete a Report Item.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Report Item. Report Item page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

4. Click Yes. Message Box will be displayed.

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5. Click OK. Message Box will be closed.

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Search a Report Item.

Pre-requisites: A valid user account with permission to search Report Item.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Report Item. Report Item page will be displayed.

3. Enter Item Name on search box.

4. Click Search (Magnifying Icon). Record will be displayed based on the search input.

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Advance Search
Pre-requisites: A valid user account with permission to do advance search.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Report Item. Report Item page will be displayed.

3. Click Advance Search (Filter Icon). Advance Search fields will be displayed.

4. Enter keyword on the search fields.

5. Click Search. Record will be displayed based on the search input.

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Manage Collecting Office

This section discusses add, edit, delete and search functions under Collecting Office.

Add a Collecting Office

Pre-requisites: A valid user account with permission to add a Collecting Office.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Collecting Office. Collecting Office page will be displayed.

3. Click Add Collecting Office (Plus “+” icon). Collecting Office will be displayed.

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4. Select/Enter field values as necessary. Note: Fields with asterisk (*) are required.
5. Click Add Item. Report Items row will be displayed.
6. Select fields as necessary.
7. Click Save. Message Box will be displayed.

8. Click Ok. Message Box will be closed.

9. Click X. Collecting Office window will be closed and Record will be displayed.

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Edit a Collecting Office

Pre-requisites: A valid user account with permission to edit a Collecting Office.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Collecting Office. Collecting Office page will be displayed.

3. Click Edit (Pencil Icon). Collecting Office will be displayed.

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4. Edit fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Add Item to add more. Report Items will be displayed.
6. Select fields as necessary.
7. Click Save. Message Box will be displayed.

8. Click Ok. Message Box will be closed.

9. Click X. Collecting Office window will be closed and Record will be displayed.

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Delete a Collecting Office

Pre-requisites: A valid user account with permission to delete a Collecting Office.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Collecting Office. Collecting Office page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

4. Click Yes. Message Box will be displayed.

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5. Click OK. Message Box will be closed.

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Search a Collecting Office

Pre-requisites: A valid user account with permission to search Collecting Office.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Collecting Office. Collecting Office page will be displayed.

3. Enter Short Name on search box.

4. Click Search (Magnifying Icon). Record will be displayed based on the search input.

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Advance Search
Pre-requisites: A valid user account with permission to do advance search.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Collecting Office. Collection Office page will be displayed.

3. Click Advance Search (Filter Icon). Advance Search fields will be displayed.

4. Enter Collecting Office Name on the search field.

5. Click Search. Record will be displayed based on the search input.

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Manage Nature of Expense

This section discusses add, edit, delete and search functions under Nature of Expense.

Add a Nature of Expense

Pre-requisites: A valid user account with permission to add a Nature of Expense.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Nature of Expense. Nature of Expense page will be displayed.

3. Click Add Nature of Expense (Plus “+” icon). Nature of Expense will be displayed.

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4. Select/Enter fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Nature of Expense window will be closed and Record will be displayed.

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Edit a Nature of Expense

Pre-requisites: A valid user account with permission to edit a Nature of Expense.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Nature of Expense. Nature of Expense page will be displayed.

3. Click Edit (Pencil Icon). Nature of Expense will be displayed.

4. Edit fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.
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6. Click Ok. Message Box will be closed.

7. Click X. Nature of Expense window will be closed and Record will be displayed.

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Delete a Nature of Expense

Pre-requisites: A valid user account with permission to delete a Nature of Expense.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Nature of Expense. Nature of Expense page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

4. Click Yes. Message Box will be displayed.

5. Click OK. Message Box will be closed.

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Search a Nature of Expense.

Pre-requisites: A valid user account with permission to search Nature of Expense.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Nature of Expense. Nature of Expense page will be displayed.

3. Enter Name on search box.

4. Click Search (Magnifying Icon). Record will be displayed based on the search input.

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Manage Type of Project

This section discusses add, edit, delete and search functions under Type of Project.

Add a Type of Project

Pre-requisites: A valid user account with permission to add a Type of Project.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Type of Project. Type of Project page will be displayed.

3. Click Add Type of Project (Plus “+” icon). Nature of Expense will be displayed.

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4. Select/Enter fields as necessary. Note: Fields with asterisk (*) are required.

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5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Nature of Expense window will be closed and Record will be displayed.

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Edit a Type of Project

Pre-requisites: A valid user account with permission to edit a Type of Project..

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Type of Project. Type of Project page will be displayed.

3. Click Edit (Pencil Icon). Type of Project will be displayed.

4. Edit fields as necessary. Note: Fields with asterisk (*) are required.
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5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Nature of Expense window will be closed and Record will be displayed.

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Delete a Type of Project

Pre-requisites: A valid user account with permission to delete a Type of Project..

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Type of Project. Type of Project page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

4. Click Yes. Message Box will be displayed.

5. Click OK. Message Box will be closed.

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Search a Type of Project

Pre-requisites: A valid user account with permission to search Type of Project..

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Type of Project. Type of Project page will be displayed.

3. Enter Name on search box.

4. Click Search (Magnifying Icon). Record will be displayed based on the search input.

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Manage Legal Basis

This section discusses add, edit, delete and search functions under Legal Basis.

Add a Legal Basis

Pre-requisites: A valid user account with permission to add a Legal Basis.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Legal Basis. Legal Basis page will be displayed.

3. Click Add Legal Basis (Plus “+” icon). Nature of Expense will be displayed.

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4. Select/Enter fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Nature of Expense window will be closed and Record will be displayed.

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Edit a Legal Basis

Pre-requisites: A valid user account with permission to edit a Legal Basis.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Legal Basis. Legal Basis page will be displayed.

3. Click Edit (Pencil Icon). Legal Basis will be displayed.

4. Edit fields as necessary. Note: Fields with asterisk (*) are required.

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5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Nature of Expense window will be closed and Record will be displayed.

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Delete a Legal Basis

Pre-requisites: A valid user account with permission to delete a Legal Basis.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Legal Basis. Legal Basis page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

4. Click Yes. Message Box will be displayed.

5. Click OK. Message Box will be closed.

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Search a Legal Basis

Pre-requisites: A valid user account with permission to search Legal Basis.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Legal Basis. Legal Basis page will be displayed.

3. Enter Name on search box.

4. Click Search (Magnifying Icon). Record will be displayed based on the search input.

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Advance Search
Pre-requisites: A valid user account with permission to do advance search.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Legal Basis. Legal Basis page will be displayed.

3. Click Advance Search (Filter Icon). Advance Search fields will be displayed.

4. Select Type from drop-down on the search field.

5. Click Search. Record will be displayed based on the search input.

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Manage Taxpayer Industry

This section discusses add, edit, delete and search functions under Taxpayer Industry.

Add a Taxpayer Industry

Pre-requisites: A valid user account with permission to add a Taxpayer Industry.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Taxpayer Industry. Taxpayer Industry page will be displayed.

3. Click Add Taxpayer Industry (Plus “+” icon). Taxpayer Industry will be displayed.

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4. Select/Enter fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Nature of Expense window will be closed and Record will be displayed.

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Edit a Taxpayer Industry

Pre-requisites: A valid user account with permission to delete a Taxpayer Industry.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Taxpayer Industry. Taxpayer Industry page will be displayed.

3. Click Edit (Pencil Icon). Taxpayer Industry will be displayed.

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4. Edit fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Nature of Expense window will be closed and Record will be displayed.

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Delete a Taxpayer Industry

Pre-requisites: A valid user account with permission to delete a Taxpayer Industry.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Taxpayer Industry. Taxpayer Industry page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

4. Click Yes. Message Box will be displayed.

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5. Click OK. Message Box will be closed.

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Search a Taxpayer Industry

Pre-requisites: A valid user account with permission to search Taxpayer Industry.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Taxpayer Industry. Taxpayer Industry page will be displayed.

3. Enter Name on search box.

4. Click Search (Magnifying Icon). Record will be displayed based on the search input.

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Manage Proof of Receipt

This section discusses add, edit, delete and search functions under Proof of Receipt.

Add a Proof of Receipt

Pre-requisites: A valid user account with permission to add a Proof of Receipt.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Proof of Receipt. The Proof of Receipt page will be displayed.

3. Click Add Proof of Receipt (Plus “+” icon). Proof of Receipt will be displayed.

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4. Select/Enter fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

6. Click Ok. Message Box will be closed.

7. Click X. Nature of Expense window will be closed and Record will be displayed.

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Edit a Proof of Receipt

Pre-requisites: A valid user account with permission to edit a Proof of Receipt.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Proof of Receipt. Proof of Receipt page will be displayed.

3. Click Edit (Pencil Icon). Proof of Receipt will be displayed.

4. Edit fields as necessary. Note: Fields with asterisk (*) are required.
5. Click Save. Message Box will be displayed.

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6. Click Ok. Message Box will be closed.

7. Click X. Nature of Expense window will be closed and Record will be displayed.

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Delete a Proof of Receipt

Pre-requisites: A valid user account with permission to delete a Proof of Receipt.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Proof of Receipt. Proof of Receipt page will be displayed.

3. Click Delete (Trash Icon). Confirmation Box will be displayed.

4. Click Yes. Message Box will be displayed.

5. Click OK. Message Box will be closed.

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Search a Proof of Receipt

Pre-requisites: A valid user account with permission to search Proof of Receipt.

1. Click Code Libraries on the left menu. Sub-menu will be displayed.

2. Click Proof of Receipt. Proof of Receipt page will be displayed.

3. Enter Name on search box.

4. Click Search (Magnifying Icon). Record will be displayed based on the search input.

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Reports
Manage Reporting Template
This section discusses on how to generate reports.

Generate a Reporting Template

Pre-requisites: A valid user account with permission to generate a Reporting template.

1. Click Reports on the left menu. Sub-menu will be displayed.

2. Click Reporting Template. Reporting Template page will be displayed.

3. Select/Enter fields as necessary.

4. Click Generate Report. Report will be displayed based on the preferred Report Format
(HTML, PDF, XLS and CSV).

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Figure 1 HTML Output

Figure 2 PDF Output

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Figure 3 XLS Output

Figure 4 CSV Output

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Manage Reports Management

This section discusses on how to manage reports.

Generate a Report Management

Pre-requisites: A valid user account with permission to generate Reports Management.

1. Click Reports on the left menu. Sub-menu will be displayed.

2. Click Reports Management. Reports Management page will be displayed.

3. Select Report Name. New Fields based on what Report Name was selected will be
displayed.

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4. Select Report Format.

5. Click Generate Report. Report will be displayed based on the prefered Report Format
(HTML, PDF, XLS and CSV).

Figure 5. Report Format -Generated Report in HTML

Figure 6. Report Format - Generated Report in PDF

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Figure 7. Report Format - Generated report in XLS

Figure 8. Report Format - Generated Report in CSV

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