1 PTW Procedure PDF

ADCO–Procedure Manual Volume 10(HSE)
Permit To Work (PTW)
Volume : 10/3A Revision:6
Part : 1 Date:Dec 2014
Section : Table of contents Page:2 of 105
PROCEDURE MANUAL 10/3A, PART 1 TITLE: PERMIT TO WORK
THE BUSINESS OWNER OF THIS CORPORATE PROCEDURE IS:

HEALTH, SAFETY, ENVIRONMENT & RISK MANAGEMENT FUNCTION
THE CUSTODIAN OF THIS CORPORATE PROCEDURE IS:

CORPORATE GOVERNANCE DIVISION
CORPORATE SUPPORT FUNCTION
IMPORTANT
BEFORE USING THIS MANUAL, CHECK THAT ALL THE PAGES ARE CURRENT BY
REFERRING TO THE RECORD OF CHANGES
Endorsed by : Khalid Al Bisher __________ ___________

VP(CHSE) Signature Date
Abdulla Al Marzooqi ___________ ___________

SVP (HSE&RM) Signature Date
Revision History
The table below is a brief summary of the most recent revisions to this document.
Details of all revisions are held on file by the issuing department.
Revision Date Author Scope / Remarks

No
3 05/02 PTWRC – SE (S&M) Review by PTW Review committee
4 03/07 PTWRC Review by PTW Review Committee, above

HSE Advisor (S&M) standing instruction had been incorporated in
Revision 4
5 04/12 PTWC, Review by PTW Committee to incorporate ePTW
application
SSE (S&M) and
HSE Team Leader
(BAB)
6 12/14 SE (S&M) and Reviewed to capture lessons learned from the
HSEM (NEB) ePTW pilot and issued standing orders.
CPR-HSE-OS-10/3A Part 1 Rev 6.doc

TABLE OF CONTENTS
1. INTRODUCTION .................................................................................................................................... 6
2. PURPOSE & SCOPE ............................................................................................................................. 7
3. SAFETY STANDARDS .......................................................................................................................... 8
4. DEFINITIONS & OTHER EXPLANATORY NOTES.............................................................................. 9
5. ROLES & RESPONSIBILITIES ........................................................................................................... 24
6. PERMITS/CERTIFICATES & THEIR APPLICATIONS ....................................................................... 35
7. HOT WORK PERMIT (HWP) ............................................................................................................... 41

7.1 PRECAUTIONS PRIOR TO ISSUING A HOT WORK PERMIT ...................................................... 41
7.2 SAFE HOT WORK PRACTICES ............................................................................................ 44
8 COLD WORK PERMIT (CWP) .................................................................................................................. 46
8.1 PRECAUTIONS PRIOR TO ISSUING COLD WORK PERMIT ....................................................... 46
8.2 SAFE COLD WORK PRACTICES .......................................................................................... 46
9 ISOLATION CERTIFICATES (IC’S) .......................................................................................................... 47
9.1 GENERAL ....................................................................................................................... 47
9.2 PRECAUTIONS PRIOR TO ISSUING THE ISOLATION CERTIFICATE .......................................... 47
9.3 PRECAUTIONS PRIOR TO PERFORMING “DE-ISOLATION FOR TEST” ....................................... 50
10.0 LOCKOUT AND TAGOUT PROCEDURE ........................................................................................... 51
10.1 INTRODUCTION ............................................................................................................ 51
10.2 PURPOSE AND SCOPE .................................................................................................... 51
10.3 GENERAL ..................................................................................................................... 51
10.4 LOCKOUT ..................................................................................................................... 52
10.5 TAGS ........................................................................................................................... 53
10.6 ENERGY ISOLATION – NON ELECTRICAL EQUIPMENT ......................................................... 54
10.7 ENERGY ISOLATION – ELECTRICALLY DRIVEN EQUIPMENT.................................................. 54
10.8 DISCONNECT SWITCHES / CIRCUIT BREAKER ................................................................... 55
10.9 EXCEPTIONS ................................................................................................................ 56
10.10 DE-ISOLATION ............................................................................................................ 56
11. CONTROL PROTECTION INHIBITION CERTIFICATE –CPIC............................................................. 57
11.1 ISSUING A CONTROL PROTECTION INHIBITION CERTIFICATE ............................................. 57
12. HIGH VOLTAGE ELECTRICAL CERTIFICATE (HVEC) ...................................................................... 58
12.1 PREFACE ...................................................................................................................... 58
12.2 AUTHORITY FOR ISSUE .................................................................................................. 58
12.3 WORK ON HIGH VOLTAGE ELECTRICAL APPARATUS ........................................................... 59
12.4 LIVE LINE WORK ........................................................................................................... 59
13.CONFINED SPACE ENTRY CERTIFICATE (CSEC) ................................................................... 63
13.1 PRECAUTIONS PRIOR TO ISSUING CONFINED SPACE ENTRY CERTIFICATE ............................ 63
13.2 SAFE WORK PRACTICES IN CONFINED SPACES .................................................................. 66
13.3 SAFETY RULES TO CONDUCT GT IN CONFINED SPACE ........................................................ 68
13.4 STANDBY PERSON AND RESCUE ...................................................................................... 68

14. EXCAVATION CERTIFICATE (EXC) ..................................................................................................... 70

14.1 SAFE WORK PRACTICES IN EXCAVATIONS ........................................................................ 70
14.2 PROTECTING EXISTING ADCO SERVICES ......................................................................... 72
14.2.1 EXCAVATION IN THE VICINITY OF BURIED ELECTRICAL CABLES ....................................... 72
14.2.2 CROSSING OR WORKING NEAR OVERHEAD POWER LINES ................................................ 72
15. RADIOGRAPHY / NORM HANDLING CERTIFICATE - RNC ............................................................... 74
15.1 PRECAUTIONS PRIOR TO ISSUING RADIOGRAPHY & NORM CERTIFICATE .............................. 75
15.2 SAFE WORK PRACTICES IN RADIOGRAPHY AND NORM ....................................................... 75
16. PTW / CERTIFICATE ADMINISTRATION AND DOCUMENTATION CONTROL ............................... 76
16.1.1 PERMIT ISSUE AND DISTRIBUTION ............................................................................... 77
16.1.2 PERMIT REVALIDATION ............................................................................................... 77
16.1.3 PERMIT SUSPENSION .................................................................................................. 77
16.1.4 PERMIT CANCELLATION/ CLOSE-OUT AND FILING ........................................................... 79
16.2 CLASSIFICATIONS......................................................................................................... 80
16.2.1 JOBS WHICH REQUIRE PTW/CERTIFICATES.................................................................... 80
16.2.2 JOBS WHICH REQUIRE HIGHER MANAGEMENT APPROVAL ................................................ 80
16.2.3 JOBS WHICH DO NOT REQUIRE PTW/ CERTIFICATES ....................................................... 81
16.2.3.1 FORMAL PROCEDURES ............................................................................................. 82
16.2.4 ENGINEERING & PROJECTS AREA.................................................................................. 83
16.2.5 WELL OPERATIONS HAND-OVER ................................................................................... 85
16.2.5.1 WELL HAND-OVER FOR DRILLING OPERATIONS ........................................................... 85
16.2.5.2 WELL HAND-OVER FOR RIGLESS/ WIRE-LINE OPERATIONS ........................................... 86
16.2.6 INTERFACE PROCEDURES ............................................................................................ 88
16.2.6.1INTERFACE PROCEDURES FOR WORKING ADJ TO ADCO OR GASCO COMPANY FACILITIES: 88
16.2.6.2 INTERFACE PROCEDURES FOR GASCO WORKING IN AN ADCO ....................................... 89
16.2.6.3 INTERFACE PROCEDURES FOR WORKING IN SHARED PTW INTERFACE AREAS .................. 91
16.2.7 AREA PERMIT/ AREA CERTIFICATE ................................................................................ 92
16.2.8 CONTRACTOR’S CAMPS ............................................................................................... 94
16.3 CLARIFICATIONS .......................................................................................................... 95
16.4 TRAINING AND LICENSING OF PERMIT TO WORK SIGNATORIES .......................................... 98
16.5 PTWS AUDITING AND REVIEW ...................................................................................... 102
16.6.1 AUDIT REGISTER ...................................................................................................... 102
16.6.2 AUDIT FREQUENCY ................................................................................................... 103
16.7 EXAMPLES ON HOW TO DETERMINE TYPE OF PTW & SUPPORTING CERTIFICATE(S) .............. 103

Section : Appendices Page 5 of 105
Appendices
A – Work Categorization Chart

B – PTW Procedures Flow Chart
C – Hot Work Permit (HWP) Refer to e-PTW
D – Cold Work Permit (CWP) Refer to e-PTW
E1 – Electrical/ Control Isolation Certificate (ECIC) Refer to e-PTW
E2 – Process/ Mechanical Isolation Certificate (PMIC) Refer to e-PTW
E3 – De-isolation for Test Certificate (DTC)
F1 – Control Protection Inhibition Certificate (CPIC)
F2 – CPIC Risk assessment Form
G – High Voltage Electrical Certificate (HVEC) Refer to e-PTW
H – Confined Space Entry Certificate (CSEC) Refer to e-PTW
I – Excavation Certificate (EXC) Refer to e-PTW
J – Radiography and NORM Handling Certificate (RNC) Refer to e-PTW
K – Formal Procedure Template/ Form (FPF) Refer to e-PTW
L – Formal Procedure Certificate (FPC) Refer to e-PTW
M – Guidance on criteria for exceeding ceiling number of permits
N – Jobs Not Requiring PTW
O – PTW Audit Checklist
P – “EP Area” Hand-over Certificate
S – High Risk Jobs and Countersignature Requirements
T – Gas testing Procedures and Requirements
U1– PTW Signatory Licensing Form for AA/IA
U2– PTW Signatory Licensing Form for JO/JP
V – Tool Box Talks Record and Checklist Refer to e-PTW
W – Vehicle Entry Certificate
X – List of Hazards and Precautions in Section 2 of PTW Refer to e-PTW
Y – Use of temporary tools and equipment in hazardous area
Z - 22 Non-compliance categories applicable with the ADCO PTW

Permit to Work (PTW)
Volume : 10 /3A Revision:6
Part : 1 Date: Dec 2014
Section : Introduction Page: 6 of 105
1. INTRODUCTION
The following procedure is designed to achieve the applications of particular

safety measures in a controlled sequence by the involvement of competent
and responsible persons
The Permit to Work procedure ensures that the responsibility and

accountability for safe working practices is followed in a logical sequence to
those responsible for the work being carried out at any given time and
ensures that specified and effective safeguards are provided.
The ADCO Permit to Work procedure is a “stand alone” document covering

every aspect of the ADCO Permit to Work System as a Safe System of Work.
Permit to Work is Part 1 of HSE Procedure Manual Volume 10/3A which is

accessible via ADCO intranet.

Volume : 10/3A Revision 6
Section : SAFETY STANDARDS Page: 7 of 105
2. PURPOSE & SCOPE
The purpose of the Permit to Work System is to ensure that a safe working
environment is achieved by providing management control over the various
activities which may have hazardous interactions. The system provides a
formal and controlled process that identifies and communicates hazards and
risks associated with planned activity, and ensure that appropriate
precautions and measures are implemented so that the job can proceed and
be completed safely. It is important to note that a Permit to Work is not a
permission to carry out a hazardous job, but is an essential part of a
procedure that provides instruction on how to carry out a hazardous job
safely and in a managed and controlled way. The procedure has three key
features:

 It allows those responsible for overall site safety to be aware of the
various hazardous activities and to take a systematic overview which
identifies interactions and allows priorities to be set for conflicting work
tasks
 It limits the potentially harmful effect of the actions of the person doing
the work by specifying safety precautions and setting limits to the duration
and extent of the work;
 It encourages formal and careful attention to Safe Systems of Work by

requiring the signature of specified individuals who must confirm that all
hazards have been identified and effective precautions taken.
Inevitably, the Permit to Work System will not meet every work situation
precisely, and special regulations may have to be issued to deal with
exceptional cases.
If anybody involved in the PTWS is unsure of a course of action, he

must consult a higher authority or management rather than take
risks.

Section : Definitions & Other Explanatory Note Page: 8 of 105
3. SAFETY STANDARDS
The Permit to Work procedure contains the minimum safety requirements

acceptable to ADCO. These requirements must be met using the PTWS and
the requirements may be increased at the discretion of the Area Authority or
Issuing Authority if necessary.
Deviation from the rules and regulations in the Permit to Work procedure
may be necessary in an emergency, but even during such occasions the
safety of personnel, the environment and property must not be jeopardized.
Once the emergency is contained, the rules and regulations in the PTW
procedure must be re-applied.
The rules and regulations in the PTW procedure represent the latest
recommended safe practices in the Petroleum Industry. Changes and
temporary alternatives to the rules and regulations in the Permit to
Work procedure are allowed ONLY with the written approval of the
Area Manager after consultation with Corporate HSE Vice President.
The risk assessment shall be undertaken to demonstrate that safety
standards have not been compromised.
All persons involved in the Permit to Work process should understand that it
is not the work permit that makes the work safe but the people who have
control over the work and the precautions taken make the job safe. Other
necessary elements, as follows, contribute to safe working practices.
 Good communications between all involved personnel;

 Detailed pre-job planning;
 Systematic identification and communication of hazards and associated
risks;
 Effective implementation of required precautions and close supervision of
the work;
 A skilled, trained and dedicated workforce;
 Regular auditing of the permit system.

Note: The issue of a PTW does not relieve the Job Performer of the
responsibility for ensuring that the work is done safely. If a hazard
arises, the work must be stopped, the worksite made safe, and the
condition reported immediately to the Area/Issuing Authority. If in
doubt, individuals must STOP work rather than take risks.
4. DEFINITIONS & OTHER EXPLANATORY NOTES
The following terms are standard throughout the Permit to Work procedure to
define a condition or course of action:
 The word 'MUST' expresses a mandatory requirement for a

condition or course of action.
 The word 'SHOULD' expresses a strongly recommended or preferred

condition or course of action.
 The word 'MAY' suggests a possible course of action or condition

where other discretionary options are available.
The following terms are also used within the Permit to Work procedure
Authorized
A person is authorized under the Permit to Work procedure when he/she is
either appointed or has permission in writing from the relevant Area Manager
to carry out PTW tasks within the Area Manager jurisdiction.
The following definitions also apply:
ADCO Employee
An employee, irrespective of his job grade, filling an established position
within the ADCO Manpower Organization.
Area Authority (AA) - an ADCO Engineer/ Supervisor or Assistant

Supervisor who is responsible for the day-to-day activities and safety of a

specified area. He is authorized in writing by the Area Manager following

satisfactory completion of the PTW Certification and licensing process 1
The Area Authority can sign as both Issuing Authority and Area Authority in
his area of responsibility in which case he also assumes all the responsibilities
of IA in work site in addition to his responsibilities as Area Authority.
Area Manager (AM) – an ADCO Divisional Manager or Vice President

appointed by ADCO Chief Executive Officer (CEO) with responsibilities for a
specified field / terminal or project.
Authorized Electrical Person (AEP) – a competent ADCO or Contractor

electrical person who has been formally and practically assessed by a
qualified and approved team, as having sufficient technical knowledge and
has been authorized by the Area Manager in writing to carry out a specific
work on electrical systems, apparatus and equipment. Critical activities
conducted by specialized contractors such as hot washing of overhead
transmission lines , contractor’s staff competency certificates / ID’s are
acceptable as equivalent to ADCO certification.
Area HSE Engineer– an ADCO employee of grade 12 and above or PMC HSE
Engineer, who provides specialized safety advice, guidance and control and
who fulfills the role of HSE Practitioner in Operations Division. He is not an
Area Authority or Issuing Authority at any circumstances for permits and
certificates. This condition applies to all field based HSE staff (Safety,
Environment and Fire members).
Area Permit / Area Certificate – a PTW or Certificate assigned for a large

volume of work associated with construction, refurbishment and shutdown
projects, or for multiple jobs of the same nature of identified hazards, under
same conditions, same Area Authority and same Job Performer. The activities
shall be limited to non-high risk activities.
Blank (Blind) Flange – a suitably rated circular plate fitted to seal the open
ends of isolated system, using bolts and gaskets.
Bleed Valve – a valve used to depressurize, drain, purge or monitor

pressure during isolation work.
1
See Appendix U

Cold Work Permit (CWP)2 the permit that must be issued for all work to
perform in Restricted and non restricted Areas which does not require a HWP.
Competent - a person is competent if he/she through relevant training

and/or experience, skills, knowledge and appropriate certification can carry
out the task as required by the Permit to Work procedures to the satisfaction
of the relevant Area Manager. A person remains competent if refresher
training is undertaken as required to maintain valid and current certification.
Confined Space – any area confined or otherwise which has potential to

permit the accumulation of flammable / toxic gases or vapours, or where an
oxygen deficiency or enrichment could occur, in additional to it has limited or
restricted means of entry or exit and has not been designed for long term occupancy.
Examples:
 Vessel, tank, furnace, sewer, pit over 1.2 meter deep and other confined
spaces within ADCO area of operation
 Excavation over two meters deep with a width to depth ratio less than 2
(note: the excavated hole size must be large enough to accommodate
entrant body).
Confined Space Entry Certificate (CSEC)3 the certificate, which must be

issued, regardless of location, for any confined space entry.
Control Protection Inhibition Certificate4 – CPIC – a certificate issued to

authorize the override or inhibition of safeguarding system
Contractor’s Camp – an area designated by the Municipality and approved

by ADCO for a designated Contractor to build permanent or temporary camp
facilities.
Duty Manager - an ADCO Leadership Team member who is normally a

direct subordinate of the Area Manager or Line Manager as per the
organization chain of command and who is authorized by the Area Manager
to be his delegate for administering PTW System during his absence.
2
See Appendix D
3
See Appendix H
4
See Appendix F

De-Isolation For Test – to de-isolate the plant on a temporary basis for

testing when the work has been completed, e.g. a leaking pump seal has
been replaced, to prove the repair; the pump needs to be run.
Dead – equipment at or about zero potential and disconnected from any live
power system.
e-PTW – the electronic application of PTWS
Excavation - any man-made cavity, leveling, clearing or depression in the

earth's surface, including its sides, walls, and faces, formed by earth removal
and producing unsupported earth conditions by reason of the excavation.
Excavation Certificate (ExC) 5- the certificate which must be issued,

regardless of location, for any excavation activity.
Backfilling ,Grading and leveling is considered as excavation even if it does
not result in unsupported earth conditions. Sand clearance in paved road
doesn’t require excavation certificate but it requires formal procedures.
Equipment Worked on - precise details of the equipment or plant to be

worked on i.e. crude oil storage tank No.1, production manifold No. 2, MOL
pump No. 2 etc.
Equipment /Tools – the mobile machinery, plant, equipment, vehicles and

other power tools to be used to carry out the job.
Engineering & Projects(EP) Area6 an area which has been formally

handed-over using an “EP Hand-over Certificate” from Operations to E&P
another party for major maintenance or construction work (including new
construction or new well construction). It shall be declared within a restricted
or non-restricted area. In case of deviation (e.g. interfering with restricted
area) a written approval of Area Manager will be obtained after consultation
with HSE Manager / Team Leader in the work area, and where the risk
assessment has been undertaken demonstrating that safety standards have
not been compromised. Area Authority / Issuing Authority for EP area shall
be from ADCO EP construction team or Project Management Team (PMT) or
Project Management Consultant (PMC).
5
See Appendix I
6
See Appendix P

Energy Source – any source of electrical, mechanical, hydraulic, pneumatic,

chemical, thermal, radioactive or any other energy source that could cause
injury to personnel.
Energy Isolation Devices – mechanical devices that physically prevent the

transmission or release of energy, including but not limited to the following:
 Manually operated electrical circuit breakers;

 Disconnect switches;
 Manually operated switches;
 Slide blinds;
 Line valves;
 Block valves
Note: Energy isolation devices do not include push buttons, selector

switches, and other control type devices.
Fire Watcher – an ADCO or Contractor individual who is trained in

firefighting and who is responsible for monitoring the working area, normally
under hot work conditions and particularly when high-energy sources of
ignition are applied.
Gas Tester (GT) – an ADCO employee or Contractor employee of

supervisory level other than the Job Performer at the discretion of AA, who is
authorized by ADCO following satisfactory completion of the Gas Testing
Training and Certification. The Gas Tester may also be the Area Authority or
Issuing Authority as long as they are suitably qualified.
Green Status Scafftag - When the scaffold has been completed and
inspected by a competent scaffold inspector, the relevant information is
entered on the status card and placed in the holder with the GREEN face
showing. This indicates that the scaffold is “SAFE FOR USE”. The inspector
cannot be the scaffolder responsible for erecting the scaffold.
Hot Work Permit (HWP)7 – the permit which must be issued for jobs in
restricted and non restricted areas requiring an ignition source for
7
See Appendix C

execution, or which will or can produce during execution a possible source of

ignition (flame – heat – spark) capable of igniting flammable materials.
High Voltage Electrical Certificate (HVEC)8 – a form of declaration issued

by a Senior Authorized Electrical Person (SAEP) to Authorized Electrical
Person (AEP) to work on High Voltage equipment, apparatus and system (650
V or above) following an assessment of the hazards and risk of the activity.
Hand Tools – tools used to perform the work, which are hand-held and are
not provided with any power source (mechanical, electrical, pneumatic, or
hydraulic).
Hazardous Areas - areas as defined on the Hazardous Area Classification

Drawings as being Class I, Div. 1 (Zone 0 & 1) or Class I, Div. 2 (Zone 2).
Hazardous Area Class I, Division 1 (Zone 0 & 1) - areas likely to have

flammable gases or vapours present continuously under normal conditions.
Hazardous Area Class I, Division 2 (Zone 2) - areas likely to have

flammable gases or vapours present only under abnormal conditions, such as
failure or rupture of equipment.
High Voltage Electrical Equipment – any electrical equipment which is

normally operated at a voltage exceeding 650 volts.
Issuing Authority (IA) - an ADCO employee who is a direct subordinate of

the Area Authority or dedicated reporting to the Area Authority (eg. Project
Issuing Authority, or PMT or PMC) and who is authorized in writing by the
Area Manager following satisfactory completion of the PTW Certification and
licensing process9. He authorizes the job to proceed after checking and
certifying that the worksite is safe.
Isolating / De-Isolating Authority (IDA) - a competent ADCO employee

who is authorized in writing by the Area Manager and who is responsible for
the isolation and de-isolation of plant and equipment in accordance with the
Area Authority’s request under an Electrical-Control Isolation Certificate
(ECIC) or Process Mechanical Isolation Certificate (PMIC). His discipline can
be electrical, cathodic protection, instrument, process, or mechanical. In High
8
See Appendix G
9
See Appendix U

voltage isolation, for multidiscipline work using ECIC/ HVEC, the Electrical
IDA must be classified as Authorized Electrical Person (AEP)/ Senior
Authorized Electrical Person (SAEP) – See definitions of AEP and SAEP.
IDA Supervisor: an ADCO Engineer or equivalent from Operations,

Electrical, Mechanical, Instrument, HSE who is responsible to appoint
competent subordinates from his team to carry out the isolation as indicated
in the Isolation Certificate of the PTW procedure.
Isolation Certificates (IC)10 - the certificate which must be issued,

regardless of location, when the unexpected operation of
mechanical/electrical/process/control equipment that can be started by
automatic, manual or remote control may result in injuries to persons
working on the equipment or who are in the vicinity due to release of energy.
The certificate may be Process / Mechanical Isolation Certificate - PMIC or
Electrical/ Control Isolation Certificate – ECIC
Inhibition Performer – the authorized person performing the inhibition or

override
Inhibition – the isolation of the HSE Critical Equipment and System (e.g. fire
/ gas detection system, firefighting system, process alarms or Emergency
Shutdown “ESD” system, etc.)
Isolated – physically separated from the source of supply / energy in such a

manner that inadvertent re-energisation is excluded.
Job Originator (JO) – an ADCO Engineer/ Supervisor or Assistant

Supervisor or ADCO representative employee or PMC who is competent in the
ADCO PTW system and who signs the Work Permit request confirming the
requirement to carry out the work by a competent Job Performer (JP) whom
he is fully aware of his capabilities and his PTW implementation competency.
The Job Originator in conjunction with Area Authority, initiates and leads the
Task Risk Assessment (TRA) as required by ADCO TRA Procedure
Job Originator Cases
 If the Job Performer is ADCO, JP direct Supervisor will be the Job
Originator and will share JP responsibility regarding quality and the safety
of the job;
10
See Appendices E1, E2, E3

 If the JP is a contractor working for operations, JO shall be the ADCO

Contract Administrator or his team representative .
 If the Job Performer is an Engineering & Projects (E&P) contractor, JO
shall be a member of the Project Management Team (PMT) or one of the
ADCO E&P Contract Administrator team;
 If the Job Performer is a contractor working for governmental authority
such as Municipality, Etisalat, CICPA or ADWEA and carrying out activities
not supervised by ADCO (no direct contract with ADCO), JO shall be a
focal point assigned by the above authority or a Project Management
Consultant (PMC) if available, provided they are trained and certified. If
the Job Performer is a contractor working for a sister company such as
GASCO and carrying out activities not supervised by ADCO (no direct
contract with ADCO) and not in a shared (interface) area, JO shall be a
focal point assigned by the sister company even from major contractors or
a PMC if available.
Job Performer (JP) – an ADCO employee or Contractor who is authorized

by ADCO, following satisfactory completion of the PTW Training and
Certification and to whom the PTW/Certificate is issued. The Job Performer is
directly responsible for the quality and safety of the work to be performed
and for conducting a Toolbox Talk (TBT) immediately before commencing the
work.
The Job Performer cannot be the Area Authority, Issuing Authority or the Gas
Tester.
Line Manager (LM) - an ADCO direct subordinate of an Area Manager
Location of Work - the precise area where the work is to be performed such
as BUH CDS, RDS-3 station, power station, Bb-152 Well, etc.
Live – electrically charged or pipeline with product.
Lockout and Tag-out – a mean to partially or entirely isolate a piece of

equipment, plant or process to allow work to proceed safely on an alternative
section of the equipment, plant or process.
Low Voltage Electrical Equipment – any electrical equipment which is

normally operated at a voltage not exceeding 250 volts.

Lockout Box – a lockable box designed to securely hold isolation keys,

interlock control keys, fuses, and safety equipment used to secure the means
of isolation.
Medium Voltage Electrical Equipment - any electrical equipment which is

normally operated at a voltage between 250-650 volts.
Mechanical Isolation – include spade insertion, and physical disconnection.
Naked Flame and High Energy Sparks – work involving burning, flame,
arc cutting / welding.
NORM – stands for Naturally Occurring Radioactive Materials
Permit To Work System (PTWS) – the means of providing the formal

written instructions, and authorization to the personnel carrying out the
hazardous job or a defined job in a hazardous environment, or both.
Primary Energy Isolation – the energy isolation point that has been
established as the point in which all sections will install their locks and tags to
the system to ensure the protection against re-activation. Some examples
may be a main breaker or pump inlet valve.
PDA – stands for Personal Digital Assistant: a communication tool used in

e-PTW to transfer data to the Permits data base.
Radiography/NORM Handling Certificate (RNC) 11- the certificate that

must be issued, regardless of the location, for any radiography work or when
handling NORM.
Red Status Scafftag -the Scafftag holder is placed on the scaffold after the
first lift has been erected. This indicates RED condition and states “DO NOT
USE SCAFFOLD”.
Restricted areas:
Restricted areas are defined based on the potential risk due to existence of
Hydrocarbon / Toxic Gases, chemicals .electrocution etc.
11
See Appendix J

Restricted areas used under this procedure are listed below

 30 meter radius of any oil, gas, or non-potable water wellhead irrespective
of service;
 30 meter on either side of any surface layed/exposed oil, gas and non-
potable water flow-line or transfer line or trunk line or main oil line;
 10 Meters on either side of the overhead electrical transmission line;
 Exclusion zone of flares , vents, burn and oil saver pits;
 GASCO company facilities and 30 m around;
 TAKREER company oil facilities and 50 m around;
 Any electric generating station or substation;
 Oil lab and chemical store (for non-routine work);
 Sewage Treatment Plant (STP);
 Control room (due to its impact on operations, for non-routine work);
 Any confined space regardless of location
Non-Restricted Area shall normally include:
 Shallow water supply wells for domestic purposes;
 Residential areas such as camps;
 Office building or compound;
 Workshop, stores and fire water pumps, fire water tank areas and fire
training ground;
 Any area outside 30 meter radius of any oil, gas or non-potable water
wellhead, production equipment, surface/ exposed oil, gas and non-potable

water pipeline / transfer line / trunk line / main oil line, flare tips, vents,
burn and oil saver pits;
 Buried (not exposed) oil, gas and water pipelines/transfer line/trunk line/
main oil line;
 Any area outside 30 m of OPCO's pipelines corridor or sister company

oil/gas facilities.
 MECO reverse osmosis plant and water tank farms;
 Other facilities which are not covered by the definition of "Restricted Area."
Routine Jobs Not Requiring a Permit – certain tasks, normally of a

routine, repetitive and low risk nature, do not require PTW. However the list
of such jobs is to be approved in writing by the Area Manager. These tasks
can be conducted under formal procedures or job safety checklist or work
practices (Appendix N) without the issue of a Permit.
Permits – there are two types of permits: Hot Work Permit (HWP) and Cold
Work Permit (CWP).
Certificates – there are nine types of certificates:
1. Confined space entry certificate
2. Excavation certificate
3. Isolation certificate
4. Radiography certificate
5. NORM certificate
6. High voltage electrical certificate
7. Control protection inhibition certificate
8. Formal procedure certificate
9. Vehicle entry certificate
Certificates 1-6 must be attached to permits. Permits 7-9 are standalone and
do not require permit to be attached to each of them as mandatory.
Senior Authorized Electrical Person (SAEP) – an ADCO engineer or

supervisor of grade 11 or above, who has sufficient academic qualification,
technical knowledge, experience, training and certification and has been
authorized by the Area Manager in writing to issue and cancel the High

Voltage Electrical Certificate (HVEC).
Scafftag- the Scafftag System is a simple means of indicating whether or not

a scaffold is safe to use. A Scafftag must be used, regardless of location, for
any scaffolding above 2 m high.
Spade – a suitably rated circular metal plate fitted between flange faces
using bolts and gaskets to secure mechanical isolation.
Standby Person (Confined Space) – a person whether ADCO or Contractor

(other than the Job Performer-JP) who is trained in confined space, rescue
procedures, communications and B.A use.
Team Leader (TL) – an ADCO direct subordinate of Division Manager or Line

Manager
Task Risk Assessment (TRA) - is a systematic approach conducted by the

Job Originator, Job Performer, Area Authority , Safety Engineer& F&R Team
if job requires confined space entry or any kind of rescue or standby
arrangements to identify hazards and the necessary control measures
required prior to issuing PTW/ Certificate for any high risk jobs. For
Engineering and projects area, the construction manager from the contractor
or his representative shall attend. The TRA must be prepared in advance,
documented and attached to PTW. The key risks and precautions
identified during the TRA shall be considered as part of in the PTW and
communicated to the Issuing Authority. JP should communicate hazards and
precautions to his work crew during the TBT and prior commencing the task.
For details on TRA, please refer to Task Risk Assessment Guidelines.
Tool Box Talks (TBT) – is a short safety briefing which must be given at the
work site to all personnel involved in the work controlled by the
PTW/Certificate immediately prior to commencing the job.
The TBT will normally be given by the Job Performer but may, where
appropriate, be given by the Job Performer supervisor, the Area Authority or
Issuing Authority. For high risk jobs, the TBT should cover the points
identified during the TRA

The TBT must be documented 12 (Appendix - V) with a record of the topics

discussed and the names of the attendees, and the completed "toolbox talks
record sheet & checklist" must be attached to PTW and displayed with the
PTW at the work site.
The TBT should cover, at a minimum, the following five key elements:
1. the work plan and procedures for the task to be undertaken;

2. the individual responsibilities of the personnel involved;
3. the identified hazards, risks and control measures;
4. the emergency procedures and specific actions to be undertaken in the
event of fire, gas leak, incident and/or activation of general alarm.
5. the life protection rules (LPR) applicable to the activity
The TBT must be repeated on shift change, prior to recommencing work if the
permit is extended for additional days and prior to any critical task or activity.
The TBT is in addition to other necessary pre-job safety and work planning
meetings and briefings including those between the Area Authority, Issuing
Authority or Job Performer in an office environment prior to issuing the
permit.
Validity Time of PTW - must not exceed daylight hours of the day of the
work. If the need arises for the time extension beyond the day light hours the
extension shall be appropriately authorized by the Area Authority Team
Leader / Line Manager/ Area Manager/ Duty Manager in this priority order for
the first day only. Permits for high risk activities will require the respective
manager approval on the first day only and revalidation can be done by the
Area Authority himself without the need of further management approval.
Only the time required for completing the job should be specified so that the
PTW is not left open for the whole daylight hours. All timings shall be
specified in 24hr clock e.g. 1400hrs.
The start and finish time of the PTW shall take care of the travel time to get
to and from the work location. (I.e. if the travel time back to camp/ residence
take an hour, the validity of the PTW shall end 1 hour before the sun set
maximum)
12
Refer to Tool Box Talks Record and Checklist – Appendix V

Validity Period of PTW – permits are valid on the day of issue and can be
extended, subject to obtaining necessary approvals, on a day by day basis,
for a further 7 days giving a total validity of 8 days.
Validity Period of Certificates - certificates are valid on the day of issue

and can be extended, subject to obtaining necessary approvals, on a day by
day basis, for a further 7 days giving a total validity of 8 days for Excavation,
Confined Space Entry Certificates, and Radiography/NORM. Formal Procedure
Certificates is valid for one day ONLY while Isolation, High Voltage Electrical
and Control Protection Inhibition Certificates have open validity
Vehicle Entry Certificate –

Entry of a vehicle as require for conducting work within a Hazardous Areas
classified as Class I, Division 1 (Zone 1) or Class I, Division 2 (Zone 2),
irrespective of the work to be carried out for the required period only.

Section : SAFETY STANDARDS Page: 23 of 105
Work Categorization Chart13 – a chart used by personnel to define work

categorized under the PTWS (HWP or CWP)
Yellow Status Scafftag - during subsequent statutory inspections the status

card is reversed showing its yellow face. On satisfactory completion the
inspection is recorded on the card before it is reversed in the holder to show
the GREEN (safe) status. Assuming the inspection indicated that remedial
work was required before re-commissioning the structure, the card is
completely removed to show the RED (unsafe) status once more.
13
See Appendix A

Permit To Work(PTW)
Section : Roles and Responsibilities Page :24 of 105
5. ROLES & RESPONSIBILITIES
General Responsibilities
All personnel carrying out work within the PTWS have general responsibilities,
which include:
 Ensuring all work is undertaken in accordance with the specified work

scope, method statement and conditions defined on the PTW/Certificate.
 Being aware of other work going on in the same area and of the potential
for hazardous interactions.
 Knowing the location of the nearest fire extinguishers, communications

equipment, fire call points and emergency shutdown points.
 Being aware of changes in environmental/process conditions at the

workplace.
 Knowing the emergency assembly points, wind direction and escape

routes from the work area.
 Knowing the emergency procedures and emergency contact numbers.
 Listening for general alarms, knowing the significance of different tones

and warning/hazard status lights.
 Using the appropriate Personal Protective Equipment (PPE) and

appropriate tools for all work activities.
Everyone is responsible for making sure that the PTWS is operated correctly.
If you see anything unsafe, you should stop the activity and seek for
correction immediately, if you cannot correct it yourself you must inform one
level up (e.g. any person in the work crew will inform JP, and Job Performer
will inform the JO and IA, and the Issuing Authority will inform the Area
Authority.

Permit To Work(PTW)
Job Originator (JO) carries out the following:
o Plans the activities under his supervision
o In conjunction with Area Authority, initiates / leads the Task Risk

Assessment (TRA) as required by ADCO TRA Procedure
o Nominates competent JP, whether ADCO or contractor, who will be

responsible to carry out the task safely.
o Attend the PTW meeting with the AA & HSE on the day before start of the
activity to review the permit & revalidate the TRA in case of high risk
activity.
o Approve the permit / certificate one day in advance and submit to Area
Authority during the daylight hours
Note
Job Performer competency shall include technical skills in his discipline
and understanding of PTW procedure with associated task hazards.
o Regularly, visits the work location where the task under his responsibility
is carried out and ensures compliance with HSE rules. During the visit to
the worksite , signs the PTW hard copy or tick the JO site visit in the PDA
at the location. Full time supervision shall be maintained as indicated in
the high risk activities table / Appendix S.
o Completes, in conjunction with the Job Performer, the PTW/Certificate

parts indicated as "Permit Request by Job Performer / Job Originator",
o Ensuring that the correct type of PTW has been selected, that the task
description is complete and thorough and that copies of relevant TRA,
area/equipment drawings and procedures are attached as required.
o Closes out (cancels) the permit / certificate on ePTW system shortly after
JP cancellation.
o Approves PTW if Job Performer replacement is required.

Permit To Work(PTW)
Job Performer (JP) carries out the following:
o Ensures that he is aware of ADCO HSE rules and regulations, work

procedures, job locations, equipment to be worked on, tools and
equipment to be used and defining the anticipated start and finish time /
date and number of days.
o Shall submit permits / certificates (new request or for revalidation) for

Area Authority (AA) approval one day in advance and during daylight
hours .
Remark
Area Authority has the right not to accept permits / certificates that will be
submitted after the daylight hours
o Attend the PTW meeting with the JO ,AA & HSE on the day before start of
the activity to revalidate the TRA in case of high risk activity.
o Shall attach the TRA for HRA along with the submission of the permit /
certificates
o On the following day, and before the start time of the task, the Job
Performer shall print out the permit/ certificate and proceed to the work
location directly waiting arrival of Issuing Authority (IA) and Authorized
Gas Tester (AGT) if gas test is required.
o The presence of JP or his crew at site does not mean to start the task,
before approving and issuing the permit / certificates officially to him by
IA. JP who starts the task before the permit / certificate are issued will be
considered a violator of PTW procedure and Life Protection Rules.
Equipment entry into the well site (apart from hazardous area) is covered
by the permit approved by AA and does not consider a violation to PTW
procedure although the permit is not yet approved by IA.
Warning
Running up equipment / engines that can produce heat, flame or spark
within the hazardous (classified area) is considered part of hot work
activities and shall not be allowed prior to issuance of HWP

Permit To Work(PTW)
o JP is directly responsible for the safety and quality of work and must
ensure that the conditions specified on the PTW / Certificates are
adhered to and remained unchanged at all time.
o Ensures that no other task is performed or other tool is used except as

specifically described on the PTW / Certificate.
o Implements the Work Site Precautions as identified by the Area

Authority and checked by Issuing Authority on the PTW / Certificate
and TRA.
o Visibly displays the printed out copy of permit / certificate at the

worksite during the duration of the work.
o It is required to use PDA at remote areas to accept permit / certificates
Note:
The hard copy displayed at worksite will be the controlled document that shall
be referred to in case of inspection, audit, incident investigation, etc. however
the ePTW on the system shall be updated (online or offline) daily accordingly.
o Conducts a Toolbox Talk (TBT) immediately before commencing the job
o Remains at the worksite during the duration of the work and obtains
Job Originator / Area Authority signature if Job Performer replacement
is required.
o Immediately suspends work in the event of the Emergency Siren or

General Alarm being activated.
o JP shall keep using the 1st day permit / certificates copy for the whole
duration period as stipulated in permit / certificates and to be signed
daily at location by him, Issuing Authority and Authorized Gas Tester (if
applicable).
o Shall daily re-validate permits / certificates through the ePTW system

without making new prints.

Part : 1 Date : Dec 2014
Section : Permits/Certificates and Their Applications Page :28 of 105
o On completion or suspension of the job he must ensure that the work

site is left in a clean - clear and safe condition.
o Closes out the permit / certificate in the e-PTW system on the same
day of the completion of the work or on expiry of the permit /
certificates.
o On the last day of work, the hard copy shall be returned to the
concerned AA .
Area Authority (AA) carries out the following:
o Upon receipt of the permit request, undertakes hazard assessment and

identifies site preparedness/ precautions to be met by Issuing Authority
and the Job Performer. Completes Section 2 in e-PTW stating specific
precautions to be taken by ticking the 'REQ.' boxes on the permit and
completes certificates 'Parts' indicated as "By Area Authority". Advises the
Issuing Authority/Job Performer on the key risks and precautions to be
observed.
o Attend the PTW meeting with the JO & HSE on the day before start of the
acitivity to review the permit / revalidate the TRA in case of high risk
activity.
o Shall approve the permits and certificates (whether new or re-validated)

one day in advance. Area Authority has the right not to accept permits /
certificates that will be submitted after daylight hours of the working day
or next day morning unless there are good reasons;
o Shall assign permits / certificates equally and fairly amongst IA’s to

facilitate quicker issuance of all permits and certificates.
o Ensures IAs to start moving to the work location not later than half hour
from the daily starting working hours, after collecting copies of the permits
for clearing and approval at the work sites.
o Conduct regular visits to the worksites where PTW has been issued. During
the visit to the worksite signs the PTW hard copy or tick the JO site visit in
the PDA at the location Full time attendance is required as indicated in the
high risk activities table / appendix S;

Section : Permits/Certificates and Their Applications Page: 29 of 105
o Ensures other work being performed in the vicinity simultaneously with the
work covered by the PTW will not cause a hazard.
o Defines the need and arranges for Gas Tests.
o Consults with the Area Safety Engineer and Fire Officer for Confined Space
Entry Certificates, Area Permits, Area Certificates and high-risk jobs.
o Approves PTW if Job Performer replacement is required after JO approval

and accepts Issuing Authority replacement from his discipline / section
without the need for further approval.
o Approves extension of permit within the daylight hours as long as the

worksite conditions remain unchanged.
o Evaluates, endorse and advise his Line Team Leader or his direct line
Manager or Area Manager or Duty Manager to approve night work in this
listed priority order.
o Approves online re-validation of the permit, one day in advance, day after
day as long as worksite conditions remain unchanged.
o Closes out (cancels) the permit / certificate on e-PTW system shortly after
JP, JO and IA cancellation.
o Can act as the Job Originator (JO), the Issuing Authority (IA), and the Gas
Tester (GT) as long as he is authorized as a (Gas Tester) but he CANNOT
be the Job Performer on the same permit / certificate i.e. he can't issue
permit/certificate to himself.
o Sends the hard copies of closed permits /certificates within 2 days to line
HSE for 30 days retention.
Issuing Authority (IA) carries out the following:
o Shall check the e-PTW and know the permits / certificates assigned to
him, preferably one day in advance, and arrange logistics such as
transportation.

o Starts moving to the work location not later than half hour from the daily
starting working hours, after collecting copies of the permits / certificates
for clearing and approval at the work sites.
o Carries out proper observations, tests and investigation in worksite prior

to issue of PTW/Certificates ensuring conditions and precautions marked
as 'REQ.' by AA on the PTW/Certificates together with any additional
precautions indicated on TRA are fulfilled. He ticks the “check” boxes on
the PTW/ Certificate confirming that the required precautions are in place.
o Signs and issues the JP printed copy of the permit/certificate at the work
location(noting date and time) and using PDA at remote areas to enter
and update data in e-PTW system such as precautions checking and gas
test results.
o All permits and certificates shall be cleared and signed by IA to allow JP to

start the work within the first two hours of the day
o Ensures that Job Performer conducted effective Tool Box Talks for work
staff.
o Ensures Job Performer and his crew are aware of Emergency Procedures
and Emergency Response contact numbers prior to issuing the permit
o The 1st day permit / certificates copy shall remain utilized for the whole
duration period stipulated in permit/ certificate and signed daily at location
by IA and JP and AGT (if applicable).
o Re-validation of permits / certificates still has to be done through the

e-PTW system on daily basis.
o IA shall daily confirm that AA has approved the re-validation before IA

signs the permit on location.
o Ensures that gas tests and precautions are acceptable for the job to
continue safely when AA re-validates or extends the permit/ certificate.
o In case the gas test result does not meet the company set figures for
LEL%, H2S and O2; IA shall not approve the permit/certificate and the

relevant AA shall be immediately informed.
o IA to check all precautions identified by AA and to add more precautions if

required but can’t remove any of those already specified by AA. Any
suggested deletion or additional precautions made by IA shall be
communicated to the respective AA who issued / approved the permit that
day.
o Closes out (cancels) the permit / certificate shortly after JP cancellation.
Gas Tester (GT) carries out the following:
o Coordinating with JP and IA, starts moving to the work location not later
than half hour from the starting working hours;
o Conducts gas testing as stipulated on the PTW / Certificates;
o Ensures that gas test is done at the right place and the right equipment as
advised by AA or IA;
o Gas test results shall be recorded on the JP hard copy permit/certificate

(noting date and time) and then entered directly into the e-PTW system
through the employee’s computer or results transmitted remotely through
PDA;
o Signs 'Testing Requirements' box in Section 3. (For confined space entry,

results to be entered on the certificate);
o In case the gas test result does not meet the company set figures for LEL,
H2S and O2; IA must be immediately informed not to approve the
permit/certificate and the relevant AA shall be also informed.
o In consultation with the Job Performer, sets up stand alone continuous gas
monitor(s) as required by the permit. Advises the Job Performer on the
operation and alarm functions of the monitor.

Area Safety Engineer / Safety Foreman (SE/SF) carries out the

following:
o Maintains adequate stock of (3) days average consumption of PTW and

supplementary Certificate forms generated from the e-PTW system for
contingency use in case the e-PTW system shuts down and controls the
distribution amongst PTW users as deemed necessary.
o Rolls out up-to-date versions of PTW procedure and system to the end
users.
o Provides advice and guidance on PTWS and collates revisions/amendments

for dispatch to corporate Health Safety & Environment Division (CHSE);
via the Asset or Area Line HSE Manager / Team Leader; for inclusion in
next reviews.
o Carries out PTWS audits on a regular basis (minimum 1 permit a week by

each duty Safety Engineer) and communicate findings and lessons learned
to PTW users and Line Management.
o Informs corporate HSED and Line Management on the gaps in the system
to be considered in HSE procedures.
o Advises and is consulted by the Area Authority for Confined Space Entry
Certificates, Area Permits and high-risk jobs.
o Attend the PTW meeting with the JO & AA on the day before start of the
acitivity to review the permit / revalidate the TRA in case of high risk
activity.
o Participate in TRA development.Ensure TRA are developed / validated in a

session jointly with all the stakeholders (AA,JO& JP) against the scope of
work/ method statement.
o Safety Engineer signs and approves Confined Space Entry Certificates

including those belongs to Integrity & Pipeline Division (IPD) after
ensuring the correct identification of precautions. For Projects PMT or PMC
Safety engineers signs and approves the Confined space entry certificate.

o Safety Foreman signs and approves confined space entry certificates

including those belongs to Integrity & Pipeline Division (IPD) after visiting
the site and confirming precautions are attended and gas test results are
safe for people entry. Fire Fighters can play the role of Safety Foreman
“whenever required” provided they are trained and authorized in confined
space.
Fire Officer (FO) carries out the following:
o Responsible for preparing / reviewing the evacuation and rescue plan for
confined space entry
o Fire Officers can play the role of Safety Engineers “whenever required”
provided they are trained and authorized in confined space.
Isolating/De-Isolating Authority (IDA) carries out the following:
o Responsible for isolation and de-isolation under Isolating Certificates

(Electrical Control Isolating Certificate - ECIC or Process Mechanical
Isolating Certificate - PMIC or De-isolation for Test Certificate - DTC)14.
Area Manager carries out the following:
o Defines areas of responsibility for Area Authorities.
o Approves, in writing competent ADCO personnel and Contractors who are

qualified in ADCO PTW as authorized Area Authorities, Issuing Authorities
Job Performers, Job Originators and Gas Testers.
o Approves, in writing, the "List of Jobs, which do not require

PTW/Certificates".
o Approves the "List of High Risk Jobs" requiring higher management

approval/counter-signature. List of High Risk Jobs as per appendix (S) is
the minimum to comply with.
o Approves and counter-signs PTW/Certificates and Task Risk Assessments

for work involving High Risk Jobs15
14
See Appendices E1, E2, E3
15
See Appendix S: List of High Risk Jobs and Countersignature Requirements

o Authorizes, in writing, the Area Authority and the Issuing Authority to

exceed his ceiling limit of permits as per the defined criteria 16
Department Line Manager / Team Leader carries out the following:
o Ensures that all personnel under their authority, inclusive of contractors,

are adequately trained / assessed in the operation of PTWS17
o Determines key personnel eligible for the authorization of permit
Signatories.
o Extends, as required, the PTW validity time to exceed daylight hours for
his direct subordinates.
o Establishes and maintains the list of "High Risk Jobs requiring Higher
Management Approval / Counter –signature.
o Approves and counter-signs PTW/Certificates and Task Risk Assessments

for work involving High Risk Jobs.
Fire Watcher carries out the following:
o Closely monitors work being carried out under a HWP and ensure that the
work is not left unattended.
o Ensures that fire extinguishers are healthy, operable and sited nearby.
o Notes the position of other firefighting appliances and nearest fire alarm
and emergency shutdown buttons.
o Ensures that the specified PPE is being used at all times and safety
equipment is fit for purpose and is being used correctly.
16
Refer to Section 3.6.3: Maximum Number of Permits and Criteria for Exceeding Ceiling
17
Refer to Section 3.19 of this Part

6. PERMITS/CERTIFICATES & THEIR APPLICATIONS
The main objective of the PTWS is to ensure that any work, which has to be
undertaken, is carried out safely. It also ensures that those responsible for
operations have control over the safety of work being conducted within their
area of responsibility.
PTW/Certificates should be considered whenever it is intended to carry out

any work, which may adversely affect the safety of personnel, the
environment or the plant.
The PTWS should also be considered when two or more individuals or

disciplines, perhaps from different trades or different contractors, need to co-
ordinate their activities to ensure that their work is completed safely.
It is not intended that PTWS be applied to all activities as experience has

shown that the overall effectiveness may be weakened and may lead to Area
Authorities/Issuing Authorities being overloaded with activities of a routine,
low risk nature.
It is therefore recommended that all areas assess the risk of their activities
and list specific operations and types of jobs that may be covered by using
formal procedure certificates, job safety checklists and safe practice
processes and which do not require PTW/Certificates. The Work
Categorization Chart18 and definitions of different types of Permits /
Certificates can help in that direction.
Only the Area Authority/Issuing Authority responsible for the area in which
the work is to be performed shall issue Work Permits. The Originator of a
permit shall be responsible for obtaining any additional certificates required,
and they shall become part of the initial Work Permit. The additional
certificate's numbers shall be inserted on to the Hot/Cold Work Permit.
18
See Appendix A

All PTW/ Certificates and associated attachments (method statements,

sketches, drawings etc.) must be specific for the location and scope of the
work to be carried out.
For all high-risk jobs, a Task Risk Assessment (TRA)19 must be carried out
and lead by the Job Originator (Job Performer Supervisor) in consultation
and coordination with JP, Area Authority, Safety Engineer and other relevant
parties.
Where required by the TRA, method statements and other supporting

documentation should be attached to the PTW/ Certificate.
The Job Originator and Area Authority responsible for the area in which the
work is to be performed shall approve the Job Performer replacement is
whenever takes place. The Job Originator must check that the replacement
Job Performer is competent, certified and approved by ADCO.
Since the PTW is administrated electronically and to avoid updating the

procedure whenever minor change are done on the forms, The Electronic
copies of the following PTW/certificates in the e-PTW are the approved
version:

E1– Electrical/ Control Isolation Certificate (ECIC) Refer to e-PTW
E2– Process/ Mechanical Isolation Certificate (PMIC) Refer to e-PTW
F – Control Protection Inhibition Certificate (CPIC) Refer to e-PTW
If the e-PTW is not available, hard copies from the system can be generated
for use.
19
Refer to Task Risk Assessment Guidelines

PTW/Certificates are to be issued only after visiting the worksite and carrying
out proper observation, tests and investigation, by the Area Authority or the
appointed Issuing Authority.
A register of competent people’ authorized and qualified to carry out gas

tests, Area Authorities, Issuing Authorities and Job Performers (ADCO &
Contractor) shall be maintained. ePTW is accepted as an official register;
however evidences shall be maintained to support the registration record.
General statements on PTW such as "Close supervision is required" and

"Follow ADCO procedures or safety rules at all times" do not add any value
and they are not acceptable.
On completion of the work, expiration of the permit, or if the PTW/Certificates

have been suspended, the Job Performer shall return the original copy of
PTW/Certificates to the Line HSE Department through the relevant Area
Authority for reference, however the PTW/ Certificates should be closed out
through ePTW System.
The daily valid Permits / Certificates and open Isolating Certificate (short
term or long term isolation) shall be displayed on Plasma screen located at
both Control Room and Line HSE Department.
Note:
The Original copy of PTWs/Certificates, once closed-out, should be retained in
the Line HSE Department for a minimum of 30 days and then shredded.

Part : 1 Date : Dec 2014
6.1 Types of PTW and Certificates
Types of PTW and Certificates (and its abbreviation) to be issued are as

follows:
- Hot Work permit - HWP
- Cold Work Permit - CWP
- Electrical-Control Isolation Certificate – ECIC
- Process-Mechanical Isolation Certificate – PMIC
- De-isolation for Test Certificate - DTC
- Confined Space Entry Certificate - CSEC
- Excavation Certificate - ExC
- Radiography and NORM Handling Certificate – RNC
- High Voltage Electrical Certificate – HVEC
- Control Protection Inhibition Certificate – CPIC
- Formal Procedures Certificate – FPC
- Vehicle Entry Certificate – VEC
6.2 Colour Coding of PTW/Certificates – (If paper prints have to be

used – for example: because of electronic system shutdown)
The following colour coding of the PTW and Certificates shall be adopted:
Hot Work Permit Pink with red edge
Cold Work Permit Pale blue with dark blue edge
Certificates* Yellow
*
Except for HVEC, See Section 3.11

Volume : 10 /3A Revision 6
6.3 Maximum Number of Permits
The maximum number of PTW’s (including revalidation) to be administered

and issued by each Area Authority and Issuing Authority and performed by JP
on a shift basis is given below.
Maximum Number of Permits
JP AA IA
PTW Type
Total numbers of *1 25 13
PTW (Maximum 4 Naked (Maximum 2
Flame) Naked Flame)
*At any circumstances, apart from Area Permit requirement, more than ONE
permit can be requested by JP provided there is no overlap time between
Permits validities. In certain circumstances where remote locations are
involved, AA may allow ADCO JP to have more than ONE PTW without the
overlap time condition.
Preferably, the number of PTW per each AA and IA should be managed below
this number. Any increase beyond these figures should be subject to passing
the criteria in appendix (M) and endorsed in writing by the Area Manager or
approved by him in the e-PTWS. The increase shall only take place if the Area
Manager is satisfied that the spirit of the ADCO PTWS is maintained and that
quality control, safety and individual accountability is not compromised. The
limitation covers only the number of PERMITS (HWP/CWP) to be managed
irrespective of number of Certificates issued20.
20
PTW three month review meeting on 25th March 2002

Before deciding the increase, the following rules should be considered during
pre-planning stage:
1. Do the necessary to avoid naked flame and high energy sparks in

restricted area, wherever practicable as mentioned in Section 3.7.1;
2. Do the necessary to rank the tasks based on priority and cancel or
suspend activities of less importance;
3. Use Area Permit if it meets the conditions stipulated in Section 3.17.7;
4. Use formal procedures certificate if the task is listed in your asset
approved list of FP activities;
5. The increase shall not include any naked flame job or one of the high
risk activities which requires more devoted time and full time
attendance supervision;
6. The increase shall not include any vessel entry, where is H2S hazards
are encountered;
7. The increase shall not include any tie-in operation with live facilities;
8. The increase in PTW ceiling is necessitated during Major Project and
Contracts execution. To overcome this problem E&P / Contract Project
Manager shall include the additional resources required in the Contract
or under the project PMC after consultation with the Area Manager. The
required resources are PTW supervisor and Project Issuing Authority
(PIA) equipped with all necessary 4-wheel drive vehicles and
intrinsically safe mobile phone that will allow both Supervisor and PIA
to effectively supervise the daily activities. These positions will be
working and reporting directly to ADCO Area Authority. The number of
people, vehicles and mobiles shall be determined based on anticipated
number of permits for the specific project / contract.
Note: Any increase to the AA and IA ceiling limit of permits shall take place
in accordance with the guidelines in appendix (M): Guidance on criteria for
exceeding ceiling number of permits.

Section : Hot work Permit (HWP) Page :41 of 105
7. HOT WORK PERMIT (HWP)
A HWP must be issued for any work requiring naked flame (i.e. welding,
cutting, grinding, burning, or heat treatment using electrical coils, etc.) any
where in ADCO sites (restricted and non-restricted area except welding
workshop). The HWP is initiated by the Job Performer or the Job Originator on
behalf of JP. Key players involved in HWP are: JP, JO, AA and IA.
A HWP must also be issued for all works involving the use of any ignition
source (heat – flame – spark) within Restricted and non restricted reas
where hydrocarbon likely to be present. This includes grit/shot blasting,
soldering, gasoline or diesel driven vehicles and/or equipment, open electrical
equipment housings, non-intrinsically safe and non-explosion proof electrical
equipment, drilling, hammering by ferrous metals, concrete cracking, X
radiography by introducing a high potential electric source, handling of
Pyrophoric Iron Sulphide scales, hot tapping, etc.
Vehicle entry into hazardous areas is also considered a potential source of

ignition requiring HWP; however vehicle entry inside the safe areas of the
plant shall be handled through a vehicle entry certificate. A HWP must be
issued for vehicle entry into a Hazardous Area (Zone 1 and 2).
7.1 Precautions Prior to Issuing a Hot Work Permit
ADCO Policy is to avoid hot work, and in particular hot work requiring naked
flame and high energy sparks, in Restricted Areas wherever practicable. The
Area Authority (AA) and Job Originator (JO) should ensure that all options to
avoid the hot work in-situ have been reviewed prior to issuing a HWP. In
particular they should consider:
1. Can the work be pre-fabricated elsewhere and brought to the worksite

as a bolt-on cold work operation?
2. Can using a safer alternative method such as cold cutting, pneumatic

tools or non- sparking hand tools eliminate any naked flame work?
3. Can the equipment be removed to a safer area or workshop

environment in order to carry out the naked flame work?
4. Should the operating plant be shutdown and gas freed in order to carry
out the naked flame work? Or alternatively can the job be delayed until
an opportunity shut down?
5. Are the risks associated with the naked flame work on the operating
plant justified?
To retain control and minimize risk whilst undertaking hot work involving
naked flame no more than (4) HWP’s involving naked flame can be issued by
an Area Authority. The issuance of any further HWP’s involving naked flame
in Restricted Areas requires approval and counter signature by the relevant
Area Manager or in his absence, the Duty Manager.
The Area Authority / Issuing Authority must ensure that the proposed
worksite area and equipment is properly prepared and that the methods
chosen for isolation are the most secure considering the scope of the work
and the arrangement of the plant in question.
The following are some example of safety precautions that could be

considered for isolation and ensuring and eliminating hydrocarbon and
flammable a material presence when conducting Hot Work:
o Drain and purge flammable/combustible gases and liquids, displace and

remove flammable sludge from equipment and ensure equipment is left
clean where there is a risk of exposure to ignition sources.
o Seal sewer catch basins and drain hubs within a 30-meter radius of the
ignition source by tarpaulins covered with sand. Ensure that manhole
covers and vent pipes are also sealed.
o Remove all exposed flammable and combustible materials from the work
area.
o Locate welding sets and other mobile equipment in a safe area (upwind
direction)
o Provide firefighting equipment such as fire extinguishers and charged hose

lines and a fire-watcher if necessary. The Area Authority should specify the

type of fire extinguisher required (dry powder, carbon dioxide, foam).

o Using a combustible gas monitor, test to ensure a gas free condition at the
equipment and in the surrounding area. Gas test readings shall be < 5%
of LEL (Lower Explosive Limit) prior to start of the work and during
performing the work.
o Specify continuous gas monitoring for naked flame and high energy sparks
work in Hazardous Areas. Standalone continuous gas monitors must be
sited by a qualified and authorized Gas Tester upwind of the work area or
between the work area and the most likely source of process leak. For
large sites or Area Permits, the Area Authority should consider the
requirement for more than one standalone continuous gas monitor.
o Provide for wetting wooden parts of scaffolding structures and other

combustible materials that could be ignited by welding sparks or hot
metal. Screen off area by using fire resistant blankets and laying down
standby water hoses to prevent sparks from igniting combustible
materials.
o Restricted areas involving machinery work nearby aboveground or

underground services should be cordoned and marked with warning tapes
and barriers as indicated in PTW and attachments.
o Ensure that the work area is adequately ventilated, using forced

ventilation, if necessary.
o The Area Authority / Issuing Authority shall ensure that other work being
performed in the vicinity simultaneously with the work covered by the
permit will not cause a hazard. The Area Authority shall inform the Job
Performer of the approved works in the same restricted area by selecting
and ticking "Adjacent Activity" in Section 2.
o The "vicinity" normally will be limited to 30 meter from the permit work
area, but may be extended by the Area Authority contingent on prevailing
conditions, such as wind direction, or may be extended to 50 meter if the
work is adjacent to ADNOC pipeline corridor or facilities.
o The venting of hydrocarbons to the atmosphere shall not be permitted

during periods of inversion or heavy cloud cover when they may
accumulate at ground level.

ADCO – Permit To Work (PTW)
Volume : 10 (HSE) Revision 5
Part : 3 Date: 04/12
Section :3.7 Hot Work Permit (HWP) Page 44 of 105
o No release of hydrocarbons, either by sampling, venting, draining, or

breaking flanges is permitted while proceeding with hot work. Area
Authorities must be aware of any routine activities, which do not require a
permit that might impact on planned hot work.
o The Issuing Authority must ensure that all the Area Authority’s
requirements are met.
7.2 Safe Hot Work Practices
HWP’s must not be issued for work in central station when the fire water
supply system or installed fire-fighting system is isolated for maintenance or
repair. The Area Manager must approve any deviation from this requirement
and countersign the Permit. Task Risk Assessment shall also be developed
and approved by the Area Authority Line Manager.
Work shall not begin until all conditions on the PTW are met and shall
commence at time specified by the Issuing Authority or synchronized in e-
PTWS in Section (4) – Permit Issue. Work must be started within one hour of
gas testing otherwise the gas test shall be repeated.
When work is stopped, the Area Authority should determine whether it is

necessary to repeat the gas tests prior to resuming work.
Periodic testing or continuous monitoring must be provided to ensure that a

safe environment is maintained while work is in progress. For hot work
involving naked flame and high energy sparks in Hazardous Areas (Zones 0,
1 and 2), continuous gas monitoring is a mandatory requirement.
Combustible gas testing in association with a hot work involving naked flame
and high energy sparks in non-restricted areas is left optional at the
discretion of AA as in some cases there is no source of combustible gases/
vapours that can threaten the hot work site.

Section : Hot Work Permit (HWP) Page: 45 of 105
Utmost care shall be taken by the AA to identify potential sources of gases or

vapours in the surroundings such as drain trenches, sewer system, open
flanges, etc., which lie upwind direction to the hot work site before waiving
the requirements for gas testing.
All HWP’s and CWP's including Area Permits shall be suspended in the event
that General Alarm is sounded in the area.
If the General Alarm sounds in the area, work shall be immediately stopped,
secured and the location cleared of all personnel. Work may resume only,
once the emergency has been called off, the site declared safe and after
obtaining approval (endorsement on the Job Performer's copy) from the Area
Authority.
A HWP can be issued for a maximum of 8 days including the day of issue and
shall be carried out in daylight hours.
A HWP can be extended after daylight hours by obtaining the Area Authority
Department Team Leader / Line Manager approval and signature in Section 5.
The request must be sent to the Area Authority Department Team Leader,
then Line Manager, and if both are not available then to Area Manager or
Duty Manager in this priority order.
The ADCO/Contractor employee directly responsible for the work (Job

Performer) shall ensure that only the work specified on the permit is carried
out and that the conditions required and special conditions to be observed are
maintained until the work is completed.
The Issuing Authority shall ensure that the work site has been left in a safe -
clear and clean condition before permit cancellation / close-out. The Area
Authority must ensure that any guards, safety devices and fail safe
equipment are operable before signing permit cancellation / close-out.

Section : COLD WORK PERMIT Page: 46 of 105
When hot work is being performed on equipment that may contain a

flammable/explosive mixture, the equipment must be inerted or purged with
nitrogen.
8 COLD WORK PERMIT (CWP)
A CWP is required for any work in a Restricted and non restricted area,
where there is no presence of hydrocarbon, which does not involve the use of
equipment with the potential for producing sparks or other ignition sources.
The CWP is initiated by the Job Performer or the Job Originator on behalf of
JP. Key players involved in CWP are: JP, JO, AA and IA.
8.1 Precautions Prior to Issuing Cold Work Permit
The Area Authority shall ensure that the proposed worksite area and
equipment is properly prepared and that the methods chosen for isolation are
suitable considering the scope of the work and the arrangement of the plant
in question.
8.2 Safe Cold Work Practices
Work shall not begin until all conditions on the Permit are met and shall
commence at time specified by the Issuing Authority in Section (4).
If the General Alarm sounds in the area, work shall be stopped, secured and
the location cleared of all personnel. Work may resume only after obtaining
approval (endorsement on the Job Performer's copy) from the Area Authority.
A CWP can be issued for a maximum period of 8 days.

Section : Isolation Certificats (IC’s) Page :47 of 105
9 Isolation CERTIFICATES (IC’s)
9.1 General
An Isolation Certificate (IC) must be issued when the unexpected operation of

electrical/mechanical/process/control equipment that can be started by
automatic, manual, or remote control may result in injuries to persons
working on the equipment or who are in the vicinity due to release of stored
energy21.
To streamline the isolation process, and make it more efficient ADCO has
designed three isolation certificates, for electrical/ control isolation (ECIC)
and process/ mechanical isolation (PMIC) and the last is for De-isolation for
Test (DTC). The certificate is based on the discipline that performs the
isolation and what for? .All IC’s are cross-referenced to PTW/Certificates
Lockout and tag-out (LOTO) devices such as locks, tags, multi-hasps, and
chains shall be installed on all energy isolating devices, including blinds,
valves, slide gates, circuit breakers, disconnect switches and double block
and bleed systems to prevent the transmission or release of stored energy
sources.
Warning sign/tags are also required. However, since they do not provide
protection, it is essential that the equipment be physically locked and
tagged22
9.2 Precautions Prior to Issuing the Isolation Certificate
The Area Authority must ensure that the proposed worksite area and
equipment is properly prepared and that the methods chosen for isolation are
appropriate considering the scope of the work and the arrangement of the
plant in question.
For the sake of clarification and to emphasis on the activity, the procedure for
isolation is as follows:
Pipelines, Tanks and Vessels shall be isolated, in order of preference,
21
See Appendices E1, E2 and E3
22
See Section 3.10 of this Part

by one of the methods listed below:
1. Removal of valves, spool/distance pieces etc., i.e., disconnection, and the

fitting of approved solid blank flanges to the open ends.
2. Spectacle spades swung to the shut position or the insertion of approved

"blind" spades between flanges.
3. Double block valve and open bleed valve in between, the bleed point being
proved free of obstruction.
4. Shut and chained/locked block valves. These must be tested and checked
before issuing the certificate and rechecked regularly to confirm the valve
is not passing.
Note 1:
1 and 2 above are the recommended methods of isolation. 3 and 4 shall
only be resorted to when it is not reasonably practicable to use 1 or 2. When
3 and 4 are used, regular monitoring shall be enforced. Method 4 shall only
be used with extreme caution.
Note 2:
For man entry into confined spaces/equipment or vessels, the isolations shall
where practicable be made at the flange adjacent to the equipment. This will
eliminate dead legs with the potential for holding hazardous material.
Note3: Only methods 1 and 2 are acceptable for man-entry.
o Prime movers shall be isolated by physically breaking/blinding the fuel

(i.e., steam, gas, electricity, and diesel) supply, securing this by locking or
bolting and by isolation of the starting mechanism.
o Freely rotating equipment such as fans, e.g. fin fan coolers or pump
impellers, shall be restrained to prevent movement.
o Automatic fire fighting systems or detection equipment e.g., UV detectors,

general alarms etc., shall be inhibited23 or isolated, either to be worked on

themselves or to guard against activation by work in adjacent areas, e.g.
arc welding affecting UV's.
o Consideration shall be given to the provision of portable firefighting

equipment and regular patrols or continuous fire watching of the work site
instead of the automatic system.
o Electrical work requirement in case of low voltage or medium voltage is

identified in Electrical Control Isolation Certificate – ECIC24 which should
be undertaken by competent electrician or electrical engineer. While all
high voltage works (above 650 V) shall be carried out by Authorized
Electrical Person (AEP) or Senior Authorized Electrical Person (SAEP)25
23
See Appendix F
24
See Appendix E1
25
Refer to Section 3.11 of this Part

Section : COLD WORK PERMIT Page: 50 of 105
9.3 Precautions Prior to Performing “De-isolation for Test”
If de-isolation to run a test for a piece of equipment is required, the Area

Authority shall initiate the “De-isolation for Test” Certificate26.
The Area Authority/Issuing Authority shall confirm that the test is within the
PTW specification and consider if the test will affect other tasks or PTW
in progress.
If the test is to be permitted, the Area Authority/Issuing Authority shall

suspend all PTWs, which will be unduly affected by the test, and consult with
the Senior Authorized Electrical Person - SAEP, Authorized Electrical Person -
AEP or Isolating/De-isolating Authorities accordingly.
Area Authority or his delegated IA must remain at the test work site for the
duration of the test.
De-isolation for Test Certificate is non- extendable, it is only valid for the
duration of the 8 hours-working day , it is on hard copy and not through e –
PTWS.
Lockout and tag-out procedures are recommended to ensure that isolations

cannot be changed in a multi-disciplinary, multi-task environment without all
concerned parties being aware of the change in isolation status.
26
See Appendix E3

Section : Lockout and Tagout Procedure Page: 51 of 105
10.0 LOCKOUT AND TAGOUT PROCEDURE
10.1 Introduction
Lockout / Tag-out procedures apply to all ADCO Process and Utilities

operations where the possibility of unexpected operation of electrical and
mechanical equipment activated by automatic or manual control may result in
a deviation from the intended process control and could result in injury to
personnel within the immediate vicinity. The procedures are an integral and
necessary part of implementing an Isolation Certificate.
10.2 Purpose and Scope
The purpose of the procedure is to ensure that lockout and tag-out

procedures are applied and that appropriate devices (such as locks, tags,
multi-lock hasps, and chains) are installed where practicable on all energy
isolating devices, including blinds, valves slide gates, circuit breakers,
disconnect switches and double block and bleed system to prevent the
release or transmission of energy.
10.3 General
Prior to working on energized equipment:
 each job shall be carefully evaluated for potential hazards;
 actual and potential energy sources involved in the machine or system to

be serviced or repaired shall be identified;
 the flow of energy from each shall be physically isolated;
 the effectiveness of the isolating device shall be checked;
 the physical isolating device shall be locked in place whenever applicable;
 the lock shall be tagged with an appropriate warning;

 a minimum of two padlocks shall be installed when the isolation is

required for work;
 only the discipline placing locks or tags on equipment shall remove those
locks / tag;
 P&ID Drawings (latest Revision) are to be referenced;
 Preparation of the required work permit / isolation certificate (IC) from the
discipline concerned shall be completed.
10.4 Lockout
Key operated padlocks shall be used

All the following sections shall have their own padlocks and keys.
Each padlock is to be numbered and colour coded as follows:

 Electrical/Power System Red
 Mechanical Blue
 Instrument Green
 Production/ Operation white
 Fire Black
 Contractor Yellow
Padlocks and keys shall be stored so that they are not available to
unauthorized personnel.
A master key or second key for each padlock used for lockout purposes shall
be kept in secure storage for emergency use only.
Keys for substation doors, electrical rooms and transformer fence doors shall
be kept in the custody of ADCO’s involved electrical section. Only the person
to whom they are issued shall use padlocks and keys. They shall never be
loaned to other departments or unauthorized persons.

10.5 Tags
Tags shall be securely fastened with non-reusable, self-locking, all
environment tolerant nylon cable ties to each energy isolating device and / or
lockout device to convey the purpose of the lockout. The tag attachment shall
be non-releasable with an unlocking strength of fifty pounds (50lbs).
Two types of tags shall be available; one for personal lockout and one for
group lockout as described here under:
10.5.1 Personal Tags
Personal tags are to be used by an individual isolating a piece of equipment

using personal locks or by a section when isolating a system as an initial
isolation for other sections to follow.
The tags once placed on energy isolation device indicate that the devices
must not be moved from the position in which they are originally placed. Do
not open, do not close, do not energize, do not operate, or otherwise
disturb the devices in any manner.
10.5.2 Group tags
A group tag shall be used when more than one individual is assigned to work
in an area under the protection of a group lock placed by an authorized
employee with the responsibility for the entire group.
The group tag shall be placed on the authorized employee’s lock at the
Primary Energy Isolation Point.
The tag once placed on the Primary Energy Isolation Point indicates that the
device must not be moved from the position in which it was originally placed.
Do not open, do not close, do not energize, do not operate, or
otherwise disturb the devices in any manner.
The same colour codes used for locks shall be used for personal and group
tags.
The tags shall be kept on stock in each Asset (Field / Terminal) location in the
colour scheme of each section in sufficient quantities for normal operations.

10.6 Energy Isolation – Non Electrical Equipment
For non-electrical equipment, the primary responsible sections lock and tag
shall the first installed, and when the work is completed, the last to be
removed.
The section which has the primary responsibility for the equipment being
serviced or maintained shall ensure that lines and equipment are
depressurized, gas freed, neutralized, water washed, and properly drained as
the type of equipment dictates.
The section responsible for the equipment shall identify the location of all
energy isolation devices necessary to properly isolate the piece of equipment
or system to be worked on and shall establish a Primary Energy Isolation
Point.
Once installed, the primary responsible sections lock and tag shall not be
removed until the end of the job
Additional sections working on non-electrical equipment shall install their lock

on the multi-lock hasp at the Primary Energy Isolation Point.
Each Maintenance Supervisor shall maintain a list of assigned locks and

installed locks.
10.7 Energy Isolation – Electrically Driven Equipment
For electrically driven equipment, electrical lock and tag shall be first
installed, and when the work is complete, the last to be removed.
Physical isolation will be carried out followed by locking the circuit breakers
by means of padlock.
When isolating the supply from high voltage switchgear to any electrically
driven equipment, the breaker should be racked out from the cubical, bus bar
shutters to be locked and the earthing switch to be closed and locked.

When isolating a portion of overhead lines, extreme measures must be taken

to ensure that there is no power flow from all directions towards the isolated
portion. Padlocks to be applied for all lines switches including the earthing
switch as well.
The key of the padlock shall be kept in the box identified by the name of the
circuit isolated and locked by the Electrical / Power System Section. When
other disciplines are to work on the same circuit they shall install their own
locks on the same box and maintain their keys until completion of the work.
The number of boxes for keeping the padlocks keys shall be determined in
each area according to the workload covering the number of breakers
available in that location.
All padlocks and keys to be returned to section Engineer / Supervisor on

completion of the work.
10.8 Disconnect Switches / Circuit Breaker
The only safe method to disconnect electrical power from process equipment
or machinery to repair or service is by “isolation”, such as switching off the
appropriate disconnect switch at source. Before proceeding with isolation,
ensure that the load connected to the involved circuit in the SHUT DOWN
mode. The following procedure shall be followed when operating a disconnect
switch:
o a competent electrician shall perform electrical isolation;

o identify appropriate switch / circuit breaker;
o read and follow the instructions on the operation of the disconnect switch /
circuit breaker;
o verify isolation by positive means;
o discharge and earth the disconnected feeder (for HV feeders);
o lock and tag the switch / circuit breaker.

10.9 Exceptions
If normal lockout / tag-out procedures cannot be used to ensure safety
because the nature of the work requires that the machine or system be
energized during repair or maintenance, the following procedure shall be
used:
o work shall not proceed until the Supervisor and personnel performing the
work have agreed upon safe procedures;
o Solutions to special problems generally require that additional personnel
be stationed at critical locations during the entire repair or servicing
operations. Effective communication shall be maintained among all
personnel involved.
10.10 De-Isolation
After work completion, before de-spading check the pressure built up in the
sections of line between the isolation valve and the blank flange or spade.
Where there is a pressure built up, vent, drain and release.
Ensure that de-isolation activities are carried out in the correct sequence.
All switches, valves or control points, between the Primary Energy
isolation Point and the equipment worked on shall be in the “OFF” position
in order to prevent damage to the equipment when the energy is restored.
The following procedures shall be used when re-activating a system or

equipment after repairs are completed:
o ADCO employees and contractors shall ensure that all tools, supplies,
rags, etc. that were used during the maintenance work have been
removed and the area is CLEAR
o The last person to complete his work shall be responsible for notifying the
Supervisor that the job is completed;
o The job shall then be inspected by the Engineer or his qualified designated
staff to ensure that the equipment is safe to be placed back in services.
The tag and lock shall be removed.
Note: Contractors shall adhere to the same Lockout / Tagout
procedures.

Section : Control Protection Inhibition Certificate Page: 57 of 105
11. CONTROL PROTECTION INHIBITION CERTIFICATE –CPIC
Inhibition or Override is a temporary by-pass of a safety/ protection device,

used by ADCO employees only to allow certain work to proceed without
causing unnecessary process shutdown or interruption or fire alarm. E.g. fire
detection inhibited (overridden) during welding operation nearby to UV /IR
flame detector.
Where the inhibition of process shutdown or fire and gas detection/

protection system has been necessary to allow the work under PTWS to
proceed, these should be cancelled when the permit is closed-out.
Inhibition will prevent the critical safety equipment from doing its protection
function; for this reason it should be in place for the shortest practicable time
and should be reinstated as soon as possible.
11.1 Issuing a Control Protection Inhibition Certificate
Issuing a Control Protection Inhibition Certificate (CPIC) requires the

completion of five consecutive and sequential sections in which five users are
involved: Inhibition Requester (IR), Inhibition Requester Supervisor, Area
Authority (AA), Maintenance Engineer – Instrument / Control (ME-I/C) and
Inhibit Performer (IP).
Any CPIC irrespective of its duration requires risk assessment. CPIC

Management approval is as follows:
CPIC less than 12 Hours approved by Team leader of AA and in his absence
from Duty manager
CPIC for more than 12 hours in addition to the above needs approval from
VPO/VPT and in his absence from duty Manager.
CPIC issuance procedures are explained in details in Appendix (F)

Section : High Voltage Electrical Certificate Page:58 of 105
12. HIGH VOLTAGE ELECTRICAL CERTIFICATE (HVEC)27
12.1 Preface
The aim of High Voltage Electrical Certificate (HVEC) procedure is to provide

a safe system of work for personnel engaged in the maintenance of High
Voltage Electrical Apparatus and Live Line by using ADCO Permit to Work
(PTW) and High Voltage Electrical Certificate (HVEC).
HVEC shall only be issued by the ADCO Senior Authorized Person (SAEP)28 to
Authorized Electrical Person (AEP)29 following an assessment of the hazards
and risk of the activity, together with a Hot / Cold Work Permit to work on:
 Isolation of High voltage (H.V) electrical apparatus;

 Live lines
The certificate describes fully and concisely the work to be carried out, the
conditions and safety measures applicable, and the time for the work to start
and the composition of the crew that can safely carry out the work.
12.2 Authority for Issue
HVEC shall be issued by an ADCO Senior Authorized Electrical Person (SAEP)

before any work / test is carried out on any High Voltage Electrical Apparatus
/ Conductors.
27
See Appendix G and also Definition of HVEC – Section 3.4
28
See Definition of AEP in Section 3.4
29
See Definition of SAEP in Section 3.4

Section : High Voltage Electrical Certificate Page: 59 of 105
12.3 Work on High Voltage Electrical Apparatus
No person should carry out work on any part of high voltage electrical
equipment unless such parts are:
 Dead;
 Isolated;
 Earthed;
 Provided with barriers placed where necessary to prevent danger, and
with danger notices and caution notices posted;
 Released for work by the issue of a High Voltage Electrical
Certificate (HVEC)
And unless such a person is fully conversant with the nature and also the
extent of the work to be done. It is the duty of the Senior Authorized
Electrical Person (SAEP) issuing HVEC to ensure that the foregoing
provisions are complied with.
All switches via which the electrical equipment worked upon could be
energized should be locked and caution notices should be attached to all
parts, where the electrical equipment concerned could be made live. They
should be fixed or moved only by the Senior Authorized Electrical Person
(SAEP) himself.
Exposed live parts which can endanger carrying out the work on the electrical
equipment should be blanked off to prevent access to these live parts. The
screening facilities should be properly secured. Danger notices should be
placed where necessary.
12.4 Live Line Work
Contractors or ADCO employees selected to carry out live line working in

ADCO shall be familiar with ADCO approved Live Line working procedures, be
trained experienced staff and have the necessary well maintained live line
tools and equipment to carry out such work.
The ADCO Authorized Electrical Person (AEP), before initiating live line work,
shall ensure that the Contractor’s Supervisor or ADCO employee is familiar

with the written procedures, and has the necessary evidence and certificates
on site to satisfy him that the job safety requirements are met.
Contractor’s Supervisor and ADCO Senior Authorized Electrical Person (SAEP)

shall complete a risk assessment prior to obtaining High Voltage Electrical
Certificate (HVEC) and/or Permit-To-Work (PTW) on live line.
The live line work and the safety of the team shall be the responsibility of the
ADCO Senior Authorized Electrical Person, who shall ensure that the work is
carried out correctly and is present throughout the work to ensure that it is in
accordance with ADCO procedures (See HSE Procedure Manual Volume
10/3A-Part 15 - Electrical Safety)
12.5 High Voltage Electrical Certificate – HVEC
It is an electronic form of declaration signed/ approved by a Senior

Authorized Electrical Person (SAEP) to an authorized person in charge of work
to be carried out on any high voltage apparatus above 650 volts.
12.5.1 Procedure for Issuing HVEC on Dead Condition
The Authorized Electrical Person (AEP) performing the required job will
discuss the job plan with Senior Authorized Electrical Person (SAEP), and
attaches the related drawings.
SAEP will complete (Section 1&2) in electronic HVEC form describing the
work to be carried out and exact equipment to be isolated, defining permits
and certificates that interconnected with the HVEC. Section 1 of the HVEC
contains a list of precautions that the SAEP shall determine which of them are
required that the AEP shall fully comply with. If the required job is a
multidiscipline task that requiring more than one party to be involved in the
equipment that proved dead he will issue the appropriate Isolation Certificate
as well (if it hasn’t been issued before)30.
In all cases SAEP himself will carry out the isolation, prove dead, ensure
earthling the line/ apparatus, apply lockout/ tag-out and completes and signs
in (Section 3), specifying the details of safety measures and precautions,
which are undertaken.
30
See Appendix G

AEP will fill and sign in (Section 5), applies the temporary earth as required
and starts the work on dead high voltage equipment.
After completing the job, AEP will ensure that all additional safety devices,
gears, tools and earth applied have been removed and all personnel under his
control have been withdrawn and warned that it is not safe to work on line/
equipment specified on the HVEC.
AEP will sign in (Section 6): Clearance and send the HVEC to SAEP for
cancellation. SAEP will remove the earthling, de-isolates the equipment,
removes the lockout / tag-out and makes the equipment ready for
energizing. (If IC is applicable, it must be cancelled prior the de-isolation).
SAEP will sign in Section 7 for HVEC cancellation.
12.5.2 Procedure for Issuing HVEC on Live Condition

The authorized contractor for live line work will discuss the required job with
SAEP and drawings will be attached to HVEC. SAEP will fill (Sections 1, 2
and 4) in HVEC specifying all safety measures/ precautions must be taken
and required certificates for the tools and equipment to be used for live line.
SAEP personally will inspect the work location, tools and equipment and signs
in (Section 4: Work on Live Conditions).
The authorized contractor will fill and sign (Section 5: Receipt /

Acceptance) and start work on live line under the specific conditions in
(Section 4). If the line / apparatus trips, the work should be suspended and
SAEP to be informed.
When the job is completed, the authorized contractor will ensure that all tools
and equipment have been removed from the working location and all
personnel working under him have been withdrawn and warned that it is not
safe to work on the line / apparatus specified on HVEC.
The authorized contractor will sign on Section 6: Clearance, and return the
HVEC to SAEP.
SAEP will sign in (Section 7: Cancellation), to cancel the certificate.

12.5.3 HVEC Print-out

The certificate print-out will be displayed on work location during executing
the job, and once the work is completed, the copy should be retained in file in
switchgear/ substation, kept with Senior Electrical Engineer (SAEP) like any
other permits / certificates for maximum 30 days from the date of certificate
cancellation.
12.5.4 Competency Assurance

No person shall carry out any work (this includes maintenance, repairs,
cleaning and testing) on any part of H.V. apparatus unless they are suitably
trained, have adequate experience and qualifications and are authorized by
ADCO.
The authorization of Electrical Persons (AEP/SAEP) operating and working in
High Voltage Electrical Apparatus / Live Line shall be in accordance with the
definitions, and the following authority levels and responsibilities.
12.5.4.1 Authorized Electrical Person (AEP) Level

Any competent electrical person (ADCO or Contractor) has the right to
undergo to be authorized electrical person after deemed qualified by his Line
Manager. An authorization panel consisting of at least two cross-field Senior
Electrical Engineers shall carry out the assessment.
( Refer to HSE Manual 10/3A – Part 15- Electrical safety)
12.5.4.2 Senior Authorized Electrical Person (SAEP) Level

Candidates to this level of authorization must be 11+ Electrical Staff in
ADCO, subject to pass the authorization interview by cross field panel
consisting of at least two Senior Electrical Engineers and approved by the
candidate Line Area Manager.
( Refer to HSE Manual 10/3A – Part 15- Electrical safety)
12.5.4.3 Certificate of Authorization

 A certificate of authorization shall be given to an authorized electrical
person.
 A register of all authorized electrical persons will be maintained by the
Asset (fields/ terminal), and will include but not limited to; name,
section, authorization level and date of authorization.
 A certificate of authorization should be approved by relevant Area
Manager for the above two levels.

Section : Confined Space Entry Certificate Page :63 of 105
13.CONFINED SPACE ENTRY CERTIFICATE (CSEC)31
A Confined Space Entry Certificate is required for the protection of personnel

entering vessels, tanks, furnaces, sewers, pits over 1.2 meter deep and other
confined spaces within the ADCO Fields and Terminal areas regardless of area
designation. Protection is required against hazards such as flammable
vapours, oxygen deficiency, toxic atmospheres, excessive temperatures,
power driven equipment, etc.
Confined Space Entry is one of the most hazardous activities undertaken

within petroleum production operations. Care and attention must be paid to
all aspects of the work plan and procedure. Particular emphasis must be
placed on communication. Since person's lives are directly at risk, pre-job
work planning meetings, procedure review meetings, Confined Space Rescue
Plan (CSRP), TRA and TBT's are essential pre-requisites. It is recommended
that prior to each Confined Space Entry work that all persons familiarize
themselves with the Confined Space Entry procedures as detailed in this part
prior to issuing PTW/Certificates and commencing the job.
13.1 Precautions Prior to Issuing Confined Space Entry Certificate
Before issuing a Confined Space Entry Certificate, the following precautions

shall be taken:
 Pre-job planning and procedure review meetings must be held with all
concerned parties. Specific emergency and rescue plans must be agreed
and communicated. Work precautions and individual responsibilities must
be discussed and agreed.
 The confined space should be isolated by disconnection or spading as close

to the confined space as possible. Physical disconnection is the preferred
means of isolation. Where isolation cannot be achieved close to the
confined space, any intervening space must be drained, vented and
certified as gas free.
Valve isolation is not considered adequate for entry of personnel, irrespective

of the duty of the equipment.
31
See Appendix H

 The confined space, where applicable, shall be drained, flushed or inert

gas purged. Draining will be carried out prior to isolations and
flushing/purging normally after isolation. Where flushing/purging has
been carried out using fixed connections, these shall also be isolated
before flushing/purging mediums are removed.
 All personnel with assigned duties in the confined space entry (entry,
stand-by, rescue) must follow ADCO Facial Hair policy to ensure effective
Breathing Apparatus “BA” use. ( Refer to ADCO facial hair policy-
Protection against H2S recommended practice – HSE Manual 10/3A-Part
4)
 Suitable entry and egress shall be provided. Approved ladders, scaffolding

and tools shall be available, when required.
 The number of persons allowed to enter a confined space should be kept

to a minimum. Competent standby personnel (Buddy System) and at least
one person other than the Job Performer (JP gastest) must be in
attendance outside to render assistance in an Emergency. Excessive
temperature in the confined space (causing personnel heat stress) should
be eliminated wherever practical by circulating staff, giving adequate
break time, providing welfare facilities like cold water, shade area, etc.
 Job Performer is responsible to maintain a record of personnel entering

and leaving the space (head count). The “Stand-by Person” should monitor
the entry process and ensure that, the only defined number of entrants in
permit/ certificate must be allowed.
 Keep Entrants under effective surveillance by one or more of the following

methods:
- Line of sight (not always possible);
- Voice contact (allowing for distance and ambient noise);
- Intrinsically safe radio with agreed periodicity of contact;
- Pre-arranged signals on air-klaxons, whistles, etc;
- Pre-arranged lifeline signals.
 Be equipped with a suitable communication device (e.g. radio,) to

summon assistance rapidly if entrants get into trouble. Note, for
Hazardous Areas an intrinsically safe device must be used.

 ADCO approved protective equipment shall be provided for all men

working inside a confined space.
 Entry without breathing apparatus will not be authorized until all deposits,
scales and sludge liable to give off noxious fumes have been removed and
the atmosphere within the confined space has been ventilated and gas
tested and certified safe by the Area Authority / Issuing Authority.
 Prior to entry into confined spaces, combustible gas, hydrogen sulphide

and oxygen tests are to be performed. Gas test readings shall be < 5%
LEL (Lower Explosive Limit), H2S concentration shall be below 10 PPM and
the oxygen concentration is to be between 19.5 and 22.5%
N.B: Entry in to the Confined space shall not be allowed if flammability is > at 5% of
LEL even with the use of Air supplied Breathing apparatus
 All equipment used for atmospheric testing shall be calibrated and

operationally checked prior to use according to manufacturer’s
specifications.
If initial gas tests indicate a concentration above the permissible levels, then
further gas freeing procedures and tests shall be conducted until the vessel is
announced gas free or gas concentration is within the permissible limits for
the work to proceed.
Note: in some circumstances, such as tanks and vessels containing

sludge it will not be possible to be effectively gas free without man
entry.
If the Gas Tester is required to enter the confined space to make further tests
prior to confirming permissible gas levels, then breathing apparatus, safety
harness and lifeline shall be worn, and his entry a subject of the certificate.
Note: ventilation of the confined space shall be maintained and atmosphere

monitoring continued on a continuous basis. Persons shall not remain in the
confined space if concentrations of combustible gas exceed 5% LEL.
 If pyrophoric iron is present, it shall be kept wetted until completely

removed.
 Sludge shall be removed by dilution, if possible.

 No person shall be permitted to enter a confined space without the

authority of the Job Performer.
 The Area Authority shall ensure that other work being performed
simultaneously in the vicinity with the work covered by the permit will not
cause a hazard. The "vicinity" normally will be limited to 30 meters from
the new permit work area, but may be extended by the Area Authority
contingent on prevailing conditions.
 Safety Engineer must be consulted and informed of all ongoing Confined

Space Entry jobs and must sign / approve the entry certificate.
 Safety Foreman (SF) of Fire Foreman(FF) shall visit the site and check the
confined space HSE requirements, Confined space Rescue Pan
13.2 Safe Work Practices in Confined Spaces
Work shall not begin until all conditions on the certificate are met and shall
commence at the time specified by the Area Authority in Section (4). Work
must be started within one hour of gas testing otherwise new gas tests are
required.
Work shall be stopped, secured and the location cleared of all personnel, if
the General Alarm sounds in the area. Work may resume only after obtaining
new documented approval (such as endorsement on the Job Performer's
copy) from the Area Authority.
Lifelines, safety harnesses and breathing apparatus shall be required unless

stated otherwise.
Personnel entry shall be limited to the minimum necessary to accomplish the

work and personnel shall be rotated on pre-determined intervals to avoid
overexertion and stress.
Personnel shall be informed of the hazards that may be present in the

confined space and they shall be trained in the use of safeguards for
controlling those hazards.
After a vessel or other confined space has been declared safe to enter, care
shall be taken that scale or small pockets of sludge or trapped hydrocarbons
will not be disturbed by scrapping, chipping, grinding or welding operations.
N.B : Cleaning of vessels , containing pyrophoric scale( Iron sulphide) ,ay produce H 2S

Section : PTW/ Certificate Administration and Page :67 of 105

Documentation Control
Where a vessel has not been declared gas free, suitable lighting shall be
provided certified for the area, either air driven (flameproof) or suitably
certified torches( Explosion Proof lighting).
Vessels, which have been certified gas free, may be illuminated as above, or
by Extra Low Safe Voltage (25 volts ac) portable lighting equipment,
approved for use in a Class 1 Div.2 (Zone 2) area.
The supply cables, approved for use in a Class 1 Div. 2 (Zone 2) area to the
transformers for Extra Low Voltage Portable lights, must always be supported
above ground and the transformers never taken inside tanks or vessels.
Air Line Breathing apparatus shall be located outside the confined space and
monitored constantly while personnel are working inside the confined space.
Under no circumstances should the person assigned to monitor the
equipment leave the equipment unattended whilst man-entry is in progress.
This must be explicitly stated in the TBT.
If welding or any process liable to evolve noxious fumes is to be carried out

in a confined space, then adequate ventilation will be provided. Duration of
stay within the confined space and the minimum rest period outside the
enclosures must be stated on the certificate.
Unmanned Confined spaces which are left open shall be provided with
warning signs at entrances or tapped with warning tapes to prevent
unauthorized entry.
The PTW/Certificate must be placed in a transparent envelope at the entrance

of the confined space during performance of work.
Personnel authorized to enter a confined space / oxygen deficient atmosphere

shall be provided with the proper respiratory protection equipment. The
senior persons in charge of crew should also be provided and trained in the
use of a personal 3-in-1 gas monitor. Area Safety Foreman should check the
equipment prior to use.
Those confined spaces that do not require respiratory protection based on the
gas test results shall be continuously monitored with an oxygen meter during
performance of work. Continuous monitoring may also be required for toxic

Section : Confined Space Entry Certificate Page: 68 of 105
gases, which may be released during the course of the work. The area must
be evacuated immediately if the oxygen content falls below 19.5% by
volume, or if any other hazardous atmosphere is evolved.
Proper personal protective equipment (gloves, goggles, hearing protection,

disposable suits, etc.) shall be used where applicable.
13.3 Safety rules to conduct GT in confined space
Safety Rules to Conduct GT in Confined Space:
A. Prior to entry into confined spaces, combustible gas, hydrogen sulphide

and oxygen tests are to be performed.
B. Gas test readings shall be < 5% LEL (Lower Explosive Limit), H2S
concentration shall be below 10 PPM and the oxygen concentration is to be
between 19.5 and 22.5%.
C. The first location an operator should sample for gas is outside the
confined space, then the entrance.
D. Gas testing to be carried out in the following order:

1. Oxygen
2. Flammable gas / vapour (LEL)
3. Toxic gas
E. The gas tester is required to wear / don SCBA set to enter a confined
space and conduct the first gas test. Further gas tests entries are subject to
AA discretion.
F. Unauthorized Entry Kills.
13.4 Standby Person and Rescue
In all cases of Confined Space Entry, an employee(s) shall be posted outside

of the entry exit in order to handle emergencies. Circumstances may require
more than one person posted at the entry point or at different access/entry

Section : Confined Space Entry Certificate Page: 69 of 105
points. The requirement for additional standby personnel should be carefully

considered during the planning of the job depending on the assessed risk.
Standby personnel (excluding the Job Performer) must be trained and shall
be assigned no other duty. Under no circumstances should they leave the
worksite whilst man-entry in progress. This must be explicitly stated in the
TBT.
A rescue plan shall be prepared, defined and communicated by the Fire

Officer/Safety Engineer. The plan shall include, at a minimum:
- An assessment of the hazard

- Personnel required to perform the rescue
- Precautions to be taken while in the confined space.
- Personal protective equipment to be used.
- Rescue equipment needed.
- Tools and other special equipment needed.
- Communications
- Estimated Emergency response time
This plan should be reviewed and attached when the permit is initially issued.
The standby person(s) shall be in constant communication by the most
practical and effective means available with the individual(s) in the confined
space. The standby person will have a Self Contained Breathing Apparatus
“SCBA” and rescue equipment available at all times in the event of an
emergency.
The standby person(s) must be aware of his responsibility as a rescue team

member and must be trained in Cardio Pulmonary Respiration “CPR” and First
Aid training, and he must know the emergency contact numbers.

Section : Excavation Certificate Page :70 of 105
14.EXCAVATION CERTIFICATE (EXC)
An Excavation Certificate must be issued for any excavation work within the
ADCO Fields and Terminal areas regardless of area designation. All
excavation work should follow excavation procedures as detailed in ADCO
HSE Procedure Manual 10/3A- Part 12
14.1 Safe Work Practices in Excavations

A Confined Space Entry Certificate must be issued in all areas if personnel
are to work in excavations over 2 meters deep and narrow width (width to
depth ratio less than 2 (e.g. trenches, excavated pits, tunnels, etc.) except
for wellhead casing repair activities.
Traffic flow and emergency access shall be maintained at all times unless
alternative arrangements are agreed upon. During road crossing excavations,
a Flagman shall be assigned to control traffic. In the case of total road
blocking without alternative, Area Safety Engineer shall be notified to review
and assess alternative access way.
Mechanical excavators shall not be used when the presence of underground

pipes, cables (electrical and telecommunications), vessels, or structures are
known or expected within 3 meters (10 feet) of the excavation. Subject to
the risks being adequately assessed, mechanical excavation can be
undertaken up to a distance of 1m from pipe-work/structures. Underground
Utilities scanning report shall be prepared to identify, locate and to prevent
hitting a live cable. The requirement of underground utilities scanning report
is at the discretion of the Area authority.
Risk management must include marking and exposing the pipe-work/
structure to be excavated, suitably protecting it from damage where
appropriate and providing continuous and competent supervision. The
identified risks and procedures to be taken must be discussed, communicated
and recorded during the TBT. Pneumatic/hydraulic breakers shall only be
used where necessary to break concrete or other hard surfaces.
Using machinery for excavation within 3M from live hydrocarbon facility /

foundations or Live MV or HV electrical cable will be considered HRA and
requires detailed TRA countersigned by VPO/VPT and close supervison by JO .
The permit related to the High risk activity must be approved by the
operation Manager.


Note: A HWP must be issued for breaking concrete within Hazardous Area,
either by using sparking hand tools or pneumatic/hydraulic breakers (jack-
hammers).
Excavations of more than 1.5 meters in depths should be shored or battered

back to a safe angle as required by ADCO excavation procedures. A minimum
of 1 meter around the edge of the excavation shall be kept clear of materials
and equipment at all times.
All excavations must be provided with barriers placed at least 1 meter away
from excavations. An excavation crossing a roadway should be carried out in
two parts unless special permission is obtained to do otherwise.
Excavation work in areas where personnel/vehicles have access must be

provided with appropriate marker/lighting after work hours. When
excavations are on a road, warning signs in Arabic and English must be
placed at 50 meter from the excavation in both directions.
The Job Performer must ensure that cathodic protection systems along buried
pipelines are protected.
Any damage to cables, underground piping or any other incident shall be

reported immediately to the Area Authority and the Asset control room.
All excavations should be back-filled and the area reinstated as soon as

possible, at which time the certificate is closed.

14.2 Protecting Existing ADCO Services

14.2.1 Excavation In The Vicinity Of Buried Electrical Cables
Exact location of buried cables must be identified before initiating any

excavation. An underground cable detector (device) must be utilized to
properly identify the location. Surface caution markers may not be reliable
all the time.
Only hand excavation is permitted within a horizontal distance of 3 meters

from a buried cable. All routes of cables in the vicinity of any proposed
excavation shall be accurately established prior to excavating.
Provide adequate, suitable support for excavated cables.
Mechanical excavation near buried HV & MV power cables at distance less

than 3 meters requires the Operation Manager approval and countersignature
on the Permit.
14.2.2 Crossing or Working near Overhead Power Lines
A permit must be issued before carrying out any excavation work at 10

meters on either side of an overhead HV electrical transmission line.
If excavators are used, the minimum distance to the OH power line should be
the length of boom or bucket plus 10 meter, which means the 10 m rule,
should never be overtaken as a horizontal safety margin for equipment
approach.
NOTES:
1. All reinstatement of excavated pipes, cables and other services shall
be carried out to at least the same standard as the original.
2. On no account should the excavation proceed in the vicinity of
buried or above ground ADCO services closer than what mentioned
above, or with crossing these services by other than established
routes, without first obtaining permission from the Area Authority
Line Manager or Duty Manager.

3. In the event of any doubts concerning the protection of existing

ADCO services you must contact the relevant Area Manager prior to
construction work.

Section : Radiography /NORM Handling Certificate Page: 74 of 105
15.RADIOGRAPHY / NORM HANDLING CERTIFICATE - RNC32
A Radiography and NORM Handling Certificate - RNC is (two in one)

certificate that must be issued for either Radiography or NORM handling or
any work involving the use of radioactive sources other than for logging
operations, to be carried out within the ADCO Fields and Terminal areas
regardless of area designation.
All radiography and NORM handling work, or work utilizing radioactive

sources must follow “Ionizing Radiation” procedures as detailed in ADCO HSE
Procedure Manual Volume 10 – Part 31, and “NORM Management” procedure
– Part 39.
Like other Permits and Certificates, the Radiography and NORM Handling
Certificate can be issued for a maximum period of 8 days. The actual time
period when radiography or exposure to NORM can take place must be clearly
identified on the certificate.
Note 1:
In case of using X- Radiography that requires introducing high potential
electrical source in Hazardous Area (Zones 1 and 2), a HWP is also
required. The HWP will cross-reference the RNC certificate and follow the
same validity date/ time of the certificate.
Note 2:
In case of using the certificate for NORM handling when desludging or
cleaning contaminated tank / vessel, a Confined Space Entry Certificate is
also required. The CSEC will cross-reference the RNC and follow the same
validity date/ time of the certificate
32
See Appendix J

Section : Radiography /NORM Handling Certificate Page :75 of 105
15.1 Precautions Prior to Issuing Radiography & NORM Certificate
Before issuing the RNC, the following precautions shall be taken:
 Barriers erected and radiation signs posted at all access points to the
radiation work area.
 Area cleared of all non-essential personnel.
 Amber flashing lights sited at barriers.
 Red flashing light sited at source.
 Communication made available/provided.
 Safe access and egress provided to/from source.
15.2 Safe Work Practices in Radiography and NORM
 Minimize the time spent close to NORM installation (vessels, pipes,

valves, pump) or the exposure time when the workers are handling
NORM wastes during desludging.
 Maximize the distance between personnel and any NORM installations
as the radiation exposure decreases rapidly as one move further from
NORM installations.
 Meter reading at barriers must not exceed 7.5 µS/hr (micro sieverts per
hour).
 Wear personal monitoring device (dosimetrs)
 Classified Workers shall wear film badges.
 People working in NORM shall wear appropriate PPE as stipulated in
ADCO HSE Procedure Manual Volume 10 and the certificate form.
Any Contractor performing radiography work for the Company shall do so in

accordance with the RNC Certificate.


16 PTW/CERTIFICATE ADMINISTRATION AND DOCUMENTATION CONTROL
To avoid delay in approving and issuing the daily permits /certificates, the
following procedure should be adopted:
 Area authority , HSE Engineer, Job originator shall attend the PTW
meeting on the day before start of the acitivity to review the permit &
revalidate the TRA where required. Job performer shall also participate in
the PTW meeting in case of High risk activity or when TRA needs to be
revalidated
 Job Performer and Job Originator shall request the PTW/Certificates for all
planned jobs one day in advance through electronic PTW system during
the daylight hours; this also applies for revalidation of PTW and
certificates.
 The Area Authority should clear and sign all the permits/ certificates
including new requests and those requiring revalidation one day before
permits commencement date .
 On the morning of the following day, the Job Performer shall get copy of
the PTW/Certificates from the ePTW system and proceed to the worksite
for a joint site inspection with the Issuing Authority. The PTW/Certificate
printed copy must be signed by the Job Performer and Issuing Authority
on location after checking that all the required precautions are in place
and ascertaining that all parts of the PTW/Certificate are complete.
 If a gas test(s) is required, the Issuing Authority should delay his

signature on PTW until the gas test has been carried out, found
satisfactory and the results are recorded on the Permit/Certificate. Work
can only commence when the PTW/Certificates have been completed and
correctly signed.
 The gas tests results and the precautions checking shall be marked by
hand on the ePTW printed copy and also send to ePTW through the PDA by
both IA and JP.


16.1.1Permit Issue and Distribution
Since ePTW is in use, only JP copy print shall be taken and posted at the
work-site and returned to AA on completion of the work or close out of the
permit / certificate.
Once issued, the Job Performer must prominently display the signed permit
copy in a clear plastic folder at the work-site.
16.1.2 Permit Revalidation
At the end of the working day or on completion of the job, the Job Performer
must return all Original copies of PTW/Certificates to the AA for revalidation
in case hard copies are in use or request re-validation of permits / certificates
through the ePTW system. Revalidation shall be submitted one day in
advance during the daylight hours.
Note 1:
The ePTW system is the ADCO official and approved system that shall be
utilized by all the PTW users on daily basis. Hard copies are only allowed to
maintain business continuity for the duration of the ePTW system is not
operational due to maintenance requirement, update or server down. Once
the ePTW system is operating again, the hard copies shall stop
immediately.
16.1.3 Permit Suspension

Suspended jobs are those where:
1. Jobs which are suspended due to Emergency conditions or the activation

of the General Alarm;
2. Jobs suspended due to changing work conditions;
3. Jobs suspended due to changing weather conditions such as wind,

lightning or heavy rain. Work shall be suspended due to wind as per the
below table:


Activity Max. Wind Speed

Lifting Operation
Working at Height 31.5 Km/ h (17 Knots)
Excavation
For excavation in open desert , Area authority in consultation with HSE can
suspend the work even if it is less than 17 Knots. ( In consultation with
Management/ VPOs)
4. Jobs suspended where the permit has been removed from the Job
Performer due to unsafe acts or conditions or due to concerns about job
safety due to work practices, work procedures or adjacent work;
5. Jobs which have been suspended by the Job Performer whilst awaiting on
tools, equipment, parts or other requirements which mean that work
cannot presently continue but where it is intended that work will
recommence within the 8 day total validity period of the permit. In this
case the permit is suspended until the Job Performer requests revalidation
or it will be automatically cancelled 8 days after issue on expiry of the
validity period.
Any suspension to a permit or certificate shall have the reasons of suspension

recorded on the permit / certificate by the person made the suspension.
Suspended permits shall not be counted in Area Authority, Issuing Authority
and Job Performer ceiling limits. Once a permit is suspended, JP shall be able
to raise a new permit immediately. To revalidate the suspended permit,
ceiling limits must be checked and ensure that the JP does not have active
permit.
Suspended permits cannot be reissued until endorsed by the Area Authority.

Where gas testing is stipulated on the permit, repeat gas testing will be
required before reissuing suspended permits.
The Area Authority will review all PTW/Certificates requiring revalidation at
the same time and in conjunction with all requests for new PTW/Certificates
within his area. Revalidation of PTW/Certificates will subsequently follow
exactly the same procedure and approval process as for the issue and
distribution of new PTW/Certificates using the PTW/Certificate
Validity/Extension section for approvals.


16.1.4 Permit Cancellation/ Close-out and Filing
Since the JP copy of PTW/ Certificate of closed-out (completed/ cancelled) job

is a legal document that could be referred to in case of incident, the ePTW
shall be updated on the system once closing-out the job to reflect the recent
status of the job.
In case of system shutdown, the permit/ certificates copy shall be archived in

file for a minimum 30 days and then be shredded.

Section : Classification Page: 80 of 105
16.2 CLASSIFICATIONS
16.2.1 Jobs which require PTW/Certificates
Any job within an ADCO concession area requires a PTW and relevant
certificates unless it is specifically listed as a “Job not requiring a
PTW/Certificate”. ( Refer Sec 16.2.3 and Appendix N)
16.2.2 Jobs which require Higher Management Approval / Counter -

Signature
High risk activities and jobs which require extension beyond normal daylight
working hours require approval of the permit by higher management (Area
Manager, Department Line Manager/Team Leader or Duty Manager) prior to
issue. A list of identified high-risk jobs with the appropriate level of higher
management approval/counter-signature is given in Appendix - S.
In general, high-risk jobs should be avoided where practically possible.

Where there is a requirement to conduct high-risk jobs, the Area Safety
Engineer should be consulted and the appropriate level of higher
management approval/ counter-signature obtained.
The list of high-risk jobs is not inclusive. Any non-routine or unusual jobs,
particularly if they involve a significant number of interfaces or are required
on an urgent basis should be subject to risk assessment. After reviewing the
risk assessment and satisfying himself that the work procedures and safety
precautions are appropriate, the relevant Department Line Manager/Team
Leader or Area Manager, as appropriate, should approve the work permit.
High-risk jobs are recommended to be conducted during daylight hours.
Inevitably, the Permit to Work system will not meet every work situation
precisely, and special regulations may have to be issued to deal with
exceptional cases. If the Area Authority is unsure of a course of action,
he must consult higher Management rather than take risks.

All permits requiring extension beyond daylight hours require the approval of
the relevant AA Department Team Leader or Line Manager or Area Manager
or Duty Manager in this priority order in the ePTW system.
16.2.3 Jobs which do not require PTW/ Certificates
o All emergencies day and night;
o Production, operations or maintenance work that is part of the normal

running of the plant/station and any routine work covered by written safe
work procedures, or hand-over certificates are issued e.g. visual
daily/weekly/monthly inspections and checks etc. which are within the
control of the normal operation of the plant/station and which will not
effect the activities of third parties 33
o All established road/track maintenance work outside the plant;
o Filling crude oil from crude oil filling point;
o Driving along the maintained tracks, which are parallel to overhead

transmission lines and pipelines.
33
See Appendix M

16.2.3.1 Formal Procedures
Formally approved procedures are issued to ADCO employees and contractors

to cover low risk operation activities of a routine and continuous nature in
restricted area where the full scope of work is defined and all hazards and
precautions can be defined. Any isolation required for undertaking the task
will be within the scope of work of Area Authority. Examples of such tasks
are:
o Telephone system checks and repairs;
o Many preventive maintenances which are covered by approved procedures

including those involving the use of test equipment certified for use in
Hazardous Areas.
The Procedure Format reflects all the elements for systematic hazard
identification and control found in a Formal Procedure Form (FPF)34.
Procedures should be reviewed on a regular basis, normally not exceeding

five years. Changes to approved procedures may be authorized by the use of
a sequentially numbered Standing Order which acts as a bridging document
until the procedure is formally revised and re-issued. Permission to work
under a Formal Procedure is valid for one day and is granted on a day – to -
day basis being controlled by Formal Procedure Certificate (FPC)35 in the
ePTW system to Perform Work covered by Formal Procedures similar to any
other Certificate in the PTW procedure.
A procedure must be prepared by JO and the Area Authority and reviewed by

Line HSE Advisor, then approved by the appropriate Department Team
Leader / Line Manager and endorsed by Area Manager.
The contractors are permitted to carry out activities under approved formal
procedures with the written approval of the Area Manager and line HSE
Manager.
34
See Appendix K
35
See Appendix L

Day by day authorization to work under a Formal Procedure is granted by the

Area Authority signing a Formal Procedure Certificate 36 in the ePTW. In case
hard copy is utilized due to non-availability of the ePTW system, the
Certificate is given to ADCO person performing the task while the Area
Authority retains a copy .
The Application to Perform Work has the following features:
 It provides a written record that personnel performing a task have been

given permission to do so under a Formal Procedure Certificate;
 It provides a written record that personnel performing a task have been

given permission to do so without PTW;
 It avoids any mistake as a result of misunderstanding or overtaking the

verbal instructions.
 It ensures that interaction between works being conducted under Formal

Procedures is taken into account when issuing Permits/Certificate.
16.2.4 Engineering & Projects Area
An area can be formally handed-over from Operation to Drilling or to

Engineering and Projects Division (EP) or any other division for major
maintenance or construction works as an EP Area provided that the area
handed-over satisfies the following conditions:
1. It does not include any surface facilities containing hydrocarbon or other

utilities services.
2. It does not include any underground services such as live hydrocarbon

service pipelines or live electric cables, fiber optic cables, etc.
3. No live overhead HV transmission lines.
36
See Appendices K, L

Section : Classification Page :84 of 105
4. The boundaries of the area are at least 30 m from oil, gas or water source
wellhead, 30 m from live hydrocarbon process equipment and plant
(including exposed surface pipelines or flanges) and 3 m from buried
hydrocarbon lines and live electric cables, fiber optic cables.
5. In case of interaction with other OPCO's, the boundaries of the area are
(50 m for ADNOC and 30 m for GASCO) from pipeline corridors or other
sister company facilities
6. The EP Area must be demarcated or fenced off from other operational

areas with controlled entry and exit gates to/from operational areas and
the boundaries of the area clearly marked up on a drawing accompanying
the Hand-over Certificate.
7. Emergency procedure and evacuation plan to be available and agreed with

Area Manager.
Hazardous Areas, areas containing buried hydrocarbons lines and areas

containing HV overhead transmission lines may be included in the area being
handed-over providing that the live process equipment has been isolated,
flushed and inerted (as appropriate) and the hand-over certificate is
accompanied by a long term Isolation Certificate. Providing that the foregoing
provisions are satisfied, an EP Area may be declared within a Restricted or
Non-restricted Area. In the case of EP area ,the receiving Area Manager is
responsible for appointing suitably competent Area Authorities and Issuing
Authorities to administer the PTWS within the EP Area.
Once handed-over, the receiving Area Manager assumes full responsible for
administration of the EP Area including responsibility for the safe working
practices.
The newly appointed Area Authorities and Issuing Authorities must issue
HWP, CWP and Certificates for activities being carried out at the EP area .

The Hand-over Certificate must detail the following:
- Size of area / area boundaries;

- As-Built drawings for underground services/ utilities;
- Access to EP Area;
- Emergency response procedure;
- Fencing or physically marked;
- Identification of interface activities
In particular special interface requirements must be specifically identified on

the certificate together with any PTW endorsement requirements agreed for
identified high-risk activities.
The Hand-over Certificate, signed by the two respective Area Managers is

completed in triplicate (Original, copy 1 and copy 2).
The Original is retained by the Area Manager handing over the area.
The Area manager to whom the EP Area is being handed-over retains copy 1.
Copy 2 is visibly displayed in a clear plastic folder at the entrance gate to the
EP Area site for the duration of time that the area has EP Area status.
Once the construction or maintenance activity has been completed, the EP

Area is handed back to Operations by both Area Managers signing the
appropriate sections of Original and Copy 1 of the Hand-over form. The EP
status of the area is immediately cancelled and normal operation of the PTWS
re-established.
16.2.5 Well Operations hand-over
16.2.5.1 Well Hand-over for Drilling Operations
Well drilling operations will normally be conducted by Drilling Division using

approved drilling procedures. Where additional precautions are required, or
for non-routine jobs, the NDC permit to Work system will be applied.
However ADCO Permit to work system will be applied during operations when
rig is not in locations i.e Rigless operation

For new wells, the designated area will be handed-over to Drilling operations
using the EP Area hand-over Certificate as described in Section 3.17.7 For
work-overs and other jobs, the Well Hand-over Certificate for Drilling
Operations will be used .Refer to ADCO Drilling Manual Volume 1- Section 8
16.2.5.2 Well Hand-over for Rigless/ Wire-line Operations
Well service operations by Production Engineering for rigless or wire-line work

require the formal hand-over of the well and wellhead from Operations Area
Authority to Production Engineering Area Authority.
The Hand-over Certificate formally transfers responsibility and Area Authority

for the wellhead to the new department who are then responsible for the safe
conduct of all work activities and for administration of the PTWS until such
time as the well is again formally handed back to Operations. For rigless and
wire-line work the Production Engineer will be the Area Authority for all
associated work activities.
Well Hand-over Certificates can only be issued to ADCO Employees. All ADCO
signatories including the respective Production Engineers must be
appropriately certified under the ADCO Permit to Work System as Area
Authorities.
All the work activities carried by Production Engineering must follow

established ADCO procedures and will be conducted under the appropriate
PTW (HWP or CWP as appropriate) issued by the relevant Production Engineer
responsible for the job.
The process for hand-over will normally be a joint inspection of the wellhead
area by the ADCO Operations Area Authority (or his designate) and the
Production Engineer responsible for the well service operation and the
Contractor as appropriate. The well and wellhead status will be agreed and
recorded on the Hand-over Certificate in the section “Prior to Work Start”.
Any specific safety or health hazards or identified risks should also be noted
together with any abnormal annuli pressures. The form will be signed and
dated by the Operations Area Authority handing over the well and the ADCO
Production Engineer receiving the well.

Once a well has been handed over by Operations, any additional work
required by Operations or any other party within a 30 m radius of the
wellhead must be endorsed by obtaining the counter-signature of the
Production Engineer responsible for the well.
Hand-over Certificates will be issued in triplicate and distributed as

follows:
Original : retained by Operations Area Authority (AA)

Copy 1 : ADCO Production Engineer receiving the well/wellhead
Copy 2 : Contractor conducting the work (displayed at well site)
Copy 2 “the Contractor’s copy” must be visibly displayed at the well site in a
clear plastic folder together with any relevant PTW.
On completion of the job, the well is returned to the original operations

custodian through the same hand-over procedure using the following
process:
1. The well and wellhead is jointly inspected by the Operations Area

Authority (or his designate), the Production Engineer and Contractor
(as appropriate). The new well and wellhead status will be agreed and
recorded on the Hand-over Certificate in the section “After Completion
of Work”. Any specific safety hazards or identified risks should also be
noted together with any abnormal annuli pressures. The form will be
signed and dated by the ADCO Production Engineer handing over the
well and the Operations Area Authority receiving the well.
2. The Original Hand-over Certificate will be held on file for a minimum

period of 30 days and then shredded.
Refer to Wellhead preventive maintenance manual – Part I- Sec 6 – Pre job

Safety Procedure –Permit to work

16.2.6 Interface Procedures

16.2.6.1 Interface Procedures for Working in Owned Areas Adjacent
to ADCO or GASCO Company Facilities37:
All ADCO or contractor Job Performers who have to enter areas under the
control of GASCO for monitoring or checking their equipment must obtain
permission from the relevant GASCO Asset Operator. Where the ADCO Job
Performer has to work in a GASCO controlled areas, either on the GASCO
existing plant, on ADCO plant, for ADCO new construction or for tie-in
activities, he must first obtain a PTW from the GASCO Area Authority
following the rules and requirements of GASCO PTW System.
The following basic rules will apply:
1. During the planning of the work activity (preferably at least 24 hrs in

advance), the ADCO or contractor Job Originator/ Job Performer
Supervisor must discuss the work area, work description and safety
precautions to be observed with GASCO Asset Operator and obtain his
agreement that the work may, in principle, take place. For hazardous
work, such as naked flame work, confined space entry or tie-in work, a
joint site visit may be necessary. TRA session shall be conducted lead
by both GASCO asset operator and ADCO JO to identify all the risks and
precautions to be taken for the task.
2. The ADCO or contractor Job Originator/ Job Performer supervisor must

request / prepare a work permit under the GASCO PTW System
attaching the relevant procedure(s), method statement, drawing and
other documentation as required by the GASCO Asset Operator.
3. Where ADCO has also issued their own PTW for the activity, this PTW
must be cross-referenced on GASCO permit. Where required by the
GASCO Asset Operator, the ADCO Job Originator must provide proof of
satisfactory isolation from ADCO’s plant using an Isolation Certificate
issued under ADCO’s PTW system. The GASCO Asset Operator will
physically confirm isolation with the ADCO Job Originator and apply
locks and tags as required on isolation points using GASCO own locks to
ensure that they cannot be removed without GASCO knowledge and
37
See Figure 2

permission. The ADCO isolation certificate will be cross-referenced on

GASCO permit and copy attached to the permit.
4. Any specific safety precautions identified or requested on the permit by

the GASCO Asset Operator will be undertaken by the ADCO Job
Originator/ Job Performer.
5. Prior to work commencing, the GASCO Issuing Authority will jointly visit
and check the work site with the ADCO Area Authority confirming that
all work site precautions required by the GASCO Asset Operator are in
place and that satisfactory job site supervision is available. After
checking and confirming that all precautions are in place and
completing gas tests as required by permit, Issuing Authority will sign
in Section 10. The ADCO Job Originator or JP Supervisor will sign as
acceptor in Section 11 followed by Job Performer in section 12 & 13 of
GASCO PTW.
6. Only after the permit has been signed and issued by the GASCO Area
Authority, work can commence.
7. Any GASCO employee can suspend the work at any time if he sees any
unsafe work practices, permit violations or if he is concerned about any
health, safety or environmental related aspects of the work. The work
will only resume after consultation between the ADCO Job Originator/
Job Performer and GASCO Area Authority.
8. On completion of the work, the ADCO Job Originator must inform

GASCO Asset Operator and both must sign the permit confirming that
work is complete. Any isolation referenced to permit can only be
removed once the permit has closed out.
16.2.6.2 Interface Procedures for GASCO Working in an ADCO

Administered Area
All GASCO personnel who have to enter areas under ADCO control for
monitoring or checking their equipment must obtain permission from
relevant ADCO Area Authority. Where GASCO has to work in ADCO
controlled areas, either on their existing plant, on ADCO plant or new
construction, they must first obtain an ADCO PTW. The ADCO permit
request must be signed and submitted by GASCO Job Originator.

The procedure for GASCO to work in an ADCO controlled area is as

follows:
1. During the planning of the work activity (preferably at least 24 hrs in

advance), the GASCO Job Originator must discuss the work area, work
description and safety precautions to be observed with the relevant
ADCO Area Authority and obtain agreement that the work may take
place. For hazardous work, such as naked flame work, confined space
entry or tie-in work, a joint site visit may be necessary.
2. The GASCO Job Originator must request / prepare an ADCO Work

Permit attaching the relevant procedure(s), method statements,
drawings and other documentation as required by the ADCO Area
Authority. Where GASCO has also issued their own PTW for the
activity, this PTW must be cross-referenced on the ADCO permit. A
responsible authority from GASCO must prepare and sign the permit
as Job Originator.
3. Where required by ADCO Area Authority, the GASCO Job Originator

must provide proof of satisfactory isolation from their plan using an
Isolation Certificate using GASCO’s PTW system. The ADCO Area
Authority will physically confirm the isolation with the GASCO Job
Originator and apply ADCO locks and tags as required on the isolation
points to ensure that they cannot be removed without ADCO’s
knowledge and permission. The GASCO Isolation Certificate will be
cross-referenced on the ADCO permit and copy attached to the permit.
Any specific precautions identified or requested by the ADCO Area
Authority on the permit will be undertaken by the GASCO Job
Originator/ Job Performer.
4. prior to work commencing, ADCO Issuing Authority will jointly visit and
check the work site with the GASCO Job Performer and Job Originator
confirming that all work site precautions required by the ADCO Area
Authority are in place and that satisfactory job site supervision is
available. After checking and confirming all precautions and completing
gas testing as required by the permit, the Issuing Authority will sign
the permit in Section 4. of ADCO Permit, the GASCO Job Originator will
countersign the permit in section 4 followed by the GASCO Job
Performer.

5. Only once all parties have signed the permit in Section 4, the permit
will be issued to the GASCO Job Performer and the work authorized to
commence. Once issued, permits will be distributed and administered
as if the Job performer were undertaking the job for ADCO.
6. Any ADCO employee can suspend the work at any time if he sees any
unsafe work practices, permit violations or is concerned about health,
safety or environmental related aspects of the work. The work will only
resume after consultation between the GASCO Job Originator, the Job
Performer and the relevant ADCO Area Authority.
7. On completion of the work, the GASCO Job Originator must inform the
ADCO Area Authority. Both ADCO Job Originator and Job Performer
must sign the permit in Section 6 confirming that work is completed.
Any isolation referenced to the permit can only be removed once the
permit has been closed out.
16.2.6.3 Interface Procedures for Working in Shared PTW Interface

Areas
1. Shared PTW Interface Areas are those areas specially designated on

approved maps/ drawings where both companies have plant and /or
equipment and where neither company has overall responsibility. In
general, these areas are commonly where flow lines and pipelines
are in close vicinity to each other or cross. They also apply to the
Joint Pipeline Corridors when working in the vicinity of ADCO,
GASCO or ADNOC pipelines. Joint Pipeline Corridors will be bounded
by an area 30 m either side of the outmost pipelines.
2. Within a shared PTW Interface Areas, including the Joint Pipeline

Corridor, the PTW system of the company undertaking the work will
apply; (i.e. if ADCO or ADCO contractors are working, an ADCO PTW
will be required; if GASCO or GASCO contractors are working,
GASCO PTW will be required). In all cases the work activity and PTW
must be discussed with the AREA Authority of the other party
sharing the area before the work commences and the PTW must be
countersigned prior to issue by the other company’s Area Authority.

3. In case the Job Performer is not an ADCO or GASCO related

employee, such as Etisalat, Municipality, etc. then permits from both
ADCO and GASCO are required.
Figure 2
16.2.7 Area Permit/ Area Certificate
An Area Permit or Area Certificate may be issued for Hot or Cold work,
Excavation, or Radiography at the discretion of the Area Authority (in
consultation with the Area Safety Engineer covering more than one activity or
job within a designated area subject to the following conditions:

o The work does not involve high risk activities ;
o the activities or jobs are similar in nature and cover the same duration and
time period;
o the site conditions and hazards are similar;
o the same procedures are applicable;
o the same Contractor or ADCO section is involved;
o the jobs/activities are all under the supervision of a single designated Job
Performer or Supervisor;
o the area covered by the permits or certificates is clearly defined on

marked up drawings (if applicable) and can be adequately supervised by
one person.
Gas tests, where required by the permit, must be carried out as appropriate
to cover all activities within the designated area. If any measurement is
outside of permissible levels, then the Area Permit or Area Certificate must be
suspended and, if necessary, separate permits and certificates are issued.
Typically, no more than 4 to 5 simultaneous activities should be included on

an Area Permit/Certificate under the supervision of a single Job Performer.
This may be easily measured in special circumstances such as major plant
shutdown where the plant is adequately isolated. Additional drawings and
description of the work should be attached to the permit / certificates
declaring the extent and schedule of work.
In general the Job Performer should have clear line of sight to all activities
under Area Permit/Certificate, and have an adequate access and
communication to all persons involved in the activities. This can be achieved
in two ways:
o All the simultaneous activities are located within one area where the JP
can easily see all the crew members and supervise the work, or

o All the simultaneous activities are located far away from each other (such
as wellheads) where the JP and his crew are moving together from one
work location to another, provided that only one task at hand.
16.2.8 Contractor’s Camps
ADCO PTWS does not apply in Contractor’s camps. Contractors shall however
comply with all ADCO safety procedures and regulations as outlined in
Contractual and other related safety documents38. Contractors are required to
devise and implement their own PTW system in their camp, when they carry
out risk activities such as using naked flame, vessel entry and tank cleaning.
38
Refer to Management of Contractor HSE procedure

ADCO – Procedure Manual Volume 10(HSE)
Section : Clarification Page :95 of 105
16.3 CLARIFICATIONS
The following clarifications relates to certain points which may be raised by

the PTW user:
o If the PTW has been approved, issued and work has started, then if the
Job Performer decides to use additional tools/machinery, he can amend
the PTW by adding the new tool on to the Job Performer's copy and by
putting his signature to this change. The Job Performer then needs to
obtain the Area Authority approval and signature before using this tool.
The permit in the ePTW need to be updated on system accordingly. If
conditions of the job have consequently changed, requiring a Hot Work
Permit, then a Hot PTW needs to be obtained before the tool can be used.
o If a job has to be carried-out by several employees from the same

discipline on the same equipment, then the PTW shall be issued to the
most senior person among them and the rest will be his crew.
o If a job has to be carried-out by several employees from different

disciplines, one of the following options can be applied:
a) Permit to be issued for the job performer with the major activities
who will be responsible for the coordination with the others;
b) Permit to be issued for the job performer who will remove the last
isolation lock and who will be responsible for the coordination with
the others;
c) Each discipline JP to have his own permit
o Supervision by the Job Performer for more than one job is not allowed
except in an Area Permit or Area Certificate. Should the JP needs to leave
the work site for any reason, the job must be suspended and all the crew
members leave the site. Having the crew working alone without the
presence of JP is considered unauthorized work and a clear violation to the
PTW system and the JP will be fully responsible and accountable for such
violation under life protection rules consequence management.
o As an exceptional case, the Area Authority is authorized to issue PTW

Section : Clarification Page: 96 of 105
directly to Etisalat, or third party other than Sister Company without the
Job Performer being pre-qualified or authorized in the ADCO PTW System
provided that conditions stated on the PTW are fulfilled. In such cases
third party will be treated as Job Performer.
The Job Originator shall be a focal point assigned by the above authority
or a PMC if available; He shall conduct TBT outlining the hazards related to
the job, risks and control measures.
Maintaining level of continuous supervision is strongly recommended from

ADCO side in such situation, in addition to, the third party personnel are
not allowed to move in the site freely. Barricading the area and using no
approach signs may be required39
o For hot works on long distance cross field pipelines that are free of
flanges, gauges, valves, drains, vents and away from the station or other
processing facilities, combustible gas testing is left optional at the
discretion of AA, provided that the hot work doesn't involve welding/
cutting/ grinding or use of naked flame on the line itself.
o Where two activities are involved at the time of permit issuance (e.g.
unloading tools from vehicle and erecting scaffold), the more stringent
permit requirement should apply i.e. a HWP for the vehicle entry can cover
cold work activity of erecting the scaffolding but not vice versa
o Grading, leveling and backfilling are considered as excavation even if it

doesn't result in unsupported earth conditions. It requires an Excavation
Certificate and permit. However all maintenance works involving grading
and levelling on existing designated marked / official roads and tracks
outside the plant do not require PTW/Certificates provided that there are
no over-ground or exposed services (pipelines, cables, etc.) crossing the
road / track at the area being maintained.
o When undertaking work directly over the MOL (within the normal 3 meter
rule) to expose a long segment of pipeline for rehabilitation, it is
permissible to use mechanical excavators provided the following strict
39
PTW three month review meeting held on 25th of March 2002

Section : Clarification Page: 97 of 105
criteria are met:
 Adequate information (including relevant drawings) relating to the

work to be conducted (as referred in MOL guidelines on MOL
excavations).
 Documented / approved task risk assessment to be carried out,

delineating hazards / risks and control measures for risk mitigation.
 All workers selected for the job (including excavator operator) shall
be competent and aware of the hazards and risks involved and
methods of control (can be verified by TBT).
 Adequate and continuous supervision for the whole phases of the

process until close out.

ADCO –Procedure Manual Volume 10(HSE)
Section : Training and Licensing of PTW Signatories Page 98 of 105
16.4 TRAINING AND LICENSING OF PERMIT TO WORK SIGNATORIES
 Formal training and competency assessment in the Permit to Work System

(PTWS) and other relevant ADCO HSE Regulations and Procedures is
required to authorizing and approving individuals to issue and sign
PTW/Certificates as Area Authorities and Issuing Authorities. Only those
persons who possess valid certificates and who have been formally
approved in writing by Area Manager after assessment and interview by
the respective line Assessment Panel shall issue and sign PTW/Certificates.
 All ADCO’s licensed PTW users shall have their names and their role
entered into the e-PTW. They shall be allowed by the system to use the
ePTW as long as their certification license is still valid.
 PTW user names shall be entered into the ePTW by the System
Administrator (Asset Line HSE), once the applicant meets the following
requirements
Stage 1 Stage 2 Stage 3
“Pre-request “Licensing Training “Registration in

Training upon Requirement” ePTW”
Joining the
Company”  Two days PTW  Upon successful
training course completion of
 Understanding on first time and stages 1 and 2,
hazards and one day the employee
precautions refresher name will be
 Confined space training entered into the
entry thereafter (Pass company ePTW
 Excavation mark 80%) as licensed PTW
 Isolations and user
LOTO  Job HSE skills  PTW Signatory
 Task risk competence License is valid
assessment through panel for 3 years
 Safe work assessment
practices

ADCO –Procedure Manual Volume 10(HSE))
Section : Training and Licensing of PTW Signatories Page: 99 of 105

o Stages 1 and 2 are critical to assess the candidate’s knowledge of hazards
and procedures in his particular working environment. Area Authorities
and Issuing Authorities must be proficient in spoken and written English.
o The AA/IA profile registration in ePTW system shall compromise feeding

information about his results arising from stages 1 and 2. Only when both
entries are successful, the system shall allow the entry of AA/IA name and
the role into the ePTW system.
o The job HSE skills assessment shall focus on two aspects:
1. Hazards in the AA particular working environment or restricted

areas;
2. HSE Procedures to be implemented and adhered to during the

course of conducting jobs under PTWS.
Job skills may include but not limited to:
 Electrical area classification;

 Confined space entry;
 Proximity hazards during crane operations;
 Gas testing;
 Sources of ignition;
 Hazards of power tools and hand tools;
 Hot tapping;
 Tank cleaning;
 Tie-ins with live equipment;
 Isolation, lockout/ tag-out procedure;
 Welding and cutting;
 Access /egress and working at heights;
 Excavations;
 Radiation protection;
 Protection against Hydrogen Sulphide;
 Conflicting activities;
 Stop policy;
 Emergency procedures;
 Scafftag procedure; etc.
o It is mandatory to identify the area of responsibility for AA and IA within


his section, department or organization. Should any AA or IA removed to a
new area or another section, the system should not allow the entry of the
AA / IA name into the new section or area without new panel assessment
and approval.
o Job Performer is usually selected by Job Originator; therefore, in addition

to attending and completing satisfactorily the PTW training course, he
must be previously assessed and accepted by Job Originator in his area of
discipline or profession before applying for the PTW training course.
o The new Authorized Gas Tester (AGT) shall demonstrate gas testing skills
under supervision of an experienced AGT. He will be able to define
sampling points, sources of leak, and explain measuring device limitations
and troubleshooting.
o If employee did not use the PTW system for more than 12 continuous
months, his certification shall be cancelled and access to ePTW shall be
blocked until he receives a refresher training and present evidence of
success.
o The PTW user certification validity is three years and the refresher training
gives another three years validity and so on.
Position Classroom Training Assessment Panel

/Interview
Leadership Recommended but Not Applicable
Team not mandatory
Area Authority 2 days PTW + written Panel of Asset line team

and exam. leader or line manager
Issuing (Refresher is 1 day) within the same
Authority department + line HSE
representative
Job Performer 2 days PTW + written Interview by JO or JP
exam. Supervisor (once a time)
(Refresher is 1 day) before assigning JP for
ADCO tasks.


Gas tester 1 day AGT + written Demo in practical use of
exam. ADCO approved gas
(Refresher is 1 day) monitors.
For each person who has completed PTW training successfully, he will have
his training passport signed and stamped by course instructor and area
training development coordinator or Line HSE Representative. Pro-forma
sheets to be used to track and record training and competency assessment to
assure the authorization process (see Appendix U1&U2).
Competency Assurance
On satisfactory assessment and licensing of AA/IA, the new Area Authority

and Issuing Authority will undertake/complete, but not issue,
PTW/Certificates as appropriate under the direct supervision of an
experienced Area Authority and Issuing Authority respectively for a period of
30 days from the date of successful completion of PTW 3 stages.
They will initially start with the lower risk jobs requiring PTW/Certificates
(such as Excavation Certificates, Scafftags, CWP’s) before progressing to
higher risk and more complex jobs requiring HWP (Naked flame) and
Confined Space Entry. During this period they will undertake practical visits
to the work site to analyze the adequacy of work permit conditions and will
gain and demonstrate practical experience in the various PTW/Certificates
which they are required to issue/sign.

Section : PTW Auditing and review Page: 102 of 105
16.5 PTWS AUDITING AND REVIEW
The Permit to Work System (PTWS) is subject to continuous re-assessment

and regular review. Participants in PTWS are encouraged to forward
"proposals for change" to improve the system. The proposals are passed
through the Asset Line HSE Manager / Team Leader to the focal point in the
Corporate Health, Safety and Environment (CHSE) by using the Standard
Form for Change.
To adhere to HSEMS and to ensure that the application of the Permit to Work
System remains within the spirit of ADCO HSE procedures, the system will be
audited at regular intervals.
Auditing should be conducted both internally: by the Asset HSE Engineers,

Operations, Maintenance and Technical Support Department Team Leaders/
Managers and Area Manager and externally: on an annual basis by a team
appointed by the HSE Vice President, as deemed necessary and agreed on by
corporate HSE and the Area Managers. Other members of the workforce may
also carry out Permit Audits provided the extent of their involvement with the
department holding the permit is acknowledged.
The use of the PTWS Checklist41 is highly recommended. Audit main or

significant findings shall be recorded in the company HSE Electronic Analysis,
Reporting and Tracking System (HEARTS) to ensure that the auditor
considers and reviews all aspects of a Permit and to allow comparison with
external audit results. NonCompliance to the ADCO PTW system/ LPR
violations will be communicated & investigated by the LPR committee in the
respective asset. (Refer to Appendix –Z -22 Non-compliance / offence
categories applicable with the ADCO Permit to Work performance process)
16.6.1 Audit Register
The company HEARTS shall be utilized as audit register and to ensure

tracking of actions and recommendations through to close out. Each permit
audited will have its findings recorded, identifying critical findings as well as
actions required.
41
See Appendix O

Volume : 10 (HSE) Revision 6
Section : Examples on How to Determine Type of PTW / Page :103 of 105

Supporting Certificate
The Area Safety Engineer is responsible for ensuring follow-up and close out
of all identified actions. On a quarterly basis, the Area Safety Engineer should
review the status of all-internal audit findings and actions and present them
at the area monthly HSE committee meetings
All findings and recommendations in HEARTS system shall be used as feed in

data for consideration and incorporation in any revision to the PTWS.
16.6.2 Audit Frequency
The recommended frequency of Audits is as follows:
 Each duty Safety Engineer should conduct a minimum of one PTW audit
utilizing the standard checklist every week or at least 2 permits per HSE
function unit weekly;
 Each Department Team Leader and each Department Line Manager

(Operation, Maintenance & Technical Support) should audit (on average) a
minimum of one permit monthly;
 Vice President Operation (VPO)/ Vice President(VPT) should conduct a

personal audit at least once quarterly.
16.7 EXAMPLES ON HOW TO DETERMINE TYPE OF PTW &

SUPPORTING CERTIFICATE(S)
Examples given below are intended to help the PTW users how to determine
the type of PTW and Certificates required for conducting work in ADCO
concession area.
Example No. Description of Work Type of PTW/Certificate
1 Welding inside a firewater Hot Work Permit +

valve pit of over one-meter Confined Space Entry
deep.

Section :Examples on How to Determine Type of PTW / Page: 104 of 105

Supporting Certificate
Example No. Description of Work Type of PTW/Certificate
2 Welding inside an oil valve pit Hot Work Permit
of 0.6 meter deep.
3 Replacing a defective gasket at CWP

the choke valve of an oil
wellhead using hand tools.
4 Rectify mechanical seal failure Cold Work Permit +

at MOL pump using hand tools. Isolation
Certificate (IC)
5 Excavating around an oil flow Cold Work Permit +

line, 0.6 meter deep, using Excavation Certificate
hand shovels.
6 Erecting scaffold within a CWP

restricted area.
7 Cold cut to an oil flow line CWP + IC
8 Hydro-test to a flow line CWP (provided that any

electrical/ diesel/ petrol
driven pump to be
located outside
hazardous area)
9 Welding at ADCO camp area HWP
10 Entering a sewer manhole at Confined Space

camp area to make some Entry Certificate
repair
11 Vehicle entry into the process HWP if vehicle enters

area to drop some materials. into Hazardous Area
(Zone 1, 2)
12 Sand clearance on paved road N/A - No PTWS

outside restricted area

ADCO - Procedure Manual Volume 10(HSE)
Section : Appendices Page :105 of 105
Appendices
A – Work Categorization Chart

B – PTW Procedures Flow Chart
E1 – Electrical/ Control Isolation Certificate (ECIC) Refer to e-PTW
E2 – Process/ Mechanical Isolation Certificate (PMIC) Refer to e-PTW
E3 – De-isolation for Test Certificate (DTC)
F1 – Control Protection Inhibition Certificate (CPIC)
F2 – CPIC Risk assessment Form
M – Guidance on criteria for exceeding ceiling number of permits
N – Jobs Not Requiring PTW O – PTW Audit Checklist
P – “EP Area” Hand-over Certificate
S – High Risk Jobs and Countersignature Requirements
T – Gas testing Procedures and Requirements
U1– PTW Signatory Licensing Form for AA/IA
U2– PTW Signatory Licensing Form for JO/JP
W – Vehicle Entry Certificate
X – List of Hazards and Precautions in Section 2 of PTW Refer to e-PTW
Y – Use of temporary tools and equipment in hazardous area
Z - 22 Non-compliance categories applicable with the ADCO PTW

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ADCO–Procedure Manual Volume 10(HSE)

Permit To Work (PTW)

Volume : 10/3A Revision:6

Part : 1 Date:Dec 2014

Section : Table of contents Page:2 of 105

PROCEDURE MANUAL 10/3A, PART 1 TITLE: PERMIT TO WORK

THE BUSINESS OWNER OF THIS CORPORATE PROCEDURE IS:

THE CUSTODIAN OF THIS CORPORATE PROCEDURE IS:

Endorsed by : Khalid Al Bisher __________ ___________

Abdulla Al Marzooqi ___________ ___________

Revision Date Author Scope / Remarks

4 03/07 PTWRC Review by PTW Review Committee, above

CPR-HSE-OS-10/3A Part 1 Rev 6.doc

Permit To Work (PTW)

Volume : 10/3A Revision:6

Part : 1 Date:Dec 2014

Section : Table of contents Page:3 of 105

2. PURPOSE & SCOPE ............................................................................................................................. 7

3. SAFETY STANDARDS .......................................................................................................................... 8

4. DEFINITIONS & OTHER EXPLANATORY NOTES.............................................................................. 9

5. ROLES & RESPONSIBILITIES ........................................................................................................... 24

6. PERMITS/CERTIFICATES & THEIR APPLICATIONS ....................................................................... 35

7. HOT WORK PERMIT (HWP) ............................................................................................................... 41

CPR-HSE-OS-10/3A Part 1 Rev 6.doc

Permit To Work (PTW)

Volume : 10/3A Revision:6

Part : 1 Date:Dec 2014

Section : Table of contents Page:4 of 105

14. EXCAVATION CERTIFICATE (EXC) ..................................................................................................... 70

CPR-HSE-OS-10/3A Part 1 Rev 6.doc

Permit To Work (PTW)

Volume : 10/3A Revision:6

Part : 1 Date:Dec 2014

Section : Appendices Page 5 of 105

A – Work Categorization Chart

CPR-HSE-OS-10/3A Part 1 Rev 6.doc

Permit to Work (PTW)

Volume : 10 /3A Revision:6

Part : 1 Date: Dec 2014

Section : Introduction Page: 6 of 105

The following procedure is designed to achieve the applications of particular

The Permit to Work procedure ensures that the responsibility and

The ADCO Permit to Work procedure is a “stand alone” document covering

Permit to Work is Part 1 of HSE Procedure Manual Volume 10/3A which is

CPR-HSE-OS-10/3A Part 1 Rev 6.doc

Permit to Work (PTW)

Volume : 10/3A Revision 6

Part : 1 Date: Dec 2014

Section : SAFETY STANDARDS Page: 7 of 105

2. PURPOSE & SCOPE

 It encourages formal and careful attention to Safe Systems of Work by

If anybody involved in the PTWS is unsure of a course of action, he

CPR-HSE-OS-10/3A Part 1 Rev 6.doc

Permit To Work (PTW)

Volume : 10/3A Revision 6

Part : 1 Date: Dec 2014

Section : Definitions & Other Explanatory Note Page: 8 of 105

The Permit to Work procedure contains the minimum safety requirements

 Good communications between all involved personnel;

CPR-HSE-OS-10/3A Part 1 Rev 6.doc

Permit To Work (PTW)

Volume : 10/3A Revision 6

Part : 1 Date: Dec 2014

Endorsed by : Khalid Al Bisher _

Abdulla Al Marzooqi _ _