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Workforce Timekeeper TM

System Administrator’s
Guide

An administrator’s guide to the Workforce Timekeeper system.

Kronos Workforce Central Suite Version 5

Document Part Number: 4703077-001


Document Revision: A
The information in this document is subject to change without notice and should not be construed as a commitment
by Kronos Incorporated. Kronos Incorporated assumes no responsibility for any errors that may appear in this
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Document Revision History

Document Revision Product Version Release Date

A Workforce Central Version 5.0 March 2004


Contents

About This Guide


Organization of This Guide ........................................................................... x
Abbreviations and Terminology ................................................................... xi
Workforce Timekeeper Documents ............................................................xiii

Chapter 1: Introduction
System Configuration Overview ................................................................1-2
Configuring Workforce Timekeeper ...........................................................1-3
Workforce Central Setup ......................................................................1-3
System Configuration ..........................................................................1-4
Logging On to Workforce Timekeeper .......................................................1-6
Logging On with Single Sign-on .........................................................1-6
Offline Mode ........................................................................................1-7
Managing a Server Remotely ..............................................................1-8
Working with Passwords ............................................................................1-9
Setting Passwords and Security ...........................................................1-9
Updating Your JRun Service Password .............................................1-11
Updating the Registry Entries ............................................................1-11
Changing the Relogon Session Timeout ..................................................1-12
Changing the JRun Session Timeout Setting .....................................1-13
Changing the Workforce Central Session Timeout Grace Period ......1-14
Working with Property Files ....................................................................1-15
Modifying Properties .........................................................................1-17
Property File Descriptions .................................................................1-19
Configuring a Multiserver Environment .................................................1-24
Configuring Group Edits for a Multiserver Environment ..................1-24
Configuring E-mail for a Multiserver Environment ..........................1-25
Configuring Event Manager for a Multiserver Environment ............1-25
Contents

Working with Workflow Notifications .................................................... 1-27


Notification Types ............................................................................. 1-27
Available Notification ....................................................................... 1-28
Setting Up a Workflow Notification ................................................. 1-29

Chapter 2: System Information


Working with System Information ........................................................... 2-2
All Servers Information ............................................................................. 2-3
Applications Information ........................................................................... 2-4
Background Processors Information .......................................................... 2-5
Background Processors Workspace .................................................... 2-5
Totals Calculation - Excluded Employees Workspace ....................... 2-6
Historical Edits with Retroactive Pay Calculation - Excluded
Employees Workspace .............................................................. 2-7
Database Information ................................................................................. 2-8
Database Workspace ........................................................................... 2-8
Database Report Status Workspace ................................................... 2-10
Database Report Display Workspace ................................................ 2-11
Working with Database Reports ........................................................ 2-11
Creating Database Report Definition Files ........................................ 2-12
Guidelines for Creating Database Report Definition Files ................ 2-13
Licenses Information ................................................................................ 2-15
Local Server Information ......................................................................... 2-16
Meters Information .................................................................................. 2-17
Primary Labor Account Update Information ........................................... 2-18
Primary Labor Account Update Workspace ...................................... 2-18
Resubmit All People for Account Update Workspace ...................... 2-19
Threads Information ................................................................................ 2-20
User Information ...................................................................................... 2-22

Chapter 3: Log Report


Log Reports ................................................................................................ 3-2
Log Files .................................................................................................... 3-5
Log File Report .......................................................................................... 3-6

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Contents

Filtering and Running Log Reports ...........................................................3-7


Archiving System Log Reports .................................................................3-8

Chapter 4: System Settings


Overview ....................................................................................................4-2
Working with System Settings ...................................................................4-3
Before Editing a Configuration Setting ...............................................4-3
Editing a Configuration Setting ...........................................................4-4
Using System Settings .........................................................................4-4
Understanding Properties Validation ...................................................4-6
Callable Totalizer Settings .........................................................................4-7
Clock Synchronize Settings ........................................................................4-9
Database Settings ......................................................................................4-11
Switching Databases ..........................................................................4-13
Data Source Settings .................................................................................4-18
Adding Data Source Names ...............................................................4-19
E-mail Settings .........................................................................................4-21
Event Manager Settings ............................................................................4-24
Working with Event Manager ............................................................4-26
Scheduling Event Manager Tasks ......................................................4-29
Global Values Settings .............................................................................4-31
Group Edits Settings .................................................................................4-38
Clearing the Group Edit Results in Genies ........................................4-40
Java Plugin Settings ..................................................................................4-41
Locale Settings .........................................................................................4-43
Log File Settings .......................................................................................4-48
Logging Context Settings .........................................................................4-51
Portal Settings ...........................................................................................4-52
Printers Settings ........................................................................................4-56
Enabling a Server-Based Printer ........................................................4-58
Reports Settings ........................................................................................4-59
Security Settings .......................................................................................4-62
Understanding Authentication ...........................................................4-65
Changing the Logoff Timer ...............................................................4-67
Service Settings ........................................................................................4-68

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Contents

SQL Coverage Settings ............................................................................ 4-70


Enabling SQL Tracing ....................................................................... 4-71
Startup Settings ........................................................................................ 4-72
Timekeeping Settings ............................................................................... 4-73
Transformation Settings ........................................................................... 4-75
Web Server Settings ................................................................................. 4-76

Chapter 5: Reports
Overview ................................................................................................... 5-2
Terminology ........................................................................................ 5-2
Reports Directory ................................................................................ 5-4
Reports Server ..................................................................................... 5-5
Queue Performance Considerations .................................................... 5-6
Report Logs ......................................................................................... 5-7
Accessing Reports ............................................................................... 5-8
Checking Report Status ....................................................................... 5-9
Blank Reports in the Adobe Reader .................................................. 5-11
Setting Up for Totalization ................................................................ 5-11
Generating a Report ................................................................................. 5-13
Generating Custom Reports ..................................................................... 5-15
Creating a Crystal Report .................................................................. 5-17
Crystal Reports GetLabel() function ................................................. 5-30
Setting Up the Workforce Timekeeper Report Item .......................... 5-32
Creating Custom Options .................................................................. 5-35
Giving Users Access to the Report .................................................... 5-38

Appendix A: Predefined Data


Data Access Profiles ................................................................................. A-2
Workforce Genie Building Blocks ............................................................ A-3
Workforce Genies ...................................................................................... A-6
Display Profiles ......................................................................................... A-8
Labor Level Sets ....................................................................................... A-9
HyperFind Query .................................................................................... A-10
Workforce Genie Profile ......................................................................... A-11
People ...................................................................................................... A-12

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Contents

Logon Profiles .........................................................................................A-13


Function Access Profiles ......................................................................... A-14

Appendix B: Function Access Profiles


Accessing Function Access Profiles .......................................................... B-4
Understanding Timecard Access ............................................................... B-5
Function Access Profile Tables ................................................................. B-6
Table Conventions .............................................................................. B-7
Table Legend ...................................................................................... B-7
Everyone Category .............................................................................. B-8
Workforce Employee Category ........................................................... B-9
Workforce Manager - Department Manager Category ..................... B-18
Workforce Manager - Common Setup Category .............................. B-34
Workforce Manager - System Configuration Category .................... B-55
APIs Category ................................................................................... B-57

Appendix C: Registry Keys


Windows Registry Keys ............................................................................ C-2
UNIX Registry Keys ................................................................................. C-4

Appendix D: Regional Settings


Translation Concepts and Methodology .................................................... D-2
How Translation Works ...................................................................... D-2
How Workforce Timekeeper Displays Data and Text: Browser
Applications .............................................................................. D-3
How Workforce Timekeeper Displays Data and Text: Reports ..........D-5
How Workforce Timekeeper Displays Data and Text: Windows
Applications (Client PCs) ......................................................... D-6
How Data Collection Devices Display Data and Text ........................ D-7
Application Servers and Regionalization .................................................. D-8
Database Servers ....................................................................................... D-9
Character Set Support .............................................................................. D-10
Currency Support ..................................................................................... D-11
Using and Modifying Predefined Names ................................................ D-12
Using Site-defined Text Strings in a Multilanguage Environment ......... D-18

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Contents

Appendix E: Single Sign-On


Configuring Workforce Timekeeper ..........................................................E-2
Configuring JRun with Netegrity/SiteMinder ............................................E-3
Configuring SiteMinder .............................................................................E-4

Appendix F: Custom LDAP Authentication Method


Understanding Custom LDAP Authentication .......................................... F-2
Configuring Workforce Timekeeper to Use Custom LDAP ...................... F-3
Using the LDAPConfig Utility .................................................................. F-4

Appendix G: Diagnostic Tools


Diagnostic Tools User Interface ............................................................... G-2
Diagnostic Tools Logon Screen ......................................................... G-2
Launching a Specific Application ...................................................... G-2
Diagnostics Tools and Usage .................................................................... G-3
Running the XML Client Diagnostic Tool ......................................... G-3
Running the Database Connection Test Utility .................................. G-4
Running the SMTP Mail Server Diagnostic Tool .............................. G-5
Running the SMTP Mail to Launcher Diagnostic Tool ..................... G-6
Running the Log File FTP Diagnostic Tool ....................................... G-7
Running the LDAP Configuration Diagnostic Tool ........................... G-9
Running the Shift-Builder Diagnostic Tool ..................................... G-13
Running the System Resource Diagnostic Tool ............................... G-16

Index

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About This Guide

This preface contains the following sections:


! Organization of This Guide
! Abbreviations and Terminology
! Workforce Timekeeper Documents
About This Guide

Organization of This Guide


The chapters in this guide provide the following information:
! Chapter 1, “Introduction” contains an overview of the Kronos® Workforce
Timekeeper™ system architecture and describes the tasks that you use to
administer the system.
! Chapter 2, “System Information” explains the System Information component
of the Workforce Timekeeper system and describes the tasks that you use to
work with System Information.
! Chapter 3, “Log Report” explains the Log Report section of the System
Configuration component and describes the tasks that you use to work with
log reports.
! Chapter 4, “System Settings” explains the System Settings section of the
System Configuration component and describes the tasks that you use to work
with System Settings.
! Chapter 5, “Reports” contains information about working with reports in the
Workforce Timekeeper system.
! Appendix A, “Predefined Data” describes predefined data that the Workforce
Timekeeper system provides to simplify your administration tasks.
! Appendix B, “Function Access Profiles” contains information about the
Function Access Profiles predefined data.
! Appendix C, “Registry Keys” describes the registry keys that were set up
when your Workforce Timekeeper system was installed.
! Appendix D, “Regional Settings” discusses values that need to be set for
different countries and languages.
! Appendix E, “Single Sign-On” provides detailed information about Single
Sign-On configuration.
! Appendix F, “Custom LDAP Authentication Method” contains an overview
of custom LDAP authentication and how to configure Workforce Timekeeper
to use custom LDAP.
! Appendix G, “Diagnostic Tools” contains an overview of the diagnostic tools
and describes how to use the different tools.

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Abbreviations and Terminology

Abbreviations and Terminology


This guide uses the following abbreviations and terms:

Abbreviation/Terms Meaning
ADSI Microsoft Active Directory Service Interface
API Application Program Interface
BGP Background Processor. A platform on which a Background
Totalizer application runs.
daemon A process that runs in the background and performs a
specified operation at predefined times or in response to
certain events.
DCM Data Collection Manager. A set of functions that deals
with data from data collection devices. In a multiserver
environment, the DCM can run on a dedicated server.
DNS Domain Naming Service
DSN Data Source Name
GUI Graphical User Interface
HTTP HyperText Transport Protocol. A communication protocol
between a client and a server.
HTTPS HyperText Transport Protocol Secure. A communication
protocol with encryption security, using a Secure Sockets
Layer.
IE Microsoft Internet Explorer
IP Internet Protocol address
ISO International Standards Organization
JDBC Java Database Connectivity
JRE Java Runtime Environment
JRun The application server that resides on the Workforce
Timekeeper server that provides the Java Virtual Machine
(JVM) and performs many tasks such as Java Server page
(JSP) support and Web communication.
JSP Java Server Page

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About This Guide

Abbreviation/Terms Meaning
JVM Java Virtual Machine
LDAP Lightweight Directory Access Protocol
ODBC Open Database Connectivity
PDF Portable Document Format
RSA A public-key cryptosystem developed by RSA, Inc.
SMTP Simple Mail Transfer Protocol
SSL Secure Sockets Layer

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Workforce Timekeeper Documents

Workforce Timekeeper Documents


The following documentation is available to help you install, maintain, and use
the Workforce Timekeeper database and software:
! Workforce Timekeeper Installation Guide for Windows provides an overview
of the Workforce Timekeeper architecture, outlines the system requirements,
explains how to install the product’s server and client components, and
includes licensing and upgrade requirements.
! Workforce Timekeeper Installation Guide for UNIX describes how to install
the Workforce Timekeeper server on UNIX platforms. It provides an
overview of the Workforce Timekeeper architecture, outlines the system
requirements, and explains how to install the Application Server and
Background Processor on UNIX platforms.
! Getting Started with Workforce Timekeeper—A Guide for Managers explains
some of the most common tasks that managers are likely to perform. It
summarizes key product features for people who access employee time and
attendance information. The book also explains the various Workforce
Timekeeper components and the most common tasks that managers are likely
to perform with each component.
! Getting Started with Workforce Timekeeper—A Guide for Employees (Java
version) explains some of the most common employee tasks, which include
using the Timecard and Time Stamp components, as well as viewing personal
schedules and reports.
! Getting Started with Workforce Timekeeper—A Guide for Employees (HTML
version) explains some of the most common employee tasks in Workforce
Employee - HTML Client, which include using the Timecard, Time Stamp,
and Quick Time Stamp components, as well as viewing personal reports.
! Workforce Timekeeper System Administrator’s Guide describes the
administrator’s activities, such as system configuration and setup, and
working with log reports, predefined data, and diagnostic tools.
! Workforce Central Database Tables Reference Guide contains details about
the Workforce Central database tables.

Workforce Timekeeper System Administrator’s Guide xiii


About This Guide

! Workforce Central Database Views Reference Guide provides information and


details about Views and how they are used as virtual tables in Workforce
Central.
! Workforce Timekeeper Database Installation Guide instructs customers and
service personnel who install or upgrade Workforce Timekeeper databases.
Instructions include installing and setting up the Relational Database
Management System (RDBMS) and Kronos application database
components, and upgrading your database components for compatibility with
new versions of Workforce Timekeeper products.
! Workforce Timekeeper Database Administrator’s Guide explains how to
maintain the Oracle and SQL Server 2000 databases for Workforce
Timekeeper. This guide includes procedures for backing up databases,
restoring and recovering databases, adjusting performance, and using
maintenance utilities.
! Workforce Timekeeper Import Guide: Table Format provides instructions and
table data for Workforce Timekeeper Import tables.
! Workforce Timekeeper Import User’s Guide provides information about
setting up and running XML and table imports for labor management systems.
It describes the Transaction Assistant used to correct failed XML import data.
! Workforce Timekeeper XML Import Guide provides information that
specifically addresses XML import issues, and includes descriptions of all of
the tags, actions, and properties used by import transactions.
! Guide to Translating and Customizing the Workforce Timekeeper User
Interface and Online Help provides instructions for editing the browser-based
graphical user interface, the Setup applications user interface, and the
associated browser-based Help files for Workforce Timekeeper and
Workforce Scheduler.
! Developer’s Toolkit documentation: Workforce Timekeeper includes an
Application Program Interface (API) that you can use to access certain
Workforce Timekeeper features from application programs. The Workforce
Central Developer’s Toolkit Programming Guide includes annotated sample
programs that show how to use the API, and the Workforce Central
Developer’s Toolkit Reference Guide provides detailed information about each
element of the API.

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Workforce Timekeeper Documents

! Online Help for the Workforce Timekeeper system is installed automatically


with the product. To access online Help: click the Help link at the bottom of
the navigation bar; click the Help icon in the component; or click the Help
button in a dialog box.
! Release notes provide additional information about Workforce Timekeeper,
including a list of new features, resolved issues, and late-breaking changes.

Workforce Timekeeper System Administrator’s Guide xv


About This Guide

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Chapter 1
Introduction

This chapter introduces the Workforce Timekeeper system architecture and


discusses its implementation in single-server and multiserver environments.

This chapter contains the following sections:


! System Configuration Overview
! Configuring Workforce Timekeeper
! Logging On to Workforce Timekeeper
! Working with Passwords
! Changing the Relogon Session Timeout
! Working with Property Files
! Configuring a Multiserver Environment
! Working with Workflow Notifications

Note: As a system administrator, you should ensure that sign-off in Workforce


Timekeeper is performed on a regular basis. This practice keeps the Callable
Totalizer running at peak performance.
Chapter 1 Introduction

System Configuration Overview


Workforce Timekeeper labor management software enables employees to use an
Internet Explorer or Netscape browser to enter, review, change, and approve the
time spent in a number of job-related activities. Managers can then review,
change, or approve the employees’ time, as well as use the system to set
schedules, generate reports, and transfer time information to their payroll system.

Use the System Configuration component to manage and configure the Workforce
Timekeeper system. As system administrator, you can configure various aspects
of an application server, diagnose and correct problems, and establish database
and networking parameters.

Workforce Timekeeper uses a three-tier client/server application structure. For


more information, see the Workforce Timekeeper Installation Guide for Windows.

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Configuring Workforce Timekeeper

Configuring Workforce Timekeeper


After the initial installation of Workforce Timekeeper, you perform configuration
tasks in Workforce Central Setup and in the System Configuration component.
! To complete setting up your Workforce Timekeeper system, you perform
configuration tasks in Workforce Central Setup.
! To make adjustments to the Workforce Timekeeper system, you perform
configuration tasks in the System Configuration component.

Note: Before you move from Workforce Central Setup to the Workforce
Timekeeper System Configuration component, save the changes that you made in
Workforce Central Setup and then close the Workforce Central Setup application.
Doing this ensures that these changes will appear in the Workforce Timekeeper
System Configuration component.

Workforce Central Setup


Workforce Central Setup, a Windows-based component, enables you to configure
the Workforce Timekeeper system and provides methods for:
! Defining labor levels and their associated entries.
! Defining unique and complex pay codes, pay rules, holiday credit rules, and
work rules.
! Defining accrual codes and accrual rules.
! Defining access to the Workforce Timekeeper components.
! Setting up log on restrictions and user profiles.
! Determining how Workforce Timekeeper displays appear.

You assign the profiles, rules, and labor levels that you define using Workforce
Central Setup in the Web-based People Editor.

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Chapter 1 Introduction

The configuration that you can perform in Workforce Central Setup is as follows:
! Labor levels—The general categories that define an organization's job
structure.
! Labor accounts—Consist of one labor level entry for each labor level. Labor
accounts are used throughout the system as a way to organize or group people
and labor resource information.
! Pay codes—Organize time or money that people earn.
! Work rules—Combinations of work rule building blocks that apply specific
payroll rules to shifts.
! Accruals—Amounts of time or money that people earn or accrue, based on
their company's accrual policy.
! Wage calculations—The hourly rate used to calculate an employee's wages.
! Access profiles—Determine the Workforce Timekeeper components that
users can access and the types of functions that users can perform within the
Workforce Timekeeper system.

System Configuration
The System Configuration selection on the Workforce Timekeeper navigation bar
contains the following components that deal with administering the system (these
are accessible only with administrative rights):
! System Information—Displays a set of tabs representing different
characteristics of the system. Clicking each tab displays that area’s parameters
in a workspace. This component is used primarily for viewing the current
state of the application server, although several areas have some available
actions.
! Log Report—Displays a workspace that can be edited, and that enables you
to determine the information to be detailed in the log, and an action menu.
This component allows you to create a customized log report.

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Configuring Workforce Timekeeper

! System Settings—Displays a set of tabs representing different characteristics


of the system and a workspace that can be edited. Clicking each tab displays
properties for that area in the workspace, and an action menu. This component
allows you to change the values for system properties and save the changes in
a custom property file.

When the system is offline, the system configuration components are the only part
of the Workforce Timekeeper system that are accessible. For information about
offline mode, see “Offline Mode” in this chapter.

Because you can access the Workforce Timekeeper system through a Web
browser, you do not need direct access to the system console and property files to
administer the system. Instead, you can administer the Workforce Timekeeper
system from a remote location through System Configuration.

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Chapter 1 Introduction

Logging On to Workforce Timekeeper


Users normally access the Workforce Timekeeper system through the Web logon
page specified for your server:
http://<server>/wfc/logon
Note that this URL is case-sensitive.

Users of Workforce Employee - HTML Client access the Workforce Timekeeper


system through:

http://<server>/wfc/html/ess/logon.jsp

Users of Workforce Employee - HTML Client using Quick Time Stamp access the
system through:

http://<server>/wfc/html/ess/quick-ts.jsp

For more details about HTML Client logons, see the Workforce Timekeeper
Installation Guide for Windows.

Note: If you specify HTTPS (HyperText Transport Protocol Secure) for your
communication protocol on the Web Server Settings tab, you must use https:/
/ rather than http:// for the logon URLs.

Logging On with Single Sign-on


If you have single sign-on enabled using SiteMinder, you can access Workforce
Timekeeper using the following URL:

http://{server_name}/wfc/logonWithUID

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Logging On to Workforce Timekeeper

Offline Mode
As system administrator, you may need access to the administration functions of
the system, even if the database is offline.

When the database is not available or when the system is unavailable, you can
access the Workforce Timekeeper system via a special offline logon URL for
system administrators. You can also use this offline logon URL if you have single
sign-on enabled using SiteMinder. To access the system in offline mode, enter the
following URL in your browser:
http://<server>/wfc/offlineLogon
Note that this URL is case-sensitive.

If you log on to the system in offline mode, the System Information, Log Report,
and System Settings components are the only entries that appear in the navigation
bar.

Note: If you specify HTTPS (HyperText Transport Protocol Secure) for your
communication protocol on the Web Server Settings tab, you must use https:/
/ rather than http:// for the logon URLs.

Offline Mode Passwords

You specify the offline mode user name and password using the
site.security.authentication.offline.username and the
site.security.authentication.offline.password keys on the
Security settings tab. The system encrypts the value of this password.

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Chapter 1 Introduction

Database Offline

When the database is offline:


! The Database system information tab indicate that the database is offline and
that no information is currently available.
! You can see that the database is offline in the Server Status box on the All
Servers information tab. The WFC log lists the reason that the system
appeared in offline mode.
! The site.local.TIMEZONE property on the Locale settings tab loses its
validation capabilities. For more information, see Chapter 4, “System
Settings.”

Managing a Server Remotely


You can perform the following tasks remotely using any Web browser:
! Access log reports
! Change system configuration settings
! Restart a server

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Working with Passwords

Working with Passwords


Within the Workforce Timekeeper system, there are various tasks that you can
perform with passwords.
! Set passwords and security
! Update your JRun Service password
! Update the registry entries

Setting Passwords and Security


Workforce Timekeeper has some security features that allow you to work with the
passwords. You can:
! Change passwords
! Set the users’ browsers to remember passwords
! Utilize the single sign-on feature

Superuser Password Security

The system is configured with a predefined password for superuser. To change the
online password, click Change Password in the navigation bar and enter the new
password in the dialog box.

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Chapter 1 Introduction

Client Security

You can set your users’ browsers to remember passwords so that they can log on
more quickly. You can disable Password Save using the following two methods:

! Disabling Password Save With a Deployment Tool—Using this method,


you can simultaneously disable this capability for all the browsers that use
your site. Users cannot change this setting.
– For Microsoft Internet Explorer browsers, turn off the AutoComplete
function using the Microsoft Internet Explorer Administration Kit
Customization Wizard; then deploy the browsers to your users’ desktops.
– For Netscape browsers, use Password Manager as part of the
customization process, using the Netscape Client Customization Kit.

! Disabling Password Save From User Desktops—If the browsers are already
on your users' desktops, you need to change this setting at each browser.
However, you cannot prevent users from altering the setting.
– For Microsoft Internet Explorer browsers, turn off AutoComplete through
the browser’s Tools > Internet Options Content tab.
– For Netscape browsers, use the Password Manager facility through the
browser’s Edit > Preferences > Privacy and Security facility.

Single Sign-On

You can set Workforce Timekeeper authentication to allow users to automatically


log on to Workforce Timekeeper without having to re-enter a username or
password once they have logged on to their browser. This process is called single
sign-on.

For information about configuring your Workforce Timekeeper system to utilize


single sign-on, see Appendix E, “Single Sign-On.”

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Working with Passwords

Updating Your JRun Service Password


If you change your Windows User account password on your server platform, you
need to change the password in your JRun Service.
1. Select Start > Settings > Control Panel > Services.
2. In the Services dialog box, double-click JRun Default Server.
3. In the Service dialog box, do one of the following:
• For Windows NT, enter your new password in the Password text box and
the Confirm Password text box.
• For Windows 2000, select the Log On tab, enter your new password in the
Password text box and in the Confirm Password text box.

4. Click OK.

Updating the Registry Entries


The Background Processor makes a connection to the Workforce Central database
using a database user name and password provided by Kronos. If you change this
user name and password, you must update the Workforce Timekeeper registry
entries.

To update the database user name and password on AIX:


1. Change to your installation directory.

Note: For Workforce Timekeeper installations on UNIX platforms, the


default installation directory is /usr/local/kronos/.

2. At the command line, all on one line, type:


wfc/bgp/addDSN.sh [new user name] [new
password] /wfc/properties/Registry.properties

To update the database user name and password on all other platforms, use the
Data Source tab.

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Chapter 1 Introduction

Changing the Relogon Session Timeout


After a set amount of inactivity in the Workforce Central application, the system
times out and prompts users for their password. After they enter their password,
the system logs them back into the application.

Session timeouts for Workforce Central user inactivity are governed by the JRun
session timeout parameter and the Workforce Central Session Timeout grace
period. The Workforce Central Session Timeout grace period represents the
number of minutes prior to the JRun session timeout that the Workforce Central
Relogon dialog box will appear. The Workforce Central Relogon dialog box
informs the user that their session is about to timeout, and prompts them to relogin
in order to prevent timeout. If the user does not respond to the relogin request in
time, the JRun session times out, the Workforce Central application closes, and
the user must relogin through the Workforce Central logon screen.

Example 1:

JRun Session Timeout = 30


WFC Session Timeout Grace Period = 1
The Relogon dialog window appears after 29 minutes of inactivity; the JRun
session closes after 30 minutes.

Example 2:

JRun session Timeout = 60


WFC Session Timeout Grace Period = 10
The Relogon dialog window appears after 50 minutes of inactivity; the JRun
session closes after 60 minutes.

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Changing the Relogon Session Timeout

Changing the JRun Session Timeout Setting

Note: You should copy the app-config.xml file (<WFC.rootdir>/kronos/wfc/


properties) to a backup directory before you change the relogon session timeout.

To change the session timeout for the Relogon screen:


1. Stop the Workforce Timekeeper server using the Stop Workforce Timekeeper
icon.
2. Open the app-config.xml file in a text editor (<WFC.rootdir>/kronos/
wfc/properties).
3. Find the following line, where xxx is the number of minutes until session
timeout:
<session-config><session-timeout>xxx</session-
timeout></session-config>
4. Enter a new value for the session timeout.
The default value is 30 minutes. Do not change this value to a zero (0) or a
negative integer.
5. Delete the comment characters (<!-- and --!>) that are located before and
after the line of code.
6. Save the file with the original name that it had before you edited it.
7. Restart the Workforce Timekeeper server using the Start Workforce
Timekeeper icon.

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Chapter 1 Introduction

Changing the Workforce Central Session Timeout Grace Period


To change the WFC Session Timeout Grace Period:

1. On the Workforce Timekeeper navigation bar, select System Configuration >


System Settings > Web Server.
2. Enter a new value for the following key:
site.webserver.session.timeout.graceperiod.minutes
This value is the number of minutes that the Re-logon warning screen should
display prior to the JRun session timing out. The default value is 1 minute.
3. Click Save to save the changes.
4. Click Restart Server to restart the Web server.

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Working with Property Files

Working with Property Files


Property files are simple text files containing specifications that enable you to
configure your Workforce Timekeeper system. A property is defined as a line in a
property file that takes the following form:

property_name = value
For example:

site.email.batchDelivery = true

Caution: Access properties only through the System Configuration component,


which creates custom files. You should never modify the properties files directly.
Modifying the properties files directly could render your system unusable if you
modify data in them improperly.

The Workforce Timekeeper system maintains a subset of configuration


specifications in the database, as well as in different types of property files:

File Type Description


Property files Files located in the Workforce Timekeeper directory of each
application server. Some properties are configured by default,
and others you can specify during installation or initial setup.
After they are installed, do not modify these files, but use
custom property files instead.
Custom property files Files created to keep property files intact when modifying site
properties. When the System Configuration component is used
to modify configuration options, these changes are stored in
custom property files. The System Configuration component is
the primary means to modify configuration options. Custom
file names are created using the properties filename with the
prefix of custom_ automatically added to the property file.
When the application server is started, values in a custom
property file override any matching values in the original
property file. If you have multiple versions of custom files, the
latest dated version takes precendence over earlier versions.

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Chapter 1 Introduction

File Type Description


Database tables Contain some properties not found in property files that are
database resident, and remain relatively stable across multiple
sites.
Unlike regular property files, no custom overrides exist.
Temporary property files Created for all properties maintained in the database, and kept
in the same directory as property and custom property files.
Not used for normal operations, but are used when the database
is unavailable and you cannot access the database tables.
Each time that the Workforce Timekeeper system starts up,
these files are re-created with the most current data from the
database.

Properties are site-specific, as in the following:


! In a single-server environment, values relate to the entire Workforce
Timekeeper system.
! In a multiserver environment, values relate to either the current application
server, or the database server and all the application servers connected to it.
! Properties in the database relate to all of the application servers in the system.
Used when a property needs to be consistent in a multi-server environment.

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Working with Property Files

Modifying Properties

Caution: Never manual edits to any property files, as this could render your
system unusable if you modify data in them improperly.

Modify properties using the System Settings component of the Workforce


Timekeeper system, where each tab specifies a particular set of properties. To
change the value of a property, access the appropriate tab, enter the new value in
the Value box, and click Save. The system automatically copies this property
name and the value that you typed to a custom_xxxx.properties property
file.

The system automatically backs up any existing custom property file before
applying changes that you made using System Settings. The name of the backup
file is custom_xxxx.properties.nnn, where xxxx is the name of the
property file and nnn is a sequential number.

Having backup files allows you to keep multiple sets of properties. For example,
you can connect a Workforce Timekeeper server to any one of a number of
databases by creating a custom_xxxx.properties.nnn file for each
database. You can rename these files or store them in different locations until you
need them.

Each property belongs to a property group, and is located in a specific property


file, as in the following example:

Property Property Group Property File


site.log.loglevel site.log WFCSite.properties

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Chapter 1 Introduction

At startup time, the system overrides the values in the property files with
matching values in the custom property files. For example, if you modify the
site.log.loglevel property from INFO to ERROR, the
WFCSite.properties property file contains the value INFO and the
custom_WFCSite.properties property file contains the value ERROR.
The value ERROR overrides INFO when the system is started.

The use of custom files allows you to do the following:


! To restore the initial values, use the Restore Defaults menu item on the
System Settings tab. For example, you could set up values for your production
database in the initial property file and values for your archived database in a
custom property file. Then, if you use the archived database, you can use the
custom property file. To return to your production database, use the Restore
Defaults menu item on the System Settings Database tab.
! If you are upgrading your Workforce Timekeeper system, the upgrade
rewrites your properties files. If you have custom property files, back up these
files before the upgrade. After the upgrade, you can restore your
modifications by copying the current custom property files,
custom_xxxx.properties, where xxxx is the name of the property
file, into the properties folder and restarting the server.
! To restore a previous set of custom modifications, you can restore a historical
custom property file. Select the appropriate backup file, rename it to
custom_xxxx.properties, then restart the server to recover the desired
set of custom modifications. You need to look at the contents of the
custom_xxxx.properties.nnn to determine which file you want.

Caution: Never modify the custom_WFCSite.properties file in the


properties folder. If you modify the wrong information or the wrong file, you
could cause system failures.

When you replace an existing custom_WFCSite.properties file in the


properties folder with the appropriate file for the desired database, you have
the ability to connect to any one of the databases. Ensure that the file is
properly renamed to custom_WFCSite.properties when you add it to
the properties folder.

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Working with Property Files

Property File Descriptions


Property files are located in the {WFC.rootdir}\properties directory on
Windows platforms and the {WFC.rootdir}/properties directory on
UNIX platforms. The properties directory contains all the property, custom
property, and temporary property files. This directory contains several other
property files in addition to the ones listed in the following table.

Caution: Do not change any of these property files. Access properties only
through the System Configuration component, which creates custom files.
Accessing the properties files directly could lead to errors in them which could
render your system unusable.

The following files reside in the properties directory, with the file extension
.properties.

File Description
WFCSite Contains most of the site-specific configurable
properties for your system.
WtkGlobalSetting Contains properties that apply to all the application
servers. These properties are maintained in the
database and are only copied to this file for use in the
offline mode.
This file is created from the WtkGlobalSettings table
when the system is started.
WFCDsnname All Workforce Timekeeper application servers share
the dsnname properties. These properties are
maintained in the database and are only copied to this
file for use in the offline mode.
This file is created from the WFCDsnname table when
the system is started.
WFCPrinter Contains the printers that are shared among the
application servers. These properties are maintained in
the database and are only copied to this file for use in
the offline mode.
This file is created from the WFCPrinter table when
the system is started.

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Chapter 1 Introduction

File Description
WFCServer A list of all the application servers in your Workforce
Timekeeper system is maintained in the
WFCServer table in the database. These properties
are maintained in the database and are only copied to
this file for use in the offline mode.
This file is created from the WFCServer table when
the system is started.
SiteDsnname Contains initial properties established when your
system was started for the first time.
Contains the dsn settings returned by Workforce
Timekeeper to the BGP, Configuration applications,
and DCM when they are authenticated against the
Workforce Timekeeper server.
SitePrinter Contains the Workforce Timekeeper printer specified
during installation.
SiteServer Contains the Workforce Timekeeper server name
specified during installation.
ApplicationRegistry Lists applications installed on your application server.
WFCStrings Contains the text of all user-visible messages and data
that can be translated to other languages.
Also note internationalization files such as
WFCStrings_es.properties (for Spanish) and
WFCStrings_fr.properties (for French).
WFC Contains system properties such as the paths for
HyperText Markup Language (HTML) and JavaServer
Pages (JSP).
WFCProduct Contains Workforce Timekeeper product data.
Also note internationalization files such as
WFCProduct_es.properties (for Spanish) and
WFCProduct_fr.properties (for French).
SQL String Contains all of the SQL statements that your system
properties uses.
SQLCoverage Contains a count of how many times each SQL string
has been used by the application.

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Working with Property Files

File Description
Vlslm Contains the licensing configuration information.
License Contains the license configuration options
information.
LleImportErrors Contains the labor level entries import error messages.

SQL String Properties

You can specify up to three files. You specify the files that contain these SQL
string properties as the values of the following properties, located in
WFCSite.properties:
! site.service.sql.strings.file.first
! site.service.sql.strings.file.second
! site.service.sql.strings.file.third

String properties files are based on the database platform:


! SQLStrings.properties—Contains SQL statements common to
Microsoft SQL Server, Oracle and DB2.
! SQLStringsORACLE.properties—Contains SQL statements specific
to Oracle statements.
! SQLStringsDB2.properties—Contains SQL statements specific to
DB2.
! SQLStringsSQLSVR.properties—Contains SQL statements specific
to Microsoft SQL Server.
! SQLStringsOS390.properties—Contains SQL statements specific to
OS390.

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Chapter 1 Introduction

Examples of SQLString property file assignments are:

site.service.sql.strings.file.first =
SQLStrings.properties
site.service.sql.strings.file.second =
SQLStringsSQLSVR.properties.

You can specify other SQLString property files that are in the properties directory.

Groups of Properties

Properties are grouped based on subject matter. For example, the site.log
group contains all of the properties that are associated with system logs. Examples
of properties in this group are site.log.active, site.log.file.name,
and site.log.rollover.maxlogs.

Each tab in System Settings deals with one group of properties. Properties are
maintained in property files or in database tables. The following list shows the
property group that is associated with each System Settings tab and the location of
the property group:

System Settings Tab Property Group Location


Callable Totalizer site.totalizer WFCSite.properties
Database site.database WFCSite.properties
Data Source dsnname For online operations, the
WFCDsnname database table
For offline operations,
WFCDsnname.properties
E-mail site.email WFCSite.properties
Event Manager site.eventmanager WFCSite.properties
Global Values global For online operations, the
WtkGlobalSettings database table
For offline operations,
WtkGlobalSetting.properties

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Working with Property Files

System Settings Tab Property Group Location


Group Edits site.groupedit WFCSite.properties
Local Values site.local WFCSite.properties
Log File site.log WFCSite.properties
Logging Context site.loggingContext WFCSite.properties
Portal site.portal WFCSite.properties
Printers printer For online operations, the
WFCPrinters database table
For offline operations,
WFCPrinters.properties
Reports site.reporting WFCSite.properties
Security site.security WFCSite.properties
Service site.service WFCSite.properties
SQL Coverage test.SQLCoverage WFCTest.properties
Startup test.startup WFCTest.properties
Web Server site.webserver WFCSite.properties

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Chapter 1 Introduction

Configuring a Multiserver Environment


You can set up the Workforce Timekeeper system to operate on multiple
application servers to improve performance, especially if your organization has
more than 2,000 employees. Since each application server is set up with only one
language, one country, and one currency, you must set up multiple application
servers to deal with multiple languages, countries, and currencies.

If you set up multiple application servers, a user can connect to any Web or
application server. The user specifies a Uniform Resource Locator (URL) for
connecting to the Workforce Timekeeper system. This URL depends on whether
your system uses load-balancing software from a third party to balance the load of
incoming requests and determine which application server receives any specific
request.
! If load balancing is not used, each user must specify the URL for a specific
application server.
! If you use load-balancing software, all users must specify the same URL. The
software then determines which application server handles user requests.

For more information about multiserver envrionments, see the Workforce


Timekeeper Installation Guide for Windows or the Workforce Timekeeper
Installation Guide for UNIX.

Configuring Group Edits for a Multiserver Environment


For Group Edits, the primary Group Edit server is the only one authorized to run
the Group Edit Recovery and Delete threads. You must designate one server as the
primary Group Edit server using the site.groupedit.primaryServer
key.

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Configuring a Multiserver Environment

Configuring E-mail for a Multiserver Environment


For Workflow Notifications, the primary Notification server monitors conditions
for which the notification is requested and initiates the preparation of e-mails
when the condition is met. You must designate one server as the primary
notification server. This server can be the same one that you use for other
purposes, or it can be a dedicated server.

Notifications can be configured on any server, but only the primary notification
server can initiate notification processing. You must reconfigure other keys on the
E-mail settings tab.

If you have a multiserver environment, you must configure the e-mail function:
! By default, the site.email.primary_server value is set to true for all
application servers. Determine which is your primary Notification server and
set this property to false for all other application servers.
! For the primary Notification server, set the site.email.smtp.url value
to the URL of your e-mail server.
! For the primary Notification server, set the site.email.sender value to
an e-mail address; for example, System@host.com.
! By default, the site.email.enable value is set to false. You must set
this value to true on all application servers if e-mail is supported.

Configuring Event Manager for a Multiserver Environment


For Event Manager, you can set up events on any server, but only the primary
Scheduler server can schedule the event processing. You must designate one
server as the primary scheduler. This server can be the same one that runs other
applications, or it can be a dedicated server.

Note: Before you designate a server as the primary Scheduler, you must install
Microsoft Task Scheduler, part of the Microsoft Internet Explorer (IE) 5.5
application. To install the Task Scheduler, install IE 5.5 and select the Offline
Editing Tools option. Install Task Scheduler as a service that starts automatically.

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Chapter 1 Introduction

In a multiserver environment, configure the Event Manager function:


! You can configure only one application server as the primary Scheduler to
manage events created through the Event Manager function.
– Windows NT and Windows 2000 platforms: By default, the
site.eventmanager.enabled key is set to true for all
application servers. Although an event can be scheduled from any
application server in the system, only the primary Scheduler can initiate
the processing of these events. You must determine which is your primary
server and change this value to false for all other application servers.
– UNIX platforms: Set the value of site.eventmanager.enabled
to false since Event Manager runs on the companion Windows server.

! By default, the site.eventmanager.hostname key is set to


LOCALHOST for all application servers. Retain this setting for your primary
Scheduler server only. Set the value for all other servers to the name of the
primary scheduler server.

Note: For UNIX platforms, fill in the value of with the name of the
companion Windows server. Set other values to false.

If you are setting up the primary server and your site is configured for Secure
Sockets Layer (SSL) communications, set
site.eventmanager.hostname to the fully-qualified domain name,
for example, sslserver.kronos.com.
For all application servers, where you set
site.eventmanager.enabled to false, set the value of
site.eventmanager.hostname to the name of the Scheduler server.

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Working with Workflow Notifications

Working with Workflow Notifications


Workflow Notifications allows you to notify users about changes in the system
and conditions such as database status. For example, you can notify a manager if
people have not completed their timecards by a specific time in the pay period.

In a single-server environment, the notification server is the same as the


application server. In a multiserver environment, one server acts as the primary
notification server and monitors all notifications that were created at any
application server. At the appropriate time, the notification server generates the
notification and e-mails it to the specified recipients.

Notification Types
Several types of notifications are available. Each type is a template that you use to
set up a specific notification request. There are two categories of notification
types, automatic, and those initiated by an event.
! Automatic notification types are activated at a predefined period of time
before or after the end of a pay period, and provide a mechanism for sending
an automatic reminder to a manager or an employee. These types include pay
period based for both managers and employees.
For these notification types, select a HyperFind query from the Recipients
drop-down list to obtain a list of e-mail recipients.
To notify managers, select the employees listed in the notification by selecting
a HyperFind query from the Employees drop-down list. Because the recipient
list and the list of people returned from the HyperFind query can be large and
unstable, you may modify the lists returned in either HyperFind query.

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Chapter 1 Introduction

! Event-initiated notification types include the following:


– Approved, signed off, and edited, which all relate to employees and are
associated with timecards. These are initiated by a person who takes an
action, such as a manager who signs a timecard.
For some types, such as group edit completion and event status, you
cannot specify the e-mail recipients, which are determined by the function
access profile that contains access control points for the notification type.
– Group-edit failures. The recipients are determined by the function access
profile that contains an access control point for this notification type,
though you can also specify additional recipients.
– Database unavailable and application server rebooted, both of which
require administrative intervention. You can specify the recipients.

For more information about notification types, see the online Help for Workflow
Notifications.

Available Notification
Several types of notifications are available.
! For managers, pay period based—Sent to managers based on the number of
days and/or hours before or after the end of a pay period for various reasons,
such as all employees whose timecards contain missed punches.
! For employees, pay period based—Sent to employees based on the number
of days and/or hours before or after the end of a pay period for various
reasons, such as all employees whose timecards contain missed punches.
! Server Notification—Sent when a user-selected event occurs on a user-
selected Workforce Timekeeper service.
! Event status—Sent whenever a change in status is recorded for a Workforce
Timekeeper event.
! Database server unavailable—Sent when the database server becomes
unavailable.
! Application server booted—Sent whenever the Workforce Timekeeper
application server is started or restarted.

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Working with Workflow Notifications

! Group edit failed—Sent when a group edit fails before completion.


! Group edit completed—Sent when a Group edit has completed.
! Timecard signed off by manager—Sent to employees after their timecards
have been signed off by a manager.
! Timecard approved by manager—Sent to employees after their timecards
have been approved by a manager.
! Timecard edited by manager after employee approval—Sent to employees
when their timecard is edited by a manager after the employee has approved
the timecard.

For more details and specific configuration instructions, see the online Help for
the notification that you are setting up.

Setting Up a Workflow Notification


To set up a Workflow Notification, you must first establish the notification
properties to enable the process. You only do this once using the e-mail function
described in “E-mail Settings” in Chapter 4. Specify attributes such as the URL of
your Simple Mail Transfer Protocol (SMTP) server, name the sender of the
Workflow Notifications, and enable batch delivery. Most of the properties in the
e-mail function are established during installation or initial configuration, and do
not usually change. After establishing the properties, you can also do the
following:
! Select the notification type that matches your needs by using the Workflow
Notifications component. Complete the template with your specific
requirements.
! The recipients for different notification types are determined differently, as
described in the previous “Notification Types” section. Depending on the
notification type, identify the recipients of the notification. To customize an e-
mail message and name it, complete the Name and Message entries.

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Chapter 1 Introduction

! You can find records of people who are candidate e-mail recipients and
determine whether e-mail addresses are present for these people using the
People Editor. You can add any addresses not present.
If you set up a recurring notification, be sure to update each Person record
accordingly as new people are added or deleted from the list of recipients.
! Determine access, as explained in the following section.

Access
Notification depends upon access, determined by the following:

! A function access profile, which identifies a Workforce Timekeeper system


component to which a group of users has access; for example, HyperFind. If
necessary, create an appropriate function access profile in Workforce Central
Setup in your configuration PC, using Workforce Central Setup > Access
Profiles.
! An access control point, which identifies a specific function that can be
accessed, and can be set for Workforce Employees or Workforce Managers.
For specified recipients to receive notification, not only does the notification
have to be initiated, the recipient must have the appropriate access control
point settings in their function access profiles.
For example, to set up a notification for a group edit completion, you must
also set the E-mail on Completed Group Edit access control point
to Allowed.

The following notifications types rely on access control points to determine


recipients:
! Group Edit completed
! Group Edit failed
! Event Status
! Timecard signed off by manager
! Timecard approved by manager
! Timecard edited by manager after employee approval

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Working with Workflow Notifications

To determine whether a Workforce Employee qualifies to receive a notification,


access Workforce Central Setup > Access Profiles > Workforce Employee >
E-mail Notifications to Employees:

Access Control Point Description


E-mail when timecard edit occurs after Notify an employee if a manager edits a
employee’s approval timecard after an employee approves it.
E-mail when timecard is approved Notify an employee if a manager
approves his or her timecard.
E-mail when timecard is signed off Notify an employee when his or her
timecard is signed off after approval.

To determine whether a Workforce Manager qualifies to receive a Workflow


Notification, access Workforce Central Setup > Access Profiles > Workforce
Manager - Department Manager > E-mail Notification:

Access Control Point Description


E-mail a completed group edit Notify a manager when a group edit has
been completed.
E-mail an incomplete group edit Notify a manager when a group edit
fails.
E-mail event status Notify a user of a change in status for a
scheduled event.

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Chapter 1 Introduction

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Chapter 2
System Information

This chapter explains the System Information component of the Workforce


Timekeeper system and describes the tasks that you use to administer the system.
This chapter contains the following sections:
! Working with System Information
! All Servers Information
! Applications Information
! Background Processors Information
! Database Information
! Licenses Information
! Local Server Information
! Meters Information
! Primary Labor Account Update Information
! Threads Information
! User Information
Chapter 2 System Information

Working with System Information


System Information displays a set of tabs that displays information about the
current state and configuration of the application server. Click a tab to see the
information for that area displayed in a workspace.

Although System Information functions are primarily for viewing only, you can
do the following:
! Update the display with the most current information by clicking Refresh in
the Workforce Timekeeper header.

Note: You cannot update the workspace using your browser’s Refresh button.

! Print the display, using your browser’s print function.


! Stop and restart threads listed in the Threads tab.
! Click Restart Server on the Local Server tab to restart the server.

Caution: Clicking the Restart Server button causes the system to shut down
immediately. Users receive no advance warning.

! Delete application servers that are no longer connected to the database in the
All Servers tab.
! Generate database reports on the Database tab if you have a SQL Server or
ORACLE database.

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All Servers Information

All Servers Information


The All Servers workspace contains information about all of the application
servers connected to the database that is indicated on the Database tab.

The following information appears in the workspace:


! Server Name—Identifies each application server that is connected to the
database.
! Server Status—Shows whether each application server is online.
! Language—Shows the language of each application server.
! Reports Engine—Shows whether each application servers report engine is
enabled.
! Event Manager—Identifies the Workforce Central server that is the Event
Manager server. Event Manager determines which Workforce Central server
is the Event Manager server by looking at the database.
! Protocol—Shows the protocol of each application server.

The Restart button is unavailable at this time.

Click Delete to remove an application server that is disconnected from the


database and is no longer part of Workforce Timekeeper.

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Chapter 2 System Information

Applications Information
The Applications workspace allows you to view the name and version number of
the products that are currently installed on the application server. This list of
products can also be found in {WFC.rootdir}\wfc\applications.
Some components of Workforce Timekeeper appears as products, such as Event
Manager.

You can also see this list in the ApplicationRegistry.properties


property file.

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Background Processors Information

Background Processors Information


The Background Processors information tab has different workspaces.
! Background Processors workspace—Allows you to view any employees
that have been excluded from totals calculation.
! Totals Calculation - Excluded Employees workspace—Allows you to view
any employees that have been excluded from totals calculation.
! Historical Edits with Retroactive Pay Calculation - Excluded Employees
workspace—Allows you to view any employees that have been excluded
from historical edits with retroactive pay calculation.

Background Processors Workspace


The Background Processors workspace allows you to view any employees that
have been excluded from totals calculation or have untotalized Historical edits.
! If there are employees with untotalized Totals Calculations, the number
appears as a link to the Totals Calculation - Excluded Employees workspace.
! If there are employees with untotalized Historical edits, the number appears as
a link to the Historical Edits with Retroactive Pay Calculation - Excluded
Employees workspace.

Click Resubmit All Employees for Totals Calculation to submit all of the
employees that qualify for totalization without going to the Totals Calculation -
Excluded Employees workspace.

Click Resubmit All Employees for Historical Edits to resubmit all of the
employees that qualify for retroactive totalization without going to the Historical
Edits with Retroactive Pay Calculation - Excluded Employees workspace.

Note: Submitting one or more employees for totalization means that they become
eligible for retotalization. This attempt to retotalize an employee does not happen
until a background processor is available.

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Chapter 2 System Information

Totals Calculation - Excluded Employees Workspace


The Totals Calculation - Excluded Employees workspace allows you to view any
employees that have been excluded from totals calculation. The list of employees
appears in a table format that contains the following information for each
employee:

! A check box that indicates if the employee has been selected for submittal to
totals calculation
! Name
! Person ID from Database
! ID Field from People Editor
! Last Totals Update

The following actions are available:


! Select All—Selects all of the viewable employees.
! Deselect All—Deselects all of the viewable employees.
! Resubmit—Submits any selected employees that qualify for totalization.

Clicking Background Processors returns you to the Background Processors


workspace.

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Background Processors Information

Historical Edits with Retroactive Pay Calculation - Excluded


Employees Workspace
The Historical Edits with Retroactive Pay Calculation - Excluded Employees
workspace allows you to view any employees that have been excluded from
historical edits with retroactive pay calculation. The list of employees appears in a
table format that contains the following information for each employee:

! A check box that indicates if the employee has been selected for submittal to
totals calculation
! Name
! Person ID from Database
! ID Field from People Editor

The following actions are available:


! Select All—Selects all of the viewable employees.
! Deselect All—Deselects all of the viewable employees.
! Resubmit Employees—Submits any selected employees that qualify for
totalization.

Clicking Background Processors returns you to the Background Processors


workspace.

Workforce Timekeeper System Administrator’s Guide 2-7


Chapter 2 System Information

Database Information
The Database information tab has different workspaces.
! Database workspace—Allows you to view the status and details about the
database that the Workforce Timekeeper server is currently connected to, and
run and view various database reports.
! Database Report Status workspace—Allows you to view the current list of
database reports.
! Database Report Display workspace—Allows you to view a database
report that you selected in the Database Report Status workspace

Database Workspace
The Database workspace allows you to view the status and details about the
database that the Workforce Timekeeper server is currently connected to, and run
and view various database reports.

The following information appears in the workspace:


! Database Service ID—Your application server can connect to different
databases. The database shown is the one to which the application server is
currently connected.
! Status—Shows whether the database is online.
! Version—Shows the version of the database.
! Database Server
! Server Time—The time of day shown is the time used for all time-specific
data. Synchronize your application server’s time of day with that of the
database using the Clock Synchronize Settings tab.
– If the database and the application server are in the same time zone, the
Workforce Timekeeper system uses this value.
– If the database and the application server are in different time zones, the
system accommodates the different time zone.

! Database Product

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Database Information

! Product Version
! Available Database Reports—For SQLServer or ORACLE databases only.
This functionality is not available for DB2 databases.

If you have a SQLServer or ORACLE database, you can run database reports that
provide statistical and diagnostic information. The Available Database Reports list
box contains four predefined reports (Space allocation, Object Reconciliation
Information, Schema Reconciliation Information, and Tuning Parameters). You
can create and list custom reports here by building your own Database Report
Definition (DRD) files. For more information, see “Creating Database Report
Definition Files.”

You can use these reports to view information such as:


! How much space is left
! Number of extents available
! Table space definitions
! Grants and permissions
! Performance tuning parameters

Click View Report Status to access the Database Report Status workspace. The
View Report Status link is active even if there are no reports listed in the Database
Report Status workspace. When there are no reports, an empty list appears.

Click Run Report to run a report. When you run a report, the Database Report
Status workspace appears automatically.

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Chapter 2 System Information

Database Report Status Workspace


The Database Report Status workspace allows you to view the current list of
database reports. The list of reports appears in a table format that contains the
following information for each report:
! A check box that indicates if the report has been selected for deletion
! Report Name
! Status
! Start Date and Time
! Finish Date and Time
! Requested By User

The following menu items are available:


! Refresh Status—Updates the workspace with any new or updated data
! Select All—Selects all of the reports
! Deselect All—Deselects all of the reports
! Delete—Deletes a report from the list

Click on a report name of a completed or failed report to view that report.

Clicking the Database tab or the Database link returns you to the Database
Information workspace.

Click Refresh to update the workspace with any new or updated data.

Note: You cannot update the workspace using your browser's Refresh button.

The system periodically deletes reports from this workspace if you do not
manually delete them. You can configure the length of time that it takes for a
report to be automatically deleted using the
site.database.all.dbreport.Report.RepTimeToLive key on the
Database settings tab. The value is expressed in hours and the default is 72 hours.

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Database Information

Database Report Display Workspace


The Database Report Display workspace allows you to view a database report that
you selected in the Database Report Status workspace.

Clicking the Database link returns you to the Database information workspace.

Clicking Report Status brings you to Database Report Status workspace.

Working with Database Reports


You can work with database reports using the Database Information tab in System
Information.

To run a database report:


1. Select System Configuration > System Information > Database.
2. Under Available Database Reports, highlight the report.
3. Click Run Report.

To display a database report:


1. Select System Configuration > System Information > Database.
2. Click View Report Status.
3. In the Database Report Status workspace, click the report name.
To delete a database report:
1. Select System Configuration > System Information > Database.
2. Click View Report Status.
3. In the Database Report Status workspace, select the report by clicking in the
box to the left of the Report Name.
4. Click Delete.
5. Click OK in the confirmation dialog box.

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Chapter 2 System Information

Creating Database Report Definition Files


You can create and list custom reports to appear in the Available Database Reports
list box by building your own Database Report Definition (DRD) files.

The DRD file must contain all four attributes that the database reporting
framework needs to execute the report: name of the report, database platform ID,
SQL type, and SQL string. The attributes are expressed using Key and Value
pairs. The Key and Value pairs are:
! Name of the report
– The first key component can be anything, but the user must use it as the
first component for each of the four keys that comprise the DRD file.
– The second key component can be anything, but the user must use it as
the second component for each of the four keys that comprise the DRD
file. It must be unique among other DRD files. If the system detects a
duplicate value in more than one DRD file, then only the first DRD file is
displayed in the report list and any duplicates are ignored.
– The third key component must be reportName.

The entire key must be followed by the “ = ” string. Thereafter, the user may
specify any value as the reportname, for example Person Report.
Kronos recommends that you name the DRD file the same name as the report
to easily associate a report with its DRD file. For example,
sqlServerPersonReport.drd.
! Database platform ID
– The first component is the same as the first key component for the report
name attribute.
– The second component is the same as the second key component for the
report name attribute.
– The third key component must be dbPlatformID.

The key must be followed by the “ = ” string. Thereafter, the user may specify
either of the valid values SQLSERVER or ORACLE.

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Database Information

! SQL Type
– The first component is the same as the first key component for the report
name attribute.
– The second component is the same as the second key component for the
report name attribute.
– The third key component must be sqlType.

The key must be followed by the “ = ” string. Thereafter the user may specify
either of the valid values STANDARD or STORED. Since our hypothetical
example uses SQL, not a stored procedure, the value paired with this key is
STANDARD.
! SQL String
– The first component is the same as the first key component for the report
name attribute.
– The second component is the same as the second key component for the
report name attribute.
– The third key component must be sqlString.

The key must be followed by the “ = ” string. Thereafter the user may specify
either the executable SQL or the name of the stored procedure.

Guidelines for Creating Database Report Definition Files


A customized Database Report Definition (DRD) file must conform to the DRD
file format. In order for customized database reports to execute correctly, you
must follow these rules:
! The contents of a DRD file must be entirely ASCII text.
! The contents of a DRD file must comply with the key and value format.
! The DRD files must reside in the folder
<Kronos Installation>\wfc\reports\DBReports\DRD
! The extension of a DRD file must be .drd (must be lowercase).
! Kronos recommends that you use SELECT statements only. SELECT
statements usually return results sets.

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Chapter 2 System Information

! Kronos recommends that you not use stored procedures, especially when
SELECT statements can be used instead. A stored procedure against a SQL
Server database will likely return a result set, but will not return report column
headers. As stored procedures become more complex, the result set(s) become
less predictable. A stored procedure against an Oracle database does not even
return a result set, so it does not produce a report at all.
If you specify a stored procedure (as opposed to actual SQL) to produce the
report, you must ensure that the compiled procedure resides in the database.
You can create a SQL Server stored procedure through Query Analyzer, or
you can pass a script file containing the Create Procedure statement to an
Open Database Connectivity (ODBC) or Java Database Connectivity (JDBC)
connection to build the procedure. In either case, you must have the
appropriate permissions to create objects in the database. Stored procedures
are compiled by issuing the Create Procedure command. Once compiled, they
reside in the database.
! If your Create Procedure statement has no syntax problems and is correctly
referencing existing DB objects, then the statement creates and compiles the
procedure. If there are problems that will not let the procedure be created in a
valid state, be aware that the procedure gets created but is in an INVALID
(un-compiled) state.
! You should test your SQL or stored procedure prior to executing it from the
feature. The application is not responsible for the correctness of the SQL, so
you must ensure that the SQL works as intended. Executing a bad DRD file
may or may not return anything in the way of a results set. Therefore, there is
no guarantee that you will see anything that will be helpful if you view the
report. The report appears in the Report Status page with a status of Failed.
! The application does not check to ensure that there is adequate disk space for
the report results file since there is no way to know in advance what the size
of the results file will be.
! You must be logged on as a user who has access rights to the System
Configuration features as well as full-access rights to the database. This logon
includes the user name that was specified at installation time, as well as the
username “SuperUser” and the usual password associated with that username.
! The purpose of the feature is to generate reports, not to perform updates (such
as inserts, changes, and deletes).

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Licenses Information

Licenses Information
The Licenses workspace allows you to view the current licensing information for
Workforce Timekeeper on the application server. You can view your license limit,
licenses in use, and the resulting license availability for each product.

Click Reread License Files to update the workspace with any new or updated data
from the license files.

The notification threshold at the top of the workspace specifies the number of
licenses left available before a notification is sent warning that the number of
available licenses is getting low. The threshold value is a percentage of the total
number of licenses. For example, if you have licenses for 1000 employees, and
the percent is set to 90, an e-mail notification is sent out when the number of
licenses in use reaches 900. You can edit the notification threshold by changing
the value in site.email.license.percent in E-mail Settings. You define
the notification e-mail address during the notification configuration process.

If you have multiple servers, you must install license update files on each server
and each server's license workspace must be refreshed for the additional licenses
to be available for that server.

Workforce Timekeeper System Administrator’s Guide 2-15


Chapter 2 System Information

Local Server Information


The Local Server workspace contains a list of all servers that are connected to the
same database. You can view the following application server information:

! Server Name—Identifies your current application server. Property files are


specific to the application server. If you administer multiple application
servers, use this information to identify the server to which you are connected
before you modify its properties.
! Server IP Address—Identifies the IP address of the application server.
! Server Status—Indicates whether the application server started up in online
or offline mode.
! Server Time
! Server Version
! User Sessions—Specifies the number of current users on this application
server. This value is equal to the number of rows in the User information tab.

Click Restart Server to restart the application server. You receive a confirmation
message before the restart occurs.

Caution: Clicking Restart Server causes the system to shut down immediately.
All user sessions are terminated with no warning.

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Meters Information

Meters Information
The Meters workspace allows you to view the performance utilities that are
installed on the application server. By studying the results of running these meters,
you can assess the performance of your system and analyze peak usage periods.

To open a specific meter to view its results, click the blue triangle next to the
meter.

Click Reset to restore a meter to its initial state before the system collects any
data. The Reset feature is intended for debugging when you are working with a
Kronos Representative.

Workforce Timekeeper System Administrator’s Guide 2-17


Chapter 2 System Information

Primary Labor Account Update Information


The Primary Labor Account Update Information tab has different workspaces.
! Primary Labor Account Update workspace—Allows you to view the
number of people who have changes in their primary labor account after the
organizational map process occurs that needs to be fixed.
! Resubmit All People for Account Update workspace—Allows you to view
the people who have changes in their primary labor account after the
organization map process occurs that needs to be fixed.

Primary Labor Account Update Workspace


The Primary Labor Account Update workspace lists the number of people who
have changes that need to be fixed in their primary labor account after the
organizational mapping process occurs. The primary labor account consists of a
job and a labor account. If a change occurs in the job hierarchy and the
organizational mapping process cannot determine the logical primary labor
account, the primary labor account needs to be manually updated.

After you manually update any employee’s primary labor accounts, click
Resubmit All People for Account Update to submit all employees that qualify for
primary labor account updates. For information about updating employees
primary labor accounts in People Editor, see the online Help.

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Primary Labor Account Update Information

Resubmit All People for Account Update Workspace


The Resubmit All People for Account Update workspace lists the people who
have changes in their primary labor account after the organization map process
occurs that need to be fixed. The list of employees appears in a table format that
contains the following information for each employee:

! A check box that indicates if the employee has been selected for primary labor
account updates
! Name
! Person ID from Database
! ID Field from People Editor

The following actions are available:


! Select All—Selects all of the viewable employees.
! Deselect All—Deselects all of the viewable employees.
! Resubmit People—Submits any selected employees that qualify for
totalization.

After you manually update any employee’s primary labor accounts, submit them
for primary labor account updates. For information about updating employees
primary labor accounts in People Editor, see the Help topic “Changing a person’s
profile.”

Clicking Primary Labor Account Update returns you to the Primary Labor
Account Update workspace.

Workforce Timekeeper System Administrator’s Guide 2-19


Chapter 2 System Information

Threads Information
The Threads workspace allows you to view, restart, and stop the long-running
Workforce Timekeeper daemons that are currently running on the application
server. Keep track of these daemons to see that they run as expected.

Each row shows information about one thread. Columns display information
about each thread:
! Restart—Click this button to Restart a thread that is Stalled or Stopped.
Works with an entry in the State column.
– Restarting a Controller thread restarts all the Worker threads that are
associated with it.
– Restarting a Worker thread has no effect on any other thread.

! Stop—Click this button to stop a daemon that is currently running to prevent


a process from running out of control or looping.
– Stopping a Controller thread also stops all the Worker threads associated
with it.
– Stopping a Worker thread has no effect on any other thread.

! Thread—Each thread has a unique name.


! Type—Identifies if the thread is a Controller or Worker.
– A Controller is a parent thread, and can have one or more Worker threads
associated with it.
– A Worker can be a child thread that is associated with one Controller
thread, or it can be launched independently.

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Threads Information

! State—Identifies the current status of a thread:


– Running; the thread is currently performing work.
– Stopped; the thread is not currently running.
– Stalled; the thread is not doing useful work; it has encountered a problem
and is unable to proceed.
The system activates Controller threads periodically. If a Controller
thread is activated and identifies a child Worker thread that is stalled, the
Controller thread restarts the stalled Worker thread.
– Ready and waiting for work.

! Controller—Identifies how a thread is controlled.


– For a Worker thread, this column identifies its parent Controller thread.
– For a Controller thread, this column has a blank value.

! User Name—Identifies the user who started the thread. If the system started
the thread, the value of User Name is blank.
! Description—Contains short definitions of each thread.

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Chapter 2 System Information

User Information
The User workspace identifies users who are currently logged onto the application
server. Information for each user appears in a separate row.

You can use this workspace to see who has logged on to the application server.
Users should have a separate system ID and should not all use superuser as a
login.

In addition to the logon time, the following information appears for each user:
! The Last Access column shows the last time that each user took an action in
the session. It also identifies users whose sessions have remained inactive for
a period of time.
! The Elapsed Time column shows how long a user session has lasted. This
column can also identify unusually long-running sessions.
! The Remote User column identifies the Internet Protocol (IP) address of the
user’s PC. If multiple users have the same User Name, the Remote User
column distinguishes between them.

Click Refresh to receive up-to-date values for Last Access and Elapsed Time.

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Chapter 3
Log Report

This chapter explains the Log Report section of the System Configuration
component and describes the tasks that you use to work with log reports. This
chapter contains the following sections:
! Log Reports
! Log Files
! Log File Report
! Filtering and Running Log Reports
! Archiving System Log Reports
Chapter 3 Log Report

Log Reports
Use the Log Report workspace to specify parameters for a log report based on
information in the system log files. You can:
! Arrange this information into customized reports.
! Generate reports by using the default values or by specifying a log filter to
produce a more concise report.
! Distribute the reports by e-mail, by first highlighting, copying, and pasting the
log report output to a file, then e-mailing the log report file as an attachment.

Though you can access any log file with a text editor such as Wordpad, log files
can be large and unwieldy. You can create a customized log report using the Log
Report workspace. The default location for log reports is
{WFC.rootdir}\logs for Windows platforms and [installation
directory]/wfc/logs for UNIX platforms.

The Workforce Timekeeper system records system events for one application
server in one or more system log files. If you have a multiserver environment,
each application server has its own set of log files.

If you use the log for analysis and troubleshooting, you can print the report using
the print function in your browser.
! In Internet Explorer, click Print or right-click on the report page and select
Print.
! In Netscape, select File > Print.

To specify multiple items in a drop-down list, use Shift+Click to select adjacent


items, or use Ctrl+Click to select random items.

Click Run Report to run a log report after you have selected filter criteria.

Click Refresh to restore the report defaults and update the server list with any new
servers attached to the same database.

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Log Reports

Key and Value Details

Servers—Select a server, a combination of servers, or all servers. The default


setting is All.

Note: If you have multiple servers attached to your database, consider selecting a
subset of the entire list of servers instead of all servers. Selecting a subset of
servers lessens the possibility of memory errors. If you select a subset, you need to
run the log report several times with different servers listed each time in order to
get data from all of the servers. The extent to which you might have to select a
subset depends on multiple factors, such as the amount of memory on the host
server, the number of servers connected to the same database, as well as the
filtering criteria supplied for the log report.

Start Date and End Date—The Start Date and End Date specify a range of dates
and an optional time. The first value is always the Date. The report includes any
messages that were generated during the specified date and time ranges.

Context—Context classifies log messages by the Workforce Timekeeper


subsystem that generated them. You can filter your report based on the context
categories that you need. The default is All. If you select multiple contexts, the
report includes messages from each context in the order in which you selected
them.

The purpose of this entry is to reduce the amount of information used for a report.
If you know that a specific context is involved with a problem, specify that
context to significantly reduce the amount of data that you read.

For example, if your problem involves WFC.WFP.DAEMON, select that function


from the list to see only records related to that context. Kronos recommends that
you use the Context option when requested to do so by Kronos Global Support.
Most of the time, select All.

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Chapter 3 Log Report

User Name—A User Name is a user session name associated with a message.
The log includes the system as a user. The default is All. Set this variable to a
specific user name to find all log entries associated with this user. To enter
multiple User Names, put a comma (,) between each user. A space is not required
between the comma and the next User Name.

Priority—This value determines the severity level display of the system log.
Severity levels are not inclusive, so you can request one level, several levels, or
All. The default value is All. Specifying All includes all available log levels.
You set the value of the site.log.loglevel property in the Log File tab of
the System Settings component.

The available severity levels are:


! All = All messages
! ERROR = The most serious messages
! WARNING = Cautions that might indicate future problems on the server
! INFORMATION = Informational messages
! DEBUG = Entries you will report to Kronos support personnel (not intended
for general use)

Note: Use DEBUG only if requested by Kronos Global Support.

Message Contains—The Message Contains value is a text string typically found


in messages. This value is an optional text box. The default is all message text.
You can specify any text string that occurs in the message portion of the log
record to get only records containing that text.

You cannot use the percent sign (%) or the single quote (‘) in the text string.

Sort By—The Sort By filter arranges the report in the order of the selected
criteria. If a report is sorted by DATE, PRIORITY, and CONTEXT, the messages
in the report are ordered first by date, followed by priority order of ERROR,
WARN, INFO, DEBUG, and then the messages are sorted by selected context
groups. The default sort order is DATE.

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Log Files

Log Files
A system log can span multiple servers. The Server drop-down list shows all
application servers that are connected to the database that you are using.

Note: Log files might contain error messages that do not require you to take any
action. If you see error messages, but the system is in online mode and the task
that you are doing completes correctly, ignore the error messages. These error
messages are for tracking purposes only.

When your Workforce Timekeeper system was installed, the value of the property
site.log.file.name was set to WFC.log. The name WFC.log is used for
the first log file name in the drop-down list. While WFC.log has no number
associated with it, the remaining list entries have numbers. The WFC.log file is
the file currently being written. When WFC.log reaches its maximum size, the
file is renamed WFC.log.1, the names of all existing log files are incremented
by 1, and a new WFC.log file is created.

The number of log files available from the drop-down list depends on the number
of log files that you specified in the site.log.file.rollover.maxlogs
property. This property is available in the Log File tab of the System Settings
component.
! If you specified 0 (zero), the only log file written is WFC.log. When that file
is completed, it is emptied and rewritten.
! If you specified a number other than zero, you can have as many completed
log files as that number specifies.

The oldest log file in the system has the highest number. When all of the log files
specified in site.log.file.rollover.maxlogs are written, the oldest
log file is cycled out.

Note: Do not modify a log file using a text editor, as the log report expects a
certain format, and changes may prevent the report from displaying properly.

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Chapter 3 Log Report

Log File Report


One system log message is written to each line with the following information:
! A time stamp of the form yyyymmddhhmmss; for example,
20020207040816.
! The name of the context for which the message was recorded; for example,
WFC.STARTUP.
! The user ID of the user who caused the message to be written.
! The log level (or severity) encountered; for example, INFO.
! The text of the message; for example, Initializing WFC
properties....

Note: These log report facilities are only available for the system log and do not
include information recorded in specialized logs for the Event Manager or
Reports.
You might see an Event Manager or a Reports exception in the system log.
However, you should examine the logs for those components, rather than relying
on the system log to inform you of a problem.

The following example illustrates a system log file:

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Filtering and Running Log Reports

Filtering and Running Log Reports


You can filter log reports to include only certain log messages. All criteria are
optional. Limit the report content by specifying content that can help you analyze
server activity. Results are always in alphabetical order based on the sort order
that you specified in the Sort By selection boxes.

To filter and run a log report:


1. Select System Configuration > Log Report.
2. Select the filter criteria from the following options:
• Select a server from the drop-down list.

Note: If you have multiple servers attached to your database, consider


selecting a subset of the entire list of servers instead of all servers. Selecting a
subset of servers lessens the possibility of memory errors. If you select a
subset, you need to run the log report several times with different servers
listed each time in order to get data from all of the servers. The extent to
which you might have to select a subset depends on multiple factors, such as
the amount of memory on the host server, the number of servers connected to
the same database, as well as the filtering criteria supplied for the log report.

• Enter the Start Date.


• Enter the End Date.
• Select one or more Context categories from the drop-down list.
• Enter one or more User Names. Separate multiple User Names with a
comma and no space before the next User Name.
• Select one or more Priorities.

3. Enter a single text string in Message Contains.


4. Choose a method for sorting the results.
5. Click Run Report.

Workforce Timekeeper System Administrator’s Guide 3-7


Chapter 3 Log Report

Archiving System Log Reports


Log files are automatically created in the <WFC.rootdir>\wfc\logs directory using
the following defaults:
! Create a new log file when the current log file is greater than 500KB
! Keep a minimum of 10 backup logs

The oldest log file has the highest number. When all of the logs have been used,
the oldest one is recycled.

To set your own archiving schedule, do the following:


1. Select System Configuration > System Settings > Log File.
2. In the site.log.file.rollover.maxsize key, specify the
maximum size of the log file before rollover occurs.
3. In the site.log.file.rollover.maxlogs key, specify the
maximum number of logs to save.
4. Click Save.

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Chapter 4
System Settings

This chapter explains the System Settings section of the System Configuration
component and describes the tasks that you use to work with System Settings.
This chapter contains the following sections:

! Overview ! Log File Settings


! Working with System Settings ! Logging Context Settings
! Callable Totalizer Settings ! Portal Settings
! Clock Synchronize Settings ! Printers Settings
! Database Settings ! Reports Settings
! Data Source Settings ! Security Settings
! E-mail Settings ! Service Settings
! Event Manager Settings ! SQL Coverage Settings
! Global Values Settings ! Startup Settings
! Group Edits Settings ! Timekeeping Settings
! Java Plugin Settings ! Transformation Settings
! Locale Settings ! Web Server Settings
Chapter 4 System Settings

Overview
System Settings displays a set of tabs representing different characteristics of the
system that relate to your application server. Clicking each tab displays properties
for that area in a workspace that can be edited, and an action menu. This
component allows you to change the values for system properties and save the
changes in a custom property file.

System Settings are the configuration files that contain the properties and
parameters for configuring a server at the site. Typically, configuring a server is
done at installation.

If you have an administrator access profile, you can edit the system settings. After
the initial configuration, avoid editing settings except to fine-tune or adjust the
system for a different environment.

Caution: Always access properties only through the System Configuration


component, which creates custom files. Accessing the properties files directly
could lead to errors in them which could render your system unusable.

When you modify a property using System Settings, the system automatically
writes to the appropriate custom property file. You cannot inadvertently modify
the wrong file.

Most of these properties are site-specific and pertain to a single application server.
These properties are maintained in property files at the application server site.
Some properties are global in nature and pertain to all application servers in the
system. These properties are maintained in the database.

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Working with System Settings

Working with System Settings


Use the System Configuration component to manage and configure the Workforce
Timekeeper system.
! Before Editing a Configuration Setting
! Editing a Configuration Setting
! Using System Settings
! Understanding Properties Validation

Before Editing a Configuration Setting


For your convenience and your server's protection, the current configuration
settings are backed up when you end an editing session. Backup files are saved
using <filename>.properties.<nn>, where <filename> is the name of the properties
file that is saved and <nn> is the next lowest available number between 1 and 999.

After editing a configuration value, verify that any changes that you make return
the correct results. This verification is important because the values that you enter
are not verified for appropriateness of the entry, spelling, or the number or type of
characters.

Changes that you make do not take effect until you restart the server. Click Restart
Server on each system settings tab to restart the Workforce Timekeeper server.
You receive a confirmation message before the restart occurs.

Caution: Clicking Restart Server causes the system to shut down immediately.
All user sessions are terminated with no warning.

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Chapter 4 System Settings

Editing a Configuration Setting


1. Select System Configuration > System Settings.
2. Click the tab for the configuration setting to edit.
3. Select the current setting of the property to edit.
4. Type the new entry over the current setting.
5. Click Save.

Tips for editing configuration settings:


! You can change more than one property value on a setting tab before you click
Save.
! To return to the last saved settings, click Reload.
! To return the default configuration settings, click Restore Defaults.

Using System Settings


From a System Settings tab, you can do the following:
! Save—When you click Save, the system looks for any modifications that
were made to properties in the tab that is currently visible.
If a property is maintained in a property file, the system writes the
modification to a custom property file. For example, if the property is
contained in the WFCSite.properties property file, your modifications
are written to custom_WFCSite.properties.
If a property is maintained in a database table, the system modifies the value
directly.
! Restore Defaults—When you click Restore Defaults, the system archives all
custom properties that are visible and restores all of the original properties for
this tab.

Note: Restoring defaults has no effect on properties that are maintained in the
database. Modified database values remain modified.

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Working with System Settings

! Restart Server—Click Restart Server to start the server again so that the
changes that you made can take effect. Restart Server causes the Workforce
Timekeeper server to shut down immediately. All user sessions are terminated
with no warning. Then, the server restarts.

Caution: Clicking Restart Server causes the system to shut down


immediately. All user sessions are terminated with no warning.

! Add—The Printers and Data Source tabs contain multiple instances of one
property type. You can add one or more entries to describe a new instance of
the property.
To add another instance of a property, click Add. This creates a new empty
instance of the property name with the next sequential number attached to the
name. Then type the value of the new property. For example, you can add
another printer on the Printers tab. If printer.1 through printer.6 are already in
use, click Add to get the new property printer.7 and type the qualified name
for the seventh printer.
You can leave property instances empty. For example, if your list included a
property instance, printer.8, with the value MyPrinter;\\printer\print, and then
you removed this printer, you can delete the value and leave printer.8 empty.
If it has no value, the system ignores this property instance.
Some property instances are described by multiple properties. If you click
Add for an instance that requires multiple properties, you receive multiple
new properties for the new instance. For example, if you click Add on the
Data Source tab, you get new property names for dsnname.n.name,
dsnname.n.pwd.rsa, and dsnname.n.usr, where n is the next sequential object.
To add a new dsnname instance, you must provide values for all three
properties.
! Refresh—Click Refresh to update the workspace with any new or updated
data.

Note: If you make any changes to any of the system settings, you must restart the
Workforce Timekeeper server for the changes to take effect.

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Chapter 4 System Settings

Understanding Properties Validation


Validation is performed on some properties settings when you click Save or
Restore Defaults. Validation occurs to ensure the following where appropriate:
! Required fields have a value entered.
! A numerical entry is equal to or above a minimum value.
! A numerical entry is equal to or below a maximum value.
! A numerical key has a numerical value entered.
! A text value has uppercase or lowercase letters where needed.
! A text value is within a minimum and maximum string length.

If you enter an invalid value, you receive an error message when you click Save.
The error message indicates the key and a general description of what is wrong.
All entries are saved at the same time. No property changes are saved for that page
if any validation errors occur, even if a single entry only fails. All errors must be
corrected and the page must be saved again.

Many keys contain an option button or drop-down lists.

Keys in each of the settings’ key and value details contain the following
information, where applicable:
! Whether the key is required
! A minimum value
! A maximum value
! A default value

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Callable Totalizer Settings

Callable Totalizer Settings


The Callable Totalizer settings control the Callable Totalizer properties.

The Callable Totalizer is used by other components, such as Group Edits,


Accruals and Timecards, to:
! Calculate totals
! Calculate accrual balances
! Validate accruals

Key and Value Details

site.totalizer.number_of_engines—The maximum number of instances that the


Callable Totalizer can be running concurrently. By default, one instance of the
Callable Totalizer is specified to run in an application server. Using this property,
you can specify multiple instances. The number of instances that you need
depends on the amount of activity experienced from components that are calling
the Callable Totalizer. You can experiment with different values for this property.

Performance problems can occur when you start up the system with multiple
Callable Totalizers installed. This problem occurs because, when each Callable
Totalizer starts up, it loads a list of rules (pay rules, work rules, limit rules, and so
on) into its internal cache for better performance when running. On a large system
with many rules, this process can take 10 minutes or more.

A site can opt to run more than one Callable Totalizer. Each Callable Totalizer is
launched in sequence, and each one loads its cache of rules. Therefore, it takes
four times as long to start four Callable Totalizers. Thus, if it takes 10 minutes per
Callable Totalizer, it may take 40 minutes to start up four of them.

Once the system is running, we can expect four times faster throughput of
totalization requests, since four Callable Totalizers do the work. The operating
system performs delegation at runtime, plus any other load-balancing that might
have been specified at the site by the customer.
Value: required; minimum=1; installed default=1

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Chapter 4 System Settings

site.totalizer.startup_number_of_tries—Specifies the number of times that the


application tries to connect to the remote Callable Totalizer once the Callable
Totalizer has been started.
Value: required; minimum=1; installed default=200

site.totalizer.wait_interval—Specifies the amount of time, in milliseconds, that


the Callable Totalizer waits in between startup attempts.
Value: required; minimum=1; installed default=5000

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Clock Synchronize Settings

Clock Synchronize Settings


The Clock Synchronize settings establish the general parameters for
synchronizing the application server’s date and time with that of the database
server. When services start up, the application server retrieves the date and time
from the database server.
The Clock Synchronize settings control the Clock Synchronize daemon, which is
a service that runs and keeps the application server time synchronized with the
database server time. The Clock Synchronize daemon keeps an internal delta
between the application server and the database server times. When an application
requests the current application server time, the delta is applied to the current
application server time.

If the application server and the database server are in different time zones, the
system ignores the difference in the time zones. The delta is calculated as if both
servers are in the same time zone.

Since clocks time can change as time passes, you can specify this synchronization
process to occur at multiple intervals throughout a day.

Using the Clock Synchronize settings tab, you can:


! Enable a clock synchronization to occur throughout a day
! Specify synchronization intervals
! Specify the times of the day that the synchronization should occur

You can also synchronize the application server time and the database server times
by restarting the Clock Synchronize daemon on the Threads tab.

Key and Value Details

site.clocksync.number_of_daily_syncs—Determine how many times a day that


the application server clock should synchronize to the database server clock. A
zero value disables the clock synchronization process, and the application server
uses its own clock.
Value: required; installed default=1

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Chapter 4 System Settings

site.clocksync.hour_of_sync—Specifies what hour of the day the clock


synchronization process should occur. Possible values are 0 to 23, with 0 being
midnight. You can specify a non-critical time in a day for the synchronization
process to occur.

If you have site.clocksync.number_of_daily_syncs set to synchronize multiple


times a day, the hour specified in site.clocksync.hour_of_sync will be one of the
daily synchronizations. For example, if you have
site.clocksync.number_of_daily_syncs set to 4, and site.clocksync.hour_of_sync
set to 9, one of the synchronizations will occur at 9:00.
Value: required; minimum=0; maximum=23; installed default=1

site.clocksync.minute_of_sync—Specifies what minute of the hour the clock


synchronization process should occur. Possible values are 0 to 59. You can specify
a non-critical time in a day for the synchronization process to occur.

If you have site.clocksync.number_of_daily_syncs set to synchronize multiple


times a day, the hour and minute specified in site.clocksync.hour_of_sync and
site.clocksync.minute_of_sync will be one of the daily synchronizations. For
example, if you have site.clocksync.number_of_daily_syncs set to 4,
site.clocksync.hour_of_sync set to 9, and site.clocksync.minute_of_sync set to 23
one of the synchronizations will occur at 9:23.
Value: required; minimum=0; maximum=59; installed default=0

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Database Settings

Database Settings
Database information shows values that are established during installation or
configured immediately after installation. These values are not likely to change
unless you switch databases or upgrade your system.

Different application servers can access different databases for different purposes.
For example, one server can connect to a test database, while other servers can
connect to a production database. This tab only reflects the database that this
application server is connected to.

An application server can only be connected to one database at a time. However,


multiple application servers can be connected to the same database. Unless you
switch databases, you are not likely to modify any of the database properties in
this tab. If you do need to modify a value, you can do so while the database is
running. However, your modification does not take effect until the application
server is shut down and restarted.

If you modify a database property for one application server, be sure to make the
same modifications to all application servers that connect to the same database.

Key and Value Details

site.database.all.loginTimeout—When connecting to the database, the


connection must be made before this number of seconds has elapsed, or the
process of connecting will abort.

When you are restarting the server and your database is extremely busy, set this
key to a higher number to give your system the extra time it needs to make the
connection.
Value: required; minimum=1; maximum=30; installed default=5

site.database.all.dbreport.RepTimeToLive—Defines the amount of time (in


hours) that database report files stay in the Workforce Timekeeper system before
being automatically deleted. The Database Report Status workspace lists the
available database reports.
Value: required; minimum=0; installed default=72

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Chapter 4 System Settings

site.database.<database name>.url—The database name with .url is the jdbc


connection string used to connect to the database.

site.database.<database name>.usr—The database name with .usr is the user


name of your database.

site.database.<database name>.pwd—The database name with .pwd is the


password associated with the specified user name.

site.database.<database name>.drv—The database name with .drv is the jdbc


driver to use.

site.database.<database name>.dsn—The database name with .dsn is the data


source name for that connection.

site.database.<database name>.min—The database name with .min is the


minimum database pool size.

site.database.<database name>.max—The database name with .max is the


maximum database pool size. If you get messages in your log files that the pool
size is exceeded, increase this value in increments of 10.

site.database.all.dbutility.tempTableIDsTimeToLive—Specifies how many


hours database IDs can stay in the database utility temp tables before being purged
by the DB Utility Clean Up Worker thread.

site.database.all.dbutility.cleanUpThreadWakeUpInterval—Specifies how
often the DB Utility Clean Up Worker thread should wake up to check for
outdated records in the database utility temp tables. This value is specified in
seconds.

site.database.all.dbreport.customDBReportDatabase.usr—Sets the user name


of the owner of the database for Oracle multi schema databases. Used by the
database reporting engine to run reports as the owner of the database schema.

site.database.all.dbreport.customDBReportDatabase.pwd—Sets the password


associated with the user name of the owner of the database for Oracle multiscan
databases.

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Database Settings

Switching Databases
You may need to switch databases at times; for example, from production to
test.

One database was identified when your system was installed and this is probably
your production database. Configuration settings for this database appear in the
WFCSite.properties property file.

Note: The system implements properties changes in a precise sequence. Do not


alter the procedure for modifying properties. For example, always change the
property settings on the Database Settings tab before changing the properties on
the Data Source Settings tab.

Switching Windows Databases

To switch Windows databases, do the following:


1. In Workforce Timekeeper, select System Configuration > System
Settings > Database.
2. Set the site.database.dbname.url property to the URL of the
database to which you want to switch.
Use the following format:
jdbc:driver:database_server:port?database=database_
name or database_SID
For example, if the database has a driver inetdae7, a port value of 1433, a
name of archivedb, and is on a server named server_1, the property value
would be:
jdbc.inetdae7:server_1:1433?database=archivedb

Note: Use the database name in the URL when referring to a SQL Server
database and the database SID when referring to an Oracle database.

3. Set the site.database.dbname.usr property to the user account name


of the database to which you want to switch.

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Chapter 4 System Settings

4. Set the site.database.dbname.pwd property to the password for the


above user account.
5. Click Save.
6. Stop the Workforce Timekeeper server using the Stop Workforce Timekeeper
icon.
7. Do one of the following:
! For Windows NT, access the Control Panel on the application server by
selecting Start > Settings > Control Panel.
! For Windows 2000, select Start > Settings > Administrative Tools.

8. Select DataSource (ODBC).


9. In the ODBC Data Source Administrator dialog box, click the System DSN
tab.
10. Highlight the name of the database to which the application server is currently
pointing and click Configure.
11. Change the information in the Database Name and Database Server boxes (for
SQL Server) or the SID and Host boxes (for Oracle) in the General tab of the
SQL Server Wire Protocol Driver Setup dialog box to match the information
for the database to which you want to switch.
12. Click OK.
13. Restart the Workforce Timekeeper server using the Start Workforce
Timekeeper icon.
14. In Workforce Timekeeper, select System Configuration > System
Settings > Data Source and change the values of the dsnname.1.usr and
dsnname.1.pwd.rsa properties to the user account name and the
associated password for the new database.

Note: Remember to reconfigure the application server after you are done
accessing the archive database.

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Database Settings

Switching UNIX Databases

To switch UNIX databases, do the following:


1. In Workforce Timekeeper, select System Configuration > System Settings >
Master Database.
2. Set the site.database.dbname.url property to the URL of the
archive database to which you want to switch.
Use the following format:
jdbc:driver:database_server:port?database=database_
SID
For example, if the database has a driver inetdae7, a port value of 1433, an
SID of arch4, and is on a server named server_1, the property value would be:
jdbc.inetdae7:server_1:1433?database=arch4
3. Set the site.database.dbname.usr property to the user account name
of the database to which you want to switch.
4. Set the site.database.dbname.pwd property to the password for the
above user account.
5. Click Save.
6. Stop the Workforce Timekeeper server using the Stop Workforce Timekeeper
icon.
7. Open the odbc.ini file.
8. For the database to which the Workforce Timekeeper application server is
currently pointing, change the SID and host database information to that of
the database to which you want to switch.
9. Save the file.

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Chapter 4 System Settings

10. Restart the Workforce Timekeeper server using the Start Workforce
Timekeeper icon.
11. In Workforce Timekeeper, select System Configuration > System Settings >
Data Source and change the values of the dsnname.1.usr and
dsnname.1.pwd.rsa properties to the user account name and the
associated password for the new database.

Note: Remember to reconfigure the application server after you are done
accessing the archive database.

Properties Affected by Switching Databases

The following properties are affected by switching databases:


! site.database.<database name>.url—In this property, database is the value
that you specify for the site.database.names property. For example, if
you specify a value of product, then change the name of the URL property to
site.database.product.url.
The value assigned to this property identifies the JDBC connection string that
connects the application server to the database. The syntax is
jdbc:driver:database_server:port?database =
database_name. Note that the property specifies the same
database_name in its name and its value.
In most cases, you only need to change the database_server and the
database_name values. For example, if the driver has a value of
inetdae7, a port value of 1433, a database named summary, and a
database server named server_1, then your property file contains the
following line:
site.database.summary.url =
jdbc:inetdae7:server_1:1433?database = summary

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Database Settings

! site.database.<database name>.drv—Identifies the name of the JDBC


driver. Only the name of the property should change to match the name of
your database. The property value should remain unchanged. For example, if
your current database is named prod and you are switching to a database
named integ, then change the current property to
site.database.integ.drv = com.inet.tds.TdsDriver
! site.database.<database name>.usr—Identifies the database logon user ID
that was set up during the initial configuration. If you use the same logon user
ID for the new database, change only the property name.
! site.database.<database name>.pwd—Specifies the value of the encrypted
password that was set up during the initial configuration. If you use the same
password, change only the property name.
! site.database.<database name>.dsn—Identifies the data source name
associated with the database. To switch databases, include the name of the
database in the property name and its value. The dsn name is needed for
components that access the database through an ODBC connection. For
example:
site.database.integ.dsn = integ
! site.database.<database name>.min—Only the name should change to
match the name of your database. The value should remain unchanged. For
example:
site.database.integ.min = 10
! site.database.<database name>.max—Only the name should change to
match the name of your database. The value should remain unchanged. For
example:
site.database.integ.max = 50

Note: Properties with global scope across application servers are maintained in
database tables. If you switch databases, you must copy these properties to the
new database. For more information about properties in the database, see
“Working with Property Files” in Chapter 1.

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Chapter 4 System Settings

Data Source Settings


The system uses Java Database Connectivity (JDBC) most of the time, but uses
Open Database Connectivity (ODBC) for selected components, such as the
Background Processor, Workforce Central Setup, and Data Collection Manager.

When your Workforce Central application server was installed, the installer
provided the data source name, user ID, and password for an ODBC connection to
the database. This information was captured in the following properties:
! Dsnname.name
! Dsnname.usr
! Dsnname.pwd.rsa

Note: For SQL databases, the data source name must match exactly the data
source name in the computer’s ODBC setting.

These properties were written to a temporary property file SiteDsnname.


properties. When the system was started for the first time, these three
properties were written to the WFCDsnname table in the database as
dsnname.1.name, dsnname.1.pwd.rsa, and dsnname.1.usr, as well
as to the SiteDsnname.properties.1 file, which is located in your
properties directory.

Note: All DSN names must be unique. There is no validation on DSN names;
therefore, you must verify that there are no duplicate DSN names. If you find a
duplicate DSN name, edit the name and click Save.

Do not modify any properties in this setting unless you want the change to be
applied to all of the application servers in the system that are connected to the
same database.

After you click Save, any changes that you made are permanent. There is no way
to restore or reload the previous settings.

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Data Source Settings

Key and Value Details

dsnname.<dsn number>.name—The data source name (DSN) that is submitted


by Workforce Central Setup during client logon. This name is associated with the
user and password used to access the database.

This DSN must also be configured in Workforce Central Setup, which is done at
the installation of the Workforce Central Setup application client.

Note: All DSN names must be unique. There is no validation on DSN names;
therefore, you must verify that there are no duplicate DSN names.

dsnname.<dsn number>.usr—The user name associated with the DSN used for
database access.

dsnname.<dsn number>.pwd.rsa—The password for the DSN and user.


Passwords are stored encrypted.

Adding Data Source Names


You must add Data Source Name (DSN) properties for any other ODBC
connections used, by using the Add action on this tab.

Note: All DSN names must be unique. There is no validation on DSN names;
therefore, you must verify that there are no duplicate DSN names.

When you click Add, the system adds the three property names, and you enter the
values. When you click Save, the three new properties are added to the
WFCDsnname table. There is no limit to the number of DSN entries that you can
add. The Data Source tab lists all the dsnnames in your system.

Note: An ODBC Data Source needs to be added any time that Workforce Central
Setup is installed on a PC and the DSN provided during installation is not the
same as any DSNs already listed on this tab.

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Chapter 4 System Settings

All dsnname password properties are encrypted with RSA encryption standards.
The system automatically handles this type of encryption. If you add or modify a
dsnname password, you must enter the value using this tab and let the system
encrypt it.

Do not modify any properties in this tab unless you want the change applied to all
application servers in the system.

Note: Properties with a global scope across application servers are maintained in
database tables. If you switch databases, you must copy the appropriate properties
to the new database.
Properties with global scope belong to the property groups global, printer,
servers, and dsnname. For more information about properties, see “Working
with Property Files” in Chapter 1.

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E-mail Settings

E-mail Settings
E-mail (also known as Workflow Notifications) settings enables you to establish
parameters for all notification e-mails that Workforce Timekeeper generates. For
more information, see “Working with Workflow Notifications” in Chapter 1.

You can enable batch delivery using the site.email.batchDelivery


property. In cases where multiple notifications to the same recipient result from a
single function, batch delivery consolidates these notifications into one e-mail.
For example, if you import data or the system performs multiple pay code edits,
the batched e-mail includes multiple messages. Once the system begins an e-mail,
messages are added to it until the Notification server is triggered to send the e-
mail. With the next message, another e-mail is started.

Key and Value Details

site.email.enable—This indicates whether the notification is enabled or disabled


in this Workforce Timekeeper server. The Simple Mail Transfer Protocol (SMTP)
e-mail application program interface (API) is always available. This setting refers
to the notification engine only.
Value: required; installed default=false

site.email.availability.enable—This indicates whether to enable or disable e-mail


when an employee changes their availability pattern. Set to true to enable e-mail.
Value: required; installed default=true

site.email.primary_server—Set to true to indicate this Workforce Timekeeper


server is the primary Notification server. This server keeps track of all
notifications and generates the appropriate e-mail when a notification condition is
initiated. Any server can create Notifications, but only the Notification server can
process them.

In a single-server environment, the Notification server is the local host. In a


multiserver environment, one application server is designated as the primary
Notification server. Only one primary server exists in a multiserver environment.
Value: required; installed default=true

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Chapter 4 System Settings

site.email.smtp_url—The URL of the SMTP mail server.


Value: installed default=mail1.company.com

site.email.batchDelivery—Indicates whether a batch delivery is selected. If it is


set to true, all e-mails in the queue with the same recipient will be grouped as one
e-mail and sent out.
Value: required; installed default=true

site.email.msg_queue_sleep_time—Time interval when the message delivery


engine is idle if the queue contains no messages. The maximum amount is 60
minutes.
Value: minimum=1; maximum=60; installed default=60

site.email.smtp_server_timeout—How long the message delivery engine should


wait for the SMTP server connection before timing out. The display is in seconds.
Value: minimum=1; installed default=120

site.email.sender—Sender field in an e-mail. The e-mail must appear in the


format of somebody@companyname.com, even if it is not a valid address.
Value: installed default=notification@company.com

site.email.max_attempts—Maximum number of attempts for the system to send


a message via e-mail before stopping.
Value: installed default=3

site.email.msg_queue_time_between_purges—Interval between the message


queue purges. The format is dd:hh:mm.
Value: installed default=00:00:60

site.email.language.charset—The character set used in encoding the subject and


message body.
Value: required; installed default={site.charset.htmlxml.codepageid}

Note: If you use Windows Code Page 1252 for your character set, you must
change the character set for e-mail to ISO-8859-x.

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E-mail Settings

site.email.includeStartupInfoLog—Set to true to attach the startup info log to


the server booted notification.
Value: required; installed default=true

site.email.includeStartupErrorLog—Set to true to attach the startup error log to


the server booted notification.
Value: required; installed default=true

site.email.license.percent—Determines the number of licenses left available


before a notification is sent to a specified e-mail address warning that the number
of available licenses is getting low. The value is a percentage of the total number
of licenses. For example, if you have licenses for 1000 employees, and the percent
is set to 90, an e-mail notification is sent out when the number of licenses in use
reaches 900. The e-mail address that this notification gets sent to is specified
during the notification configuration process.

site.email.addresses.delimiter—The character that separates e-mail addresses


when multiple e-mail addresses are used.
Value: maximum=1; installed default=;

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Chapter 4 System Settings

Event Manager Settings


The Event Manager settings establish the general parameters for handling events.
A Workforce Timekeeper system event is task automated and scheduled to run at a
predetermined time or periodically. Examples of events are importing data or
generating a report.

The configuration of the Event Manager settings includes identifying:


! The servers available in the installation
! The user names and passwords necessary to allow all components to execute
and communicate

Note: During installation, you were prompted to enter a user name and password
for the application server to launch events. If you did not enter values, you will not
be able to schedule reports. You can enter the values into
site.eventmanager.NT.user and site.eventmanager.NT.pwd.

Key and Value Details

site.eventmanager.enabled—Indicates whether this Workforce Timekeeper


server is the Event Manager scheduler server. If this value is true, this system is
responsible for reading events from the database and scheduling them on the
Microsoft Task Scheduler. Only one server per installation can be marked true.
For UNIX users, this value should be false.
Value: required; platform=Windows; installed default=false

site.eventmanager.startup —When the Workforce Timekeeper server is started,


the Event Manager enters a startup process that synchronizes the database and the
jobs on the Microsoft Task Scheduler. If this value is false, the synchronization is
not done. For UNIX users, this value should be false.
Value: required; platform=Windows; installed default=true

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Event Manager Settings

site.eventmanager.recovery—If the events on the Microsoft Task Scheduler are


seriously out of sync with the database, this property can be set to true. When the
Workforce Timekeeper server is started, the Event Manager enters a more
aggressive startup process that rewrites all of the jobs on the Microsoft Task
Scheduler. For UNIX users, this value should be false.
Value: required; platform=Windows; installed default=false

site.eventmanager.logEnabled—The EXE and DLL components are used for


Event Management. These components do not have access to the Java logging
methods on the Workforce Timekeeper server (currently). These settings describe
the logging for these components. For UNIX users, this value should be false.
Value: required; platform=Windows; installed default=false

site.eventmanager.logPriority—If the site.eventmanager.logEnabled


setting is marked true, you must enter a priority in this setting. Higher log priority
numbers causes a larger log:
1 = Error
2 = Warning
3 = Debug
Value: minimum=1; maximum=3; platform=Windows; installed default=1

site.eventmanager.logName—If the site.eventmanager.logEnabled


setting is marked true, you must enter a path and log name in this setting.
Value: platform=Windows; installed default=C:\WFCEvtMgr.log

site.eventmanager.NT.user—All events must run as an NT user. This user must


have NT administration rights on the Event Manager scheduler server.
Value: platform=Windows

site.eventmanager.NT.pwd—All events must run as an NT user. This user must


have NT administration rights on the Event Manager scheduler server. The NT
user password is stored encrypted.
Value: platform=Windows

Workforce Timekeeper System Administrator’s Guide 4-25


Chapter 4 System Settings

site.eventmanager.wfc.user—When an Event is run, Event Manager logs on to a


Workforce Timekeeper server to submit the Event (XML) to the API interface.
This setting is the Workforce Timekeeper user that is used for that logon. Any user
who is used for this purpose must have the TASK_RUNNER ACP as well as any
application program interface (API) bean ACPs for the Events that will be run.
This key is not used on UNIX servers.
Value: platform=Windows; installed default=TaskRunner

site.eventmanager.wfc.pwd—Contains the Workforce Timekeeper logon user.


The value of the password is stored encrypted. This key is not used on UNIX
servers.
Value: platform=Windows

site.eventmanager.maxUserListSize—Specifies the largest list that may be


returned by an Event Manager user search.
Value: minimum=1; maximum=100; platform=Windows; installed default=100

Working with Event Manager


Note the following information about this workspace:
! Scheduling events—When an event is scheduled, the system takes the
following actions:
– The system places the event in the database and handles it as a single unit,
regardless of the number of steps required to process it.
– The system notifies the Microsoft Task Scheduler of an event’s existence.
The Microsoft Task Scheduler places the event’s notification on a queue
located at the Scheduler server.

The time base for a scheduled event is the primary event manager server. It is
the master clock. The implications of this are especially important when using
multiple servers.
For example, if the application server that you are using is in Eastern Standard
Time (EST), but the Task Scheduler is on the primary event manager server
which is located in Pacific Standard Time (PST), the events that you schedule
are based on PST time, which is the time on the primary event manager
server.

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Event Manager Settings

! Executing Events—Executing a Microsoft Task Scheduler event means


running the TaskRunner utility. TaskRunner calls the Microsoft Task
Scheduler.
In a multiserver environment, when the Microsoft Task Scheduler executes an
event, the actual processing of the event is randomly distributed to application
servers in the system.
! Synchronization—Values vary depending on your platform.
– Windows platforms: If the property site.eventmanager.startup
is true, then the Scheduler synchronizes the notifications on its queue
with jobs in the database that are waiting to be executed. A mismatch can
occur if you modify or delete a job in the database.
– UNIX platforms: Set this value to false, because Event Manager runs
on the companion Windows server.
! Recovery—Values vary depending on your platform.
– Windows platforms: If site.eventmanager.recovery is true,
the system does aggressive synchronization. All events are rescheduled.
Only take this action if the event process appears to be seriously
corrupted, causing a large number of errors to appear in the Event
Manager log. The location of the Event Manager log is specified in
site.eventmanager.logName.
– UNIX platforms: Set this value to false.

Note: While recovery can be valuable, it can necessitate many additional


cycles. Decide whether synchronization or cycles are more important to your
system and enable or disable this property on that basis.

Workforce Timekeeper System Administrator’s Guide 4-27


Chapter 4 System Settings

! The Event Manager log—The Event Manager and the Microsoft Task
Scheduler do not use the system log. If an exception occurs, the event might
be reported to the system log. Event Manager exceptions are always reported
in the Event Manager log.
Specify properties for the Event Manager log in the Event Manager tab as
follows:
– site.eventmanager.logEnabled—Set to true. (For UNIX
platforms, set this value to false.)
– site.eventmanager.logPriority—Enter a priority.
– site.eventmanager.logName—Enter a log and path name.

The Event Manager log does not use parameters that are set for the system
log. Unlike the system log, you must manage the Event Manager log directly.
If a problem develops, your Event Manager log file can grow quickly. The
Event Manager writes log messages to a single file with no size limit. Monitor
this file on a regular basis to determine if you need to delete information.
Report facilities are not available for the Event Manager log. You must
browse the complete log using a text editor.
! Severity level—The value of the severity level for the Event Manager log is
set in the site.eventmanager.logPriority property as 1, 2, or 3;
where the levels are equivalent to system severity levels of ERROR,
WARNING, or DEBUG, respectively. See “Log File Settings” in this chapter
for a description of the severity levels in the system log.

Note: You should keep the Event Manager log enabled most of the time. If Event
Manager is running normally, little information is written to this log. However, if
a problem develops, the initial log entries are invaluable in diagnosing and
correcting the problem. The recommended severity level is ERROR; that is,
site.eventmanager.logPriority = 1. Kronos Global Support might
ask you to set a different level for a short time.

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Event Manager Settings

Scheduling Event Manager Tasks


Sometimes MS Task Scheduler has error messages when you have a large number
of tasks scheduled. According to Microsoft, when you try to schedule a job with
user credentials in order to make the task run as if it were started by the user, you
may receive an error message. This error occurs when the buffer that stores the
account information for all scheduled tasks is limited; the buffer puts a limit on
the number of jobs that you can schedule with user credentials. There is no limit
on the number of jobs that you can create without user credentials. To work
around this behavior, stop and start the task scheduler service, wait for 10 to 15
minutes, and then schedule jobs.

To remove disabled Workforce Central Events on the MS Task Scheduler:


1. In Workforce Central > System Configuration > System Settings > Event
Manager, set site.eventmanager.startup to true and
site.eventmanager.recovery to false.
2. Stop the Workforce Timekeeper server using the Stop Workforce Timekeeper
icon.
3. Remove all Workforce Central Events from the MS Task Scheduler if the
Event is set to DISABLED.
! In Windows 2000, open the MS Task Scheduler by clicking Start >
Settings > Control Panel > Scheduled Tasks.
! In Windows NT, open the MS Task Scheduler by double-clicking on My
Computer and then double-clicking on Scheduled Tasks.

4. Start the Workforce Timekeeper server using the Start Workforce Timekeeper
icon.

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Chapter 4 System Settings

5. For Windows NT only, stop and restart the Task Scheduler Service:
a. Select Start > Settings > Control Panel > Services.
b. Select Task Scheduler in the list of services.
c. Click Stop.
d. Click Start.

6. Wait 15 minutes.
7. Repeat steps 4 - 6 until all events are rescheduled on the MS Task Scheduler.

4-30 Kronos Incorporated


Global Values Settings

Global Values Settings


The Global Values settings specify properties that remain constant for all
application servers in the system. Global properties are maintained in the
WtkGlobalSettings table in the database.

Caution: Do not modify any properties in this setting unless you want the
change applied to all of the application servers in the system.

Properties with global scope across application servers are maintained in database
tables. If you switch to a new database, you get the global value settings that relate
to that database. You can copy properties settings to a new database. See
“Working with Property Files” in Chapter 1 for more information.

After you click Save, any changes that you made are permanent. There is no way
to restore or reload the previous settings.

Workforce Timekeeper System Administrator’s Guide 4-31


Chapter 4 System Settings

Key and Value Details

global.database.timezoneid—The time zone ID of the database server. If the


database server and application server are located in a different time zone than the
employees’ time zone, some Workforce Timekeeper features could be reported or
generated incorrectly early or late. For example:
! Absence reporting in the Timecard Editor and in Reports may be incorrect by
the number of hours equal to the difference between the time zone of the
database server and the time zone of the employee. For example, if the
database server is in the Eastern time zone, and the employee is in the Central
time zone, then the employee might be considered absent an hour too early.
! Missed Out exceptions might be reported inappropriately as early or late.
! System-generated persistent events might be generated inappropriately as
early or late.

If your database server and application server are located in different time zones
than some or all of your employees, set this property to the database servers’ time
zone. If time zones are not an issue, set the property to the Default value.
Value: required; installed default=DEFAULT

global.wfc.html.framework.tableNavigatorDefaultMaxPages—Defines the
number of sections that each table navigation element will display at once.
Value: required; installed default=10

global.wfc.html.framework.tableNavigatorDefaultPagesize—Defines the
number of rows that will display per table selection.
Value: required; installed default=25

global.LongList.LLMaintLongListThreshold—The default long list warning


limit for Labor Level Entry maintenance.
Value: required; minimum=1; installed default=100

global.LongList.ManagerSummaryEmployeeThreshold—Maximum number
of employees that can be displayed in a Detail Genie.
Value: required; minimum=1; installed default=1000

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Global Values Settings

global.LongList.ScheduleSummaryEmployeeThreshold—Maximum number
of employees that can be displayed in a Scheduling Genie.
Value: required; minimum=1; installed default=200

global.m8m.login.password—Sets the password for logging in the URL


Dispatcher Service used by the 4500.
Value: required; installed default=4500User

global.m8m.login.username—Sets the user name for logging in the URL


Dispatcher Service used by the 4500.
Value: required

global.OvertimeEqualization.enabled—Set to true to enable overtime


Equalization. When this is set to true, the Overtime menu appears on Time and
Attendance Genies menus.

Note: If you change this setting, you must restart the Workforce Timekeeper
server for the change to take effect.

Value: required; installed default=False

global.ServerInfo.Heartbeat.Interval—Sets the heartbeat interval (in seconds)


for each server to notify the database that the server is active.
Value: required; minimum=1; maximum=86400; installed default=120

global.TransactionAssistant.StartDateTime.DefaultNumberOfHours—The
number of hours in the past for setting the default start date and time used for
displaying errors in the Transaction Assistant.
Value: required; minimum=1; maximum=8784; installed default=72

global.Wtk.MaxDaysToDisplayPayChecksInEarningHistory—The maximum
number of days to display paychecks in earnings history.
Value: required; minimum=1; maximum=365; installed default=365

global.WtkScheduler.availability.defaultAvailType—Provides the default


availability for all the employees in the organization when Workforce Scheduler is
installed. Choices are unavailable, unknown, or available.
Value: required; installed default=unknown

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Chapter 4 System Settings

global.WtkScheduler.MaxDaysToMarkScheduleOutOfDate—Informs the
background processor the maximum number of days in the future that schedule
changes do not need to be totalized. This keeps the background processor from
recalculating totals needlessly. For example, if you add a shift to an employee
three months in the future, there is no need to inform the background processor
since the shift addition does not affect any current totals.
Value: required; minimum=1; maximum=365; installed default=31

global.WtkScheduler.MaximumDaysInFutureToCreateShifts—Scheduled
shifts that follow a pattern are populated into the future. Since a pattern could be
forever, the system must limit their population and, from time to time, populate
them further into the future. This value limits how far in the future shifts are
created at any one time. The default value is 270 days. Approximately every week
the system populates these forever patterns out to 270 days from that date.
Increasing this value allows users to see shifts further into the future, while
decreasing this value decreases the amount of disk space needed to hold all of the
shifts.
Value: required; minimum=0; installed default=270

global.WtkScheduler.MaximumListForHyperfind—The threshold of when to


switch from putting values in a SQL ‘in ( )’ list, to putting the values into an
intermediate table and performing a join. A value greater than 1,000 will result in
database failures. Unless Kronos Global Support requests you to change the value
of this key, do not change it.

global.WtkScheduler.MaximumNoOfRuleViolatsionsSentToClient—The
maximum number of rule violations sent to the client from the server. If a
threshold is not defined, the system uses 50 as the maximum number of rule
violations. When the rule violation translator attempts to get the rule violations, it
stops at the maximum defined. If the maximum is exceeded, a message displays
on the rule violations tab indicating that it exceeded the display limit of x.
Value: required; minimum=1; maximum=100000

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Global Values Settings

global.WtkScheduler.ShiftBuilderGovernor.Active—Use to activate the Shift


Builder Governor.
Possible values are:

0 = off
1 = on
Value: required; installed default=0

global.WtkScheduler.ShiftBuilderGovernor.Days—Days to limit shift


building.
Value: required; minimum=0; installed default=30

global.WtkScheduler.ShiftBuilderThreads.Max—The maximum number of


shift builder threads that the Shift Builder controller is allowed to run
concurrently. The Shift Builder controller tries to keep this many threads active at
all times until all required shifts have been built.
Value: required; minimum=0; installed default=5

global.WtkTotalizer.ApplyScheduledAccountsInNonPfsWorkedAmounts—
Controls whether or not scheduled transfers are applied to Worked Amounts in
Project View, on days for which Pay-From-Schedule is not in effect.
Possible values are:

0 = Do not apply scheduled transfers to Worked Amounts in Project View.

1 = Apply scheduled transfers to Worked Amounts in Project View.

global.WtkTotalizer.getEmpToTotalizeChunkSize—Determines the number of


employees in a group that is processed by the background processor (BGP). To
improve system performance, the BGP processes small groups of employees
rather than individual employees.

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Chapter 4 System Settings

global.WtkTotalizer.getEmpToTotalizeInactiveBGPMinutes—The
background processor (BGP) uses this key to determine whether to select
employees who are already undergoing background processing on another BGP. If
the specified amount of time has not passed, the BGP will not pick up the
employee. The value of this key is multiplied with the value in
global.WtkTotalizer.getEmpToTotalizeChunkSize. The resulting
number is the number of minutes that the system uses to evaluate whether to
collect an employee. If an employee has remained in the In Process state for the
resulting number of minutes, the system determines that the other BGP has failed
to process that employee and thus collects them for reprocessing.

global.WtkTotalizer.IdleMinutesBeforeRetroTotalization—The number of
minutes that the background processor has to be completely idle before it can start
the retrototalization processes.

global.WtkTotalizer.MaxDaysInFutureEventAffectsTotalization—The
maximum number of days in the future that events, such as punches, affect the
range of totalization. The background processor ignores timecard or scheduled
events that are greater than this number of days in the future. This minimizes the
load to the background processor, which improves system performance. If you
need to project certain data far into the future, such as accrual balances, make sure
that you set this key sufficiently high to accommodate the desired window.
Value: required; minimum=0; installed default=365

global.WtkTotalizer.MinimumDaysInFutureForActualTotals—Minimum
number of days in the future that the database contains actual totals. This setting
specifies how far out in the future that the background processor will totalize
actual data for an employee.
Value: required; minimum=1; maximum=366; installed default=3

global.WtkTotalizer.MinimumDaysInFutureForScheduledTotals—Minimum
number of days in the future that the database contains scheduled totals. This
setting works with the Store Scheduled and Projected Totals check box in pay
rules. The background processor calculates scheduled and projected totals for
employees. The global.WtkTotalizer.MinimumDaysInFutureForScheduledTotals
setting specifies how far out in the future that totalization is performed.
Value: required; minimum=1; maximum=366; installed default=3

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Global Values Settings

global.WtkTotalizer.MinimumInactiveDaysWithoutTotalingActuals—
Minimum number of days that the Callable Totalizer can view without retotaling
an employee with no activity.
Value: required; minimum=1; maximum=60; installed default=7

global.WtkTotalizer.MinimumInactiveDaysWithoutTotalingSchedule—
Minimum number of days that the Callable Totalizer can view without retotaling
the schedule for an employee with no schedule changes.
Value: required; minimum=1; maximum=60; installed default=7

global.WtkTotalizer.PaycodeMovesAreContributingShifts—Determines
whether pay code moves contribute to holiday calculations. It specifies whether
moving hours from one pay code to another has an impact on the shift history for
holidays with Work History Qualifiers. Set to yes to have pay code moves
contribute to holiday calculations.
Value: required; installed default=no

global.xmlservice.login.password—XML service password used by one server


to communicate with another server.
Value: required

global.xmlservice.login.username—XML service user name used by one server


to communicate with another server.
Value: required; installed default=XMLUSER

Workforce Timekeeper System Administrator’s Guide 4-37


Chapter 4 System Settings

Group Edits Settings


The Group Edits settings workspace enables you to optimize the Group Edit
Results component of the system.

The default value for the site.groupedit.primaryServer property is


automatically set to true for all application servers in your system. If you have a
multiserver environment, you must determine which application server functions
as the primary server and set this property to false for all other application
servers in your system.

Note: A system error occurs if you do not configure your multiserver environment
properly.

A number of different editing threads runs in the background on the primary


application server. The Delete thread is activated periodically and removes any
editing threads beyond the specified time period. The Recover thread is activated
periodically to poll the editing threads. The Recover thread restarts any editing
thread that has stalled.

Because Group Edit data is maintained in the database, any application server can
perform the delete and recovery functions. The application server with the
site.groupedit.primaryServer property set to true is the one
specified to run the Delete and Recover threads.

Key and Value Details

site.groupedit.enabled—Set to true for enabling Groupedit functionality.


Value: required; installed default=true

site.groupedit.primaryServer—Set to true to specify that this server is the


primary Workforce Timekeeper Server used to run the persistent threads.
Value: required; installed default=true

site.groupedit.DaysCleanup—Number of days until items are deleted from


group edit history.
Value: required; minimum=0; installed default=7

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Group Edits Settings

site.groupedit.deletethread.pollingInterval—Polling interval for the Delete


thread in minutes. This interval is longer than the time that the thread does the
delete job.
Value: required; minimum=0; installed default=30

site.groupedit.recoverthread.pollingInterval—Polling interval for the Recover


thread in minutes. This interval is longer than the time that the thread does the
recovery job.
Value: required; minimum=0; installed default=30

site.groupedit.RequestHandler.pollingInterval—Polling interval for


RequestHandler to wait until a thread is available from the Group thread pool (in
seconds).
Value: required; minimum=0; installed default=5

site.groupedit.RequestHandler.numberOfGroupEditThreads—Number of
Groupedit Threads used for processing (in numbers).
Value: required; minimum=0; installed default=20

site.groupedit.RequestHandler.ReusableHandlerController.pollingInterval—
Polling interval for ReusableHandlerController thread (in minutes). This interval
must be less than the polling interval for ReusableGroupThread.
Value: required; minimum=0; installed default=60

site.groupedit.RequestHandler.ReusableGroupThread.pollingInterval—
Polling interval for ReusableGroupThread (in minutes).
Value: required; minimum=0; installed default=300

site.groupedit.employeeCountThreshold—Specifies the number of employees


that will be accumulated before the entries appear in the Groupedit log.
Value: required; minimum=0; installed default=500

site.groupedit.groupEditLogFailureCountThreshold—Defines the number of


Group Edit Log Failures that will be accumulated before the entries appear in the
Groupedit log.
Value: required; minimum=0; installed default=500

Workforce Timekeeper System Administrator’s Guide 4-39


Chapter 4 System Settings

Clearing the Group Edit Results in Genies


You can specify how often the system should clear the Group Edit Results.
1. Select System Configuration > System Settings > Group Edits.
2. Set site.groupedit.DaysCleanup to a set number of days. The
default is 7 days.
3. Click Save.

4-40 Kronos Incorporated


Java Plugin Settings

Java Plugin Settings


The Java Plugin settings controls the version of the JRE to install on client
machines, and the name of the JRE installer. These settings only affect Kronos
Workforce Central applets.

These settings do not control the server machine JRE (JRun).

Key and Value Details

The numbers in the Java Plugin installer, version, and CLSID multi version match
the JRE version. Some example of values are:

Java Plugin Java Plugin CLSID Multi


JRE version Java Plugin installer Version Version
Jre 1.3.1_02 j2re-1_3_1_02-win.exe 1,3,1,2 clsid:CAFEEFAC-0013-0001-
English 0002-ABCDEFFEDCBA
Jre 1.3.1_02 j2re-1_3_1_02-win-i.exe 1,3,1,2 clsid:CAFEEFAC-0013-0001-
International 0002-ABCDEFFEDCBA
Jre 1.4.1_05 j2re-1_4_1_05-windows- 1,4,1,5 clsid:CAFEEFAC-0014-0001-
English i586.exe 0005-ABCDEFFEDCBA
Jre 1.4.1_05 j2re-1_4_1_05-windows- 1,4,1,5 clsid:CAFEEFAC-0014-0001-
International i586-i.exe 0005-ABCDEFFEDCBA

site.java.plugin.location—The path of the client-side JRE plugin, for


example, /WFC/plugins.

site.java.plugin.installer—The version of the Java plugin installer. This value is


the exact name of the executable in the path of the client-side JRE plugin. The
numbers in the value match the JRE version, for example, if the JRE is
1.4.1_05 International, the Java plugin installer is j2re-1_4_1_05-
windows-i586-i.exe.
Value: required

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Chapter 4 System Settings

site.java.plugin.version—The version of the Java plugin. This value is comma-


delimited. The numbers in the value match the JRE version, for example, if the
JRE is 1.4.1_05 International, the Java plugin version is 1,4,1,5.
Value: required

site.java.plugin.CLSID.multiVersion—Specifies the CLSID used by Workforce


Central applets. The numbers in the value match the JRE version, for example, if
the JRE is 1.4.1_05 International, the Java plugin class ID is
clsid:CAFEEFAC-0014-0001-0005-ABCDEFFEDCBA.
Value: required

site.java.plugin.CLSID.multiVersion.active—Specifies whether the multi


version of the JRE plugin should be used. Use true to specify that the multi
version of the JRE plugin should be used.
Value: required; installed default=true

4-42 Kronos Incorporated


Locale Settings

Locale Settings
The Locale settings determine how the date, times, and language appear in
Workforce Timekeeper components. These settings are an expansion of the basic
regional settings on the Web server.

Under typical circumstances, these settings do not change.

Note: You must restart the Workforce Timekeeper system using the stop and start
Workforce Timekeeper icons in order for new values of any language or country
keys to take effect.

Key and Value Details

site.local.TIMEZONE—The time zone on the application server.


Value: required; installed default=(GMT -05:00) Eastern Time (USA; Canada)

site.local.DefaultWeekStartDay—The starting day of the scheduling week. This


value is available when Workforce Scheduler is installed, and is used to define the
start of the week for schedule rules, such as minimum hours per week.
Value: required; installed default=Sunday

site.local.DateFormat—The display format for dates:

FULL - day, month DD,YYYY AD


LONG - month DD,YYYY
MEDIUM - abbreviated month DD,YYYY
SHORT - MM/DD/YY, completely numeric
Value: required; installed default=LONG

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Chapter 4 System Settings

site.local.TimeFormat—The display format for times:

FULL - HH:MM:SS AM/PM Time zone


LONG -HH:MM:SS AM/PM
MEDIUM - HH:MM:SS AM/PM
SHORT - HH:MM AM/PM
Value: required; installed default=SHORT

site.local.timestamp.ServerDateFormat—The display format for the Time


Stamp server date and time.
Value: required; installed default=EEEE, MMMM dd, yyyy

site.local.SHORT_DATE—The display format for the short date. In all of these


cases, a hyphen or period separator can replace the slash separator, provided that
the same separator character is used.

E M/dd -> displays as Thurs 4/01 [default]


E MM/dd -> displays as Thurs 04/01
EEEE MM/dd -> displays as Thursday 04/01
E M/d -> displays as Thurs 4/1
EEEE M/d -> displays as Thursday 4/1
EEEE M/dd -> displays as Thursday 4/01
E dd/MM -> displays as Thurs 01/04
E dd/M -> displays as Thurs 01/4
EEEE dd/MM -> displays as Thursday 01/04
E d/M -> displays as Thurs 1/4
E d/MM -> displays as Thurs 1/04
EEEE d/M -> displays as Thursday 1/4

Note: The order of the day and month must match that of the natural order of the
Locale.

Value: required; installed default=E M/dd

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Locale Settings

site.local.LONG_DATE—The display format for the long date. In all of these


cases, a hyphen or period separator can replace the slash separator, provided that
the same separator character is used.

M/dd/yyyy -> displays as 4/01/2001 [system default]


MM/dd/yyyy -> displays as 04/01/2001
M/d/yyyy -> displays as 4/1/2001
M/d/yy -> displays as 4/1/01
d/MM/yyyy -> displays as 1/04/2001
dd/MM/yyyy -> displays as 01/04/2001
d/M/yyyy -> displays as 1/4/2001
d/M/yy -> displays as 1/4/01

Note: The order of the day and month must match that of the natural order of the
Locale.

Value: required; installed default=M/dd/yyyy

site.local.DAY_MONTH—The display format for the date when only the month
and day of the month are displayed.
Value: required; installed default=M/dd

site.local.LANGUAGE—The display language on the application server.


Identifies the language based on the standard two-letter language codes that the
International Standards Organization (ISO) established in ISO 639-1. Kronos
provides text and messages in French, Spanish, and English. For other languages,
use the Translation and Customization Toolkit CD. The language code is stored in
the properties file, and the UI displays the ISO 639-1 description of the language
code.
Value: required; installed default=English

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Chapter 4 System Settings

site.local.COUNTRY—Identifies the country based on the standard two-letter


country code established by ISO 3166. Examples are MX for Mexico, CA for
Canada, and US for the United States. The country code is stored in the properties
file, and the UI displays the ISO 3166 description of the country code.
Value: required; installed default=United States

site.local.VARIANT—Indicates if the currency is the Euro or not. Valid entries


are Euro or blank.

site.local.currency.LANGUAGE—The currency language on the application


server. Identifies the language based on the standard ISO 639-1 two-letter
language codes associated with the currency that your site uses; for example, a
value of en identifies English as the language associated with the currency. The
language code is stored in the properties file, and the UI displays the ISO 639-1
description of the language code.
Value: required; installed default=English

site.local.currency.COUNTRY—The display currency country code on the


application server. Identifies the country based on the standard two-letter country
code established by ISO 3166 associated with the currency; for example, a value
of US identifies U.S. dollars. The country code is stored in the properties file, and
the UI displays the ISO 3166 description of the country code.
Value: required; installed default=United States

Note: You must specify the same value for this property on every application
server associated with one database.

site.local.currency.VARIANT—Indicates if the currency is the Euro or not. Valid


entries are Euro or blank.

site.local.quickTimestamp.HourMode—Indicates the default time display mode


for the Quick Time Stamp running clock. Valid entries are 12 Hour Mode (1 - 12
AM/PM) or 24 Hour Mode (0-23).
Value: required; installed default=12 Hour Mode (1 - 12 AM/PM)

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Locale Settings

site.local.charset.encoding—Specifies the character set vendor of the Workforce


Timekeeper system as either Windows or ISO and specifies the code page that is
used for SQL Server JDBC connections.

Note: You must restart the Workforce Timekeeper system in order for a new value
of site.local.charset.encoding to take effect.

You must change the code page if your database contains text in a language that
Windows Code Page 1252 does not support.

If you do not use Windows Code Page 1252 for your character set, you must
change the character set for e-mail to the appropriate ISO-8859-x in the
site.email.language.charset key. For more information about the
site.email.language.charset key, see “E-mail Settings” in this
chapter.
Value: required; installed default=Western European (Windows Cp1252)

site.local.jarlist—The case-sensitive file name of a single Java Archive (.jar)


used to store the localized versions of visible strings in the Java applets.

site.local.jarlist.version—A decimal number that indicates the current version of


the file specified in the site.local.jarlist property.
Value: minimum=0; maximum=4095

site.local.successIndicator.timestamp.format—The date and time format for the


success indicator.
Value: required; installed default=h:mm a

Workforce Timekeeper System Administrator’s Guide 4-47


Chapter 4 System Settings

Log File Settings


Log files contain all of the log information recorded for the application server.
The log files contain messages that record the server activities and assign a
priority to the message.

You can specify to use a single log file or multiple log files, and a maximum log
file size for your server.

If you specify using a single log file, WFC.log is rewritten when it reaches its
maximum size. If you specify multiple log files, WFC.log is renamed to
WFC.LOG.n, where n is the number of the next available log (1, 2, and so on).
When the last log that you specify is filled, the oldest log is reused.

Each entry in the log files contains:


! The event date and time
! The context in which the event occurred
! The event priority - numeric and alpha
! The user session that registered the event

Key and Value Details

site.log.active—Set to true to activate logging; or false to deactivate logging.


Value: required; installed default=true

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Log File Settings

site.log.loglevel—Logging level for all contexts. Valid entries are:

Severity Level Description


ERROR Reserved for serious errors. The logged event might compromise
system stability or data integrity.
This level produces the fewest number of records and is used for
normal operations.
WARNING An unexpected condition has occurred that probably is an error, but is
not serious enough to compromise system stability or data integrity.
When this level is requested, WARNING and ERROR events are
recorded.
INFO Records normal events that you or Kronos Global Support may need
to see.
When this level is requested, INFO, WARNING, and ERROR events
are recorded.
DEBUG Provides information for Kronos Global Support. Use this log level
only when Kronos Global Support requests, since it produces a large
number of records and can affect system performance. Kronos
recommends that you do not use this log level any longer than
necessary to find the needed information.
When this level is requested, DEBUG, INFO, WARNING, and
ERROR events are recorded.

Value: required; installed default=ERROR

You do not have to click Restart Server to start the server again so that the changes
you made can take effect. The change takes place when you save the new value.

Caution: When you save the value, the system shuts down immediately. All user
sessions are terminated with no warning.

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Chapter 4 System Settings

site.log.file.append—When initializing logging:

true = appends the new file


false = overwrites the existing file
Value: required; installed default=true

site.log.file.name—Name and path of system log file. If the name is a simple file
name, then the log file is located relative to the Workforce Timekeeper root
directory.
Value: required; installed default=WFC.log

site.log.file.rollover.maxsize—Maximum size of the log file before rollover


occurs. You can use the suffixes KB, MB, or GB.
Value: required; installed default=500KB

site.log.file.rollover.maxlogs—Maximum number of saved log files to keep. If


the value is 0, the main log file is overwritten when the rollover criteria are
satisfied.
Value: required; minimum=0; installed default=10

site.log.format.multiline—Specifies how to write messages with embedded new


lines to the log file.

flat = write them as one long line


normal = write multiline messages as separate lines
Value: required; installed default=normal

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Logging Context Settings

Logging Context Settings


The Logging Context settings workspace contains properties for a selected
number of contexts and enables you to set severity levels individually for them.
The Logging Context settings are used for debugging purposes. Unless Kronos
Global Support requests you to change the values of these properties, leave them
set to their installed defaults.

Caution: Do not change any parameters on this page without direction from
Kronos Global Support since the parameters are for debugging purposes only.

This information represents contexts that you want to make available for the
system log. Any site.loggingContext property that you specify here
appears in the Context drop-down box of the Log Report component.

Workforce Timekeeper System Administrator’s Guide 4-51


Chapter 4 System Settings

Portal Settings
The Portal settings establish the way that elements appear on the user interface.

Under typical circumstances, these settings do not change.

Key and Value Details

site.portal.colors.color1—Specifies the color of the applet banner background.


Specify the color in a comma-separated RGB format (red, green, blue) with each
color value between 0 and 255, such as 56,84,156 for a dark blue.
Value: required; minimum=0; maximum=255; installed default=56,84,156

site.portal.colors.color2—Specifies the color of the horizontal menu text in the


applets. Specify the color in a comma-separated RGB format (red, green, blue)
with each color value between 0 and 255, such as 56,84,156 for a dark blue.
Value: required; minimum=0; maximum=255; installed default=0,0,102

site.portal.colors.color3—Specifies the color of the text and drop-down borders


in the applet banner. Specify the color in a comma-separated RGB format (red,
green, blue) with each color value between 0 and 255, such as 56,84,156 for a
dark blue.
Value: required; minimum=0; maximum=255; installed default=205,223,255

site.portal.colors.color4—Specifies the color of the title in the applet banner.


Specify the color in a comma-separated RGB format (red, green, blue) with each
color value between 0 and 255, such as 56,84,156 for a dark blue.
Value: required; minimum=0; maximum=255; installed default=247,247,247

site.portal.colors.color5—Specifies the background color of buttons in the applet


banner. Specify the color in a comma-separated RGB format (red, green, blue)
with each color value between 0 and 255, such as 56,84,156 for a dark blue.
Value: required; minimum=0; maximum=255; installed default=0,0,102

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Portal Settings

site.portal.colors.color6—Specifies the background color of horizontal menu in


the applet banner. Specify the color in a comma-separated RGB format (red,
green, blue) with each color value between 0 and 255, such as 56,84,156 for a
dark blue.
Value: required; minimum=0; maximum=255; installed default=247,247,247

site.portal.colors.color7—Specifies the color of the inactive menu tab


background in the applets. Specify the color in a comma-separated RGB format
(red, green, blue) with each color value between 0 and 255, such as 56,84,156 for
a dark blue.
Value: required; minimum=0; maximum=255; installed default=120,154,235

site.portal.colors.color8—Specifies the color of the inactive menu tab text in the


applets. Specify the color in a comma-separated RGB format (red, green, blue)
with each color value between 0 and 255, such as 56,84,156 for a dark blue.
Value: required; minimum=0; maximum=255; installed default=255,255,255

site.portal.minmax.icons.minimize—Specifies the URL of the image shown as


the minimize icon.
Value: required; installed default=/wfc/html/images/minimizeNavBar.gif

site.portal.minmax.icons.maximize—Specifies the URL of the image shown as


the maximize icon.
Value: required; installed default=/wfc/html/images/maximizeNavBar.gif

site.portal.navmenu.icons.show—This flag determines if the navigation bar


implements the accompanying open, close, link, and disabled link icons for a
collapsible menu.

true = show toggle handles


false = hide toggle handles

Value: required; installed default=true

Workforce Timekeeper System Administrator’s Guide 4-53


Chapter 4 System Settings

site.portal.navmenu.toggle.handle.type—Defines the toggle handle style to be


used in the navigation bar for a collapsible menu.

0 = no handle
1 = image handle
2 = character handle

Value: required; installed default=2

site.portal.navmenu.toggle.handle.opened.url—Specifies the URL of the


image shown as the opened-state icon for a collapsible menu if the handle type is
set to 1, image handle.
Value: required; installed default=/wfc/html/images/openednode.gif

site.portal.navmenu.toggle.handle.closed.url—Specifies the URL of the image


shown as the closed-state icon for a collapsible menu if the handle type is set to 1,
image handle.
Value: required; installed default=/wfc/html/images/closednode.gif

site.portal.navmenu.toggle.handle.link.url—Specifies the URL of the image


shown as the link icon for a direct hyperlink if the handle type is set to 1, image
handle.
Value: required; installed default=/wfc/html/images/linknode.gif

site.portal.navmenu.toggle.handle.disabled.url—Specifies the URL of the


image shown as the disabled link icon for a direct hyperlink if the handle type is
set to 1, image handle.
Value: required; installed default=/wfc/html/images/disablednode.gif

site.portal.navmenu.toggle.handle.closed.character—Character symbol used


to indicate the closed-state if the handle type is set to 2, character handle.The
default Workforce Timekeeper values is the plus sign (+). You can replace this
value with your own symbol.
Value: required; installed default=+

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Portal Settings

site.portal.navmenu.toggle.handle.opened.character—Character symbol used


to indicate the opened-state if the handle type is set to 2, character handle.The
default Workforce Timekeeper value is the minus sign (-). You can replace this
value with your own symbol.
Value: required; installed default=-

site.portal.navmenu.toggle.handle.link.character—Character symbol used to


indicate a direct hyperlink if the handle type is set to 2, character handle.
Value: required; installed default=_

site.portal.navmenu.toggle.handle.disabled.character—Character symbol used


to indicate a disabled link if the handle type is set to 2, character handle.
Value: required; installed default=_

site.portal.systemconfiguration.MaxTabsInRow—The number of tabs to


display on a single menu row for System Information and System Settings.
Value: required; minimum=1; maximum=8; installed default=7

site.portal.external.communication.protocol.include—Set to true to force the


communication protocol to be included in custom URLs.
Value: required; installed default=true

site.portal.external.communication.protocol—The default communication


protocol used when invoking custom URLs.
Value: required; installed default=http

Workforce Timekeeper System Administrator’s Guide 4-55


Chapter 4 System Settings

Printers Settings
The Printers setting workspace lists all the printers that have been defined for your
system. Each printer must be visible to the server. The system uses these printers
when Print is selected when running Reports. If a report is viewed first, then the
printer selection comes from the browser, not this list. You can add or remove a
printer from this list. As printers are added to your system, their names are added
to the WFCPrinters table.

Anything that you print using your browser’s print command is not printed to a
server-based printer. Instead, it is printed to the printer that is associated with your
PC.

As part of the installation process, the installer provided the name of one printer to
be used for server-based printing such as reports scheduled in Event Manager. The
system captures this information and writes it to a temporary property file
SitePrinter.properties. When the system is started for the first time, it
reads the SitePrinter.properties file, updates the database with that
information, and then renames the SitePrinter.properties file with .1
appended to the name so that it does not get processed again.

Note the following information regarding printers:


! Printers are a global resource for the system. In a multiserver environment, all
application servers have the same list of printers.
! Printer properties are maintained in the database.
! There is no limit to the number of printers that can be defined.

Click Add to add a new printer to the current list. When you add a server-based
printer, enter its virtual name, path, and a comment. Use a semicolon (;) to
separate the names; for example:

printer.p1 = WFC Printer 1;\\\\APOGEE\\LochNess;Group 1

where WFC Printer 1 is the name that appears in print dialog boxes.

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Printers Settings

Properties with global scope across application servers are maintained in database
tables. If you switch databases, you must copy the appropriate properties to the
new database. See “Working with Property Files” in Chapter 1 for more
information.

Caution: Do not modify any properties in this setting unless you want the
change applied to all of the application servers in the system.

After you click Save, any changes that you made are permanent. There is no way
to restore or reload the previous settings.

Key and Value Detail

printer.<printer number>—This string represents the Workforce Timekeeper


server printer information. This information is in three parts, separated by
semicolons.

! The first part is the printer name to appear in the printer selection list.
! The second part is the path that maps to the printer.
! The third part is the printer group.
Example: WTK Printer 1;\\printserver\printer; Group1

Workforce Timekeeper System Administrator’s Guide 4-57


Chapter 4 System Settings

Enabling a Server-Based Printer


To add a server-based printer to the Workforce Timekeeper system, follow these
steps:
1. Define the printer in the System Settings component in the Printers tab.
2. Provide the JRun user account with access to the printer.
3. Provide the server with access to the printer.

JRun is installed under a Windows NT user account. That user must have access
rights to all printers listed in the Printers tab. When you add a printer to the
system, someone with Full Control access rights for the print server must log onto
Windows NT to make the printer accessible to the JRun user account.

To determine if a printer is accessible from the server, log on to Windows NT


using the JRun user account. Now use standard Windows NT facilities to add a
printer. If your printer appears in the list of printers available for selection, it is
accessible from your server. You do not need to actually add the printer. Seeing it
on the list ensures its availability to the system.

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Reports Settings

Reports Settings
The Reports settings establish the reporting properties. Before users can create
and schedule a report, you must establish the reporting properties using this
information.

See Chapter 5, “Reports” for information about creating reports.

Note: For UNIX platforms, reports are on the companion Windows server.

Key and Value Details

site.reporting.GenerateRepsToDir—Specifies the location where the generated


reports are stored.
Value: required; platform=Windows; installed default={WFC.rootdir}/reports/
{site.local.LANGUAGE}/reportoutput

site.reporting.executable.log—Specifies the location where the ProduceReport


log is stored.
Value: required; platform=Windows; installed default={WFC.rootdir}/logs/
WFCReporting

site.reporting.rpt.files—Specifies the location where the report files are stored.


Value: required; platform=Windows; installed default={WFC.rootdir}/reports/
{site.local.LANGUAGE}/

site.reporting.rpt.otherfiles—Specifies the location where custom report


definitions are stored.

site.reporting.RepTimeToLive—Number of hours before the generated reports


are cleaned up from the disk.
Value: required; minimum=0; platform=Windows; installed default=72

Workforce Timekeeper System Administrator’s Guide 4-59


Chapter 4 System Settings

site.reporting.RepCleanUpDaemon.enable—Set to true to enable the report


server’s cleanup process, which deletes both the reports entry from the Check Run
Status tab and the report file. The deletion is based on the report’s request date and
time and the length of time designated in the
site.reporting.RepTimeToLive key.
Value: required; platform=Windows; installed default=true

site.reporting.diagnoseRptSqlOnError.enable—This setting allows SQL errors


to appear in the .pdf file generated by the Crystal Reports engine. Set to true to
enable detailed troubleshooting for SQL errors within a failed Crystal Reports
file. Set to false only if the report engine performance is being severely affected
by having this set to true.
Value: required; platform=Windows; installed default=true

site.reporting.MaxNumRepAgents—Defines the maximum number of the


Report Agents that are running in the background.
Value: required; minimum=0; platform=Windows; installed default=2

site.reporting.totalization.interval—Specifies the interval of time that a report


waits on a queue.
Value: required; minimum=0; platform=Windows; installed default=30

site.reporting.totalization.retries—Specifies the number of attempts that the


report engine makes when running a SQL query, which returns a list of persons
that have been totalized by the Background Totalizer. Reports never directly calls
or runs the Background Totalizer, but verifies a column value that is set to the
person’s current totalization status.
Value: required; minimum=0; platform=Windows; installed default=7

site.reporting.totalizer.threshold—Specifies to the report engine how to report a


list of persons who failed to totalize. If the number is less than or equal to this
value, the report sends a list of failed person IDs. If the number exceeds this value,
the report sends a status value that generates a generic totalization failure
message.
Value: required; minimum=0; platform=Windows; installed default=100

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Reports Settings

site.reporting.totalizer.threshold.megaproblem—If the total number of non


totalized persons exceeds this value, the totalization sequence is terminated, and a
failure report is run.
Value: required; minimum=0; platform=Windows; installed default=10000

site.reporting.importbatchrange—Specifies the range value that is used as a


filter when searching the database for any import batches that have been run. The
value is in days, and is used to create a date range from today backwards for the
specified number of days.
Value: required; minimum=0; platform=Windows; installed default=90

site.reporting.engine.enable—Set to true to indicate if the report engine is


enabled in this server.
Value: required; platform=Windows; installed default=true

Workforce Timekeeper System Administrator’s Guide 4-61


Chapter 4 System Settings

Security Settings
Security settings establish an offline environment and specify the authentication
mode that your application server uses.

When the system is in offline mode and the database is not accessible, the user
must log on using the offline URL.

An authentication of the user name and password occurs. The user ID and
password must match those in Workforce Timekeeper's records.

Key and Value Details

site.security.authentication.offline.username—Logon user name for use in


offline mode.
Value: required; installed default=superuser

site.security.authentiction.offline.password—Offline mode logon password.


Passwords are stored encrypted.
Value: required

site.security.authentication.logoff.restartTimer.seconds—Specifies the number


of seconds allotted for the server to restart before the user is redirected back to the
logon page after logging off of Workforce Central.
Value: required; minimum=0; installed default=120

site.security.SSL.FQDN—Fully-qualified domain name of the local server used


for SSL-enabled connections. For example, myserver.kronos.com.

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Security Settings

site.security.authsrc—Authentication type: The definition of your server security


method.

Examples:
! LDAP://<your LDAP server name>/ou=<your organizational unit>, o=<your
organization name>
! WinNT—support for multiple Windows NT domains
! WinNT://<your NT Domain name>—support for a single Windows NT
domain
! OTHER://provider=<Authentication Module>;property=<Authentication
Module property file>

See “Understanding Authentication” for more information about the different


authentication types.
Value: installed default=PROPRIETARY

site.security.singlesignon—Set to true to specify that single sign-on is enabled.


Value: required; installed default=false

site.security.singlesignon.module—The name of the module, such as Java class


file, that implements single sign-on for Workforce Timekeeper. This is only used
when integrating Workforce Timekeeper with a third party single sign-on
solution.
Value: installed default=com.kronos.auth.SSOSiteMinderSubject

site.security.singlesignon.module.properties—The name of the property file


that contains configuration information used in the single sign-on module. This is
only used when integrating Workforce Timekeeper with a third party single sign-
on solution.
Value: installed default=C:/kronos/wfc/properties/SSOSiteMinder.properties

site.security.external.product.HRMS.enabled—Set to true to specify if


Workforce HR™ and Workforce Payroll™ (Workforce HR/Payroll) is installed
and configured to be used.
Value: installed default=false

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Chapter 4 System Settings

site.security.external.product.HRMS.ServerName—Specifies the server where


the Workforce HR/Payroll application is installed.

site.security.external.product.HRMS.VirtualPath—The virtual path where the


Workforce HR/Payroll server is installed for the IIS server.

site.security.external.product.HRMS.protocol—The protocol used by the


Workforce HR/Payroll server for all communication. This value is either http
(standard mode) or https (secure mode).
Value: required; installed default=http

site.security.html.ess.global.securityTimeout.Minutes—Sets the logoff timer


on all the pages within Workforce Employee - HTML Client. This value
determines the inactivity time period each user has prior to automatic logoff.
Value: required; minimum=1; maximum=30; installed default=25

site.security.html.ess.global.QTS.securityTimeout.Minutes—Sets the Quick


Time Stamp logoff timer for all the pages within Workforce Employee - HTML
Client. When logged in via Quick Time Stamp, this value determines the
inactivity time period each user has prior to automatic logoff.
Value: required; minimum=1; maximum=30; installed default=5

site.security.html.ess.global.QTS.confirmationTimeout.Seconds—Sets the
redirect timer on the Quick Time Stamp - Time Recorded page within Workforce
Employee - HTML Client. This value determines the display length of the results
page prior to redirection back to the Quick Time Stamp page.
Value: required; minimum=1; maximum=60; installed default=10

site.security.external.product.HRMS.HeartBeat.interval—The time interval


that Workforce Timekeeper (WTK) or Workforce Employee - HTML Client
should wait before refreshing the Workforce HR/Payroll session. This ensures that
the Workforce HR/Payroll session is active as long as the Workforce Employee -
HTML Client session is active. This value should be less than the Workforce HR/
Payroll session timeout value.
Value: minimum=1; maximum=25; installed default=10

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Security Settings

site.security.authentication.urldispatcher—The name of the module that


implements authentication for the URL Dispatcher Service used by the 4500.

The default authentication model for the URLDispatcher is device only requests.
If you want the URLDispatcherServlet to default to accept requests from any
browser, not just the browser on the 4500, substitute DeviceOnlyAuthentication
with AnyBrowserAuthentication.

For example:
site.security.authentication.urldispatcher=com.kronos.wfc.wfp.urldispatcher.secur
ity.AnyBrowserAuthentication

Understanding Authentication
Authentication is the validation of a user name and password by a trusted
authority. The system makes different kinds of authentication modules available.

Note: Regardless of the type of authentication that you specify here, the following
accounts always use Kronos authentication: SuperUser, Totalizer, TaskRunner,
and DCM’s user accounts.

Your authentication type is established during the initial configuration of the


system, and is the value of the property site.security.authsrc. The
following are available property values:
! PROPRIETARY
If you specify this value, the system validates the user ID and password
associated with a user in the Kronos database.

Note: This is the local and default authentication scheme. The user must exist
in the database to which the server is attached. Changing databases when
using PROPRIETARY authentication may cause authentication problems.
The authentication source must be the same across domains.

Workforce Timekeeper System Administrator’s Guide 4-65


Chapter 4 System Settings

! WinNT
If you use a WinNT value without specifying a domain, Workforce
Timekeeper proxies the authentication request to a Windows domain server as
specified as part of the user name at logon. Windows validates the user ID and
password.
This setting is used for supporting authentication against multiple Windows
NT domains. Workforce Timekeeper user names must be specified as
<domain name>\<user id>; for example, CORPORATE_DOMAIN\dgormley.
This entire value is the full user name value stored in the Workforce
Timekeeper user account table and shown in all views, Genies, and reports.
When users log on to Workforce Timekeeper, they enter their full user name
in the logon screen; for example, CORPORATE_DOMAIN\dgormley. The
corresponding Windows user “dgormley” must exist in the
“CORPORATE_DOMAIN” domain.
Some additional Windows domain configuration may also be required. The
Workforce Timekeeper Server machine is defined as a member of some
domain, for example, the A domain. If the Workforce Timekeeper server
needs to authenticate users that are defined in domains B and C, then domains
B and C must be configured to be trusted by domain A.
! WinNT://<your_NT_domain> (not available for UNIX platforms)
For example, WinNT://CORPORATE_DOMAIN
If you use a WinNT value, Workforce Timekeeper proxies the authentication
request to a domain server. Windows validates the user ID and password. For
WinNT authentication, the user name must match the Kronos user name
recorded in the Workforce Timekeeper database.
This setting is used for supporting authentication against a single Windows
NT domain where all of the Workforce Timekeeper users have Windows
accounts in one domain.

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Security Settings

! LDAP://<your_LDAP_server_name>/ou=<your_organizational_unit>,
o=<your_organization_name>
For example, LDAP://tdyernt/ou=people, o=kronos.com
If you specify LDAP, Workforce Timekeeper proxies the authentication
request to a Lightweight Directory Access Protocol (LDAP) server. LDAP
validates the user ID and password.
See your WinNT or LDAP documentation for information about these
processes. Regardless of which process you use, the user ID must match the
recorded ones in the Workforce Timekeeper system’s database tables. For
LDAP authentication, the LDAP user id (uid) attribute must match the Kronos
user name recorded in the Workforce Timekeeper database.
! OTHER://provider=<Authentication Module>;property=<Authentication
Module property file>
This uses a custom authentication method. This custom authentication method
uses the module identified by <Authentication Module> to validate the
Workforce Timekeeper user’s credentials, which is usually a username and
password. This module is configured using the <Authentication Module
property file> properties file.
One use of custom authentication is for custom LDAP authentication. This is
implemented in a module installed with Workforce Timekeeper, and can be
used as an alternative to the default Workforce Timekeeper LDAP
authentication method. This custom LDAP authentication module can
accommodate a wide range of LDAP configurations.
See Appendix F, “Custom LDAP Authentication Method” to configure
Workforce Timekeeper to use Custom LDAP module.

Changing the Logoff Timer


You can change the length of time delay when you are logging off of Workforce
Timekeeper.
1. Select System Configuration > System Settings > Security.
2. Set site.security.authentication.logoff.redirectTimer
to the number of seconds you want.
3. Click Save.

Workforce Timekeeper System Administrator’s Guide 4-67


Chapter 4 System Settings

Service Settings
Service settings establish properties related to the application server.

A number of property files contains templates for SQL statements that the system
uses. When your system was initially configured, files containing SQL statements
that conform to your requirements were selected. These files do not change and
are specified as the following:
site.service.sql.strings.file.{first, second, third}

Use the property site.service.sql.trace.on.off with a setting in the


SQL Coverage tab to enable SQL tracing.

Key and Value Details

site.service.sql.strings.file.first—First SQL Strings properties file.


Value: required; installed default=SqlStrings.properties

site.service.sql.strings.file.second—Second SQL Strings properties file.

site.service.sql.strings.file.third—Third SQL Strings properties file.

site.service.sql.trace.on.off—This setting works with the new logging package,


which means the site.log.WFC.PERSISTENCE.SQLTRACING setting must be
set to DEBUG.
! Set this to off to disable SQL tracing.
! When this setting is set to on, SQL is added to the log.

Value: required; installed default=off

site.service.business.LL.MAX_MOST_RECENT_USED_ITEMS—Number
of most recently used transfer settings available for reuse.
Value: required; minimum=1; installed default=5

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Service Settings

site.service.business.LL.MAX_LABOR_LEVEL_ENTRIES—Maximum
number of named entities displayed at the client, such as labor level entries, non-
organizational jobs, labor level sets, and HyperFind queries.
Value: required; minimum=1; installed default=1000

site.service.ShiftBuilder.AlwaysBuildShiftsOnStartup—Set to true to specify


that the periodic shift builder should run each time the server starts up.
Value: required; installed default=false

site.service.ShiftBuilderController.MaxTriesBeforeGivingUp—Defines how
many times the ShiftBuilderControllers should try a thread before giving up.
Value: required; minimum=1; maximum=5; installed default=5

site.service.ShiftBuilderController.MaxShiftBuilderControllers—The
maximum number of concurrent shift builder controllers. To optimize the memory
and speed of an import, adjust the maximum number of controllers. The specific
setting depends on the available memory and the memory requirements of each
import item. More ShiftBuilderControllers use more memory, but may improve
speed. Use zero (0) to suppress the shift builder.
Value: required; minimum=0; maximum=20; installed default=2

site.service.business.type.TimePeriodType.MAX_DAILY—The maximum
standard hours for daily time period.
Value: required; minimum=0; maximum=24; installed default=24

site.service.business.type.TimePeriodType.MAX_WEEKLY—The maximum
standard hours for weekly time period.
Value: required; minimum=0; maximum=168; installed default=168

site.service.business.type.TimePeriodType.MAX_PAY_PERIOD—The
maximum standard hours for pay period time period.
Value: required; minimum=0; installed default=744

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Chapter 4 System Settings

SQL Coverage Settings


The SQL Coverage settings is a debugging tool that tracks the number of times
each SQL statement is executed. You should not have to use this information for
any other reason.

Key and Value Details

test.SQLCoverage.enabled—SQL coverage tracking is only performed when


this value is true.
Value: required; installed default=false

test.SQLCoverage.writebackcount—Number of changes to the SQL Coverage


properties entries between rewriting the file.
Value: required; minimum=1; maximum=100; installed default=25

test.SQLCoverage.refresh—If this value is true, the system re-creates the SQL


Coverage properties from the SQLStrings*.properties.
Value: required; installed default=false

test.SQLCoverage.traceback—List of statements to be backtraced. You can find


out where a SQL statement is invoked from by entering its name in this field. A
complete traceback is written to the log. You can add multiple statements
separated by spaces.

test.SQLCoverage.driverLogging—Set to true to create a log of all JDBC driver


communications. This can be helpful when debugging driver problems. The
JDBCdriver.log file contains the output.
Value: required; installed default=false

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SQL Coverage Settings

Enabling SQL Tracing


To enable SQL tracing:
1. Select System Configuration > System Settings > Log File.
2. Set site.log.loglevel to DEBUG.
3. Click Save.
4. Select System Configuration > System Settings > Service.
5. Set site.service.sql.trace.on.off to on.
6. Click Save.
7. Select System Configuration > System Settings > SQL Coverage.
8. Set test.SQLCoverage.enabled to true.
9. Click Save.

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Chapter 4 System Settings

Startup Settings
The Startup settings control how the Workforce Timekeeper system starts up.
! If test.startup.offline is set to true, the offline services are started
(ExtensionDiscoveryService, PropertiesExtensionLoaderService,
PluginService, PlatformManagerService, PreLoadServletsService, and
ApplicationInstaller). If any of these offline services fail to start, the system
becomes unavailable. No online services are started, the system starts in
offline mode, and users must log on using the offline logon mode.
! If test.startup.offline is set to false, the system starts in online
mode. False is the default and means the system attempts to start the online
services, including ServiceSphere, which attempts a database connection.

Key and Value Detail

test.startup.offline—The system will not attempt a database connection. False is


the normal startup mode that attempts to start the online services and a database
connection. If this setting is marked as true, no online services are started, no
database connection is attempted, and the offline services are started. Users must
then log on using the offline logon mode.
Value: required; installed default=false

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Timekeeping Settings

Timekeeping Settings
The Timekeeping settings deal with timekeeping information.

To change the settings, click in the text box of a property and type the new entry.

Key and Value Details

site.timekeeping.optimistic_lock_buffer_size_in_minutes—Specifies the
amount of time, in minutes, to add to the end of the time period to verify that there
are no conflicting edits to the employee’s timecard before performing a save
function. The system automatically verifies that no other changes have been made
in the same time frame. This key lengthens the time period to be checked.
Value: required; minimum=0; installed default=0

site.timekeeping.signOffGracePeriodDeltaInMinutes—Specifies the amount


of time, in minutes, in which punches can be added at the boundary of a signed off
region. When an employee works over a day divide and the previous pay period is
signed off, the user loses access to the in-punch of the first shift of the current pay
period. This key lengthens the current time period into the previous pay period to
gain access to the in-punches that fall into the previous pay period.
Value: required; minimum=0; installed default=0

site.timekeeping.historicalEditsIncludeInCurrentTotals—Determines if the
Include in totals for effective date check box is selected by default in the
Historical Amount dialog boxes when creating historical edits.
Value: required; installed default=false

site.timekeeping.retroHistoricalEditsIncludeInCurrentTotals—Determines if
the Include in totals for effective date check box is selected by default in the Add
Historical Amount with Retroactive Pay dialog box when creating historical edits
with retroactive pay.
Value: required; installed default=false

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Chapter 4 System Settings

site.timekeeping.cacheSizeForTimesheetItemSeqNums—Number of sequence
numbers obtained by the application server at one time for use in updating the
TIMESHEETITEM table. This key is used for performance tuning.
Value: required; minimum=0; installed default=1000

site.timekeeping.cacheSizeForPunchEventSeqNums—Number of sequence
numbers obtained by the application server at one time for use in updating the
PUNCHEVENT table. This key is used for performance tuning.
Value: required; minimum=0; installed default=1000

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Transformation Settings

Transformation Settings
The Transformation settings is used as a data transformation service for any
services, such as reports.

Key and Value Details

site.transformation.controllerPollingInterval—The polling interval for the


TranformerController thread (in milliseconds).
Value: required; minimum=1; installed default=2000

site.transformation.MaxNumTransformerThreads—The maximum number of


transformer threads that can be run at any given time.
Value: required; minimum=1; installed default=2

site.transformation.transformerManagerSleepInterval—The sleep interval (in


milliseconds) for the TransformerManger thread before it checks the
transformation queue for requests.
Value: required; minimum=1; installed default=5000

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Chapter 4 System Settings

Web Server Settings


The Web Server setting is the communication component that receives requests
from users and returns responses to them. Web Server settings allows you to set
properties for this component.

In a multiserver environment, each application server contains a Web Server


component.

The default communication protocol is HTTP. However, much of the data


between users and the system is text-based and, therefore, easily readable. If you
require a more secure protocol, you can configure your Web server to use HTTPS
instead, which uses a Secure Sockets Layer (SSL) to encrypt the data with a
digital certificate technique.

Key and Value Details

site.webserver.session.timeout.graceperiod.minutes—This property sets the


length of time that the user has to respond between the time that the Timeout
Logon Again dialog box appears and the time that the Web server session timeout
occurs. The client-side "Logon again Timer" is calculated on the client based on
the Web server's own session timeout interval and this grace period value.
Value: required; minimum=1; installed default=1

site.webserver.communication.protocol—The protocol used by the Web server


for all communication. This value is either http (standard mode) or https (secure
mode).
Value: required; installed default=http

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Web Server Settings

site.webserver.applet.communication.protocol—The protocol used by applets


for communication with the application server.

Value Definition
http Standard mode
https Secure mode
system Applets will use the protocol determined from the HTTP
request, which is the protocol used to request the applet.

Value: required; installed default=system

site.webserver.QTS.maxRoundTripNetworkLatency.seconds—Defines the
maximum network latency time for the Quick Time Stamp (QTS) result page
requests. You can select an alternate network latency time for the QTS in the event
the round trip from client to server exceeds 1 second. You might use this setting in
situations such as if you are using the QTS application across a satellite
connection and the one-way transfer time is equal to or greater than 500
milliseconds. Possible values for this key are 1, 2, 3, 4, and 5.
Value: required; installed default=3

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Chapter 4 System Settings

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Chapter 5
Reports

This chapter contains information about working with reports in the Workforce
Timekeeper system. This chapter contains the following sections:
! Overview
! Generating a Report
! Generating Custom Reports
Chapter 5 Reports

Overview
The Workforce Timekeeper system works with a runtime version of Crystal
Reports v9.0 to deliver reports that can provide complex information to users. You
can use the complete Crystal Reports v8.5 or v9.0 software to create custom
reports.

Note: You must use the drivers appropriate for your database that are supplied by
Crystal Reports v8.5 or v9.0 to create a custom report. You cannot use the drivers
used by the Workforce Timekeeper application.

For UNIX installations, Reports and Event Manager are run on the companion
Windows server. Reports are generated on the companion Windows server, and
after they are complete, they are copied back to the UNIX server. If you are
logged on to the UNIX server, any access to a previously completed report
originates from the UNIX server’s cache of these reports in the directory as
specified.

Adobe Acrobat Reader 4.05 or 5.0 must be installed on all browser clients that are
used to access reports.

Terminology
The following terms are used in connection with reports:

Term Description
background options or Other options set up to display information in the report header.
parameters You can set up background options to identify selected option
values, display calculated totals, display a HyperFind query
name, specify security for wages data, display the name of the
person who runs the report, and format time values.
Background options are specified in the Crystal Reports
definition and in the Report Setup component of Workforce
Timekeeper. Users cannot select or modify these options or
option choices when they request a report.

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Overview

Term Description
custom options Additional report options in addition to the standard report
options. An identifier of a runtime question that allows users to
enter values to qualify the results that appear on a report.
custom report A report created specifically for your organization. You can use
the Workforce Timekeeper system with Crystal Reports software
to generate these additional reports for users.
foreground options or Choices selected when users request a report in the Reports
parameters component and passed to Crystal Reports to control the result set
of a report query. These options are established for any report
definition in Crystal Reports and then in the Report Setup
component of the Workforce Timekeeper system.
options Workforce Timekeeper settings that indicate viewable items or
report selection criteria.
option or parameter A selectable value for an option or a parameter. For example, if
choice the option or parameter is Absences, then the choices are
Unexcused, Excused, or Both.
parameters Crystal Reports report definition settings that indicate viewable
items or report selection criteria.
The Workforce Timekeeper options and the report definition
parameters must match exactly.
report The combination of a report item and a report definition.
report definition A Crystal Reports file that, with a report item, creates a report.
Crystal Reports always have an .rpt file extension.
report instance Generated by the system when a user requests a report.
report item An object in the Workforce Timekeeper database that specifies
the report name, options, and other information, and provides a
link to the Crystal Reports report definition file.
standard report A report provided by the system. See the Reports component
online Help for descriptions of standard reports.

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Chapter 5 Reports

Reports Directory
Report definitions are stored in the directory that you specify in the
site.reporting.rpt.files property.

When your system is installed, this value is set to:


! {WFC.rootdir}\wfc\applications\wtk\reports for
Windows platforms
! [installation directory]/wfc/applications/wtk/
reports for UNIX platforms.

This directory contains standard report definitions. The definitions are in .rpt
format; you cannot view them directly without Crystal Reports software. Do not
modify the contents of this directory. (Windows platforms only)

The following directories are located in {WFC.rootdir}\wfc\reports\:

Directory Description
DBReports Directory used by the Database Reports feature. Contains two
subdirectories:
! DRD—repository for the database report definition (drd) files
! results—repository for the database report result files
OtherReports Directory for custom report definitions. Like the reports in
KronosReports, they are in .rpt format; you cannot view them
directly without the complete Crystal Reports software.
(Windows platforms only)
reportoutput Subdirectory for report instances. You can format these instances as
.pdf, .htm, .xls, .doc, or .rtf files.
other files, such as Other files in this directory are for the internal use of the system.
exceptions.pdf Do not modify them.

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Overview

Reports Server
The process that Workforce Timekeeper uses to generate a report depends on your
selection in the Reports user interface:
! If you run a report to view on the screen, the request is handled by the reports
engine of the application server that you are logged into, if the application
server supports reports.
! If you print, e-mail, or schedule a report, Event Manager processes the
request. Event Manager searches for a list of available report servers, chooses
a server at random, and submits the report request to that server as an HTTP/
XML request.

If you run many reports to view on the screen, you can improve system
performance by creating one or more application servers dedicated to generating
reports. You do this by disabling the report service on the primary application
server that handles user authentication and enabling the report service on the
application server where you want to run reports:
1. Log on to the primary application server or the application server where you
want reports to run.
2. Select System Configuration > System Settings > Reports on the
navigation bar.
3. On the site.reporting.engine.enable key, click true or false
according to the type of server that you are setting up.

When the primary application server receives a report request from a client, it
either runs the report itself (if the report service is enabled), or it delegates the
request to other servers (if the report service is disabled). It does not have the
discretion to run the report at certain times and to relay the request elsewhere at
other times.

If you disable the reports service on the primary application server and enable it
on one reports server only, the primary application server directs all requests to
run reports to the reports server.

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Chapter 5 Reports

If you set up more than one reports server, the primary application server gives
every report server an equal opportunity of receiving report requests by doing the
following:
1. When an application server starts, it registers itself in the database. The server
is added to a list of servers in the ServerInfo service, and the report server
receives that list of servers via the ServerInfo service.
2. When you run a report to view on the screen, the request goes to the
application server to which you are logged in.
! If the application server’s report engine is enabled, it generates the report.
! If the report engine is disabled, the report request is passed to another
server.

When a report request has to go to another server, the request searches the list
of servers in the ServerInfo service and sends the report request to the first
report server on the list. If that server is not online, the request goes to the next
server in the list.
Subsequent report requests go to the next available report server on the list,
and the process goes on until all report servers have run a report. Two
consecutive reports do not go to the same report server unless it is the only
report server.

Queue Performance Considerations


A number of properties that you can set in the Reports tab affects how quickly
reports can be completed and removed from the queue. Factors that affect the
server’s throughput include:
! site.reporting.MaxNumRepAgents—The number of agents that you can
specify. Each agent represents a separate thread. If you have a long-running
report and a single agent, you block other reports that are waiting to be
processed. However, each agent incurs overhead and too many agents can
adversely affect the performance of the server.

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Overview

! site.reporting.totalization.retries—The number of times that a report can


use the Totalizer application. The more retries that you allow, the longer a
report can remain on a queue.
! site.reporting.totalizer.threshold—The number of uncalculated rows that
you allow in a report. This value affects the failure rate and the number of
times that reports are resubmitted to the Totalizer application, thereby
increasing the reports load.

Report Logs
The Reports function does not use the system log. By default, a reports log is
generated for each agent that you specify in the following property:
site.reporting.MaxNumRepAgents

! site.reporting.executable.log—All Reports log files are located in the


directory that you specify with the property.
The system names each log file WFCRportinglogn.log, where n
represents an agent. For example, if you specify
site.reporting.MaxNumRepAgents = 2, you have two log files
named WFCRportinglog0.log and WFCRportinglog1.log.
Each log file is 100KB in size and is recycled when completed.
! site.reporting.logging—This value is a bitmap that can be helpful to Kronos
Global Support. Its value was set to zero when your system was installed. If
you have problems with some aspect of the Reports function, Kronos Global
Support might ask you to modify this property and e-mail the resulting log
file.

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Chapter 5 Reports

Accessing Reports
The following factors determine how the Workforce Timekeeper reporting facility
is used:
! The Reports component on the Workforce Timekeeper navigation bar enables
a general user to select and run an existing report. The report can be a standard
report or a previously created custom report. For more information, see
“Generating a Report” in this section.
! The Report Setup component under Common Setup on the navigation bar in
combination with Crystal Reports software enables you to create custom
reports. After you create a report, it is available to general users through the
Reports component. For more information, see “Generating Custom Reports”
in this section.
! The Reports tab in the System Settings component allows you to establish
properties that are in effect for all reports. For further information, see
“Reports Settings” in Chapter 4.

Workforce Timekeeper maintains reports in files on your application server.


Existing reports must be located on every application server in your Workforce
Timekeeper system. Each application server must have the same report files in the
same directories. The following are default locations for report files on each
application server:
! Windows platforms—{WFC.rootdir}\wfc\applications
\wtk\reports and {WFC.rootdir}\reports\
! UNIX platforms—[installation directory]/wfc
/applications/wtk/reports and [installation
directory]/wfc/reports/

Note: Although reports for a UNIX application server are generated on the
companion Windows server, the results are stored on the UNIX server in a
subdirectory.

The system provides a runtime-only version of Crystal Reports; you do not need
to purchase a copy to view, print, or e-mail a report instance of any standard
report.

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Overview

Access reports from the Reports component on the navigation bar or by clicking
the Reports icon where available from the launch bar of any Workforce
Timekeeper component, including Genie, the Timecard editor, or the individual
schedule. Users can run a report immediately for online viewing, printing, or
inclusion in an e-mail; or set up a scheduled event to produce the report at a
specific time or scheduled interval, in a specified output format, and to a specified
destination.

Checking Report Status


You can check on the status of a report by selecting Reports > Check Run
Status. The report listing includes the following report statistics:
! Name of the report.
! Distribution format—for example, PDF or HTML text.
! Date and time that the report was requested and completed.
! Status:
– Waiting—This is the first state that a report enters. Reports in this state
are waiting to be processed by the first available report agent. The report
agent determines if the report requires a HyperFind query, and, if a query
is required, it runs the query. A report remains in the waiting state until its
HyperFind query is complete. The performance of a HyperFind query is
affected by the SQL that it generates and other activities on the database.
– Updating—In the updating state, the report agent checks to see if the
totals required by the report are up to date. If the totals are up to date, the
report advances to the next state, which is running. If the totals are not up
to date, the report is returned to the queue until the next report agent
becomes available. This cycle repeats and the report will continue to be
returned to the queue until its totals are up to date, depending on the
totalization settings. For more information, see “Setting Up for
Totalization.” Meanwhile, the report agent that returns the report to the
queue is available to work on the next report. If a report does not require
totals, this state is ignored.

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Chapter 5 Reports

– Running—When a report enters the running state, a produceReport.exe


process is started for that report. The produceReport.exe process
communicates with Crystal Reports and formats the data that it returns in
order to produce the actual report. This process uses minimal resources at
times because Crystal Reports does most of the work. For example, for a
report that requires a lot of SQL processing, the process may remain at
0% CPU use for a longer time than usual while waiting for data from
Crystal Reports. Reports in the running state also use memory resources
in direct relation to the amount of SQL generated.
– Complete—When a report is finished running, its status is reported as
complete. You can only view or distribute completed reports.
– Failed—If a report fails for whatever reason, its status is reported as
failed. You can open a failed report as it might contain helpful
troubleshooting information.

! Output—For example Screen, E-mail, or Print.


! User—Users with appropriate access rights can view the user names of other
users who generated reports.

Double-click the report or select View Report to view a report online that has a
screen output. The PDF-formatted report opens unless you selected a different
output option.

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Overview

Blank Reports in the Adobe Reader


Due to an interaction problem between some versions of Microsoft Internet
Explorer and Adobe Acrobat, one-page reports occasionally appear blank when
opened in the Adobe Reader. If this occurs, select Refresh after the report runs.
The report appears in .pdf format.
To permanently prevent one-page reports from appearing blank, configure
Internet Explorer to use Adobe Acrobat Reader as a helper application, rather than
a plug-in, by doing one of the following:
! For Acrobat Reader 4.05, select File > Preferences > General, and clear the
Web Browser Integration check box.
! For Acrobat Reader 5.0, select Edit > Preferences > Options > Web
Browser Options, and clear the Display PDF in Browser check box.

Setting Up for Totalization


When the system calculates totals for some reports, the following properties are
involved:
! site.reporting.totalization.interval—A report that requires totals is placed in
a queue. If totalization is not completed during the first Totalizer session, the
report is returned to the queue. The value that you specify here is the number
of seconds that the report waits on the queue. After the time has elapsed, the
system calls the Totalizer application again.
! site.reporting.totalization.retries—The value that you specify here
determines the maximum number of times that a report can call the Totalizer
application.

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Chapter 5 Reports

! site.reporting.totalizer.threshold and
site.reporting.totalizer.threshold.megaproblem—If the number of retries
specified in site.reporting.totalization.retries is exhausted
and totals for all employees have not been calculated, the values of these
properties determine how the system handles the report:
– If the number of employees with uncalculated totals is less than or equal
to the value of site.reporting.totalizer.threshold, then
the system produces the report, listing the failed employees.
– If the number of employees with uncalculated totals is greater than the
value of site.reporting.totalizer.threshold, but less than
the value of site.reporting.totalizer.threshold.
megaproblem, the report does not list the failed employees, but simply
contains a count of them.
– If the number of employees with uncalculated totals is equal to or greater
than the value of site.reporting.totalizer.threshold.
megaproblem, the report is not run. Instead, the system generates a
failure message.

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Generating a Report

Generating a Report
Use the Reports component on the Workforce Timekeeper navigation bar to
generate a report. The Reports workspace lists all reports, both standard reports
and custom reports that you can create. When you select a report from the list, a
description appears to the right of the report list.

Use the Show drop-down list to select a HyperFind query or a location to


determine the data to be processed by the report. The location chooser is used for
Workforce Scheduler reports.

When you select a report and click Set Options, the Options list appears. You can
use the Options list to do the following:
! Identify any options for which the user can select choices or accept the default
values.
! Specify the format of a report instance if it is being e-mailed.

Initiate a report job by clicking Run Report. The report job combines a report item
and a report definition to create a report instance.

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Chapter 5 Reports

The following example shows a completed instance of the Employee Hours by


Labor Account report:

In a multiserver environment, a user can initiate a request for a report from any
Workforce Timekeeper application server, and the system can run the report on
any Windows server designated as a Workforce Timekeeper report server. The
system automatically copies the report instance to the server that initiates a
request to access it. The user can then log on to any application server via a
browser to see the completed report, which always appears to reside on the local
application server.

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Generating Custom Reports

Generating Custom Reports


Creating a custom report involves using the following:
! Crystal Reports 9.0 software, purchased from the vendor, and a Crystal
Decisions license. You need a working knowledge of the Crystal Reports 9.0
reporting tool. You must understand the tables and views in the Workforce
Central database. For detailed information, see the Workforce Central
Database Tables Reference Guide and the Workforce Central Database Views
Reference Guide. Kronos Professional Services can also help you to prepare
custom reports.
! The Report Setup component (under Common Setup) on the Workforce
Timekeeper navigation bar.

For a multiserver environment, you need access paths and write access
permissions for all of the Windows servers designated as a Workforce Timekeeper
report server in your environment. The standard report definitions are installed in
the KronosReports directory. You must install any custom report definitions to the
kronos/wfc/reports/OtherReports directory on each of these report servers.

Note: If you fail to add a custom report definition to every Windows application
server, the user sees the report listed in the Reports component, but may not be
able to run it.

Although you can query the Workforce Central database with other reporting
tools, the integration of Crystal Reports and the Workforce Timekeeper system
allows you to use a number of facilities not available with other reporting tools.
Using Crystal Reports and the Workforce Timekeeper system allows you to do the
following:
! Use the Event Manager component to schedule a report instance to run at a
specific time or at specified intervals.
! Send your completed report instance to a printer, your browser, or to an e-mail
recipient from within Workforce Timekeeper.
! Use the HyperFind query to select people or the location chooser to select
locations for a report instance.

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Chapter 5 Reports

! Browse the report instance online.


! Determine who can access specific information, such as wages data, within a
report.
! Include the most current totalized data from the database.

To generate a custom report, do the following:


! Create a Crystal Reports report definition:
– Determine calculated totals for employee data.
– Determine whether to use a HyperFind query or a location chooser.
– Determine which Time Periods may be needed.
– Determine which Report Options are needed.
– Place your custom report definition on all application servers.

! Create a Workforce Timekeeper report item.


! Create custom options (optional).
! Determine access profiles for users who access the report.

Note: Standard Scheduler reports which use the report accelerator process can
only be customized by duplicating and modifying a report item that has the Uses
Accelerator(s) check box selected. You cannot select the Uses Accelerator(s)
check box since it is unavailable.

Standard or other views, or tables may be joined to the original accelerated report
views if additional information not on the original report view is required.
However, since this additional information is not an accelerated view, report
performance could be impacted.

Accelerated views used on different reports cannot be combined into one


accelerated report.

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Generating Custom Reports

Creating a Crystal Report


You should use an existing report (standard or custom) to create a new report by
duplicating and modifying the original existing report.

Standard Scheduler reports that use the report accelerator process can only be
customized by duplicating and modifying a report item that has the Uses
Accelerator(s) check box selected. You cannot select the Uses Accelerator(s)
check box since it is unavailable.

Note: When you open duplicated reports in Crystal Reports to customize, the
database and password assignments from the original Kronos development
database are retained in the Set Location preferences. You need to set the
datasource location to your database in order to run the report in the Crystal
Reports development application.

Assigning a Name to the Crystal Report File

A report file name must be unique. To see the file name of an existing report,
access Common Setup > Report Setup on the navigation bar, and click a report
in the Name column. The file name appears in the Report File Name text box.

Calculating Employee Data

Many reports display totals calculated by the system. Calculations are usually
needed for the following:
! Pay codes and amounts
! Accruals and amounts
! Absences and exceptions
! Schedules
! Sign off
! Holiday credit data
If your report contains calculated totals, the report definition and the report setup
item must reflect this.

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The report item for a report that requires totaled data contains a flag that identifies
this requirement. The system passes any report item with this flag to the Totalizer,
a background process that the system periodically activates to run for a specific
period of time and calculate totals.

When the system generates a report instance that uses totaled data, each employee
record in the HyperFind result set is examined to see if the totals are up to date. If
they are up to date, the report is run. Otherwise, the report is queued for a
Totalizer session. If, after the Totalizer session, employee records remain with
totals that are not up to date, the system returns the report to the queue and waits
for another Totalizer session.

The number of times that the system can return a report to the queue depends on
the value in site.reporting.totalization.retries and the length of
time that it waits depend on the value in
site.reporting.totalization.interval. For more information, see
“Reports Settings” in Chapter 4

To determine whether your report needs totals, consider the following situations:
! A report that does not use employee-specific data does not need totals; for
example, Break Rules report.
! A report that displays only the names of people does not need totals; for
example, a report about users who are unable to log on to the system.
Reports that do not need totals can include:
– People
– Accrual Pool Balances
– Badge Numbers
– Zone Rules

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! If a report displays employee names and payroll information, it needs totals;


for example, a report about pay code amounts or accruals information for
employees.
Reports that need totals include:
– Time Details
– Hours by Labor Account
– Employee Sign Off
– Exceptions
– Accruals Balance and Projections

To determine whether an existing report uses totals, access the Report Setup
component. On the navigation bar, select Common Setup > Report Setup and
then click a report. If the report uses totals, the Contains Totals Data check box is
selected.

The requirement for totals is retained in the totalsw column of the reports
table in the database, where a value of 1 means that totals are used and a value of
0 means that they are not.

Using HyperFind Queries

If your report contains employee data, using a HyperFind query simplifies your
report request. To determine whether an existing report uses a HyperFind query,
access the Report Setup component. On the navigation bar, select Common Setup
> Report Setup and then click a report in the list. If the report uses a HyperFind
query, the Requires HyperFind Query check box is selected.

Because only employee data is totaled, you cannot have a report that displays
totals without also using a HyperFind query. However, your report can use a
HyperFind query, but not require totals.

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Chapter 5 Reports

If the report displays calculated totals, set up the Crystal Reports report definition
to accept a HyperFind query. Do this using the Crystal Reports Record Selection
Formula, and include the following statement:

<table or view name>.employeeid = -411,


where table or view name is replaced by a table or view name in your
query that has an employeeid column.

Otherwise, if the report does not display calculated data, the Record Selection
Formula of the report must include:
<table or view name>.personid = -411,
where table or view name is replaced by a table or view name in your
query that has a personid column.

When a report instance is run, the employee or person IDs in the HyperFind query
result set replace the –411 marker, thereby limiting the resulting report instance to
those employees or people whom the HyperFind query returns.

The HyperFind replacement string must be the first selection criteria, and the
format must be <table.column> = -411

This replacement works because of the integration between the Crystal Decisions
software and the Workforce Timekeeper system, and does not work unless the
report is linked within the Workforce Timekeeper system.

Caution: Never enter this Selection Formula directly into the WHERE clause of
the report. Workforce Timekeeper does not support any modifications to the SQL
statement made in the Show SQL Query option in Crystal Reports.

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Generating Custom Reports

Determining Time Periods

If your report displays employee data, it is likely to have a time period option in
effect so that you can limit results to a specific time period. Time period can be for
pay periods or nonpay periods. Pay periods can be different for each employee on
a report. Nonpay period time periods contain the same date range for all
employees.

Many of the Workforce Timekeeper database views include employee pay period
dates. When you request both pay period and non pay period time periods, the
Record Selection Formula uses a special formula.

The following code example illustrates a time period Record Selection Formula
for the report definition:

If you select a time period for any non pay period type, the Timeframe Type
passed to the report file is a number between 3 and 11. If you select a Pay Period,
the Time period Type passed is as follows:

Pay Period Value


Previous Pay Period 0
Current Pay Period 1
Next Pay Period 2

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Chapter 5 Reports

When you select a pay period time period, the From Timeframe and To
Timeframe parameters receive datetime values. The Workforce Timekeeper
system calculates the earliest From Timeframe value and the latest To Timeframe
value for every employee in the report, and passes those values to the report
parameters, thereby providing optimum performance for the report query.

When you select a non pay period time period, the From Timeframe and To
Timeframe parameters get the dates pertinent to the time period selected. The
system ignores pay period portions of the formula.

Users of Workforce Timekeeper who are not employees do not have pay periods
assigned to them.

Specifying Report Options

Identify the Workforce Timekeeper Report options needed for the report, which
are specified in Report Setup. Respective Crystal Reports options are specified as
part of the report definition.

You can select foreground options values when generating a report instance, but
not background options. Background options are used to display foreground
option values selected for a report instance, or to pass a value to a report to control
formatting, or for us in calculations. Options selected for a report item must also
be configured on the Crystal Reports definition, otherwise errors might result
when creating a report instance. The only allowable difference between these
options is that the Crystal Reports option names can be written in uppercase,
lowercase, or mixed case.

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Report Options

The following table describes each standard option:

Background/
Option Name Description Foreground
Absences Select Unexcused, Excused, or both F
Absences hd Displays the selected Absence types B
Actual/Adjusted Select Actual or adjusted amounts F
Actual/Adjusted hd Displays the selected Actual/Adjusted B
choice
Db timezone Displays the timezone of the database B
server
Decimal Format Formats time format to hh:mm or hh.hh B
Employee page break Select No or Yes to page break on each F
employee
Employee page break hd Displays the selected page break choice B
Exceptions Select one, multiple, or all types of F
Exceptions
Exceptions hd Displays the selected Exception Types B
From Timeframe Passes starting date for timeframe F
selection
Function Access Profiles Select one, multiple, or all function access F
profiles
Function Access Profiles hd Displays the function access profiles B
selected
Gmt server offset Returns the time difference, in seconds, B
between the timezones of the database
server and the reporting server
Holiday Credit Type Select Credited, Denied, or both F
Holiday Credit Type hd Displays the selected Holiday Credit B
Types
Import Type Select one, multiple, or all Import Types F

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Background/
Option Name Description Foreground
Import Type hd Displays the selected Import Types B
Import Batch Select one import batch or latest F
completed batch
Import Batch hd Displays the selected Import Batch B
Labor level count Displays the number of labor levels B
defined in the database
Not Updated Emp List hd Passes list of employee/person IDs that B
are not up to date
Not Updated Emp Count hd Passes count of employee/person IDs that B
are not up to date
Pay Codes Select one, multiple, or all pay codes F
Pay Codes hd Displays the selected Pay Codes B
Printed For Displays the user name who ran the report B
Query Name Displays Hyperfind Query name B
Request Time hd Displays the time that all calculated totals B
are up to date
Timecard Audit Type Select one, multiple, or all audit types F
Timecard Audit Type hd Displays the Audit Types selected B
Timeframe hd Displays the timeframe selected B
Timeframe Type Passes the selected timeframe type B
To Timeframe Passes ending date for timeframe F
selection
Wage Permission Determines if wages appear on report B
based on function access profiles

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Report Option Attributes

The following table describes attributes from the previous table:

The last column identifies all available choices for an option and the internal
values that the system passes to Crystal Reports for these option choices.
! An entry of the form name:number identifies a named choice and the
internal code that represents it; for example, Unexcused:0.
! An entry of the form name:[..same] identifies entries that have the same
internal and external values; for example, Adjusted:1. Only string or
datetime entries have the same values internally and externally.
! An entry of the form count:name1|2... identifies a count of the number of
choices for that option followed by each option name; for example,
Count:PayCode name 1|PayCode name 2.
! An entry of the form name:n/m identifies an external value of name and an
internal value of n/m. Two internal values are separated by a comma (,).

Multiple/
Discrete Column Available Choice:
Option Name Type Values? Typically Linked Internal Value Passed
Absences Number Multiple Excusedsw Unexcused:0
Excused:1
Both:0,1
Absences hd String Discrete -- Unexcused, Excused, Both:[--same]
Actual/ Number Discrete Actual:0
Adjusted Adjusted:1
Actual/ String Discrete -- Actual, Adjusted:[--same]
Adjusted hd
Db timezone String Discrete -- “GMT +/- hrs: DB Timezone Name”:[--
Same]
Decimal Number Discrete -- Hh:mm:1
Format Hh.hh:0
Employee page Number Discrete -- No:0
break Yes:1
Employee page String Discrete -- No, Yes:[--same]
break hd

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Chapter 5 Reports

Multiple/
Discrete Column Available Choice:
Option Name Type Values? Typically Linked Internal Value Passed
Exceptions String Multiple absentexcepttypeid Cancelled Deduct:0/1,1/1
Early In:1/2
Late In:1/3
Long Break:1/4
Holiday Skipped:0/5
Min. Days Active Violation:0/6
Min. Days Empl. Violation:0/7
Missed In Punch:1/8
Missed Out Punch:0/9
Short Break:1/10
Unscheduled:0/11,1/11
Very Early In:1/12
Late Out:0/3
Work History Violation:0/14
Long Interval:0/4
Short Shift:0/10
Early Out:0/2
Very Late Out:0/13
Exceptions hd String Discrete -- Count:exception name1|2…:[--same]
From Datetime Discrete Any datetime Datetimevalue:[--same]
Timeframe column
Function Number Multiple Vp_accessprofile. Accessprofile.profilenm:
Access Profiles accessprofid accessprofile.accessprofid
or
Accessprofile.
accessprofid
Function String Discrete -- Count:function access profile 1|2….
Access Profiles
hd
Gmt server Number Discrete -- Seconds:[--same]
offset
Holiday Credit Number Discrete Exceptionsw Exceptions Only:0
Type Credits Only:1
Both:2
Holiday Credit String Discrete -- Exceptions Only, Credits Only, Both [--
Type hd same]

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Multiple/
Discrete Column Available Choice:
Option Name Type Values? Typically Linked Internal Value Passed
Import Type Number Multiple importcntnttypeid Labor Level Entries:1
Labor Level Set:2
People:3
Accrual Dates:4
Accruals:5
Punches:6
Pay Code Edits:7
Sched. Pay Code Edits:8
Schedules:9
Import Type hd String Discrete -- Count:Import Type Name1|2…:--
Import Batch Number Discrete Importbtchstatid Specific batch: importbtchstatid\0
Latest completed batch: importbtchstatid\1
Import Batch String Discrete -- Batch Name and Date:[--same]
hd
Labor level Number Discrete -- Number:[--same]
count
Not Updated Number Multiple employeeid’s:[--same]
Emp List hd
Not Updated Number Discrete Number of employeeid’s:[--same]
Emp Count hd
Pay Codes Number Multiple paycodeid Paycode.name:paycode.paycodeid
Pay Codes hd String Discrete -- Count:Pay Code name1|2…:
Printed For String Discrete -- Logged in user name:[--same]
Query Name String Discrete -- Hyperfind query name:[--same]
Request Time Datetime Discrete Max datetime all employees on report have
hd up to date calculated totals:
[--same]

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Chapter 5 Reports

Multiple/
Discrete Column Available Choice:
Option Name Type Values? Typically Linked Internal Value Passed
Timecard String Multiple Vp_timecardaudit. Add Duration:-1/0/30/1/, -1/0/30/0/,
Audit Type audittimesheetid -1//30/0/0
Edit Duration: -1/6/30/0/, -1/6/30/1/
Add Punch: -1/0/-1/0/, -1/0/-1/1/,
-1//-1/0/0,-1/0/4/0/0,-1//4/0/0/,-1/0/2/0/0,
-1/0/1/0/0,-1//2/0/0/
Edit Punch: -1/0/40/0/, -1/6/-1/1/, -1/6/-1/1/
, -1/6/-1/0/, 1/5/-1/1/,-1/5/4/1/1,-1/5/2/1/1
Add Pay Code: -1/0/20/1/, -1/0/20/0/,
-1/0/22/0/, -1/0/21/0/, -1//20/0/0,
-1/0/23/0/,12/-1/-1/-,-1/0/55/0/
Edit Pay Code: -1/6/20/1/, -1/6/20/0/,
-1/1/20/0/
Delete Pay Code: -1/5/20/1/
Timecard String Discrete -- Count:Audit Type 1|2…
Audit Type hd
Timeframe hd String Discrete -- Timeframe Name or Specific Dates:

Timeframe Number Discrete -- Prev. Pay period:0


Type Curr. Pay period:1
Next Pay period:2
Prev. Schedule period:3
Curr. Schedule period:4
Next Schedule period:5
Week to Date:6
Last Week:7
Yesterday:8
Range of Dates:9
Range of Relative Dates:10
Specific Date:11
To Timeframe Datetime Discrete Any datetime Datetimevalue:-[--same]
column
Wage Number Discrete -- ’Show wages’:1
Permission ’Don’t show wages’:0

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Wage Permissions

The wage permission option grants report and system display access, where some
people can view the wage information and others cannot. This option is generally
passed directly to a formula or field on a report that prints wage amounts, and
does not display the formula or field to those users who do not have this
permission in their function access profile.

The function access profile of the person preparing the report determines the value
of this option, using a setting in Workforce Central Setup > Access Profiles >
Function Access Profiles. For any function access profile, wage permissions are
in Workforce Manager System Configuration > Setup (Windows client) >
Wage Profiles Setup.

Background Options

Most background header options have names ending in hd and are generally
placed on the report as headers for foreground options. Other similar appearing
background options are the Query Name, Printed For, Db timezone, and Labor
level count hd.

! If you use a HyperFind query, the Query name parameter in the report header
displays the name of the HyperFind query.
! The Printed For parameter appears on all standard reports in the header to
indicate the user who requested the report. However, if the report is
scheduled, the User Name that is associated with the scheduled job appears
instead.
The employee group that is associated with the user who is logged on
determines the employees that can be seen on the report.

Many of these background options appear in the example report shown in


“Generating a Report.”

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Chapter 5 Reports

Decimal Format

This option determines if time appears in hh:mm or hh.hh format, and the format
is passed directly to formulas that display time. The function access profile of the
person preparing the report determines the value of this option, using a setting in
Workforce Central Setup > Display Preferences > Display Profiles > Time
Display Tab > Duration display group.

Placing a Report on All Application Servers

After you set up and test a custom report file, copy it to the
{WFC.rootdir}/wfc/reports/OtherReports folder for each Workforce Timekeeper
application server in your system that is configured as a report server.

To avoid errors, you must know the network or physical location of every
application server. If a user selects a report that is not on the application server
that executes a report instance request, an error results.

Crystal Reports GetLabel() function

Labels and Strings on Standard Crystal Reports

Standard reports use a special function named GetLabel() that allows the labels
and strings that appear on Crystal Reports to be stored in an external file named
u2li18n.ini. This allows one Crystal Report file to be able to display strings in
other languages without modifications to the report file. The GetLabel() formula
accesses keys in the ini file to find a specific text string and retrieve it to a report.
The same key can be used on multiple reports.

When creating custom reports, you should hard code the strings directly on the
Crystal Report file. This keeps any changes to the .ini file with version upgrades
from affecting your report labels. To hard code strings directly, modify the report
file by replacing any GetLabel() functions with strings.

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Note that you can continue to use the GetLabel() function and .ini file to supply
the strings for custom reports, but be aware that labels or keys can change or be
deleted after a version upgrade, which could require modifications to custom
reports. Modifying the u2li18n.ini file is not recommended as it will be deleted
during a version upgrade. The GetLabel() function will return ‘null’ if it is unable
to retrieve a string for any reason.

Running a Crystal Report That Uses the GetLabel() Function

If you duplicate and modify a standard Crystal Report and choose not to delete all
references to the GetLabel() function, the report will not run until your pc is
modified for Crystal Reports to recognize this function. This function is specific
to Kronos applications and is not included in the Crystal Reports software.

To set up the GetLabel() function on the pc where you are running the Crystal
Reports software so that the report can be run and strings displayed:
1. On a WFC reporting server, copy {WFC.rootdir}\wfc\bin
directory\U2LI18N.dll to \\Program Files\Common
Files\Crystal Decisions\2.0\bin.
This allows Crystal Reports to see the GetLabel() function.
2. On a WFC reporting server, copy
{WFC.rootdir}\wfc\applications\wtk\properties directory\U2LI18N.dll to
\\Program Files\Common Files\Crystal
Decisions\2.0\bin.
This allows the GetLabel() function to access the strings in the .ini file.
3. On your pc where Crystal Reports is installed, add an environment variable to
Windows named UFLINIFILE with path: \\Program
Files\CommonFiles\CrystalDecisions\2.0\bin\u2li18n.
ini.
This also allow the GetLabel() function to access the strings in the .ini file.

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Chapter 5 Reports

Setting Up the Workforce Timekeeper Report Item


The second task in generating a custom report is to set up the Workforce
Timekeeper system component. After you create the Crystal Decisions report and
copy it to all application servers, access the Report Setup component from
Common Setup on the navigation bar and create a report with the appropriate
settings.

Creating a New Report Item

Note: Standard Scheduler reports that use the report accelerator process can only
be customized by duplicating and modifying a report that has the Uses
Accelerator(s) check box selected. You cannot select the Uses Accelerator(s)
check box since it is unavailable.

To create a new report item:


1. Select Common Setup > Report Setup > New to create a new blank report
item.
2. In the Name text box, type a unique name for the report.
Use the list at the top of the page to see the existing report names. General
users see this name listed alphabetically in the Reports component.
3. In the Report File Name text box, type the unique file name of the crystal
report that you placed in the OtherReports directory of every application
server.
The file type extension is not necessary.
4. In the Description text box, enter a description.
General users see your description along with the report’s name in the Reports
component.
5. Select the Requires HyperFind Query check box if you added the HyperFind
syntax (<table or view name>.employeeid = -411 or <table
or view name>.personid = -411) to the report definition.
This check box enables you to select employees whenever you run the report.

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6. Select the Contains Totals Data check box if your report displays employee
totals.
If selected, then the Requires Hyperfind Query check box is automatically
selected; you cannot have totals data without also having the HyperFind query
in your report file.
7. In the Time Periods drop-down list, select time periods from the drop-down
list that relates to the Time Periods in the report definitions. Choices include
the following:
– None: The report does not use timeframes.
– Specific Date: The report accepts a single date. If you select a specific
date timeframe, the .rpt file still contains the From Timeframe and To
Timeframe parameters; the application passes two dates. For example,
1/1/2001 12:00:00 A.M. and 1/1/2001 11:59:59 P.M.
– Date Range Only: The report accepts exactly two dates. You cannot
specify Pay Periods or Week to Date.
– All: All timeframes selections are available, including pay period
selections.
– Schedule Periods: All time frame selections are available, except for pay
periods.

8. In the Categories field, select one or more report categories.


A report item can be listed in one or more report categories. By default, all
reports are listed in the All category. You can specify multiple categories.
9. In the Available Options field, add or create and add the report options that
you previously defined as Crystal Reports parameters in the report definition.
10. Click Save.

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Chapter 5 Reports

Duplicating a Report Item

If you duplicated and modified a report file, you can also duplicate the report item
shown in the Report Setup component. To do this:
1. Select Common Setup > Report Setup.
2. Select the report to be duplicated, and click Duplicate.
Except for the Name, Description, and Report File Name entries, all attributes
of the selected report item are duplicated, including Categories.

Note: Standard Scheduler reports which use the report accelerator process can
only be customized by duplicating and modifying a report item that has the
Uses Accelerator(s) check box selected. You cannot select the Uses
Accelerator(s) check box since it is unavailable.

3. Specify a unique name to identify the new report in the Name text box.
4. Type any descriptive text such as a description of the report in the Description
text box.
5. In the Report File Name text box, type the unique file name of the crystal
report that you placed in the OtherReports directory of every application
server.
The file type extension is not necessary.
6. To be able to select employees whenever you run this report, select the
Requires HyperFind Query check box.
Remember that the Crystal .rpt file must also be configured to use HyperFind.
7. To include totalized data, select the Contains Totals Data Totals check box.
8. Select the appropriate time periods for use with this report from the Time
Periods drop-down list.
Remember that the Crystal .rpt file must be configured to use these same time
periods.
9. To assign this report to a category, click Categories and select one or more
categories.

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10. Select the Report Options, as follows:


! To add report options, in the Available Options list, click each option to
include in the report, then click Add.
! To select every option, click Add All. The options appear in the Selected
Options list.
! To remove report options, click each option in the Selected Options list,
then click Remove.
! To remove every report option and start over, click Remove All.

Note: Custom reports can use either standard Workforce Timekeeper Reports
options or custom options that you create. For information about creating
custom options, refer to “Creating Custom Options.” The options you select
for the custom report item must also be configured as part of the Crystal .rpt
file.

11. Click Save.

Creating Custom Options


Report options allow you to define additional selection criteria for a report each
time that you run the report. If you use custom reports, or plan on doing so, you
can create custom report options, which allow for even more run-time flexibility
when running custom reports.

Note: Along with an understanding of the Workforce Timekeeper database tables


and views, creating custom report options requires that you know how to create
main and header parameters within Crystal Reports. Report parameters in Crystal
are the equivalent of report options in Workforce Timekeeper Reports.

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Chapter 5 Reports

Creating a custom report option is a two-step process:


1. In Crystal Reports, create a custom parameter to go along with a custom
report.
2. In Workforce Timekeeper Reports, configure a custom option with the same
properties as the custom parameter you created in Crystal.
You must have the appropriate Workforce Timekeeper permissions to perform
this step.

Note: Custom options only work with custom reports. For information about
creating custom reports, see “Generating Custom Reports” in this section. For
information about adding custom report items to Workforce Timekeeper Reports,
see “Setting Up the Workforce Timekeeper Report Item” in this section. The
Workforce Timekeeper documentation does not describe creating parameters
within Crystal Reports.

Configuring Custom Options in Workforce Timekeeper

To configure custom options, do the following:


1. Select Common Setup > Report Setup > Custom Options within the
Workforce Timekeeper user interface and select New to create a new custom
option.
2. In the Option Name field, enter the exact name that you gave to the
corresponding main parameter in the Crystal Reports definition file.
This name will appear in the Set Options tab when a report to which it applies
is selected from Reports.
3. Enter information in the remaining fields that define the option:
! Description—Add information about the option that may help the user
choose when to use the option.
! Value Type—Enter the type of information that this option holds - a
number, a string, or a date and time.
! Display at Run Time—Select from a drop-down menu whether to have
the pick list value or the pick list description associated with the value
appear at runtime.

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! Create header option—If you created a header parameter in Crystal


Reports corresponding to the main parameter that you are configuring
here, select this check box and a header option will be created
automatically.
! Allow to pick multiple values at runtime—Select this check box if you
want the option to allow for multiple value entries.
! Pick List Values—Add possible values for the option and descriptions of
those values into this table to allow the user to pick from a list when
defining the option at runtime. If you chose to have the descriptions
display at runtime, both the value and description fields are required here.

Note: At runtime, users have the ability to enter values not included in the
Pick List using the Ad Hoc Value text box.

4. After you complete the necessary fields, click Save.

The new custom option and its header option, if you have chosen to create one,
now appear in the same list of available options within the Report Setup
workspace as the standard options and any custom options that were previously
created. This option can now be selected and saved along with the particular
report item(s) for which it was created.

Note: After configuring a custom option, you may have to refresh the workspace
in order to see the new option in the list.

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Chapter 5 Reports

Guidelines and Rules for Creating and Using Custom Options

! Workforce Timekeeper does not support the ability to set default values for
custom options.
! When selecting a custom option for a custom report in Report Setup, make
sure that you select both the main option and the corresponding header option,
if applicable.
! The option name in Workforce Timekeeper and the parameter name in Crystal
Reports must be the same.
! The properties, such as value type and multiple value setting, applied in the
Custom Options setup must match those entered as part of the definition of
the parameter in Crystal Reports.
! You can use a custom option with one or more custom reports as long as the
report definition file for the custom report contains the matching custom
parameter.
! If a custom report using custom options is scheduled, the custom option
values set before scheduling are the values that are used for the scheduled
report.
! When creating a header parameter in Crystal Reports, you must give it the
same name as the main parameter followed by a space and then “hd.” For
example, a header parameter corresponding to a main parameter named
“Labor Level 1” would be named “Labor Level 1 hd.” The value type for
header parameters must be “string” and header parameters should be set to
receive one value.
! Custom options of type date and time are not intended to override the standard
time period selection for a report. Instead, use date and time options to further
define criteria for selecting data from an already qualified time period or in
reports that do not rely on a time period selection.

Giving Users Access to the Report


Decide which users can access the report, then add the report item to the
appropriate report data access profile(s) under Workforce Central Setup >
Access Profiles > Data Access Profiles > Reports.

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Appendix A
Predefined Data

The Workforce Timekeeper system provides predefined data to simplify the task
of configuring your system. These values help you to configure your system
quickly. You can modify some predefined data; for example, the default logon
profile. You cannot modify other predefined data, such as labor levels. See the
online Workforce Central Setup Help for information about working with the
predefined data, such as adding data access profiles.

This appendix describes the following predefined data:


! Data Access Profiles
! Workforce Genie Building Blocks
! Workforce Genies
! Display Profiles
! Labor Level Sets
! HyperFind Query
! Workforce Genie Profile
! People
! Logon Profiles
! Function Access Profiles

Note: Before you move from Workforce Central Setup to the Workforce
Timekeeper System Configuration component, save the changes that you made in
Workforce Central Setup and then close the Workforce Central Setup application.
Doing this ensures that these changes will appear in the Workforce Timekeeper
System Configuration component.
Appendix A Predefined Data

Data Access Profiles


To access the Data Access Profiles:
1. Start Workforce Central Setup.
2. Double-click the Access Profiles icon.
3. Expand the Data Access Profiles entry.
4. Double-click one of the following predefined data access profiles.
5. To access one of the following predefined data access profiles, double-click
the name on the right side of the workspace.
You cannot edit predefined data access profiles.

Predefined Values Definition


All Pay Codes This value includes all pay codes: those that currently exist
and those that may be added in the future.
All Work Rules This value includes all work rules: those that currently exist
and those that may be added in the future.
All Reports This value includes all reports: those that currently exist and
those that may be added in the future.
All Shift Templates This value includes all shift templates: those that currently
exist and those that may be added in the future.
All Pattern Templates This value includes all pattern templates: those that currently
exist and those that may be added in the future.
All Availability This value includes all availability templates: those that
Templates currently exist and those that may be added in the future.
(Workforce Scheduler
only)
All Schedule Groups This value includes all schedule groups: those that currently
exist and those that may be added in the future.

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Workforce Genie Building Blocks

Workforce Genie Building Blocks


The predefined Workforce Genie building blocks do not include any pay code
columns because the system does not provide predefined pay codes. When you
configure the Genies during initial configuration, you can modify the predefined
values listed in this section to add pay code total columns. All of the predefined
Genies provide information about employees or other details.

The system does not provide predefined labor levels and, therefore, does not
provide predefined roll-up Genies. You define roll-up Genies during initial
configuration. All predefined Genies are either Detail Genies or Schedule Genies.

To access the Workforce Genie building blocks:


1. Start Workforce Central Setup.
2. Double-click the Display Preferences icon.
3. Expand the Workforce Genie Building Blocks entry.
4. Select Detail Column Sets, Schedule Editor Column Sets, Schedule Assistant
Column Sets, or Schedule Planner Column Sets.
5. To access one of the predefined profiles, double-click the name on the right
side of the workspace.
You can edit predefined profiles.
Rows are sorted in ascending order by Person Name.

Predefined Values Columns Included in Genies


IS Summary ! Person Name
! Home Account
! User Name
! E-mail Address
! Active Badge Number
! Assigned Manager
! Employee Group
! Home Phone
! Work Phone
! Last Totalization

Workforce Timekeeper System Administrator’s Guide A-3


Appendix A Predefined Data

Predefined Values Columns Included in Genies


Pay Period Close ! Person Name
! Employee Approval
! Manager Approval
! Signed Off
! Missed Punch
! Unexcused Absence
! Expected Pay Period Hours
QuickFind ! Person Name
! Person ID
! Home Account
Reconcile Timecard ! Person Name
! Unexcused Absence
! Missed Punch
! Early In
! Late In
! Early Out
! Late Out
! Unscheduled Hours
! Totals Up-To-Date
Shift Close ! Person Name
! Unexcused Absence
! Excused Absence
! On Premises
! Missed Punch
! Early In
! Late Out
! Unscheduled Hours
! Totals Up-To-Date
Shift Start ! Person Name
! Unexcused Absence
! Excused Absence
! On Premises
! Unscheduled Hours
! Hire Date
! Home Phone
! Totals Up-To-Date

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Workforce Genie Building Blocks

Predefined Values Columns Included in Genies


Schedule Editor ! Person name
! Schedule Totals
! Department
! Job
Schedule Assistant ! Percent Match
(Workforce Scheduler ! Person Name
only) ! Primary Org
! Job
! Selected Job Seniority
! Expected Weekly Hours
! Scheduled Weekly Hours
! Availability
! Home Phone
! Worker Type
! Skills
! Certification Name
! Last Scheduled Event
! Next Scheduled Event
Schedule Planner ! Person name
(Workforce Scheduler ! Schedule Totals
only) ! Department
! Job

Workforce Timekeeper System Administrator’s Guide A-5


Appendix A Predefined Data

Workforce Genies
To access Workforce Genies:
1. Start Workforce Central Setup.
2. Double-click the Display Preferences icon.
3. Expand the Workforce Genies.
4. Double-click one of the Workforce Genies predefined entries:

Workforce Genie Predefined Entry


Detail IS Summary
Pay Period Close
Reconcile Timecard
Shift Close
Shift Start
QuickFind QuickFind
Schedule Editor Schedule Editor
Schedule Assistant Schedule Assistant
Schedule Planner Schedule Planner

5. To access one of the following predefined Genies, double-click the name on


the right side of the workspace.
You can edit predefined Genies.

Predefined Values Values Set for This Genie


IS Summary ! Default HyperFind Query is set to All Home
! Default Time Period is set to Current Pay Period
! Column Set is set to IS Summary
! Navbar Category is set to My Genies
Pay Period Close ! Default HyperFind Query is set to All Home
! Default Time Period is set to Previous Pay Period
! Column Set is set to Pay Period Close
! Navbar Category is set to My Genies

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Workforce Genies

Predefined Values Values Set for This Genie


Reconcile Timecard ! Default HyperFind Query is set to All Home
! Default Time Period is set to Yesterday
! Column Set is set to Reconcile Timecard
! Navbar Category is set to My Genies
Shift Close ! Default HyperFind Query is set to All Home
! Default Time Period is set to Today
! Column Set is set to Shift Close
! Navbar Category is set to My Genies
Shift Start ! Default HyperFind Query is set to All Home
! Default Time Period is set to Today
! Column is set to Shift Start
! Navbar Category is set to My Genies
Quickfind ! Default Time Period is set to Week to Date
! Column Set is set to Quickfind
! Navbar Category is set to My Genies
Schedule Editor ! Default HyperFind Query is set to All Home
! Default Time Period is set to Current Schedule Period
! Default Main tab is Employee
! Column Set is Schedule Editor
! Navbar Category is set to My Genies
Schedule Assistant ! Default Location is set to All Home Locations
Schedule Planner ! Default Location is set to All Home Locations
! Default Time Period is set to Current Schedule Period
! Default Main tab is Employee
! Column Set is Scheduler Planner
! Navbar Category is set to Scheduler
! Default Schedule Assistant tab is Schedule Assistant
! Schedule Assistant is Schedule Assistant

Workforce Timekeeper System Administrator’s Guide A-7


Appendix A Predefined Data

Display Profiles
To access the Display Profiles:
1. Start Workforce Central Setup.
2. Double-click the Display Preferences icon.
3. Select Display Profiles.
4. To access one of the following predefined Display Profiles, double-click the
name on the right side of the workspace.
You can edit predefined Display Profiles.
Kronos Global Support uses the Super Access profile, which provides access
to all settings.
The settings for the Default predefined display profiles are:

Tab Settings
Time Display ! The duration display is specified as HH:mm.
! Display Time is in 12-hour format.
! Scheduled shift display is shift start and stop times.
Labor Account ! The Show Labor Level Entry description on mouse-over
in Timecard Editor is selected.
! The Use Shorthand Labor Account notation entry is
selected for all labor levels.
Job ! The Show Job and Location description in tool tips on
mouse over is selected.
Timecard ! The project-view start day is Monday.
! The Edit future timecards box is not selected.
! Timecard Editor Totals are displayed by labor account.
Manager Selections ! The Schedule Period is set to weekly.
! No default Workforce Genie Profile is provided.
! No default Custom URL Profile is provided.
! No Workload Planner Profile is provided.

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Labor Level Sets

Labor Level Sets


To access the Labor Level Sets:
1. Log onto the Workforce Timekeeper system.
2. Use QuickFind to select an existing Workforce Employee or Workforce
Manager.
3. With the person selected in the QuickFind workspace, click the People icon to
access the People Editor.
4. On the Job Assignment tab, select Employee Role from the list on the left to
access the Employee Role workspace.
You can edit predefined labor levels.

Predefined Values Includes Labor Levels


All Labor Levels Yes, those that currently exist and those that may be added
in the future.
Empty No

To add a new labor level or to edit an existing label level, click the Labor Level
Transfer Set drop-down list in the Workforce Manager or the Workforce
Employee group and select an entry from the list. Then click New or Edit.

Workforce Timekeeper System Administrator’s Guide A-9


Appendix A Predefined Data

HyperFind Query
To access the HyperFind query:
1. Log onto the Workforce Timekeeper system.
2. Expand the Common Setup component in the navigation bar.
3. Select HyperFind Queries.
You can edit predefined HyperFind Queries.

Predefined Values Definition


All Home This HyperFind query defaults to include a manager’s
employee group and/or Organizational group.
All Home and Scheduled This HyperFind query defaults to include all employees in
Job Transfers the user’s Employee Group and/or Organizational group,
as well as those with jobs scheduled in the user’s
organizational group.
All Home and This HyperFind query defaults to include all employees in
Transferred-in the user’s Employee Group and/or Organizational group,
as well as those who are transferred-in to the user’s group.

To add a new HyperFind query or to edit an existing query, select an entry from
the list. Then click New or Edit.

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Workforce Genie Profile

Workforce Genie Profile


To access the Workforce Genie profile:
1. Start Workforce Central Setup.
2. Double-click the Display Preferences icon.
3. Expand the Display Profile Building Blocks entry.
4. Select Workforce Genie Profiles.
5. To access the predefined Super Access profile, double-click its name on the
right side of the workspace.
Kronos Global Support uses the Super Access profile, which provides access
to all Genies in a specific order. You can edit the predefined Super Access
profile.

Workforce Timekeeper System Administrator’s Guide A-11


Appendix A Predefined Data

People
The SuperUser person is not accessible. However, to access people other than the
SuperUser:
1. Log onto the Workforce Timekeeper system.
2. Use QuickFind to select an existing Workforce Employee or Workforce
Manager.
3. With the person selected in the QuickFind workspace, click the People launch
button to access the People Editor.
Kronos Global Support uses the Super Access profile, which provides access
to all settings. You cannot edit the Super Access profile.

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Logon Profiles

Logon Profiles
To access the Logon profiles:
1. Start Workforce Central Setup.
2. Double-click the Access Profiles icon.
3. Select Logon Profiles.
4. To see a predefined logon profile, double-click the name on the right of the
workspace.
You can edit predefined logon profiles.

Predefined Values Definition


Default This profile has the following settings:
Password
! The password is set to expire in 30 days.
! The minimum length is at least six characters.
! Reuse monitoring is set to remember the
previous ten passwords.
Session Restrictions
! A password change is not required at the next
logon.
! Account lockout occurs after three failed logon
attempts. The lockout duration is set to one
minute.
! Inactivity timeout is set to one hour.
Super Access Kronos Global Support uses the Super Access
profile, which provides access to all settings.

Workforce Timekeeper System Administrator’s Guide A-13


Appendix A Predefined Data

Function Access Profiles


To access the Function Access Profiles:
1. Start Workforce Central Setup.
2. Double-click the Access Profiles icon.
3. Select Function Access Profiles.
4. To see a predefined function access profile, double-click the name on the right
of the workspace.
You can edit predefined function access profiles except for Super Access.
Detailed values for the all predefined function access profiles appear in
Appendix B, “Function Access Profiles.”

Predefined Values Definition


Default This value does not include any rights or online access.
IS Intended for technical IS personnel who are involved with
and all aspects of the system.
IS Using Organization Predefined data for the IS profile includes access to most
Maps functions, including the Application Program Interface
(API), the System Configuration component, and Workforce
Central Setup.
This profile does not include access to wage information.
Other Manager Intended for managers who are not involved with payroll;
and for example, Department or Scheduling Managers.
Other Manager Using Predefined data for this profile includes access to all
Organization Maps timecard and scheduling functions, as well as wage
information for everyone but this manager. It does not
include access to APIs, the System Configuration
component, Workforce Central Setup, or any wage
information.

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Function Access Profiles

Predefined Values Definition


Payroll Manager Intended for managers involved with various aspects of the
and payroll function.
Payroll Manager Using Predefined data for this profile includes access to most
Organization Maps functions, including the timecard editor, scheduler, and
Workforce Central Setup. It includes access to wages for
others and oneself.
Does not include access to APIs or the System
Configuration component.
Professional Employee Intended for non management personnel who can enter their
and own timecard information, using an hourly or project view,
and produce selected reports.
Professional Employee
Using Organization This profile includes access to My Timecard and My
Maps Reports functions. It does not include access to any manager
functions.
Salaried Professional This profile contains most of the same settings as the
Employee Professional Employee profile, and is used primarily for
demonstration purposes. This profile is included only in
kdemo databases.
Scheduling Manager Intended for managers using Workforce Scheduler.
Predefined data for this profile includes access to schedule
functions, such as availability, schedule rules, and Workload
setup.
Super Access Kronos Global Support uses the Super Access profile, which
provides access to all settings.
Time Stamp and Intended for non management personnel who can enter their
Hourly Employee own timecard information, using a time stamp view, and
and produce selected reports.
Time Stamp and This profile includes access to My Timecard and My
Hourly Employee Reports functions. It does not include access to any manager
Using Organization functions.
Maps
Time Stamp Employee This profile is for employees who only use the Time Stamp
view. This profile is included only in kdemo databases.

Workforce Timekeeper System Administrator’s Guide A-15


Appendix A Predefined Data

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Appendix B
Function Access Profiles

Workforce Timekeeper is used by people in many different jobs having many


different timekeeping responsibilities; for example, hourly employees, salaried
employees, managers, and IS specialists. To support this diversity of use, you
must customize Workforce Timekeeper to meet the access requirements of your
company and individual job responsibilities.

Function Access Profiles are the mechanism with which Workforce Timekeeper
defines what different types of users can see and do in each area of the Workforce
Timekeeper system. The following predefined Function Access Profiles define
access for typical Workforce Timekeeper users:
! Super Access—This profile provides access to all settings. Kronos Global
Support uses the Super Access profile.
! IS—This profile is for technical IS personnel who are involved with all
aspects of the system. Predefined data for the IS profile includes access to
most functions, including Application Program Interface (API), System
Configuration component, and Workforce Central Setup. This profile does not
include access to wage information.
! IS Using Organizational Maps—This profile is the IS profile with the
ability to use jobs effectively within the system.
! Payroll Manager—This profile is for managers who are involved with
various aspects of the payroll function. Predefined data for this profile
includes access to most functions, including Timecard Editor, Workforce
Genies, Scheduler, Workforce Central Setup, and access to wages for others
and oneself. This profile does not include access to the APIs or the System
Configuration component.
! Payroll Manager Using Organizational Maps—This profile is the Payroll
Manager profile with the ability to use jobs effectively within the system.
Appendix B Function Access Profiles

! Other Manager—This profile is for managers who are not involved with
payroll, for example, department or scheduling managers. Predefined data for
this profile includes access to all timecard and scheduling functions. It does
not include access to the APIs, the System Configuration component,
Workforce Central Setup, or any wage information.
! Other Manager Using Organizational Maps—This profile is the Other
Manager profile with the ability to use jobs effectively within the system.
! Professional Employee—This profile is for non-management personnel who
can enter their own timecard information, using an hourly or project view, and
produce selected reports. This profile includes access to My Timecard, My
Schedule, and My Reports. It does not include access to any manager
functions.
! Professional Employee Using Organizational Maps—This profile is the
Professional Employee profile with the ability to use jobs effectively within
the system.
! Salaried Professional Employee—This profile contains most of the same
settings as the Professional Employee profile, and is used primarily for
demonstration purposes. This profile is included only in kdemo databases.
! Scheduling Manager—Intended for managers using Workforce Scheduler.
Predefined data for this profile includes access to schedule functions, such as
availability, schedule rules, and Workload setup.
! Time Stamp and Hourly Employee—This profile is for non-management
personnel who can enter their own timecard information, using a Time Stamp
view, and produce selected reports. This profile includes access to My
Timecard, My Schedule, and My Reports. It does not include access to any
manager functions.
! Time Stamp and Hourly Employee Using Organizational Maps—This
profile is the Time Stamp and Hourly Employee profile with the ability to use
jobs effectively within the system.

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! Time Stamp Employee—This profile is for employees who only use the
Time Stamp view. This profile is included only in kdemo databases.
! Default—This profile does not include any rights or online access.

You can modify these predefined profiles or create new profiles by defining
individual access control points that make up each Function Access Control
profile.

Note: The function access point tables in the “Function Access Profile Tables”
section contain the base set of function access points. Asterisks (*) in the function
access point columns followed by a new abbreviation code indicate settings that
are different when organization maps are used.

Workforce Timekeeper System Administrator’s Guide B-3


Appendix B Function Access Profiles

Accessing Function Access Profiles


You create or modify Function Access Profiles in Workforce Central Setup. You
then assign a profile to each user in the Role workspace of the People Editor.

To access the Function Access Profiles:


1. Start Workforce Central Setup.
2. Double-click the Access Profiles icon.
3. In the left pane of the Access Profiles Setup dialog box, click Function Access
Profiles.
The predefined Function Access Profiles are listed in the right pane of the
dialog box.
4. Click a predefined profile to view its function access points.
In addition to organizing the function access points, the Function Access
Profile categories contain default settings for typical Workforce Timekeeper
users.
5. Click the plus sign (+) next to each of the Function Access Profile categories
to expand the function access points.
6. Click the corresponding Access column to view a drop-down list of available
access rights settings.
Each access point is assigned the access rights of Allowed or Disallowed.
Additional access rights of None, Various, Only Self, and All but Self exist on
some, but not all, access points. If a type of person has access to some
functions and not others under the same category, the access scope is
“Various.” For some of the access points, there is an “All but Self” option,
which is typically assigned to managers who may be able to edit other
people’s data, but not their own.

B-4 Kronos Incorporated


Understanding Timecard Access

Understanding Timecard Access


The following table defines the timecard access when a person is an employee, a
manager only, or both an employee and a manager:

Employee Person is Employee


Only Manager Only and Manager

Manager’s Manager’s Manager’s Manager’s Manager’s


Timecard Timecard Timecard Timecard Timecard
Access does Access is Access is Access is Access is
not apply “All” “All but Self” “All” “All but Self”
My Timecard Workforce N/A N/A Workforce Workforce
Employee Manager access Employee
access access
Person’s own N/A Workforce N/A Workforce N/A
timecard, Manager access Manager access
accessed via
Genies
An employee’s N/A Workforce Workforce Workforce Workforce
timecard, Manager access Manager access Manager access Manager access
accessed via
Genies

Workforce Timekeeper System Administrator’s Guide B-5


Appendix B Function Access Profiles

Function Access Profile Tables


The tables in the following sections describe the each of the Function Access
Profile categories and their corresponding access control points:
! Everyone Category—Access to items that all users may need; for example,
ad hoc entries.
! Workforce Employee Category—Access to Workforce Timekeeper as an
employee; for example, timecards.
! Workforce Manager - Department Manager Category—Access to
Workforce Timekeeper as a manager; for example, schedules.
! Workforce Manager - Common Setup Category—Access to set up and
configure Workforce Timekeeper; for example, HyperFind.
! Workforce Manager - System Configuration Category—Access to
configure and maintain Workforce Timekeeper system settings and Workforce
Central Setup.
! APIs Category—Access to the Application Program Interface, which allows
customers to integrate their systems into Workforce Timekeeper; for example,
access to the XML interface.

Note: The gold function access profiles for use with Organizational Maps and
Jobs are not installed automatically for upgrade installations, but are
automatically installed for new installations.

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Function Access Profile Tables

Table Conventions
For the tables in the remainder of this appendix, abbreviations for access rights
settings are:

Access Rights Setting Abbreviation


Allowed A
Disallowed D
All ALL
All but Self AB
Only Self O
Various V
None N

Table Legend
For the tables in the remainder of this appendix, the table legend is:
! IS=Technical IS personnel
! PM=Payroll Manager
! OM=Other Manager
! PE=Professional Employee
! SPE=Salaried Professional Employee
! SM=Scheduling Manager
! TSHE=Time Stamp and Hourly Employee
! TSE=Time Stamp Employee
! Asterisks (*) in the function access point description columns indicate
settings that are not available for the Workforce Employee - HTML Client
application.
! Asterisks (*) in the function access point columns followed by a new
abbreviation code indicate settings that are different when organization maps
are used.

Workforce Timekeeper System Administrator’s Guide B-7


Appendix B Function Access Profiles

Everyone Category
These access control points control access to functionality available to manager
users and employee users.

Function Access Point IS PM OM PE SPE SM TSHE TSE


Ad Hoc Labor Level entries—Controls A A A D D A D D
whether the employee can add entries to a labor
level that is configured to accept ad hoc entries.
Wages—Controls access to wage information. D A V D D V D D
You must then define the type of access. Select
from the following:
Edit—Select from the following: N ALL AB N N ABS N N
-All—The employee can edit all wage
information.
-All but Self—The employee can edit wage
information for everyone except himself or
herself.
-None—The employee cannot edit any wage
information.
View—Select from the following: N ALL ALL N N ALL N N
-All—The employee can view all wage
information.
-All but Self—The employee can view wage
information for everyone except himself or
herself.
-None—The employee cannot view any
wage information.

B-8 Kronos Incorporated


Function Access Profile Tables

Workforce Employee Category


These access control points control employee access to functionality in Workforce
Timekeeper.

Function Access Point IS PM OM PE SPE SM TSHE TSE


Time Stamp for Employees—Controls the D D D D D D D D
employee’s access to Time Stamp. Select from the
following:
Transfers in Time Stamp—Controls the D D D D D D V D
employee’s access to transfers in Time Stamp. *A
If access is set to “Allowed,” the Transfers box
is visible in the Time Stamp. You then must
then define the type of transfers. Select from
the following:
Perform account transfers—Controls the D D D D D D A D
employee’s ability to transfer to a different
labor account in the Time Stamp.
Perform work rule transfers—Controls D D D D D D A D
the employee’s ability to transfer to a
different work rule in the Time Stamp.
Perform job transfers—Controls the D D D D D D D D
employee’s ability to perform job transfers *A
in the Time Stamp.
Cancel meal deductions in Time Stamp— D D D D D D D D
Controls the employee’s ability to cancel
automatic meal deductions in the Time Stamp.
If access is set to “Allowed,” the Cancel meal
deduction check box is visible in the Time
Stamp.
Log off after stamping—Controls the D D D D D D A V
employee’s ability to log off automatically
after recording time using the Time Stamp.
If access is set to “Allowed,” the Log off after
stamping check box is visible in the Time
Stamp.

Workforce Timekeeper System Administrator’s Guide B-9


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Timecard Editor for Employees (My V V V V V D V V
Timecard)—Controls the employee’s access to
his or her timecard. These access points do not
affect a manager’s ability to access employee
timecards. Select from the following:
Allow negatives in My Timecard—Controls A A A A A A A D
the employee’s ability to use negative amounts
in his or her timecard.
Approval in My Timecard—Controls the V V V V V V V V
employee’s ability to access approval in his or
her timecard. Select from the following:
Add—If access is set to “Allowed,” the A A A A A A A A
employee can approve his or her timecard.
Remove—If access is set to “Allowed,” A A A A A A A A
the employee can remove his or her
approval of his or her timecard.
Approve Overtime—If access is set to D D D D D D D D
“Allowed,” the employee can approve
overtime in his or her timecard.
Note: This is often a manager-only
function when used.
Cancel meal deductions in My Timecard— A A A A D A A D
Controls the employee’s ability to cancel meal
deductions.
Comments in My Timecard—Controls the A A A A V A V V
employee’s ability to access comments in his
or her timecard. Select from the following:
Add—If access is set to “Allowed,” the A A A A A A A A
employee can add comments to his or her
timecard.
Delete—If access is set to “Allowed,” the A A A A D D D D
employee can delete comments to his or
her timecard.

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Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Display day before and day after in My D D D D D D D D
Timecard—Controls whether an extra day
appears on each end of the selected time
period in the employee’s timecard.
This feature is used for a small subset of
employees whose shift runs over the pay
period boundary. In these cases, employees
may need access to the in-punch of the shift
that falls within the last day of a signed off
previous pay period, or they may need access
to the out-punch of a shift that falls into the
first day of the next pay period.
Duration amounts in My Timecard— A A A A A A A D
Controls the employee’s ability to use
durations or “Worked Hours” amounts in his
or her timecard.
Durations and shift override in My A A A A D A D D
Timecard—Controls the employee’s ability to
use durations with the new shift override
amounts (“Worked Hours with Shift
Override”) in his or her timecard.
Historical edits in My Timecard*—Controls A A A A A V A D
the employee’s ability to change his or her
timecard in a signed-off period (historical
edits). Select from the following:
Manual Edits*—If access is set to A A A A A A
“Allowed,” the employee can make
manual historical edits in his or her
timecard.
Automated Edits*—If access is set to A A D D D D
“Allowed,” the employee can make
automated historical edits in his or her
timecard.
E-mail access in My Timecard—Controls A A A A A A A A
whether e-mail is available from the
employee’s timecard.

Workforce Timekeeper System Administrator’s Guide B-11


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Pay codes in My Timecard—Controls the A A A A A A A A
employee’s access to pay codes in his or her
timecard. Select from the following:
Edit—If access is set to “Allowed,” the A A A A A A A A
employee can make pay code edits in his or
her timecard.
View—If access is set to “Allowed,” the A A A A A A A A
employee can view pay code amounts in
his or her timecard.
Punch edits My Timecard—Controls the A A A A D A A A
employee’s ability to edit punches in his or her
timecard.
Sign-off in My Timecard—Controls the A A A D D A D D
employee’s access to sign off his or her
timecard. Select from the following:
Add—If access is set to “Allowed,” the A A A D D A D D
employee can sign off his or her timecard.
Remove—If access is set to “Allowed,” A A A D D A D D
the employee can remove his or her sign-
off in the timecard.
Calculate totals in My Timecard—Controls A A A D D A D D
whether the employee has access to the
Callable Totalizer.
If access is set to “Allowed,” the employee can
view up-to-date totals in his or her timecard by
selecting Actions > Calculate Totals.
Totals breakdown in My Timecard— A A A A A A A A
Controls the employee’s access to the totals
breakdown information in his or her timecard.
Calculate totals on-the-fly in My D D D D D D D D
Timecard—Controls the automatic use of the
Callable Totalizer in the employee’s timecard.
If access is set to “Allowed,” the employee can
view up-to-date totals immediately after
making an edit and moving to the next row of
a timecard.

B-12 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


View Totals by Job in My Timecard— D D D D D A D D
Controls the employee’s ability to view the Job *A
column in the totals breakdown area in his or
her timecard.
Transfers in My Timecard—Controls the V V V V A A V D
employee’s access to transfers in his or her
timecard. Select from the following:
View transfers—Controls the employee’s A A A A A A A A
ability to view account transfers, work rule
transfers, and job transfers in his or her
timecard.
Perform account transfers—Controls the A A A A A A A A
employee’s ability to perform account
transfers in his or her timecard.
Perform work rule transfers—Controls A A A A A A A A
the employee’s ability to perform work
rule transfers in his or her timecard.
Perform job transfers—Controls the D D D D A A D A
employee’s ability to perform job transfers *A *A *A *A *A
in his or her timecard.
View Schedules in My Timecard—Controls A A A A D A A A
the employee’s ability to view his or her
schedule, which appears at the bottom of his or
her timecard.
Print Time Detail Report in My A A A A D A D D
Timecard—Controls the employee’s ability to
print the Time Detail Report from his or her
timecard.
Edit non-active days in My Timecard— A A A D D A D D
Controls the employee’s ability to make edits
in days in which he or she is inactive or
terminated.
Accruals in My Timecard—Controls the D D D D D D D D
employee’s ability to access accruals in his or
her timecard. Select from the following:

Workforce Timekeeper System Administrator’s Guide B-13


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Move Accruals in My Timecard— D D D D D D D D
Controls the employee’s ability to move
accruals in his or her timecard.
If access is set to “Allowed,” the employee
can move time or money from one accrual
code to another; for example, move sick
time to vacation time.
Reset Accruals in My Timecard— D D D D D D D D
Controls the employee’s ability to reset
accruals in his or her timecard.
View Accruals and Totals in My D D D D D D D D
Timecard—Controls the employee’s
ability to view accruals and totals at the
same time in his or her timecard.
If access is set to “Allowed,” a small
Accruals window containing a subset of
accrual codes automatically appears to the
right of the Totals window in the timecard
when the timecard is opened.
Edits using scheduled amounts in My D D D D D A D D
Timecard*—Controls the employee’s ability
to request that the edit amounts can be
calculated from a schedule.
If access is set to “Allowed,” the employee can
select “full sched day” or “half sched day”
instead of entering a specific number of hours.
The system automatically calculates hours
based on the start and end time of any shift,
and also takes into consideration any
automatic meal deducts and any scheduled
work rule transfers.
Activities in My Timecard—Controls the D D D D D D D D
employee’s access to the Activity Event Editor.
Select from the following:
Allow negatives in Activities—Controls the D D D D D D D D
employee’s ability to use negative amounts in
his or her own activities.

B-14 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Event edits in Activities—Controls the D D D D D D D D
employee’s ability to edit events in activities.
Result edits in Activities—Controls the D D D D D D D D
employee’s ability to edit results in activities.
Approval of Activities—Controls the D D D D D D D D
employee’s access to approval of activities.
Select from the following:
Add—If access is set to “Allowed,” the D D D D D D D D
employee can approve activities.
Remove—If access is set to “Allowed,” D D D D D D D D
the employee can remove approval in
activities.
Comments in Activities—Controls the D D D D D D D D
employee’s ability to use comments in
activities. Select from the following:
Add—If access is set to “Allowed,” the D D D D D D D D
employee can add comments in activities.
Delete—If access is set to “Allowed,” the D D D D D D D D
employee can delete comments in
activities.
Pay code breakdown in Activities—Controls D D D D D D D D
the employee’s access to pay code breakdown
information in activities.
Totals breakdown in Activities in My D D D D D D D D
Timecard—Controls the employee’s access to
activities totals breakdown information in their
timecard.
Print Activity Detail Report in My D D D D D D D D
Timecard—Controls the employee’s ability to
print the Activity Detail Report.
Reports for Employees (My Reports)—Controls V V V V A V V A
the employee’s access to employee-specific
reports. Select from the following:
My Time Detail—Controls the employee’s A A A A A A A A
ability to run his or her Time Detail reports.
My Accrual Balances—Controls the A A A A A A A A
employee’s ability to run his or her Accruals
Balance report.

Workforce Timekeeper System Administrator’s Guide B-15


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


My Schedule—Controls the employee’s A A A A A A A A
ability to run his or her Schedule report.
My Activity Detail—Controls the employee’s D D D D D D D D
ability to run the Workforce Activities Activity
Detail Report.
Earnings History for Employees—Controls D D D D D D D D
the employee’s access to view their paychecks.
My Availability*—Controls the employee’s D D D D D A D D
ability to edit and view their own base availability.
Select from the following:
Edit*—If access is set to “Allowed,” the D D D D D A D D
employee can edit their own base availability.
View*—If access is set to “Allowed,” the D D D D D A D D
employee can view their own base availability.
E-mail Notification to Employees—Controls the V V V V A V V A
employee’s ability to receive e-mail notifications.
Select from the following:
E-mail when timecard edit occurs after A A A A A A A A
employee's approval—Controls whether the
employee receives an e-mail message when
someone edits his or her timecard after the
employee approved the timecard.
E-mail when timecard is approved— A A A A A A A A
Controls whether the employee receives an e-
mail message when someone approves his or
her timecard.
E-mail when timecard is signed-off— A A A A A A A A
Controls whether the employee receives an e-
mail message when someone signs off his or
her timecard.
E-mail when activity event edit occurs after D D D D D D D D
employee’s approval—Controls whether the
employee receives an e-mail message when a
manager edits an employee’s activity event
after the employee has approved his or her
timecard.

B-16 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


E-mail when activity event is approved— D D D D D D D D
Controls whether the employee receives an e-
mail message when their activity event is
approved.
E-mail when activity event is signed-off— D D D D D D D D
Controls whether the employee receives an e-
mail message when their activity event is
signed-off.
Access to Employee Home Page—Provides a A A A D D A D D
link to the Workforce HR Employee Home Page.

Workforce Timekeeper System Administrator’s Guide B-17


Appendix B Function Access Profiles

Workforce Manager - Department Manager Category


These access control points control the managers access to functionality in
Workforce Timekeeper.

Function Access Point IS PM OM PE SPE SM TSHE TSE


My Genies—Controls the manager’s ability to V V V D D V D V
make Time and Attendance related edits within
the Workforce Genies.
Appearance of My Genies in the navigation bar is
controlled by the manager’s display profile.
Select from the following:
Apply group edit to self—Defines whether A A A D D A D D
group edits in Workforce Genies can be
applied to the timecard of the manager who
makes the edit.
Accruals payout—Controls the manager’s A A A D D A D D
ability to use accruals payout functionality,
which enables unused accrued time to be paid
to employees.
Accruals reset—Controls the manager’s A A A D D A D D
ability to reset accruals amounts, which
allows the manager to edit accrual balances.
Accruals suspensions & reinstatements— A A A D D A D D
Controls the manager’s ability to suspend and
reinstate accruals.
Select from the following:
- Suspend accruals—Allows the manager to
stop an employee from accruing additional
time in the selected accrual codes.
- Reinstate accruals—Starts accruing for the
selected accrual code from the effective date.

B-18 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Accruals transfer—Controls the manager’s A A A D D A D D
ability to transfer accruals amounts from:
- Group to Employee—Transfer accruals
from one or more people to one person.
- Group to Pool—Transfer accruals from one
or more people to a pool accrual code.
- Pool to Employee—Transfer a pool accrual
code to a person.
Accruals update earned—Controls the A A A D D A D D
manager’s ability to update earned accruals
amounts.
Update earned accruals allows a manager to
edit the amounts of time or money that a
person or group of people have earned.
Allow negatives in Genies—Controls the A A A D D D D D
manager’s ability to use negative amounts
when editing groups of timecards.
Group approval of timecards—Controls the V V V D D V D D
manager’s access to approval of groups of
timecards. Select from the following:
Add—If access is set to “Allowed,” the A A A D D A D D
managers can approve groups of
timecards.
Remove—If access is set to “Allowed,” A A A D D A D D
the manager can remove his or her
approval from groups of timecards.
Edit data approved by self—If access is A A A D D D D D
set to “Allowed,” the manager can edit
timecard information that he or she has
already approved for groups of timecards.
Edit data approved by others—If access A A A D D D D D
is set to “Allowed,” the manager can edit
timecard information that has already
been approved by other managers for
groups of timecards.
Approve Overtime—If access is set to D D D D D D D D
“Allowed,” the manager can approve
overtime for a group of timecards.

Workforce Timekeeper System Administrator’s Guide B-19


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Comments in Genies—Controls the A A A D D A D D
manager’s ability to use comments in group
edits.
Duration amounts in Genies—Controls the A A A D D A D D
manager’s ability to use duration amounts or
“Worked Hours” in group edits.
Durations and shift override in Genies— A A A D D A D D
Controls the manager’s ability to use duration
amounts with the new shift override
(“Worked Hours with Shift override”) in
group edits.
Filter by Selected Job Seniority—Controls D D D D D D D D
the manager’s ability to filter jobs by *A *A *A
seniority date.
Historical edits in Genies—Controls the A A V D D V D D
manager’s ability to change a group of
employee timecards in a signed-off period
(historical edits). Select from the following:
Manual Edits—If access is set to A A A D D A D D
“Allowed,” the manager can make manual
historical edits.
Automated Edits—If access is set to A A D D D D D D
“Allowed,” the manager can make
automated historical edits. Select from the
following:
Add—If access is set to “Allowed,” A A D D D D D D
the manager can add automated
historical edits.
Delete—If access is set to “Allowed,” A A D D D D D D
the manager can delete automated
historical edits.
E-mail access in Genies—Controls the A A A D D A D D
manager’s access to e-mail from a Workforce
Genie.
Pay code edits in Genies—Controls the A A A D D A D D
manager’s ability to make group edits to pay
codes.

B-20 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Payroll lock in Genies—Controls the A A A D D A D D
manager’s ability to set a payroll lock on the
pay period in view.
Pay from Schedule in Genies—Controls the A A A D D A D D
manager’s access to the Pay from Schedule
functionality.
With Pay from Schedule, an employee’s
scheduled hours are automatically charged to
his or her home account unless indicated
otherwise by a pay code or transfer.
Select from the following:
Start Pay from Schedule—Controls the A A A D D A D D
manager’s ability to start Pay from
Schedule.
Stop Pay from Schedule—Controls the A A A D D A D D
manager’s ability to stop Pay from
Schedule.
Punch edits in Genies—Controls the A A A D D A D D
manager’s ability to edit a group of employee
punches.
Sign-off in Genies—Controls the manager’s A A A D D A D D
access to sign-off groups of employee
timecards. Select from the following:
Add—If access is set to “Allowed,” the A A A D D A D D
manager can sign off groups of timecards.
Remove—If access is set to “Allowed,” A A A D D A D D
the manager can remove his or her sign-
off from groups of timecards.
Transfers in Genies—Controls the V V V D D A D D
manager’s ability to transfer labor accounts,
work rules, or both on groups of timecards.
Select from the following:
Perform account transfers—Controls A A A D D A D D
the manager’s ability to transfer labor
accounts on groups of timecards.
Perform work rule transfers—Controls A A A D D A D D
the manager’s ability to transfer work
rules on groups of timecards.

Workforce Timekeeper System Administrator’s Guide B-21


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Perform job transfers—Controls the D D D D D A D D
manager’s ability to transfer jobs on *A *A *A *A
groups of timecards.
Edits using scheduled amounts in Genies— D D D D D D D D
Controls the manager’s ability to request that
the edit amounts be calculated from a
schedule.
If access is set to “Allowed,” the manager can
select “full sched day” or “half sched day”
instead of entering a specific number of
hours. The system automatically calculates
hours based on the start and end times of any
shift, and also takes into consideration any
automatic meal deducts and any scheduled
work rule transfers.
Overtime Equalization in Genies—Controls D D D D D D D D
the manager’s ability to access the overtime
equalization menu option in Genies.
Only available if the
global.OvertimeEqualization.enabled key is
set to True. For more information, see Global
Values Settings.
Approval of Activities in Genies—Controls D D D D D D D D
the manager’s ability to approval of groups of
activity employees.
Edit non-active days in Genies—Controls D D D D D D D D
the manager’s ability to edit days in Genies in
which the employee is inactive or terminated.
Sign-off Activities in Genies—Controls the D D D D D D D D
manager’s ability to sign off groups of
activity employees.
Activities in Genies—Controls the D D D D D D D D
manager’s access to perform transactions for
groups of activity employees.
Scheduling—Allows the manager to use the V V V D D D D
schedules. Appearance of schedules in the
navigation bar is controlled by the manager’s
display profile. Select from the following:

B-22 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Schedule access—Controls the manager’s A A A D N A D N
ability to access Schedule Editor, Schedule
Assistant, and Schedule Planner. Select from
the following:
Edit—Controls the manager’s ability to ALL ALL ALL N N ALL N N
edit Schedule Editor, Schedule Assistant,
and Schedule Planner.
Select from the following:
- All
- All but Self
- None
View—Controls the manager’s ability to A A A D N A D N
view Schedule Editor, Schedule Assistant,
and Schedule Planner.
Schedule Views—Controls the access to the V V V VD D A D D
different views of the schedule. Select from
the following:
Employee View of Schedule—Controls A A A D D A D D
the ability to edit or view the employee.
Group View of Schedule—Controls the A A A D D A D D
ability to edit or view the group view of
the schedule.
Job View of Schedule—Allows the user D D D D D A D D
to edit or view the job view of the
schedule.
Location Selection from Schedule Editor— D D D D D A D D
Allows the manager to access location *A *A *A
selection upon entering the Schedule Editor.
Pay Code Comments in Schedules— A A A D D A D D
Controls the manager’s ability to use pay
code comments in the Workforce Genies for
Scheduling.
Schedule Groups Configuration—Controls A A A D D A D D
the manager’s ability to access schedule
groups configuration. Select from the
following:

Workforce Timekeeper System Administrator’s Guide B-23


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Create schedule groups—Controls the A A A D D A D D
manager’s ability to create schedule
groups.
Delete schedule groups—Controls the A A A D D A D D
manager’s ability to delete schedule
groups.
Edit Group Names—Controls the A A A D D A D D
manager’s ability to edit the schedule
group name.
Edit employees in group—Controls the A A A D D A D D
manager’s ability to edit employees in a
schedule group.
Edit schedules in group—Controls the A A A D D A D D
manager’s ability to edit schedules in a
schedule group.
Schedule pay code edits—Controls the A A A D D A D D
manager’s ability to schedule a pay code edit.
View audit trails in Schedules—Controls A A A D D A D D
the manager’s access to the audit trails in the
Workforce Genies for Scheduling and in the
Individual Schedule.
View Accruals in Schedule—Controls the A A A D D A D D
manager’s ability to view accruals in the
Workforce Genies for Scheduling.
Accruals in Schedule Editor—Controls the D D D D D A D D
manager’s access to accruals in the
Workforce Genies for Scheduling.
Transfers in Schedules—Controls the V V V D D A D D
manager’s ability to perform transfers in
schedules. Select from the following:
Perform account transfers—Controls A A A D D A D D
the manager’s ability to perform labor
account transfers in schedules.
Perform work rule transfers—Controls A A A D D A D D
the manager’s ability to perform work rule
transfers in schedules.
Perform job transfers—Controls the D D D D D A D D
manager’s ability to perform job transfers *A *A *A
in schedules.

B-24 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Schedule Shift Comments—Controls the A A A D D A D D
access to edit and view comments on shifts.
Mark Schedule Posted—Controls the ability D D D D D A D D
to mark a schedule posted.
Availability—Controls the ability to allow D D D D D A D D
availability.
Workload Planner—Controls the access to D D D D D A D D
Workload Planner profiles. Select from the
following:
Baseline Pattern View—Controls access D D D D D A D D
to Pattern view of baseline staffing plan.
Select from the following:
Add—If access is set to “Allowed,” D D D D D A D D
the manager can add the Pattern view
of baseline staffing plan.
Edit—If access is set to “Allowed,” D D D D D A D D
the manager can edit the Pattern view
of baseline staffing plan.
Delete—If access is set to “Allowed,” D D D D D A D D
the manager can edit the Pattern view
of baseline staffing plan.
View—If access is set to “Allowed,” D D D D D A D D
the manager can view the Pattern view
of baseline staffing plan.
Baseline Calendar View—Controls D D D D D A D D
access to Calendar view of baseline
staffing plan. Select from the following:
Edit—If access is set to “Allowed,” D D D D D A D D
the manager can edit the Calendar
view of baseline staffing plan.
View—If access is set to “Allowed,” D D D D D A D D
the manager can view the Calendar
view of baseline staffing plan.
Adjusted Pattern View—Controls D D D D D A D D
access to Pattern view of adjusted staffing
plan. Select from the following:
Add—If access is set to “Allowed,” D D D D D A D D
the manager can add the Pattern view
of adjusted staffing plan.

Workforce Timekeeper System Administrator’s Guide B-25


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Edit—If access is set to “Allowed,” D D D D D A D D
the manager can edit the Pattern view
of adjusted staffing plan.
Delete—If access is set to “Allowed,” D D D D D A D D
the manager can edit the Pattern view
of adjusted staffing plan.
View—If access is set to “Allowed,” D D D D D A D D
the manager can view the pattern view
of adjusted staffing plan.
Adjusted Calendar View—Controls D D D D D A D D
access to Calendar view of adjusted
staffing plan. Select from the following:
Edit—If access is set to “Allowed,” D D D D D A D D
the manager can edit the Calendar
view of adjusted staffing plan.
View—If access is set to “Allowed,” D D D D D A D D
the manager can view the Calendar
view of adjusted staffing plan.
Group Edit Results—Controls the manager’s A A A D D A D D
access to Group Edit Results.
Timecard Editor for Managers—Controls the V V V D D B D D
manager’s access to the Timecard Editor to edit
employee timecards. Select from the following:
Timecard access—Controls the manager’s ALL ALL ALL N N ALL N N
ability to access his or her own timecard using
either his or her Workforce Employee or
Workforce Manager access settings.
Select from the following:
- All—The manager uses his or her
Workforce Manager settings when editing
employee timecards.
- All but Self—The manager uses his or her
Workforce Manager settings when editing
employee timecards, and uses his or her
Workforce Employee access settings when
editing his or her own timecard.
- None—The person in question cannot
access timecards.

B-26 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Edit—If access is set to “Allowed,” the A A A D D A D D
manager can edit his or her own timecard.
Allow negatives in Timecard Editor— A A A D D A D D
Controls the manager’s ability to use negative
amounts in the Timecard Editor.
Approval in Timecard Editor—Controls V V V D D V D D
the manager’s access to approval in the
Timecard Editor. Select from the following:
Add—If access is set to “Allowed,” the A A A D D A D D
manager can approve timecards.
Remove—If access is set to “Allowed,” A A A D D A D D
the manager can remove his or her
approval of timecards.
Edit data approved by self—If access is A A A D D D D D
set to “Allowed,” the manager can edit
timecard information that he or she has
already approved for groups of timecards.
Edit data approved by others—If access A A A D D D D D
is set to “Allowed,” the manager can edit
timecard information that has already
been approved by other managers for
groups of timecards.
Approve Overtime—If access is set to D D D D D A D D
“Allowed,” the manager can approve
overtime in timecards.
Cancel meal deductions in Timecard A A A D D A D D
Editor—Controls the manager’s ability to
cancel meal deductions in the Timecard
Editor.
Comments in Timecard Editor—Controls A A A D D D D D
the manager’s ability to use comments in the
Timecard Editor. Select from the following:
Add—If access is set to “Allowed,” the A A A D D D D D
manager can add comments in the
Timecard Editor.
Delete—If access is set to “Allowed,” the A A A D D D D D
manager can delete comments in the
Timecard Editor.

Workforce Timekeeper System Administrator’s Guide B-27


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Display day before and day after in D D D D D A D D
Timecard Editor—Controls whether the
manager can access an extra day at the
beginning and end of the selected time period
in the Timecard Editor. This feature is used
for a small subset of employees whose shift
runs over the pay period boundary. In these
cases, managers may need access to the in-
punch of the shift that falls within the last day
of a signed off previous pay period, or they
may need access to the out-punch of a shift
that falls into the first day of the next pay
period.
Duration amounts in the Timecard A A A D D A D D
Editor—Controls the manager’s ability to
use duration amounts or “Worked Hours” in
the Timecard Editor.
Durations and shift override in Timecard A A A D D A D D
Editor—Controls the manager’s ability to
use duration amounts with the new shift
override (“Worked Hours with Shift
Override”) in the Timecard Editor.
Historical Edits in Timecard Editor— A A A D D V D D
Controls the manager’s ability to change
signed-off timecards (historical edits) in the
Timecard Editor. Select from the following:
Manual Edits—If access is set to A A A D D A D D
“Allowed,” the manager can make manual
historical edits in the Timecard Editor.
Automated Edits—If access is set to A A A D D D D D
“Allowed,” the manager can make
automated historical edits in the Timecard
Editor.
Pay codes in Timecard Editor—Controls A A A D D A D D
the manager’s access to pay codes in the
Timecard Editor. Select from the following:
Edit—If access is set to “Allowed,” the A A A D D A D D
manager can make pay code edits in the
Timecard Editor.

B-28 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


View—If access is set to “Allowed,” the A A A D D A D D
manager can view pay code amounts in
the Timecard Editor.
Punch edits in Timecard Editor—Controls A A A D D D D D
the manager’s ability to edit punches in the
Timecard Editor.
Sign-off in Timecard Editor—Controls the A A A D D A D D
manager’s ability to sign off employee
timecards in the Timecard Editor. Select from
the following:
Add—If access is set to “Allowed,” the A A A D D A D D
manager can sign off a timecard.
Remove—If access is set to “Allowed,” A A A D D A D D
the manager can remove his or her sign-
off from a timecard.
Calculate totals in Timecard Editor— A A A D D A D D
Controls whether the manager has access to
the Callable Totalizer.
If access is set to “Allowed,” the manager can
view up-to-date totals in employee timecard
by selecting Actions > Calculate Totals.
E-mail access in Timecard Editor— A A A D D A D D
Controls whether the manager has access to e-
mail from the Timecard Editor.
Totals breakdown in Timecard Editor— A A A D D A D D
Controls the manager’s access to totals
breakdown information in the Timecard
Editor.
Calculate totals on-the-fly in Timecard D D D D D A D D
Editor—Controls the automatic use of the *A *A *A
Callable Totalizer in the employee timecards.
If access is set to “Allowed,” the manager can
view up-to-date totals immediately after
editing an employee timecard and moving to
the next row of a timecard.

Workforce Timekeeper System Administrator’s Guide B-29


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


View Totals by Job in Timecard Editor— D D D D D A D D
Controls the manager’s ability to view the Job
column in the totals breakdown area in the
Timecard Editor.
Transfers in Timecard Editor—Controls V V V D D A D D
the manager’s access to transfers in employee
timecards. Select from the following:
View transfers—Controls the manager’s A A A D D A D D
ability to view labor account, work rule,
and job transfers in the Timecard Editor.
Perform account transfers—Controls A A A D D A D D
the manager’s ability to transfer labor
accounts in the Timecard Editors.
Perform work rule transfers—Controls A A A D D A D D
the manager’s ability to transfer work
rules in employee timecards.
Perform job transfers—Controls the D D D D D A D D
manager’s ability to transfer jobs in the *A *A *A
Timecard Editors.
View Schedules in Timecard Editor— A A A D D A D D
Controls the manager’s ability to view the
employee’s schedule at the bottom of the
employee’s timecard.
Print Time Detail Report in Timecard A A A D D A D D
Editor—Controls the manager’s ability to
print an employee’s Time Detail Report.
Edit non-active days in Timecard Editor— A A A D D A D D
Controls the manager’s ability to edit days in
which the employee is inactive or terminated.
Accruals in Timecard Editor—Controls the D D D D D A D D
manager’s access to accruals in employee
timecards. Select from the following:
Move Accruals in Timecard Editor— D D D D D A D D
Controls the manager’s ability to move
accrual amounts from within employee
timecards.

B-30 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Reset Accruals in Timecard Editor— D D D D D A D D
Controls the manager’s ability to reset
accrual balances from employee
timecards.
View Accruals and Totals in Timecard D D D D D A D D
Editor—Controls the manager’s ability to
view accruals and totals at the same time
in employee timecards.
If access is set to “Allowed,” a small
Accruals window containing a subset of
accrual codes automatically appears to the
right of the Totals window when the
timecard is opened.
Edits using scheduled amounts in the D D D D D A D D
Timecard Editor—Controls the manager’s
ability to request that the edit amounts be
calculated from a schedule. If access is set to
“Allowed,” the manager can select “full
sched day” or “half sched day” instead of
entering a specific number of hours in
employee timecards.
The system automatically calculates hours
based on the start and end time of any shift,
and also takes into consideration any
automatic meal deducts and any scheduled
work rule transfers.
Activities in the Timecard Editor—Controls D D D D D D D D
the manager’s access to the Activity Event
Editor. Select from the following:
Allow negatives in Activities—Controls the D D D D D D D D
manager’s ability to use negative amounts in
activities.
Event edits in Activities—Controls the D D D D D D D D
manager’s ability to edit events in activities.
Result edits in Activities—Controls the D D D D D D D D
manager’s ability to edit results in activities.

Workforce Timekeeper System Administrator’s Guide B-31


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Approval in Activities—Controls the D D D D D D D D
manager’s ability to approve activities. Select
from the following:
Add—If access is set to “Allowed,” the D D D D D D D D
manager can approve activities.
Remove—If access is set to “Allowed,” D D D D D D D D
the manager can remove approved
activities.
Comments in Activities—Controls the D D D D D D D D
manager’s ability to use comments in
activities. Select from the following:
Add—If access is set to “Allowed,” the D D D D D D D D
manager can use comments in activities.
Delete—If access is set to “Allowed,” the D D D D D D D D
manager can delete comments in
activities.
Pay Code Breakdown in Activities— D D D D D D D D
Controls the manager’s access to pay code
breakdown information in activities.
Totals breakdown in Activities in Timecard D D D D D D D D
Editor—Controls the manager’s access to
activities totals breakdown information in the
Timecard Editor.
Print Activity Detail Report in Timecard D D D D D D D D
Editor—Controls the manager’s ability to
print the Activity Detail Report.
Reports—Controls access to reporting ALL V V D V V D V
functionality. Select from the following:
Run reports—Controls the ability to run A A A D D A D D
reports.
Report scheduling—Controls the ability to A A A D D D D D
schedule a report.
Report setup—Controls the ability to A A D D D D D D
configure reports.
High priority reporting—Controls the A A D D D D D D
priority of reports from this person. Reports
generated by users with high priority are
placed ahead of other reports on the report
generation queue.

B-32 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Report status—Controls the ability to view A O O O O O O O
the status of any report, including those of
other users.
Select from the following:
- All—User can view, access, and delete
reports generated by any user. (Generally
limited to selected system administrators with
a high security level.) Note that a user with
“All” access can delete or thereby cancel any
runaway report generation in progress.
- Only Self—User can view, access, and
delete only reports generated by himself or
herself.
E- mail Notifications to Managers—Controls A A A D D A D D
whether a manager receives e-mail notification in
any of the following circumstances. Select from
the following:
E-mail when a group edit is completed— A A A D D A D D
Controls whether the manager receives an e-
mail message when a group edit process
completes.
E-mail when a group edit was not A A A D D A D D
completed—Controls whether the manager
receives an e-mail message when a group edit
process does not complete.
E-mail when event status has changed— A A A D D A D D
Controls whether managers receive an e-mail
message with the status of their events.
Access to HR Payroll for Managers—Controls A A A D D A D D
access to HR Payroll for Managers.

Workforce Timekeeper System Administrator’s Guide B-33


Appendix B Function Access Profiles

Workforce Manager - Common Setup Category


These access control points control access to product configuration functions.

Function Access Point IS PM OM PE SPE SM TSHE TSE


HyperFind—Controls access to HyperFind V V V D D V D N
maintenance functionality. Select from the
following:
Query Conditions—Controls access to V V V D D A D D
condition categories used in HyperFind query
creation. Select from the following:
Display Organizational Map & Job D D D D D A D D
Information in HyperFind—Controls *A *A *A
the ability to display organization map
and job information in HyperFind.
General Information category— A A A D D A D D
Controls access to query conditions in the
General category in HyperFind, such as
employee name and home account
information.
Timekeeper category—Controls access A A A D D A D D
to query conditions in the Timekeeper
category in HyperFind.
Time Management category—Controls A A A D D A D D
access to query conditions in the Time
Management category in HyperFind, such
as pay rules, worked pay codes, and
exceptions.
Biometric category—Controls access to D D D D D A D D
query conditions in the Biometric
category in HyperFind.
Scheduler category—Controls access to A A A D D A D D
query conditions in the Scheduler
category in HyperFind.
Workforce Scheduler category— D D D D D A D D
Controls access to query conditions in the
Workforce Scheduler category in
HyperFind.

B-34 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Activities category—Controls access to D D D D D A D D
query conditions in the Activities category
in HyperFind.
Leave Management category—Controls A A A D D A D D
access to query conditions in the Leave
Management category in HyperFind, such
as accruals.
User Information category—Controls A A A D D A D D
access to query conditions in the User
Information category in HyperFind, such
as user name and access profiles.
Role - Timekeeper category—Controls A A A D D A D D
access to query conditions in the Role -
Timekeeper category in HyperFind, such
as accruals.
Query Tabs—Controls access to the A D D D D D D D
HyperFind query tabs (Assemble Query,
View SQL). Select from the following:
Assemble Query tab—Controls access to A D D D D D D D
the Assemble Query in HyperFind.
View SQL tab—Controls access to the A D D D D D D D
View SQL tab in HyperFind.
Query Visibility—Controls access to the A A V D D A D D
types of queries that can be saved in
HyperFind. Select from the following:
Ad hoc queries—Controls access to A A A D D A D D
saving an ad hoc query.
Personal queries—Controls access to A A A D D A D D
personal queries. Select from the
following:
Edit—If access is set to “Allowed,” A A A D D A D D
the employee can edit personal
queries.
Delete—If access is set to “Allowed,” A A A D D A D D
the employee can delete personal
queries.
Public queries—Controls access to A A D D D D D D
public queries. Select from the following:

Workforce Timekeeper System Administrator’s Guide B-35


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Edit—If access is set to “Allowed,” A A D D D A D D
the employee can edit public queries.
Delete—If access is set to “Allowed,” A A D D D A D D
the employee can delete public
queries.
Query Manager—Controls access to Query A A A D D A D D
Manager. Enables the ability to copy personal
queries from one user to another.
Hide the Save and Run button—Controls A A A D D A D D
the use of the Save and Run button in
HyperFind. Reserved for future use.
People Editor—Controls access to the People V V V D N V D N
Editor. Select from the following:
Person—Controls the ability to add or edit a A A A D D V D D
person in the People Editor. Select from the
following:
Add—Controls the ability to add a person A A A D D D D D
in the People Editor.
Edit—Controls the ability to edit a person ALL ALL ALL D D N D D
in the People Editor.
Select from the following:
- All
- All but Self
- None
Delete—Controls the ability to delete N N N D N N D N
Person information. Select from the
following:
Delete without transactions—Controls N N N D N N D N
the ability to delete a person who has no
transaction data.
Select from the following:
- All
- All but Self
- None

B-36 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Delete with transactions—Controls the N N N D N N D N
ability to delete a person who has
transaction data.
Select from the following:
- All
- All but Self
- None
Display Organizational Map & Job D D D D D A D D
Fields in the People Editor—Controls *A *A *A
the ability to view the organizational map
and job fields in the People Editor.
Person Tab—Controls access to the V A A D D V D D
Views in the Person tab. Select from the
following:
General Information view—Controls A A A D D V D D
access to the General view in the People
Editor. Select from the following:
Birth date—Controls access to A A A D D D D D
employee birth date information in the
People Editor. Select from the
following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
birth date information in the
People Editor.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
birth date information in the
People Editor.
Person name—Controls access to the A A A D D D D D
person’s name in the People Editor.
Select from the following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
person’s name information in the
People Editor.

Workforce Timekeeper System Administrator’s Guide B-37


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Person ID—Controls access to person A A A D D D D D
ID information in the People Editor.
Select from the following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
person ID information in the
People Editor.
Hire date—Controls access to the hire A A A D D V D D
date in the People Editor. Select from
the following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add a
hire date in the People Editor.
View—If access is set to A A A D D A D D
“Allowed,” the manager can view
a hire date in the People Editor.
Employment status—Controls access A A A D D A D D
to the employment status in the People
Editor. Select from the following:
Add—If access is set to A A A D D A D D
“Allowed,” the manager can add
employment status information in
the People Editor.
Skills & Certification view—Controls D D D D D A D D
access to the skill information of a person.
Select from the following:
Skills on a person—Controls the D D D D D A D D
ability to access skills on a person.
Select from the following:
Add—If access is set to D D D D D A D D
“Allowed,” the manager can add
skills to a person in the People
Editor.
Edit—If access is set to D D D D D A D D
“Allowed,” the manager can edit
skills to a person in the People
Editor.

B-38 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Delete—If access is set to D D D D D A D D
“Allowed,” the manager can delete
skills from a person in the People
Editor.
Certifications on a person—Controls D D D D D A D D
the ability to access certifications on a
person. Select from the following:
Add—If access is set to D D D D D A D D
“Allowed,” the manager can add
certifications to a person in the
People Editor.
Edit—If access is set to D D D D D A D D
“Allowed,” the manager can edit
certifications to a person in the
People Editor.
Delete—If access is set to D D D D D A D D
“Allowed,” the manager can delete
certifications from a person in the
People Editor.
Leave Management view—Controls A A A D D D D D
access to the Leave Management view in
the People Editor. Select from the
following:
Accrual profile—Controls access to A A A D D D D D
the accrual profile in the People
Editor. Select from the following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
information to the accrual profile.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
the accrual profile.
Full-Time equivalency—Controls A A A D D D D D
access to the full-time equivalency in
the People Editor. Select from the
following:

Workforce Timekeeper System Administrator’s Guide B-39


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
information to the full-time
equivalency.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
full-time equivalency information.
User Information view—Controls access A A A D D D D D
to the User Account view in the People
Editor. Select from the following:
Access user account—Controls A A A D D D D D
access to user account information in
the People Editor. Select from the
following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
account information in the People
Editor.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
account information in the People
Editor.
User account status—Controls A A A D D D D D
access to user account status in the
People Editor. Select from the
following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
account status in the People Editor.
Lock out access control—Controls A A A D D D D D
access to user account lock feature in
the People Editor.
Archive access control—Controls D D D D D D D D
access to grant access to archive
databases.
Contacts view—Controls access to the A A A D D D D D
Contacts view in the People Editor. Select
from the following:

B-40 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Address—Controls access to A A A D D D D D
employee address information in the
People Editor. Select from the
following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
address information in the People
Editor.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
address information in the People
Editor.
E-mail—Controls access to employee A A A D D D D D
e-mail information in the People
Editor. Select from the following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add e-
mail information in the People
Editor.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
e-mail information in the People
Editor.
Telephone—Controls access to A A A D D D D D
employee telephone information in the
People Editor. Select from the
following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
telephone information in the
People Editor.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
telephone information in the
People Editor.
Additional Information view— A A A D D D D D
Controls access to the Additional
Information view in the People Editor.
Select from the following:

Workforce Timekeeper System Administrator’s Guide B-41


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
additional information in the
People Editor.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
additional information in the
People Editor.
Person’s Dates view—Controls A A A D D D D D
access to the panel named “Person’s
Dates” in the People Editor. Select
from the following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
dates.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
dates.
Job Assignment Tab—Controls access to the V V V D D V D D
Views in the Job Assignment Tab in the
People Editor. Select from the following:
Primary Account View—Controls A A A D D D D D
access to the Primary Account view in the
People Editor. Select from the following:
Primary Labor Account—Controls A A A D D D D D
the ability to access the Primary Labor
Account. Select from the following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
Primary Labor Account
information in the People Editor.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
Primary Labor Account
information in the People Editor.
Primary Organizational Job— D D D D D D D D
Controls the ability to access the *A *A *A
Primary Organizational Job. Select
from the following:

B-42 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Add—If access is set to D D D D D D D D
“Allowed,” the manager can add
Primary Organizational Job
information in the People Editor.
View—If access is set to D D D D D D D D
“Allowed,” the manager can view
Primary Organizational Job
information in the People Editor.
Time Zone—Controls the ability to A A A D D D D D
access the Time Zone. Select from the
following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
Time Zone information in the
People Editor.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
Time Zone information in the
People Editor.
Seniority Date—Controls the ability A A A D D D D D
to access the Seniority Date. Select
from the following:
Add—If access is set to A A A D D D D D
“Allowed,” the manager can add
Seniority Date information in the
People Editor.
View—If access is set to A A A D D D D D
“Allowed,” the manager can view
Seniority Date information in the
People Editor.
Timekeeper view—Controls access to A A A D D D D D
the Timekeeper view in the People Editor.
Select from the following:
Add—If access is set to “Allowed,” A A A D D D D D
the manager can add information to
the Timekeeper view in the People
Editor.

Workforce Timekeeper System Administrator’s Guide B-43


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


View—If access is set to “Allowed,” A A A D D D D D
the manager can view the Timekeeper
view in the People Editor.
Personal Overtime view—Controls the D D D D D D D D
manager’s access to the Personal
Overtime view in the People Editor.
Select from the following:
Add—If access is set to “Allowed,” D D D D D D D D
the manager can add Personal
Overtime in the People Editor.
Edit—If access is set to “Allowed,” D D D D D D D D
the manager can edit Personal
Overtime in the People Editor.
View—If access is set to “Allowed,” D D D D D D D D
the manager can view Personal
Overtime in the People Editor.
Delete—If access is set to “Allowed,” D D D D D D D D
the manager can delete Personal
Overtime in the People Editor.
Scheduler view—Controls access to the A A A D D A D D
Scheduler view in the People Editor.
Select from the following:
Add—If access is set to “Allowed,” A A A D D A D D
the manager can add information to
the Scheduler view in the People
Editor.
View—If access is set to “Allowed,” A A A D D A D D
the manager can view the Scheduler
view in the People Editor.
Activity view—Controls the manager’s D D D D D D D D
access to the Activity view in the People
Editor. Select from the following:
Add—If access is set to “Allowed,” D D D D D D D D
the manager can add Activity
information in the People Editor.
Edit—If access is set to “Allowed,” D D D D D D D D
the manager can edit Activity
information in the People Editor.

B-44 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


View—If access is set to “Allowed,” D D D D D D D D
the manager can view Activity
information in the People Editor.
Delete—If access is set to “Allowed,” D D D D D D D D
the manager can delete Activity
information in the People Editor.
Access Profiles view—Controls access to A A A D D D D D
the Access Profiles view in the People
Editor. Select from the following:
Add—If access is set to “Allowed,” A A A D D D D D
the manager can add information to
the Access Profiles view in the People
Editor.
View—If access is set to “Allowed,” A A A D D D D D
the manager can view the Access
Profiles view in the People Editor.
Manager Role - General view—Controls A A A D D D D D
access to the Manager Role - General
view in the People Editor. Select from the
following:
Add—If access is set to “Allowed,” A A A D D D D D
the manager can add information to
the Manager Role - General view in
the People Editor.
View—If access is set to “Allowed,” A A A D D D D D
the manager can view the Manager
Role - General view in the People
Editor.
Manager Role - Scheduler view— A A A D D A D D
Controls access to the Manager Role -
Schedule view in the People Editor. Select
from the following:
Add—If access is set to “Allowed,” A A A D D A D D
the manager can add information to
the Manager Role - Schedule view in
the People Editor.

Workforce Timekeeper System Administrator’s Guide B-45


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


View—If access is set to “Allowed,” A A A D D A D D
the manager can view the Manager
Role - Schedule view in the People
Editor.
Employee Role view—Controls access to A A A D D A D D
the Manager Role - Schedule view in the
People Editor. Select from the following:
Add—If access is set to “Allowed,” A A A D D A D D
the manager can add information to
the Manager Role - Schedule view in
the People Editor.
View—If access is set to “Allowed,” A A A D D A D D
the manager can view the Manager
Role - Schedule view in the People
Editor.
Organizational Set Editor—Controls access to D D D D D D D D
the Employee Role view in the People Editor. *A *A *A
Select from the following:
Add—If access is set to “Allowed,” the D D D D D D D D
manager can add organization sets to the
Employee Role view in the People Editor.
Edit—If access is set to “Allowed,” the D D D D D D D D
manager can edit organization sets to the
Employee Role view in the People Editor.
Delete—If access is set to “Allowed,” the D D D D D D D D
manager can delete organization sets to the
Employee Role view in the People Editor.
View—If access is set to “Allowed,” he D D D D D D D D
manager can view organization sets to the
Employee Role view in the People Editor.
Labor Level Set Editor—Controls access to the A A A D D D D D
Labor Level Set Editor. Select from the
following:
Add—If access is set to “Allowed,” the A A A D D D D D
manager can add information to the Labor
Level Set Editor.
Edit—If access is set to “Allowed,” the A A A D D D D D
manager can edit information in the Labor
Level Set Editor.

B-46 Kronos Incorporated


Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Delete—Controls ability to delete A A A D D D D D
information from the Labor Level Set Editor.
View—Controls ability to view information A A A D D D D D
in the Labor Level Set Editor.
Jobs and Organizational Map Setup—Controls D D D D D D D D
access to jobs and organizational map setup. *A
Select from the following:
Location Types Tab—Controls access to the D D D D D D D D
Location Types tab in the jobs and *A
organizational map setup. Select from the
following:
Job & Organizational map Setup Tabs— D D D D D D D D
Controls access to remaining tabs in the Jobs *A
and Organization Map Setup. Select from the
following:
Worker Type—Controls the ability to access A A A D D D D D
worker types in configuration. Select from the
following:
Add—If access is set to “Allowed,” the A A A D D D D D
manager can add worker types in the
configuration.
Edit—If access is set to “Allowed,” the A A A D D D D D
manager can edit worker types in the
configuration.
Delete—If access is set to “Allowed,” the A A A D D D D D
manager can delete worker types in the
configuration.
View—If access is set to “Allowed,” the A A A D D D D D
manager can view worker types in the
configuration.
Event Manager—Controls access to Event A A V D D D D D
Manager functionality. Select from the following:
Add batch event—Controls whether or not A A D D D D D D
the Batch Command field that is needed to
add a Batch Event is visible in the Event
Manager.

Workforce Timekeeper System Administrator’s Guide B-47


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Change user—Controls whether or not the A A D D D D D D
User Name field that is needed to change the
user associated with an event is visible in the
Event Manager.
User Name access is necessary in two
situations:
1) System manager level users who schedule
reports for a department manager, and only
want that department manager’s employees
(Employee Group) to appear on the report,
should schedule that report with the
department manager’s User Name.
2) System manager level users who schedule
a people import can use the “Import” User
Name in order to override their own
Employee Group selection of records during
import, and thereby improve People Import
performance.
Individual events—Controls whether a user ALL ALL ALL D N N D N
can see all events, their own, or none in the
Event Manager.
Select from the following:
- All
- Only Self
- None
Table Import—Controls access to table import A A D D D D D D
functionality. Select from the following:
Create and run table import batches— A A D D D D D D
Controls the ability to create and run table
import batches.
Delete table import data—Controls the A A D D D D D D
ability to delete import data from tables in a
batch.
Schedule table import batches—Controls A A D D D D D D
the ability to schedule table import batches.
Stop/restart table import batches— A A D D D D D D
Controls the ability to stop and restart table
import batches.

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Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Transaction Assistant—Controls the ability to A A D D D D D D
access failed XML transactions in the
Transaction Assistant. Select from the following:
Edit—If access is set to “Allowed,” the A A D D D D D D
manager can edit failed XML transactions in
the Transaction Assistant.
Delete—If access is set to “Allowed,” the A A D D D D D D
manager can delete failed XML transactions
in the Transaction Assistant.
View—If access is set to “Allowed,” the A A D D D D D D
manager can view failed XML transactions in
the Transaction Assistant.
Record Manager—Controls the ability to access V V D D D D D D
Record Manager. Select from the following:
Record Manager access—Controls the ability A V D D D D D D
to access administrative Record Manager
features.
Purge Override—Controls the ability to use D D D D D D D D
the Purge Override function.
Cancel—Controls the ability to cancel a A D D D D D D D
Record Manager process.
Record Locator—Controls the ability to use A A D D D D D D
the Record Locator.
Locater Editor—Controls the ability to use A D D D D D D D
the Locater Editor.
Record Manager Copy Rules—Controls the A D D D D D D D
ability to use the copy Rules function of
Record Manager.
Workforce MobileTime—Controls access to D D D D D D D D
MobileTime functionality. Select from the
following:
Access to MobileTime Gatekeeper— D D D D D D D D
Controls access to the MobileTime
Gatekeeper.
Access to MobileTime Configuration— D D D D D D D D
Controls the ability to set up MobileTime.
Biometrics—Controls the ability to manage D D D D D D D D
Biometric information. Select from the
following:

Workforce Timekeeper System Administrator’s Guide B-49


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Access to Biometrics Administration— D D D D D D D D
Controls access to manage people’s Biometric
Administration.
Schedule Configuration—Controls access to D D D D D D D D
Schedule Configuration. Select from the
following:
Availability Template Configuration— D D D D D D D D
Controls access to the availability template
configuration. Select from the following:
Availability Templates—Controls access D D D D D D D D
to the availability templates. Select from
the following:
Add—If access is set to “Allowed,” D D D D D D D D
the manager can add availability
templates.
Edit—If access is set to “Allowed,” D D D D D D D D
the manager can edit availability
templates.
Delete—If access is set to “Allowed,” D D D D D D D D
the manager can delete availability
templates.
View—If access is set to “Allowed,” D D D D D D D D
the manager can view availability
templates.
Association of Availability Templates D D D D D D D D
with Organization Locations—Controls
the ability to access associations of
availability templates with organization
locations. Select from the following:
Add—If access is set to “Allowed,” D D D D D D D D
the manager can add associations of
availability templates with
organization locations.
Delete—If access is set to “Allowed,” D D D D D D D D
the manager can delete associations of
availability templates with
organization locations.

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Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


View—If access is set to “Allowed,” D D D D D D D D
the manager can view associations of
availability templates with
organization locations.
Schedule Rules—Controls the ability to D D D D D D D D
access schedule rules. Select from the
following:
Add—If access is set to “Allowed,” the D D D D D D D D
manager can add schedule rules.
Edit—If access is set to “Allowed,” the D D D D D D D D
manager can edit schedule rules.
Delete—If access is set to “Allowed,” the D D D D D D D D
manager can delete schedule rules.
View—If access is set to “Allowed,” the D D D D D D D D
manager can view schedule rules.
Schedule Assistant Criteria Sets—Controls A D D D D D D D
the ability to access schedule assistant
criteria. Select from the following:
Add—If access is set to “Allowed,” the A D D D D D D D
manager can add schedule assistant
criteria.
Edit—If access is set to “Allowed,” the A D D D D D D D
manager can edit schedule assistant
criteria.
Delete—If access is set to “Allowed,” the A D D D D D D D
manager can delete schedule assistant
criteria.
View—If access is set to “Allowed,” the A D D D D D D D
manager can view schedule assistant
criteria.
Skills & Certifications—Controls access to D D D D D D D D
the Skills & Certification editors. Select from
the following:
Certifications—Controls the ability to D D D D D D D D
access certifications. Select from the
following:
Add—If access is set to “Allowed,” D D D D D D D D
the manager can add certifications.

Workforce Timekeeper System Administrator’s Guide B-51


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Edit—If access is set to “Allowed,” D D D D D D D D
the manager can edit certifications.
Delete—If access is set to “Allowed,” D D D D D D D D
the manager can delete certifications.
View—If access is set to “Allowed,” D D D D D D D D
the manager can view certifications.
Skills—Controls the ability to access D D D D D D D D
skills. Select from the following:
Add—If access is set to “Allowed,” D D D D D D D D
the manager can add skills.
Edit—If access is set to “Allowed,” D D D D D D D D
the manager can edit skills.
Delete—If access is set to “Allowed,” D D D D D D D D
the manager can delete skills.
View—If access is set to “Allowed,” D D D D D D D D
the manager can view skills.
Workload Setup—Controls access to various D D D D D V D D
sections of Workload Setup. Select from the
following:
Schedule Zone Sets—Controls the ability D D D D D D D D
to access schedule zone sets. Select from
the following:
Add—If access is set to “Allowed,” D D D D D D D D
the manager can add schedule zone
sets.
Edit—If access is set to “Allowed,” D D D D D D D D
the manager can edit schedule zone
sets.
Delete—If access is set to “Allowed,” D D D D D D D D
the manager can delete schedule zone
sets.
View—If access is set to “Allowed,” D D D D D D D D
the manager can view schedule zone
sets.
Workload Shift Sets—Controls the D D D D D D D D
ability to access staffing shift sets. Select
from the following:
Add—If access is set to “Allowed,” D D D D D D D D
the manager can add staffing shift sets.

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Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Edit—If access is set to “Allowed,” D D D D D D D D
the manager can edit staffing shift sets.
Delete—If access is set to “Allowed,” D D D D D D D D
the manager can delete staffing shift
sets.
View—If access is set to “Allowed,” D D D D D D D D
the manager can view staffing shift
sets.
Workload Planner Profiles—Controls D D D D D A D D
the ability to access staff planner profiles.
Select from the following:
Add—If access is set to “Allowed,” D D D D D A D D
the manager can add staff planner
profiles.
Edit—If access is set to “Allowed,” D D D D D A D D
the manager can edit staff planner
profiles.
Delete—If access is set to “Allowed,” D D D D D A D D
the manager can delete staff planner
profiles.
View—If access is set to “Allowed,” D D D D D A D D
the manager can view staff planner
profiles.
Pattern Templates Configuration— A D D D D A D D
Controls the manager’s access to the pattern
templates configuration. Select from the
following:
Add—If access is set to “Allowed,” the A D D D D A D D
manager can add pattern templates in the
pattern templates configuration.
Edit—If access is set to “Allowed,” the A D D D D A D D
manager can edit pattern templates in the
pattern templates configuration.
Delete—If access is set to “Allowed,” the A D D D D A D D
manager can delete pattern templates in
the pattern templates configuration.
Schedule Period Configuration—Controls A D D D D A D D
the manager’s access to the schedule periods
configuration. Select from the following:

Workforce Timekeeper System Administrator’s Guide B-53


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Add—If access is set to “Allowed,” the A D D D D A D D
manager can add schedule periods to the
schedule periods configuration.
Delete—If access is set to “Allowed,” the A D D D D A D D
manager can delete schedule periods to
the schedule periods configuration.
Shift Template Configuration—Controls A D D D D A D D
the manager’s access to the shift templates
configuration. Select from the following:
Add—If access is set to “Allowed,” the A D D D D A D D
manager can add shift templates in the
shift templates configuration.
Edit—If access is set to “Allowed,” the A D D D D A D D
manager can edit shift templates in the
shift templates configuration.
Delete—If access is set to “Allowed,” the A D D D D A D D
manager can delete shift templates in the
shift templates configuration.
Workforce Activities—Controls access to the D D D D D D D D
Activities setup functionality. Select from the
following:
Activity Setup view—Controls access to D D D D D D D D
activity setup for activities.
Access Profiles Setup view—Controls D D D D D D D D
access to access profiles setup for activities.
Results Setup view—Controls access to D D D D D D D D
results setup for activities.
Teams Setup view—Controls access to D D D D D D D D
teams setup for activities.
Transactions Setup view—Controls access D D D D D D D D
to transaction setup for activities.
Work Objects Setup view—Controls access D D D D D D D D
to work objects setup for activities.
Configuration Setup view—Controls access D D D D D D D D
to configuration, System Settings, for
Workforce Activitiess.

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Function Access Profile Tables

Workforce Manager - System Configuration Category


These access control points control access to system administration functions.

Function Access Point IS PM OM PE SPE SM TSHE TSE


Set up workflow notifications—Controls the A D D D D D D D
ability to set up workflow notifications for people.
System Information—Controls access to System A D D D D D D D
Information.
Log Report—Controls access to the Log Report. A D D D D D D D
System Settings—Controls access to System A D D D D D D D
Settings.
DCM (Windows client)—Controls access to the A D D D D D D D
Data Collection Manager.
Setup (Windows client)—Controls access to the A D D D D D D D
Workforce Central Setup. Select from the
following:
Access Profiles setup—Controls access to the A A D D D D D D
Access Profiles component. Select from the
following:
Data Access Profiles—Controls access to A A D D D D D D
the Data Access Profile configuration.
Function Access Profiles—Controls A A D D D D D D
access to the Function Access Profiles
component.
Logon Profiles—Controls access to Logon A A D D D D D D
Profiles configuration.
Accruals setup—Controls access to the A A D D D D D D
Accruals component.
Comments setup—Controls access to the A A D D D D D D
Comment component.
Display Preference setup—Controls access to A A D D D D D D
the Display Preferences component. Select
from the following:
Display Profiles—Controls access to A A D D D D D D
Display Profiles configuration.
Site-defined labels—Controls access to A A D D D D D D
site-defined labels configuration.

Workforce Timekeeper System Administrator’s Guide B-55


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Labor Level Maintenance setup—Controls A A D D D D D D
access to the Labor Level Maintenance
component.
Pay Rules setup—Controls access to the Pay A A D D D D D D
Rules component.
Wage Profiles setup—Controls access to the A A D D D D D D
Wage Profiles application.
Runs tasks in background—Controls the ability A D D D D D D D
to run tasks in the background for the system.
Used to control whether a user has the ability to
use the TaskRunner utility to run an event for
another user.
Background processor access—Determines if a A A A D D D D D
user has the ability to run the Background
Processor.

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Function Access Profile Tables

APIs Category
These access control points control the ability to log onto the XML interface.

Function Access Point IS PM OM PE SPE SM TSHE TSE


XML—Controls the ability to start an XML A D D D D D D D
session.
API Beans—Controls the ability to use any of the V D D D D D D D
XML API functions. Select from the following:
Access Profile beans—Controls the ability to A D D D D D D D
read and set access profile data.
Accruals beans—Controls the ability to read A D D D D D D D
and set accrual data. Select from the
following:
Edit—Controls the ability to read and set A D D D D D D D
accrual data.
View—Controls the ability to view accrual A D D D D D D D
data.
Event Manager beans—Controls the ability A D D D D D D D
to configure the Event Manager.
HyperFind beans—Controls the ability to A D D D D D D D
read and execute HyperFind queries.
View—Controls the ability to view D D D D D D D D
HyperFind data.
Labor Level beans—Controls the ability to A D D D D D D D
read and set Labor Level Entries and Labor
Accounts. Select from the following:
Edit—Controls the ability to edit Labor A D D D D D D D
Level Entries and Labor Accounts.
View—Controls the ability to view Labor A D D D D D D D
Level Entries and Labor Accounts.
Person beans—Controls the ability to read A D D D D D D D
and set People information. Select from the
following:
Edit—Controls the ability to edit People A D D D D D D D
information.
Delete—Controls the ability to delete A D D D D D D D
People information.
View—Controls the ability to view People A D D D D D D D
information.

Workforce Timekeeper System Administrator’s Guide B-57


Appendix B Function Access Profiles

Function Access Point IS PM OM PE SPE SM TSHE TSE


Report beans—Controls the ability to choose, A D D D D D D D
execute, and display reports.
Schedule beans—Controls the ability to read A D D D D D D D
and set scheduling and grouping information.
Select from the following:
Edit—Controls the ability to edit A D D D D D D D
scheduling and grouping information.
View—Controls the ability to view A D D D D D D D
scheduling and grouping information.
Timecard beans—Controls the ability to read A D D D D D D D
and set timecards. Select from the following:
Edit—Controls the ability to edit A D D D D D D D
employee’s timecards.
View—Controls the ability to view A D D D D D D D
employee’s timecards.
Workflow beans—Controls the ability to A D D D D D D D
configure the Workflow Manager.
Table Import beans—Controls the ability to A D D D D D D D
read and set import.
Audit beans—Controls the ability to read and A D D D D D D D
set audit information.
View—Controls the ability to view audit D D D D D D D D
information.
Common beans—Controls the ability to read A D D D D D D D
common information.
View—Controls the ability to view A D D D D D D D
common information.
Data Access beans—Controls the ability to A D D D D D D D
read and set audit data access information.
Select from the following:
Edit—Controls the ability to edit audit A D D D D D D D
data access information.
View—Controls the ability to view audit A D D D D D D D
data access information.
Menu beans—Controls the ability to read A D D D D D D D
menu information.
View—Controls the ability to view menu A D D D D D D D
information.

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Function Access Profile Tables

Function Access Point IS PM OM PE SPE SM TSHE TSE


Bulk Summary beans—Controls the ability A D D D D D D D
to read summary information.
View—Controls the ability to view A D D D D D D
summary information.
Organizational Structure & Job Beans— D D D D D D D D
Controls the ability to read and set
organizational structure & job information.
Select from the following:
Edit—Controls the ability to edit D D D D D D D D
organizational structure & job information.
View—Controls the ability to view D D D D D D D D
organizational structure & job information.
MobileTime Maintenance beans—Controls D D D D D D A D
the ability to access MobileTime maintenance
information.
Activity Beans—Controls the ability to read D D D D D D D D
and set Activities.
Deduction Rules Beans—Controls the ability A D D D D D D D
to read and set deduction rules information.
Fingerscan Bean—Controls the ability to A D D D D D D D
read and set fingerprint information.
Transaction Assistant Beans—Controls the A D D D D D D D
ability to load, edit, and delete failed XML
transactions through the API Bean. Select
from the following:
Add—Controls the ability to load failed A D D D D D D D
XML transactions through the API Bean.
Edit—Controls the ability to edit failed A D D D D D D D
XML transactions through the API Bean.
Delete—Controls the ability to delete A D D D D D D D
failed XML transactions through the API
Bean.
HRMS Beans—Controls the ability to read A D D D D D D D
and set HRMS information.

Workforce Timekeeper System Administrator’s Guide B-59


Appendix B Function Access Profiles

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Appendix C
Registry Keys

This chapter contains information about the registry keys that were set up when
your Workforce Timekeeper system was installed. This appendix contains
information about:
! Windows Registry Keys
! UNIX Registry Keys
Appendix C Registry Keys

Windows Registry Keys


The following registry keys were established during installation of the Workforce
Timekeeper system.
! [HKEY_LOCAL_MACHINE\SOFTWARE\Kronos\WFC]
Common Path=C:\Kronos\WFC\kronoscm
Help Dir=C:\Kronos\wfc\help
Install Path=C:\Kronos
! [HKEY_LOCAL_MACHINE\SOFTWARE\Kronos\WFC\config]
Web Server URL=ORASMOKE
! [HKEY_LOCAL_MACHINE\SOFTWARE\Kronos\WFC\Cross
Launch\COMMENTS]
Executable=comments.exe
Function description=Comments Configuration
Function identifier=Comments
Function name=Comments
Home directory=C:\Kronos\wfc\cmnapps
Icon Preference=LAUNCHER
Launcher icon file=comments.ico
Product latitude=
Product name=
Toolbar icon file=none

C-2 Kronos Incorporated


Windows Registry Keys

! [HKEY_LOCAL_MACHINE\SOFTWARE\Kronos\WFC\Cross
Launch\WTK]
Access profile column=none
Executable=nodialog.exe -iconfigApps.icx
Function description=Foo
Function identifier=TKCS
Function name=Timekeeper CS
Home directory=C:\Kronos\wfc\Config
Icon Preference=LAUNCHER
Launcher icon file=
Product latitude=
Product name=
Toolbar icon file=none

Workforce Timekeeper System Administrator’s Guide C-3


Appendix C Registry Keys

UNIX Registry Keys


Portions of the Windows NT registry settings are supported in Workforce
Timekeeper for UNIX platforms by a new properties file,
Registry.properties. This file resides in the [installation
directory]/wfc/properties directory.

Note: UNIX commands are case-sensitive.

Here is a sample Registry.properties file:


LastPayPeriodUpdate = 0
OracleDBOwner = TKCSOWNER
SequencePreallocationSize = 100
SqlTrace = false
SqlTraceFile = sql.txt
WebServerURL = cnortonnt3
ServicePack = 4.1.1
Explanations:
LastPayPeriodUpdate: the Background Processor will update this number, but
it defaults to 0.
OracleDBOwner: this is needed because of our multiple instance database
deployment.
SequencePreallocationSize: the number of rows in the database’s sequence
table that an application will capture at a time.
SqlTrace: if true, the database calls will be written to the SQL trace file. If
false, the database calls will not be recorded.
SqlTraceFile: the name of the sql trace file.
WebServerURL: the Web server used for Background Processor
authentication.
ServicePack: a string used by Workforce Central Setup.

C-4 Kronos Incorporated


Appendix D
Regional Settings

By default, Workforce Timekeeper uses regional settings that are appropriate for
most North American English-language environments. However, if you install the
French or Spanish version of Workforce Timekeeper, or if you are in an
environment where you want to modify the default regional settings, you need the
information in this appendix.
French and Spanish versions are available as part of the product suite, and you can
select these versions when you install the product. For information, see the
Workforce Timekeeper Installation Guide for Windows or the Workforce
Timekeeper Installation Guide for UNIX.

This appendix contains the following sections:


! Translation Concepts and Methodology
! Application Servers and Regionalization
! Database Servers
! Character Set Support
! Currency Support
! Using and Modifying Predefined Names
! Using Site-defined Text Strings in a Multilanguage Environment
Appendix D Regional Settings

Translation Concepts and Methodology


The sections that follow describe translation concepts in Workforce Timekeeper
and how various applications display data and text.

How Translation Works


When you install Workforce Timekeeper, the product installs all the English,
French, and Spanish language files (including the language report files) on the
application server. Additionally, the installation program prompts you for the
preferred language to use. Based on your answers, Workforce Timekeeper does
the following:
! For browser-based features and software, the server uses the appropriate
language files to display the translated user interface text and predefined
names.
! Workforce Timekeeper sets the appropriate language, country, and currency
display information in the WFCSite.Properties file. This file is used to
determine the language files as well as the date and currency display settings
for the browser graphical use interface (GUI).

The user’s operating system must match the locale version of the Workforce
Timekeeper installation.

For Windows-based software such as Workforce Central Setup, Workforce


Timekeeper installs the selected language files and the English files on the client
PC. The client PC uses these files to display the translated user interface text and
predefined names.

At any time after you install Workforce Timekeeper, you can use the Local Values
section of System Settings to set regional formatting information for date and
currency displays for the application server. Workforce Timekeeper records this
information in the WFCSite.properties file.

Each language uses a different application server to connect to a single common


database.

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Translation Concepts and Methodology

When you have multi language environments, you would use one or more URLs
for each application server that you have configured for each language. Individual
users can then display a GUI with the correct language by entering the appropriate
URL for that language’s application server.

When you define text strings, Workforce Timekeeper reads those strings from the
database and displays the strings as you defined them, regardless of the GUI
language of the application server. Language settings within the browser do not
affect any displays.

The display of Windows applications that run on client systems, such as


Workforce Central Setup, depends on the regional settings on the client PC. If the
application server settings are not configured for the same language and country
information as the client PC, a user working in the Windows and browser
applications on the same machine might see different formatting options and
different languages when using Workforce Timekeeper.

How Workforce Timekeeper Displays Data and Text: Browser


Applications
The sections that follow describe how Workforce Timekeeper displays various
data and text elements in browser applications.

Text Display and Online Help—Workforce Timekeeper always installs the


English, French, and Spanish language files on the application server. The text for
the GUI is in the following files:
! WFCStrings.properties
! WFCProduct.properties
! ClientStrings.java
! ClientProductNameStrings.java
! ClientStringsOrgMap.java

The text for online Help is in a set of HTML files in the Help directory and its
subdirectories.

Workforce Timekeeper System Administrator’s Guide D-3


Appendix D Regional Settings

Date and Time Data and Display—Date and Time data associated with a punch
that was entered using the Web originates from the application server. Depending
on context, Workforce Timekeeper uses either the time zone associated with the
user’s People record or the time zone in the WFCSite.properties file.

Date and Time data associated with all other actions (for example, audit trail
information) originates from the regional settings of the application server’s
operating system.

For the Time display, Workforce Timekeeper uses the employee’s Display Profile
to determine whether to display the time in 12-hour or 24-hour format. The
default values for Time and Date display are determined by the country selected
during the installation. This information, which you can modify at any time, is
stored in the WFCSite.properties file.

Use the 24-hour format or two-letter time markers if the time markers have the
same first letter. For example, in English, you can type 8a to indicate 8 o’clock in
the morning, and 8p to indicate 8 o’clock in the evening. In Hungarian, you must
enter 8de or 8 to indicate 8 o’clock in the morning, and 8du or 20 to indicate 8
o’clock in the evening.

Currency Format—The currency format is based on information in Regional


Settings and is stored in the WFCSite.properties file. If no information is entered
in the System Settings, the currency setting is based on the country that you
selected during installation. You can use only one currency setting per database.

The currency setting determines the view and entry format. For example, a
Canadian user who has a currency setting of United States views and enters
currency in the U.S. format (for example $8.50) and not in the Canadian format
(8,50$). For additional information about currency settings, see “Currency
Support” later in this chapter.

D-4 Kronos Incorporated


Translation Concepts and Methodology

Number and Amount Formats—The number and amount formats, excluding


currency, are based on the display that is associated with the country selected
during installation. This information is stored in the WFCSite.properties file, and
you can change it in System Settings.

The amount formats for time (for example, durations) is based on the user’s
Display Profile for displaying durations (either HH:MM or HH.hh).

How Workforce Timekeeper Displays Data and Text: Reports


The sections that follow describe how the system displays various data and text
elements in preconfigured and custom reports.

Text Display—Report file sets (.rpt files) are installed in English, French, and
Spanish language versions on the application server. The language that Workforce
Timekeeper displays is determined by the language that you selected during
installation.

Date and Time Formats—For displaying time in reports, Workforce Timekeeper


uses the format (12-hour or 24-hour) in the user’s Display Profile. If no
information is available in the user’s display profile, the display format is
determined by settings for time-of-day display in the application server’s
operating system.

The display format for dates in reports is determined by the country settings for
date display in the application server’s operating system.

Currency Format—The format for displaying currency in reports is based on the


report file set (.rpt files) that is installed on the application server. The report file
set language is determined by the language selected during installation.

Number and Amount Formats—The format for displaying numbers and


amounts (except for currency) in reports is based on the report file set (.rpt files)
that is installed on the application server. The report file set is determined by the
language that you selected during installation.

Workforce Timekeeper System Administrator’s Guide D-5


Appendix D Regional Settings

How Workforce Timekeeper Displays Data and Text: Windows


Applications (Client PCs)
The sections that follow describe how Workforce Timekeeper displays various
data and text elements in Windows applications (such as Workforce Central
Setup) that run on client PCs.

Text and Online Help—The language of the text in the GUI and the online Help
are based on the language selected in the PC’s operating system.

Date and Time Formats—For displaying time in Windows applications on client


PCs, Workforce Timekeeper uses the format (12-hour or 24-hour) in the user’s
Display Profile. If no information is available in the user’s display profile, the
display format is determined by settings for time-of-day display in the PC’s
operating system.

The display format for dates in Windows applications on client PCs is determined
by the country settings for date display in the PC’s operating system.

Currency Format—The format for displaying currency in reports is based on the


country settings for currency display in the PC’s operating system.

Number and Amount Formats—The format for displaying numbers and


amounts (except for currency) in Windows applications on the client PC is based
on the number and amount formats for the country specified in the PC’s operating
system.

The amount formats for time (for example, durations) is based on the user’s
Display Profile for displaying durations (either HH:MM or HH.hh).

D-6 Kronos Incorporated


Translation Concepts and Methodology

How Data Collection Devices Display Data and Text


The sections that follow describe how the following data collection devices
display various data and text elements:
! Kronos 4500 Terminal
! Kronos Series 400 terminal
! 540T
! 150/154 Terminals

Note: The Kronos 4500 Terminal v1.2 supports English, French, or Spanish
languages and the Latin 1 character set.

Text Display—Data collection devices display text that is already included in the
product, such as error messages, only in English.

Text that you have entered in the database (for example, employee names or labor
level entries) is displayed as you entered it. However, only ASCII fixed characters
can display at the terminal.

Date and Time Data and Format for Punches Using a Timekeeper terminal—
The Date and Time associated with a punch entered using a Timekeeper terminal
is based on the time zone set for the terminal in Data Collection Manager (DCM).

The display format for the Date and Time is set for the terminal in DCM.

Currency Format—Data collection devices always display currency on


terminals in U.S. format (for example, $8.50).

Number and Amount Formats—The format for numbers and amounts


(excluding currency) is based on the settings for the terminal in the DCM.

Workforce Timekeeper System Administrator’s Guide D-7


Appendix D Regional Settings

Application Servers and Regionalization


In a regionalized environment, different configurations for application servers
might be required, depending on the specific conditions. In each of the following
cases, the application server settings connect to a single common database:

! Single Language/Single Country—A company using a single language in a


single country, such as Spanish in Mexico, can use one application server. The
application server is set to the appropriate regional settings for the language
and country, and the correct .rpt files are installed.
! Single Language/Multicountry—A company using a single language in
multiple countries, such as English in the United States and Canada, needs at
least one application server for each country. Each application server is set up
to use English as the language, but one server has country settings for the
United States and the other server has country settings for Canada.
! Multilanguage—A company that uses multiple languages needs at least one
application server for each language in each country. For example, a company
that has English- and French-speaking employees in Canada and English-
speaking employees in the United States, uses two application servers (one
English, one French) that connect to a common database. Users who are
connected to the French application server see the user interface in French,
while those connected to the English application server see the user interface
in English. The site’s data appears the same, regardless of the application
server used, because data stored in the database is seen exactly as it was
entered.

D-8 Kronos Incorporated


Database Servers

Database Servers
A single database can serve all users. The users see the text exactly as it was
entered into the system. For example, assume a company with English- and
French-speaking employees uses a French application server and an English
application server. If all pay codes are entered in English, they appear in English,
even when viewed in the French user interface.

While multiple languages within a single character set can use a single database, a
database can only use one character set. For example, a company that uses English
and French can use the same database for both languages since they are both
Latin-1 languages. A company that uses English and Romanian languages would
need to have two databases since English is part of the Latin-1 character set and
Romanian is part of the Latin-2 character set.

Workforce Timekeeper System Administrator’s Guide D-9


Appendix D Regional Settings

Character Set Support


Workforce Timekeeper supports the following character sets:

Application
Database Server
Windows Platforms Platforms
Character Set ISO Series Code Page Supported Supported
Latin 1 (Western European) ISO-8859-1 1252 Oracle, Windows NT,
SQL Server, Windows 2000
DB2 UDB Solaris, AIX
Latin 2 (Central European) ISO-8859-2 1250 Oracle Windows NT,
Windows 2000
Latin 9 (Western European ISO-8859-15 1252 Oracle, Windows NT,
with Euro Symbol) SQL Server Windows 2000

If you use a language other than English, Spanish, or French, you may need to
modify the code page setting. For more information, see “Locale Settings” in
Chapter 4.

If you do not use Windows Code Page 1252 for your character set, you must
change the character set for e-mail to the appropriate ISO-8859-x in the
site.email.language.charset key. For more information about the
site.email.language.charset key, see “E-mail Settings” in Chapter 4.

D-10 Kronos Incorporated


Currency Support

Currency Support
The Workforce Central database supports a single currency. The display format is
determined by the currency, country, and language settings specified in System
Settings. If no format is specified in System Settings, then the currency setting is
based on the country that you selected during installation. The currency setting
determines the display format and entry format.

For example, a company that has English-speaking U.S. employees and French-
speaking Canadian employees will use two application servers (one English, one
French) that connect to a common database. Since the database only supports one
currency format, the company has decided to enter all monetary units in U.S.
dollars. Users who are connected to the French Canadian application server will
view and enter currency in the U.S. format. (for example, $8.50) and not in the
Canadian format (8,50$).

Kronos recommends that all applications servers be set to support the same
currency format. If application servers are set to support different formats, users
on different servers may become confused about the monetary information they
view and enter, and the monetary amounts might be misconstrued.

For example, a Mexican-American company uses two application servers (one


Spanish, one English) that connect to a common database, which stores and
displays monetary amounts in U.S. dollars. If the company sets up the English
server to support U.S. dollars and the Spanish server to support pesos, monetary
amounts entered by users in each of these countries will be stored in the database
as U.S. dollars. If a US$500 bonus is entered by a Mexican user as the day’s
exchange rate amount of 4,900 pesos, the amount is recorded and displayed as
US$4,900 and could be paid incorrectly.

Workforce Timekeeper System Administrator’s Guide D-11


Appendix D Regional Settings

Using and Modifying Predefined Names


Workforce Timekeeper includes many elements with predefined names, such as
the names of individual Function Access Profiles or Reports. If you install the
French or Spanish version of Workforce Timekeeper, the predefined names are
automatically translated into French or Spanish.

You can modify the text of many of these predefined names. However, if you do,
the French or Spanish version displays only the modified name and not the
translated name.

Preconfigured names in reports are not translated. For more information, see
“How Workforce Timekeeper Displays Data and Text: Browser Applications.”

If you change the preconfigured names within one of the predefined elements
without changing the name of the predefined elements, the translation of the
predefined element name remains intact. For example, if you modify the name of
one of the fields in the Time Detail Report, the name “Time Detail Report” is still
correctly translated in the French or Spanish versions.

The following table shows the predefined names and whether you can modify
them.

Element Predefined Name Modifiable?


Data Access Profile All Pay Codes No
All Work Rules No
All Reports No
All Shift Templates No
All Pattern Templates No
All Availability Templates (Workforce No
Scheduler only)
All Schedule Groups No

Display Profile Default Yes


Super Access Yes

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Using and Modifying Predefined Names

Element Predefined Name Modifiable?


Function Access Profiles Default Yes
IS Yes
IS Using Organization Maps Yes
Other Manager Yes
Other Manager Using Organization Maps Yes
Payroll Manager Yes
Payroll Manager Using Organization Maps Yes
Professional Employee Yes
Professional Employee Using Yes
Organization Maps
Salaried Professional Employee Yes
Scheduling Manager Yes
Time Stamp and Hourly Employee Yes
Time Stamp and Hourly Employee Using Yes
Organization Maps
Time Stamp Employee Yes
Super Access No

HyperFind All Home Yes


All Home & Scheduled Transfers Yes
All Home & Transferred-in Yes

Labor Level Sets All Labor Levels No


Empty No

Logon Profile Default Yes


Super Access Yes

Workforce Timekeeper System Administrator’s Guide D-13


Appendix D Regional Settings

Element Predefined Name Modifiable?


Reports Absent Employees No
Accrual Balances and Projections No
Accrual Carryover Limits No
Accrual Codes No
Accrual Date Configurations No
Accrual Date Patterns No
Accrual Debit Activity Summary No
Accrual Detail No
Accrual Earned Grants No
Accrual Earning Limits No
Accrual Fixed Grants No
Accrual Pool Balances No
Accrual Probation Periods No
Accrual Profiles No
Accrual Rules No
Accrual Summary No
Accrual Taking Limits No
Activity Code Definitions No
Activity Code Profiles No
Actual vs. Schedule by Job No
Actual vs. Schedule by Labor Account No
Badge Numbers No
Bonus/Deduction Rules No
Break Rules No
Combined Pay Codes No
Comments No
Core Hours Rules No
Coverage - Monthly No
Coverage - Weekly No

D-14 Kronos Incorporated


Using and Modifying Predefined Names

Element Predefined Name Modifiable?


Device Assignments No
Device Groups and Device Assignments No
Employee Hours by Job No
Employee Hours by Labor Account No
Employee Schedule - Monthly No
Employee Schedule - Weekly No
Employee Sign Off No
Employee Transactions and Totals No
Employees Currently Earning Time (On No
Premises)
Exception Rules No
Exceptions No
Fixed Rules No
Function Access Profiles No
Holiday Credit Rules No
Holiday Credits No
Holidays No
Hours by Job No
Hours by Labor Account No
Hours by Labor Account with Graph No
Summary
Import Errors No
Import Statistics No
Job Configuration No
Labor Levels No
Location Schedule - Monthly No
Location Schedule - Weekly No
Majority Rules No
Open Shifts - Monthly No

Workforce Timekeeper System Administrator’s Guide D-15


Appendix D Regional Settings

Element Predefined Name Modifiable?


Open Shifts - Weekly No
Organizational Job Configuration No
Organizational Map Location Types No
Organization Map Locations
Organizational Sets No
Overtime Equalization Detail No
Overtime Rules No
Pay Code Data Access Profiles No
Pay Codes No
Pay Rules No
Person Attributes No
Person Job Assignment No
Primary Account Detail No
Punch Origin No
Report Data Access Profiles No
Rounding Rules No
Schedule by Labor Account - Monthly No
Schedule by Labor Account - Weekly No
Schedule Deviation Rules No
Staffing Sheet - Daily No
Staffing Sheet - Weekly No
Terminal Rules No
Time Detail No
Timecard Audit Trail No
Timecard Signoff/Approval Audit Trail No
Users Currently Locked Out No
Work Rule Data Access Profiles No
Work Rules No
Zone Rules No

D-16 Kronos Incorporated


Using and Modifying Predefined Names

Element Predefined Name Modifiable?


People SuperUser No

Workforce Genie Building IS Summary Yes


Blocks: Detail Column Sets
Pay Period Close Yes
QuickFind Yes
Reconcile Timecard Yes
Shift Close Yes
Shift Start Yes
Schedule Editor Yes
Schedule Assistant (Workforce Scheduler Yes
only)
Schedule Planner (Workforce Scheduler Yes
only)

Workforce Genies IS Summary Yes


Pay Period Close Yes
Reconcile Timecard Yes
Shift Close Yes
Shift Start Yes
QuickFind Yes
Schedule Editor Yes
Schedule Assistant Yes
Schedule Planner Yes

Workforce Genie Profile Super Access Yes

Workforce Timekeeper System Administrator’s Guide D-17


Appendix D Regional Settings

Using Site-defined Text Strings in a Multilanguage


Environment
If you define individual text strings and you have a multilanguage environment
(that is, if you use a single database and have different languages installed on
different application servers), the text strings that you define always appear in the
single language that you used when defining the text string. For example, if you
defined a pay code named “Sick,” Workforce Timekeeper always displays this pay
code as sick, regardless of the language of the application server.

Kronos recommends that customers who use multilanguage environments, use the
following procedures:
1. For pay codes, work rules, and reports, create duplicate data in the alternate
language.
2. Then, assign data access profiles to each user with the appropriate data in the
appropriate language (assign data access profiles that use English terms to
English-speaking employees, assign data access profiles that use French terms
to French-speaking employees, and so on).

Note: If you want to provide predefined names in multiple languages, the


customer should provide text in the entry in both languages. For example, assume
that you have a site with English- and French-language application servers, and
assume that you have a labor level that you would call “Work” in English and
“Travail” in French. To accommodate both languages, you could define the text
for this labor level to be “Work - Travail.”

D-18 Kronos Incorporated


Appendix E
Single Sign-On

You can set Workforce Timekeeper authentication to allow users to automatically


log on to Workforce Timekeeper without having to re-enter a username or
password once they have logged onto their browser. This process is called Single
Sign-on.

You can set up Single Sign-on by performing the following three procedures:
! Configuring Workforce Timekeeper
! Configuring JRun with Netegrity/SiteMinder
! Configuring SiteMinder
Appendix E Single Sign-On

Configuring Workforce Timekeeper


To configure Workforce Timekeeper to use Single Sign-On, do the following:
1. Log on as SuperUser.
2. Select System Configuration > System Settings > Security.
3. On the Security tab, do the following:
a. Set site.security.singlesignon to true
b. Set site.security.singlesignon.module to
com.kronos.auth.SSOSiteMinderSubject
c. Set site.security.singlesignon.module.properties to
{WFC.rootdir}/wfc/properties/
SSOSiteMinder.properties

4. In SSOSiteMinder.properties, do the following:


a. Set sso.log.file to {WFC.rootdir}\wfc\logs\SSOSiteMinder.log
b. Set sso.log.level to DEBUG.
c. Set sso.principal.key to what identifies the users credentials. The default
is SMUSER.

5. In WFC.properties, set com.kronos.wfc.wfp.security.logoffurl to


/wfc/html/kronos-sso-restart.jsp
6. Verify that the ISAPI SiteMinder Agent Filter precedes the ISAPI JRun Filter.
You can verify this using the Microsoft Management Console.
7. Configure SiteMinder to work with Workforce Timekeeper.

E-2 Kronos Incorporated


Configuring JRun with Netegrity/SiteMinder

Configuring JRun with Netegrity/SiteMinder


To configure JRun, do the following:
1. Select Start > Run.
The Run dialog box appears.
2. Type regedit in the Open text box.
The Registry Editor window appears.
3. Select HKEY_LOCAL_MACHINE > SOFTWARE > Netegrity >
SiteMinder Web Agent > Microsoft IIS.
4. Right-click on Microsoft IIS and select New > DWORD Value.
5. Type legacyvariables in the new text box.
6. Right-click legacyvariables and select Modify.
7. Enter 0 in the Value data text box.
8. Close the Registry Editor window.

Workforce Timekeeper System Administrator’s Guide E-3


Appendix E Single Sign-On

Configuring SiteMinder
To configure SiteMinder, do the following:
1. Create SiteMinder Policy Server schemes for Workforce Timekeeper (WTK).
a. Create an anonymous authentication scheme named WFCAnon.
For example, WFCAnon contains “ou=People, dc=Kronos, dc=com” for
the User DN.
b. Create a basic or form authentication scheme named
WFCFormAuthentication

2. Create SiteMinder Policy Server Realms for Workforce Timekeeper in your


policy domain.
a. Create a realm for Workforce Timekeeper non-logon URLs named
WFCRealm
Set the resource Filter to /wfc/ and the authentication scheme to
WFCAnon
b. Create a realm for Workforce Timekeeper logon URLs named
WFCLogonRealm
The WFCLogonRealm should be a sub-realm of WFCRealm. Set the
resource Filter to logonWithUID and the authentication scheme to
WFCFormAuthentication

E-4 Kronos Incorporated


Configuring SiteMinder

3. Create SiteMinder Policy Server Rules for Workforce Timekeeper.


a. Create a rule that will handle all non-logon WTK URLs in the
WFCRealm named WFCAllowAllRule
Set the effective resource to the wildcard character *, select the Perform
regular expression pattern matches check box, set the Actions button to
Web Agent actions, and select all types of HTTP methods (Get, Post, and
Put).
This rule activates for all non-logon WTK URLs accessed by the HTTP
methods Get, Post and Put. Since this rule is part of the WFCRealm, it
uses anonymous authentication. Therefore, all WTK URLs are passed
through WTK without an authentication check by Siteminder. WTK only
allows access to protected non-logon URLs by previously authenticated
users.
b. Create a rule that will handle all logon WTK URLs in the
WFCLogonRealm named logonWithUIDRule
Set the effective resource to the wildcard character *, select the Perform
regular expression pattern matches check box, set the Actions button to
Web Agent actions, and select all types of HTTP methods (Get, Post, and
Put).
This rule activates for all logon WFC URLs accessed by the HTTP
methods Get, Post and Put. Since this rule is part of the
WFCLogonRealm, it uses basic or form authentication. Therefore, access
to all logon URLs are redirected to the form identified in
WFCFormAuthentication. All users are prompted for their credentials,
username, and password.
If SiteMinder authenticates a user accessing this logon URL, it informs
WFC that this user has been authenticated.

Workforce Timekeeper System Administrator’s Guide E-5


Appendix E Single Sign-On

4. Create SiteMinder Policy Server Policies for Workforce Timekeeper.


a. Create a policy for Workforce Timekeeper non-logon URLs called
WFCAllowAllPolicy
Configure this policy to contain the WFCAllowRule and your LDAP
users that you want to access Workforce Timekeeper.
b. Create a policy for Workforce Timekeeper logon URLs called
AllowLogonWithUIDPolicy
Configure this policy to contain the logonWithUIDRule and your
LDAP users that you want to access Workforce Timekeeper.

E-6 Kronos Incorporated


Appendix F
Custom LDAP Authentication Method

Custom Lightweight Directory Access Protocol (LDAP) authentication is


implemented in a module installed with Workforce Timekeeper and can be used as
an alternative to the default Workforce Timekeeper LDAP authentication method.
This Custom LDAP authentication module can accommodate a wide range of
LDAP configurations.

This appendix contains the following sections:


! Understanding Custom LDAP Authentication
! Configuring Workforce Timekeeper to Use Custom LDAP
! Using the LDAPConfig Utility
Appendix F Custom LDAP Authentication Method

Understanding Custom LDAP Authentication


Use the custom LDAP Authentication method if any of the following are true:
! All users are not contained in the same LDAP organizational unit (ou).
! Any users are not identified by the uid attribute. Users in the LDAP Directory
Information Tree (DIT) are identified by their distinguishing name attribute
(dn). If the uid attribute is not part of the user's dn, then custom LDAP must
be used.
For example, the dn for Workforce Timekeeper UserAccount named Joe
Smith is cn=Joe Smith, ou=People, o=airius.co. The dn uses
the cn attribute, not the uid attribute to identify Joe Smith.
! Any user cannot bind to the LDAP server.
! Anonymous binding is used.
! Any Workforce Timekeeper UserAccount name is not the same as the value
of the attribute used to identify the user in the dn.
For example, the Workforce Timekeeper UserAccount name is Joe Smith, but
the user's LDAP dn is
encryptedcn=*9?hOlN^,ou=People,o=arius.com
The encryptedcn attribute is used to identify Workforce Timekeeper
UserAccount for JoeSmith.
! The communication channel between Workforce Timekeeper and the LDAP
server uses Secure Sockets Layer (SSL) communications.

F-2 Kronos Incorporated


Configuring Workforce Timekeeper to Use Custom LDAP

Configuring Workforce Timekeeper to Use Custom


LDAP
To configure Workforce Timekeeper to use the custom LDAP module, do the
following:
1. Set the site.security.authsrc property from the Web browser:
a. Logon as SuperUser.
b. Select System Configuration > System Settings > Security tab.
c. Set the site.security.authsrc property value to:
OTHER://provider=com.auth.LDAP;property=<install-
dir>/wfc/properties/ldap.properties
Where <install-dir> is the directory that Workforce Timekeeper is
installed in ({WFC.rootdir}/kronos for Windows and /usr/
local/kronos for UNIX).
d. Click Save.

2. Run the LDAPConfig utility to generate a ldap.properties file.


This utility prompts for information about the LDAP configuration and
generates a ldap.properties file. For more information, see “Using the
LDAPConfig Utility.”
3. Restart Workforce Timekeeper using the Start Workforce Timekeeper icon.

Workforce Timekeeper System Administrator’s Guide F-3


Appendix F Custom LDAP Authentication Method

Using the LDAPConfig Utility


LDAPConfig generates a ldap.properties file based on your answers to its
prompts. It then attempts to connect to the LDAP server and run a small set of
tests using this generated ldap.properties file.

After the LDAPConfig utility successfully completes, copy the generated


ldap.properties file to the Workforce Timekeeper properties directory
({WFC.rootdir}\kronos\wfc\properties for Windows and /usr/
local/Kronos/wfc/properties for UNIX).

To run the LDAPConfig utility, enter the following at the command line:
! Windows:
java -classpath
"c:\kronos\wfc\lib\apihooks.jar;c:\kronos\wfc\lib\l
dapWFC.jar" LDAPConfig
! UNIX:
java -classpath "/usr/local/kronos/wfc/lib/
apihooks.jar:/usr/local/kronos/wfc/lib/ldapWFC.jar"
LDAPConfig

The properties value set in ldap.properties are set by the LDAPConfig utility in
response to your input. These properties are the following:
! ldap.ldap.url—The address and port that the LDAP server is listening on.
The address can be either a fully qualified domain name (FQDN) or an IP
address. The port is optional and the default port is used if you do not specify
one. The default port is 636 for SSL and 389 for non-SSL.
Example:
ldap.ldap.url=arius.com—LDAP server is listening on airius.com,
the default port of 389 will be used.
ldap.ldap.url=127.0.0.1:8934—LDAP server is listening on the
local system port 8934.
! ldap.protocol—The protocol used to communicate with the LDAP server.
Possible values are either ldap for non-SSL, or ldaps for SSL.

F-4 Kronos Incorporated


Using the LDAPConfig Utility

! ldap.auth.method—The authentication method used to find the user in the


LDAP Directory Information Tree (DIT). This is either bind or search.
! ldap.root.principal—The distinguishing name (dn) of the user that will bind
to the LDAP server during the search authentication method. This value can
be left empty for Anonymous binding.
Example:
ldap.root.principal=cn=Root User, ou=People,o=airius.com
ldap.root.principal= —Anonymous bind
! ldap.root.credential—The password for the ldap.root.principal.
! ldap.user.login.uid—The name of the attribute used in dn to identify users.
Example:
ldap.user.login.uid=uid—Users are identified by
uid=foo,ou=People,o=airius.com
ldap.user.login.uid=encrypteduid—Users are identified by
encrypteduid=8&j,ou=People,o=airius.com
ldap.user.login.uid=cn—Users are identified by
cn=foo,ou=People,o=airius.com
! ldap.user.search.path—The topmost node in the Directory Information Tree
(DIT) where the search method will look for a user in the DIT.
Example:
ldap.user.search.path=o=arius.com—Search for users in all
subgroups, ou's, of arius.com.
ldap.user.search.path=ou=People,o=arius.com—Search for
users in all subgroups, ou's, of ou=People, o=arius.com. Users in other
subgroups will not be found.
For the bind method, site.auth.method=bind, this property's value is used to
form the distinguishing name (dn). For example, if
ldap.user.login.uid=cn and
ldap.user.search.path=ou=People,o=airius.com and
Workforce Timekeeper UserAccount Joe Smith is authenticating with LDAP,
then the dn is cn=Joe Smith,ou=People,o=airius.com

Workforce Timekeeper System Administrator’s Guide F-5


Appendix F Custom LDAP Authentication Method

F-6 Kronos Incorporated


Appendix G
Diagnostic Tools

The Workforce Central diagnostic tools are designed to assist in diagnosing run
time, Workforce Central Web server, and services errors.

Note: Some of the diagnostic tools require you to have the JRE Plug-in installed
on the application server.

This appendix contains the following sections:


! Diagnostic Tools User Interface
! Diagnostics Tools and Usage
Appendix G Diagnostic Tools

Diagnostic Tools User Interface


To start the diagnostic tools, double-click the diagnostic tools icon. The
Diagnostic Tools Logon screen appears.

Diagnostic Tools Logon Screen


The first time that you log on to the Diagnostic Tools main menu, you must:
1. Designate the primary diagnostic Workforce Central server in the Enter Host
Name box.
After the initial logon, you do not need to enter this information again.
2. Enter the Superuser user name in the Enter User Name box.
3. Enter the Superuser password in the Enter Password box.
4. If your server uses SSL connection, select the SSL check box.
5. Click OK.

Launching a Specific Application


After you enter information in the logon screen and click OK, the Diagnostic
Tools main window appears. This window contains two panes.
! The left side of the window displays a tree-type structure with folders that
contain the different diagnostic and troubleshooting tools.
! The right side of the window is where instructions and information about a
selected diagnostic tool appears. At the bottom of the right pane is a Launch
button to start a selected diagnostic tool.

To use a specific diagnostic tool:


1. Select the primary Workforce Central host name in the upper left-hand corner
in the left pane.
2. Click the tool name in the left pane.
3. Click Launch at the bottom of the right pane.

G-2 Kronos Incorporated


Diagnostics Tools and Usage

Diagnostics Tools and Usage


The diagnostic tools for Workforce Central (WFC) v5.0 are:
! XML Client
! SMTP Mail Server
! SMTP Mail To Launcher
! Log file FTP
! LDAP Configuration
! Shift Builder
! Systems Resource

Running the XML Client Diagnostic Tool


The XML Client Diagnostic Tool verifies connectivity to a Workforce Central
server and a Workforce Central database. You can send an XML request to a
Workforce Central Web server.

To run the XML Client Diagnostic Tool:


1. In the left pane of the Diagnostic Tools main window, select
XMLClientDiagnostic from the connectivity folder.
2. Click Launch. The XML Client Connection Tester window appears.
3. In the XML Request drop-down list, select an XML request.
! Logon—Verifies connectivity to a Workforce Central server
! HyperFind—Verifies connectivity to a Workforce Central database

4. Click Send.
The diagnostic tool lists the results in the Reply box.

Workforce Timekeeper System Administrator’s Guide G-3


Appendix G Diagnostic Tools

Running the Database Connection Test Utility


The Database Connection Test Utility provides the following information:
! Logs on to the WFC Server using XML.
! Logs on to the WFC Server Database using Java Database Connectivity
(JDBC).
! Logs on to the WFC Server Database using Open Database Connectivity
(ODBC).
! Each test (ODBC/JDBC) returns the Workforce Central database version
information.

To run the Database Connection Test Utility:


1. In the left pane of the Diagnostic Tools main window, select
DBTestDiagnostic from the database folder.
2. Click Launch. The DBTestDiagnostic dialog box appears.
3. Click Start.
The diagnostic tool lists the results in the dialog box fields.

G-4 Kronos Incorporated


Diagnostics Tools and Usage

Running the SMTP Mail Server Diagnostic Tool


The SMTP Mail Server Diagnostic Tool validates SMTP connectivity.

To run the SMTP Mail Server Diagnostic Tool:


1. In the left pane of the Diagnostic Tools main window, select
SMTPMailServerDiagnostic from the email folder.
2. Click Launch. The STMPMailServerDiagnostic dialog box appears.
3. Enter values into each box:
! FromEmail—Enter the From e-mail address.
! SMTPHostName—Enter the mail server SMTP. The mail server SMTP
is listed in the site.email.smtp_url key in Workforce Central
System Configuration > System Settings > Email.
! ToEmail—Enter the to e-mail address.
! Subject—Enter a test subject.
! Message—Enter a test message.

4. Click Start.
The diagnostic tool sends an e-mail to the address listed in the ToEmail box
and lists the results in the Results box.

Workforce Timekeeper System Administrator’s Guide G-5


Appendix G Diagnostic Tools

Running the SMTP Mail to Launcher Diagnostic Tool


The SMTP Mail to Launcher Diagnostic Tool provides the capability to test and
qualify the customer’s client e-mail software. Some Workforce Central
applications launch the customer’s e-mail client using the W3C3 e-mail to url
syntax. Some e-mail client software packages, such as Netscape and Novell, do
not support the latest W3C emailto url format and do not work correctly with the
Workforce Central product.

Note: This tool can only be run if the Diagnostic Tools client setup is installed at
the Workforce Central server.

To run the SMTP Mail To Launcher Diagnostic Tool:


1. In the left pane of the Diagnostic Tools main window, select
SMTPMailToLauncher from the email folder.
2. Click Launch. The MailToTester page appears.
3. Fill in the appropriate information:
! To—Enter the To e-mail address.
! Subject—Enter a test subject or accept the default.
! Body—Enter a test message.

4. Click Launch.
The user’s e-mail client opens. If the e-mail client is displayed with the same
information that appears on the MailToTester page, then the application works
correctly.
5. In the e-mail client application, click Send.
This validates that the information is parsed correctly and that the e-mail is
being sent to the individual designated in the To: box.

G-6 Kronos Incorporated


Diagnostics Tools and Usage

Running the Log File FTP Diagnostic Tool


The Log File FTP Diagnostic Tool is designed to retrieve a list of log files for each
Workforce Central service and platform, and FTP the files to the Kronos Global
Support FTP Site.

Note: This tool can only be run if the Diagnostic Tools client setup is installed at
the Workforce Central server.

Log files to be transferred include:

Service/Platform Log Files


WFC ! WFC.log
! WFC*.log
! WFCReporting1.log
! WFCReporting2.log
! StartupError.log
! StartupInfo.log
! license.log
Jrun ! default-err.log
! default-event.log
! default-ovt.log
! default-*.log
Apache ! access.log
! error.log
! httpd.log
! ssl.log
DCM ! DCM data.logs
BGP ! *.sdf files
! Wtkappntdump.log
! Walkback.log
! Wtktotaldump.log
! TotalizerN.log

Workforce Timekeeper System Administrator’s Guide G-7


Appendix G Diagnostic Tools

To run the Log File FTP Diagnostic Tool:


1. In the left pane of the Diagnostic Tools main window, select
FTPLogFilesDiagnostic from the ftplogfiles folder.
2. Click Launch. The FTPLogFilesDiagnostic dialog box appears.
3. Select the type of log files that you want by selecting the check boxes.

Note: You must always select the WFCLogFiles check box.

4. In the FTPServerName box, enter the Kronos Global Support Services FTP
server name.
5. Click Start.
The buttons at the bottom of the FTPLogFilesDiagnostic dialog box disappear
while the tool is running.
The diagnostic tool lists the results in the Message box. A restart button
appears when the tool is finished running.

G-8 Kronos Incorporated


Diagnostics Tools and Usage

Running the LDAP Configuration Diagnostic Tool


Lightweight Directory Access Protocol (LDAP) is a hierarchical datastore that
can be used as a repository for user account information. Workforce Central can
be configured to delegate its user authentication to LDAP. For more information,
see “Understanding Authentication” in Chapter 4.

There is a wide range of possible LDAP configurations.

For example, there are many ways to organize user information in the datastore.
The simplest method is to have all user information kept in one group, called an
organizational unit (ou) in LDAP, in the hierarchy. A more common method is to
store user information in multiple organizational units.

There are also different methods that LDAP can use to authenticate users.
Anonymous, super/root, or individual authentication can be used. Workforce
Central LDAP authentication can be used with all of these LDAP configurations.

The LDAP Configuration Diagnostic Tool qualifies that a customer's LDAP


configuration is compatible with the Workforce Central LDAP implementation,
and it produces a Workforce Central LDAP properties file that can be installed to
enable Workforce Central LDAP authentication.

You can use this Workforce Central properties file to test that the Workforce
Central LDAP authentication code performs as expected using the customer's
LDAP datastore.

Workforce Timekeeper System Administrator’s Guide G-9


Appendix G Diagnostic Tools

Creating a New ldap.properties File

To run the LDAP Configuration Diagnostic Tool:


1. Running the LDAP Configuration Diagnostic Tool to create a new
ldap.properties file.
2. Replacing the current ldap.properties file with the one created by
running the LDAP Configuration Diagnostic Tool.
3. Testing the new ldap.properties file.

Note: You could use the LDAP Configuration Diagnostic Tool to validate if a user
is in an organizational unit (ou) in LDAP by performing the first step only.

Running the LDAP Configuration Diagnostic Tool

To run the LDAP Configuration Diagnostic Tool:


1. In the left pane of the Diagnostic Tools main window, select
LDAPDiagnostic from the security folder.
2. Click Launch. The LDPDiagnostic dialog box appears.
3. Enter values into all of the boxes:
! LDAPHostName—Enter the host name of the LDAP server.
! LDAP_Port—Enter the LDAP port number, default=389.
! UserGroup_OU—Enter the ou entry, such as ou=people, dc=kronos,
dc=com.
! UserIdAttribute—Enter the attribute used to identify the user, such as
uid.
! WFCUser—Enter the Workforce Central case-sensitive user name.
! WFCUserPassword—Enter the Workforce Central case-sensitive user
name password.
! BindingUser—If you have a single ou, leave this blank. If you have
multiple ou’s, enter the case-sensitive superuser name.

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Diagnostics Tools and Usage

! BindingUserPassword—If you have multiple ou’s, enter the superuser


case-sensitive password to match the superuser name.
! AllUsersInSingleGroup—Select this check box if you have a single ou.
Leave it cleared if you have multiple ou’s.
! LDAP_SSL_Enabled—Select this check box if SSL is installed on the
LDAP server and you want to use it.

4. Click Save to save the file as a properties file. In the Save dialog box, save the
properties file with a .dtk extension in <WFC.rootdir>\kronos\diagnostics.

Note: To load a properties file that you previously created, click Load and
browse to select the file that you previously created.

5. Click Start.
After the LDAP Configuration Diagnostic Tool stops running, the results
appear in the LDAPDiagnostic dialog box.
! If there is an error, click Restart and Load to reload the properties file.
Correct any errors, click Save to resave the file, and then run the file
again.
! If the file ran correctly, the results window gives you information such as
where to put the resulting file.

Replacing the Ldap.properties File

To replace the existing ldap.properties file with the new


ldap.properties file created by the LDAP Configuration Diagnostic Tool:
1. In Windows Explorer, browse to <WFC.rootdir>\kronos\wfc\properties.
2. Rename ldap.properties to old_ldap.properties.
3. Browse to where you saved the new ldap.properties file that you
created when you ran the LDAP Configuration tool
(<WFC.rootdir>\kronos\diagnostics).
4. Copy the new ldap.properties file to
<WFC.rootdir>\kronos\WFC\properties.
5. In Workforce Central, select System Configuration > System Settings >
Security.

Workforce Timekeeper System Administrator’s Guide G-11


Appendix G Diagnostic Tools

6. Configure site.security.authsrv with OTHER, using the information in the


LDAPDiagnostic results window.
For more information about OTHER LDAP configurations, see
“Understanding Authentication” in Chapter 4.
7. Click Save.

Testing the New Ldap.properties File

To test the new ldap.properties file:


1. Stop Workforce Central by clicking the Stop Workforce Timekeeper icon.
2. Start Workforce Central by clicking the Start Workforce Timekeeper icon.
3. Log on to Workforce Central by using the Workforce Central user name that
you used in the LDAP Diagnostic dialog box.

G-12 Kronos Incorporated


Diagnostics Tools and Usage

Running the Shift-Builder Diagnostic Tool


The Shift Builder diagnostic tool logs onto Workforce Central and checks:
! The ScheduleProc database table record count
! The SchedPatrnDate next run date database table
! For failed shiftbuilder employees from the database
! The WtkGlobalSettings.properties file for XML user/password
! The WfcSite.properties file for Event Manager key/values

To run the Shift-Builder diagnostic tool:


1. In the left pane of the Diagnostic Tools main window, select
ShiftBuilderDiagnostic from the shiftbuilder folder.
2. Click Launch. The ShiftBuilderDiagnostic dialog box appears.
3. Click Start.
The buttons at the bottom of the ShiftBuilderDiagnostic dialog box disappear
while the tool is running.
The diagnostic tool lists the results in the text boxes. A restart button appears
when the tool is finished running.

Workforce Timekeeper System Administrator’s Guide G-13


Appendix G Diagnostic Tools

The diagnostic tool lists the results in the text boxes as in the following table:

Text box Description


ScheduleProc Returns the number of Shift Builder tasks that have not yet been
(count) completed. There are three types of Shift Builder tasks:
! A schedule group may exist that needs to have shifts built for it.
! An employee may have an individual schedule pattern and needs to
have shifts built for that pattern.
! An employee may be added into a schedule group. In this case, that
employee must get the shifts that he or she inherited from the
group built.
If the value in the ScheduleProc(count) text box is zero (0), the Shift
Builder has finished running and has no tasks left to complete. If the
value is greater than zero, then the Shift Builder is currently running,
or the Shift Builder has stopped running, but was unable to complete
all of its tasks.
SchedPatrnDate Designates the date and time after which no shifts have been built. The
user cannot call up an editable Schedule Editor for any date after the
one designated in the SchedPatrnDate text box.
To the right side of this text box is a zero (0) or a one (1).
! A zero indicates that the Periodic Shift Builder will not be run on
the next startup of the system, unless the
AlwaysBuildShiftsOnStartup property has been set.
! A one indicates that the Periodic Shift Builder will be run on the
next startup of the system.
FailedEmployees Lists the employee IDs of any employees who failed to run in the Shift
Builder. For example, if a schedule group failed to process properly,
the IDs of all the employees associated with that schedule group are
listed.
WtkGlobal Lists the encrypted username and password that is used to log on the
Settings Workforce Timekeeper server. The Event Manager can have problems
if the XMLUSER username and password defaults has been changed
in this location. The username/password that is returned in the
WtkGlobalSettings field must match the username/password that
appears in the USERACCOUNT table.

G-14 Kronos Incorporated


Diagnostics Tools and Usage

Text box Description


WFCSite(Event Lists the site.eventmanger.enabled.required key. This should be set to
Manager Info) true in order for the Shift Builder to run through this server’s event
manager. This property is found in Workforce Central System
Configuration > System Settings > Event Manager.
ShiftBuilder The following properties are listed:
(properties) ! site.service.ShiftBuilder.AlwaysBuildShiftsOnStartup—If this
property is set to true, the periodic shift builder is run every time
the server starts up. This is set to true by default for KDEMO
databases. This property is found in Workforce Central System
Configuration > System Settings > Service.
! Global.WtkScheduler.ShiftBuilderGovernor.Active—If this
property is set to 1, a limit is placed on the number of days
populated by the periodic shift builder. The default value for this
property is 1. This property is found in Workforce Central
System Configuration > System Settings > Global Values.
! Global.WtkScheduler.ShiftBuilderGovernor.Days—This
property designates the maximum number of days populated by the
periodic Shift Builder, if the
global.WtkScheduler.ShiftBuilderGovernor.Active key is set to 1.
The default value for this property is 30 days. This property is
found in Workforce Central System Configuration > System
Settings > Global Values.
! Global.WtkScheduler.ShiftBuilderThreads.Max—This
property designates the maximum allowed number of concurrent
periodic shift builder threads. The default value is 5. This property
is found in Workforce Central System Configuration > System
Settings > Global Values.
! Global.WtkScheduler.MaximumDaysInFutureToCreateShifts—
This property designates the maximum number of future days for
which shifts will be populated, starting with the current day. The
default value is 270. This property is found in Workforce Central
System Configuration > System Settings > Global Values.

Workforce Timekeeper System Administrator’s Guide G-15


Appendix G Diagnostic Tools

Running the System Resource Diagnostic Tool


The System Resource diagnostic tool lists system information for the Java Virtual
Machine on the application server.

To run the System Resource Diagnostic Tool:


1. In the left pane of the Diagnostic Tools main window, select
SystemResourcesDiagnostic from the systemresources folder.
2. Click Launch.The SystemResourcesDiagnostic dialog box appears.
3. Click Start.
The diagnostic tool fills in the Statistics box when it is complete.

G-16 Kronos Incorporated


Index

A configuration settings
before editing 4-3
All Servers system information 2-3
editing 4-3, 4-4
Applications system information 2-4
System Configuration 1-1, 1-2
archiving system log reports 3-8
custom LDAP authentication
authentication
configuring Workforce Timekeeper F-3
LDAP custom method F-2
understanding F-2
LDAP default method 4-67
using LDAPConfig utility F-4
OTHER 4-67
proprietary 4-65
understanding 4-65
D
WinNT, multiple domains 4-66 Data Source system settings
WinNT, single domains 4-66 adding 4-19
overview 4-18
B database
deleting a report 2-11
Background Processor
displaying a report 2-11
Background Processors workspace 2-5
report display 2-10, 2-11
employees excluded 2-5, 2-6, 2-7
report status 2-9, 2-10
system information 2-5
running a report 2-11
BGP
switching databases 4-12, 4-13
Background Processors workspace 2-5
system information 2-8
employees excluded 2-5, 2-6, 2-7
system settings 4-11
system information 2-5
viewing a report 2-11
working with reports 2-11
C database reports
Callable Totalizer system settings 4-7 available reports 2-8
Clock Synchronize system settings 4-9 creating DRD files 2-11, 2-12
configuration deleting 2-11
overview 1-3 Display workspace 2-10, 2-11
system configuration 1-4 displaying 2-11
Workforce Central Setup 1-3 DRD creation guidelines 2-13
Index

running 2-11 L
Status workspace 2-9, 2-10
LDAP authentication
viewing 2-11
custom configuration F-3
working with 2-11
custom LDAPConfig utility F-4
DRD
custom method F-2
guidelines for creating 2-13
default method 4-67
DRD files
Licenses system information 2-15
creating 2-11, 2-12
Local Server system information 2-16
Locale system settings 4-43
E log
e-mail Event Manager 4-28
available notifications 1-28 reports 5-7
multiserver environment configuration 1-24, log file
1-25 archving system log reports 3-8
notification types 1-27 enabling SQL tracing 4-70, 4-71
system settings 4-21 system settings 4-48
employees excluded log on
retroactive pay calculation 2-6, 2-7 changing the relogon session timeout 1-12
totals calculation 2-5, 2-6 overview 1-6
environments single sign-on 1-6
multiserver 1-24 Log Reports
Event Manager archiving 3-8
multiserver environment configuration 1-25 filtering 3-7
system settings 4-24 overview 3-2
working with system settings 4-26 running 3-7
Log Reports overview 3-1
G Logging Context system settings 4-51
Global Values system settings 4-31 logoff timer, changing 4-67
group edits
clearing results screen 4-39, 4-40 M
multiserver environment configuration 1-24 Meters system information 2-17
system settings 4-38 multiserver environments
configuration overview 1-24
J configuring E-mail 1-24, 1-25
Java Plugin system settings 4-41 configuring Event Manager 1-25
JRun Service configuring Group Edits 1-24
updating passwords 1-10, 1-11

Index-2 Kronos Incorporated


Index

N properties validation 4-5, 4-6


property groups 1-22
navigation, offline 1-7
proprietary authentication 4-65
Notification server 1-27

O R
registry keys
offline mode 1-6, 1-7
UNIX C-4
OTHER authentication 4-67
Windows C-2
Overtime equalization
relogon
enabling in system settings 4-33
changing the JRun relogon session
overview
timeout 1-12, 1-13
System Configuration 1-1, 1-2
changing the relogon session timeout 1-12
changing WFC session timeout grace
P period 1-13, 1-14
passwords relogon session timeout
JRun Service 1-10, 1-11 changing JRun session 1-12, 1-13
Portal system settings 4-52 changing WFC session 1-13, 1-14
predefined data overview 1-12
data access profiles A-2 report terminology 5-2
display profiles A-8 reports
function access profiles A-14, B-4 accessing 5-8
HyperFind Query A-10 checking status 5-9
labor level sets A-9 concept overview 5-2
logon profiles A-13 directory 5-4
people A-12 generating 5-13
Workforce Genie building blocks A-3 server 5-5
Workforce Genie profile A-11 system settings 4-59
Workforce Genies A-6 terminology 5-2
Primary Labor Account reports, system
system information 2-18 database report display 2-10, 2-11
printers database report status 2-9, 2-10
enabling 4-57, 4-58 deleting a database report 2-11
system settings 4-56 displaying a database report 2-11
properties files Log Reports 3-1, 3-2
custom property file backup 1-17 running a database report 2-11
descriptions 1-19 viewing a database report 2-11
file types 1-15 working with database reports 2-11
groups 1-22
modifying 1-17
overview 1-15

Workforce Timekeeper System Administrator’s Guide Index-3


Index

S offline mode 1-6, 1-7


switching databases 4-12, 4-13
security
understanding authentication 4-65
authentication 4-65
working with Event Manager 4-26
client 1-10
System Configuration
overview 1-9
Log Report 3-1, 3-2
password 1-9
overview 1-2, 1-4
single sign-on 1-10, E-2
System Information 2-1, 2-2
system settings 4-62
System Settings 4-1, 4-2
server
system configuration
All Servers system information 2-3
configuration 1-4
Local Server system information 2-16
system information
logging on and off 1-6
All Servers 2-3
managing remotely 1-8
Applications 2-4
Web Server system settings 4-76
Background Processors 2-5
Service system settings
Background Processors workspace 2-5
enabling SQL tracing 4-70, 4-71
database report display 2-10, 2-11
overview 4-68
database report status 2-9, 2-10
settings
Database workspace 2-8
before editing configuration settings 4-3
Database, overview 2-8
editing configuration settings 4-3, 4-4
employees excluded 2-5, 2-6, 2-7
System Configuration 1-1, 1-2
Licenses 2-15
severity levels, Event Manager log 4-28
Local Server 2-16
single sign-on
Meters 2-17
configuring JRun E-3
overview 2-2
configuring SiteMinder E-4
Primary Labor Account 2-18
configuring Workforce Timekeeper E-2
Threads 2-20
logging on 1-6
User 2-22
SQL Coverage system settings
working with 2-2
enabling SQL tracing 4-70, 4-71
system log reports
overview 4-70
archiving 3-8
SQL tracing, enabling 4-70, 4-71
filtering 3-7
Startup system settings 4-72
overview 3-1, 3-2
system administration
running 3-7
adding data source names 4-19
system reports
adding printers 4-58
database report display 2-10, 2-11
changing logoff timer 4-67
database report status 2-9, 2-10
clearing Group Edit Results 4-39, 4-40
deleting a database report 2-11
configuration 1-4
displaying a database report 2-11
enabling printers 4-57, 4-58
Log Reports 3-1, 3-2
enabling SQL tracing 4-70, 4-71

Index-4 Kronos Incorporated


Index

running a database report 2-11 T


viewing a database report 2-11
Threads system information 2-20
working with database reports 2-11
Timekeeping system settings 4-73
system security
Transformation system settings 4-75
authentication 4-65
troublshooting
system settings
enabling SQL tracing 4-70, 4-71
before editing 4-3
Callable Totalizer 4-7
Clock Synchronize 4-9
U
Data Source 4-18 UNIX registry keys C-4
Database 4-11 User system information 2-22
editing 4-3, 4-4
E-mail 4-21 V
Event Manager 4-24 validation, system settings 4-5, 4-6
Global Values 4-31
Group Edits 4-38 W
Java Plugin 4-41
Web Server system settings 4-76
Locale 4-43
WinNT authentication
Log File 4-48
mulitiple domains 4-66
Logging Context 4-51
single domains 4-66
overview 4-1, 4-2
Workflow Notification
Portal 4-52
access 1-30
Printers 4-56
available notifications 1-28
Reports 4-59
notification types 1-27
Security 4-62
overview 1-27
Service 4-68
setting up 1-29
SQL Coverage 4-70
Workforce Central Setup
Startup 4-72
configuration 1-3
task buttons 4-4
Timekeeping 4-73
Transformation 4-75
values validation 4-5, 4-6
Web Server 4-76
working with 4-4

Workforce Timekeeper System Administrator’s Guide Index-5


Index

Index-6 Kronos Incorporated