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INSTRUCTIONS:

Constitutions state the purpose, describe the structure, and establish the identity of an
organization. It should be clear enough to provide a complete picture of an
organization. Meanwhile, By-Laws serve as the supporting documents, practices, and
policies that support the internal operations of an organization.

Here are a few tips before you begin to write your Constitution and By-Laws:
1. You may form a small group of five to ten members who may represent the
diverse viewpoints of your members;
2. As much as possible, consult your members in setting the mission, vision,
objectives and directions of your organization;
3. Strive for consensus to ensure that the CBL will represent the whole of the
organization and not just individual members;
4. Use words which are easy to understand; and
5. Aim for efficiency and avoid too much bureaucracy.

How to use the template?


The CBL template is just a working draft. You may modify, add or even remove
statements so that you will be able to describe the organization, its structure and
processes that you collectively envision.

Texts in black are your cues. They serve as a skeleton for the template. You may
choose to retain or restate them. While it is your decision to customize the CBL
according to your organization’s direction, remember not to make the CBL too lengthy
nor too brief. Articles and sections in the template are provisions common to the CBL of
any organization.

Texts in red are for your editing, or for you to supply the information described.
While texts in blue are question which you should answer with declarative statements.

Should you still have questions on how to use the template, or need further
assistance, please email us at yorp@nyc.gov.ph or call us at (+432) 4268760 loc. 103.
CONSTITUTION AND BY-LAWS OF
SDYV (SOCORRO DISASTER YOUTH VOLUNTEERS)
Established June 10, 2018

Article I. Name
Section 1. This organization shall be known as Socorro Disaster Youth Volunteers.
Throughout this document, this organization shall be referred to as SDYV.

Article II. Vision, Mission and Objectives


Section 1. SDYV IS A RESPONSIVE AND RELIABLE VOLUNTEER ORGANIZATION REACHING
OUT TO PARTNERS AND COMMUNITIES, AND STAMPING FOOTSTEPS OF GENEROSITY AND
BENEFACTION IN THE NAME OF THE SERVICE

Section 2. SDYV AS A VOLUNTARILY ORGANIZATION AIMS TO HELP THE COMMUNITY TO


BE AWARE, PREPARED AND RESILIENT BY PROVIDING DISASTER RISK REDUCTION AND
RESPONSE SERVICES AS WELL AS HUMANITARIAN ASSISTANCE IN TIMES OF DISASTER IN
COOPERATION AND COLLABORATION WITH GOVERNMENT AGENCIES AND OTHER
ORGANIZATION.

Section 3. The organization shall have the following objectives:

a) To be fully capable in informing at an early time the warning and precaution of


disaster to the community.
b) To ensure the preparedness of the safety procedures before, during and after
the disaster in the community.
c) To provide assistance and rescue services in the presence of calamity and
disaster.
d) To encourage youth in a meaningful participation in the act of volunteerism.

Article III. Membership


Section 1. Any individual who meets the following qualifications shall be eligible to
become a member of the organization:

a) 15 – 17 years of age (With Parents/Guardian Consent)


b) 18 – 30 years of age
c) Physically and Mentally Fit
d) Residence of the Municipality of Socorro
e) Able to read and write
f) Natural born Filipino

Section 2. In order to become a member, a qualified candidate shall:


a. Knowledgeable and experience in Disaster Preparedness and Risk Reduction
Management
b. Physically and Mentally fit
c. Good Social Skills
d. No record of offense in the barangay and municipality
e. be willing to undergo a BLS/first aide training
f. have sense of volunteerism

Section 3. The Secretary shall maintain the roster of members of the organization.

Section 4. A member is required to attend the meetings and activities held in the
organization. A member is also responsible to response in the service of the organization
before, during and after the disaster. Dues and fines shall be determining by the officers
as need arises.
Section 5. A member can voluntarily withdraw from the organization an in case of any
member wishes to withdraw, he/she must inform the secretariat through a formal letter
and must be accepted by the body.

Section 6. A member can be forcibly removed. Violating the rules stated in the
constitution and by-laws are the grounds for removal. It will be given three (3) weeks
suspension for his/her duties and an appeal can be made. Having a suspension for
three times will be automatically removed and will be blacklisted by the organization.
Any member who shall commit a moral turpitude shall be automatically be remove
from the organization.

Section 7. There shall be an advisor of the organization who shall be selected by the
board based on the following qualifications:
a. Three (3) years experiences in organization management and counseling
b. College graduate
c. Two or more years being a member/officer in the organization

The advisor shall be replaced through vacation or election if the advisor


proceeds to emergency case or violation of rules and having criminal and
administrative offense.

Article IV. Officers


Section 1. The organization shall be headed by a/n President which will be composed
of:
a. President. Serves as the highest authority in the organization, represents
members of the organization in activities, programs, and transactions done
with other legal persons and individuals, leads the meeting of the board, signs
all documents of the made by the organization, and approves activities that
are suggested and proposed by committees and members;

b. Vice President. Assists the President in the performance of his duties, and
takes over in times when the President is unable to perform his duties and
function due to temporary or permanent absence;

c. Secretary. Keeps the minutes of the board, as well as other pertinent


documents and communications necessary for the operations of the
organization;

d. Treasurer. Keeps the financial resources of the organizations safe and secured
and oversees its disbursement for projects and activities;

e. Auditor. Ensures the honest use and proper disbursement of organization’s


resources by reviewing financial statements and other pertinent records;

f. Information Officer. Disseminate relevant information about the organization


and its activities.
g. Board Members. Help the board in all matters.

Section 2. Any members who are able to meet the following qualifications shall be
eligible to be elected into any position within the organization:

a. Got 51% of vote from the members of the organization


b. Recommendation letter from any officers in the organization
c. Must be an active member for one or more years.
d. Has attended of three (3) or more trainings regarding this organization.
Section 3. The term of office of elected officers shall be last for two (2) years. Elections
be conducted every 3rd week of July of the end of the term

Article V. Meetings

Section 1. The regular meeting of the board shall be held every every 3rd Saturday of
the month. In the evident of a lack of a quorum the regular meeting will be postponed.

Section 2. The members of the board must be notified about the upcoming meeting no
less than two (2) days before the meeting including the place, time and the agenda of
the meeting, if it was not decided on the previously. Notification of the special Meeting
that is called to solve urgent issues can be sent by electronic messaging a day before
the date of the Meeting. It is possible to make decisions on the urgent issues by means
of surveying of the members of the board through electronic messages. Decision which
is made in such a manner must be recorded and affirmed on the next meeting of the
board.

Section 3. The board makes its decision by open simple majority voting of the present
members. If tie, there will be a toss coin

Article VI. Standing Committees


Section 1. The following standing committees shall be constituted:

a) Executive Committee- it is the main structure of the organization. The decisions


and procedures to be action are decided through the judgment as the
executive committee. It has the power to approve disapprove a certain
proposal or decision within the organization. It composes of the president, vice-
president, secretary, treasurer, auditor, information officer and selected
members from the organization.

b) Finance Committee- this committee will focus on finances records keeping,


financial status and financial statement of the organization. It will be recorded
by the treasurer and the members that will be appointed by the executive
committee.

c) Audit and Inventory Committee- this committee is assigned to all auditing


process and inventory of assets of the organization. This committee ensures the
transparency of all financial documents and possessions of the organization. It
will be headed by the auditor and two members that will be appointed by the
executive committee.

d) Bids and Awards Committee- this committee is assigned to all procurement and
technical aspects of the organization from bidding to awarding. This committee
ensures the completeness of document, and the time table of the procurement
will be on time. It will be headed by a member that will be appointed by the
executive committee and will have four members including the treasurer and
secretary as members. Therefore, there will be two other members that will also
be appointed by the executive committee.

e) Activities, Programs, and Events Implementation and Coordination Team- this


committee is in-charge of the whole implementation and coordination of the
activities, programs, and events of the organization. It will be headed by the
Project Information Officer and will compose of 12 members including the
President, Treasurer and other members from the organization that will be
appointed by the executive committee.
f) Grievance and Redness System Committee- this committee is responsible for
grievance validation of the accusations, reports, offenses and concerns and
problems within the organization’s members and officers. It will be headed by
the vice-president and will have 3 members that will be appointed by the
executive committee.

Section 2. Every committee shall be composed of a Chairperson and at least 2


members.

Article VII. Impeachment


Section 1. Any officer may be removed from office on any of the following grounds:
a. Culpable violation of the rules and regulations of the organization;
b. Dishonesty, oppression, misconduct while in position, gross negligence, or
dereliction of duty;
c. Abuse of authority;
d. Three (3) consecutive absences in regular and special meetings;
e. Involved in scandals and civil interdiction, that may destroy the image of the
organization.

Section 2. During the investigation, the officer who is under such will be suspended until
all due processes are undertaken by the board.
Section 3. If proven unworthy of his post, with due process and evidences, the officer
involved will be impeached upon the approval of the board. Their decision shall be
final and irrevocable.

Article VIII. Amendments


Section 1. Amendments and additional provisions that will be made to this Constitution
and By-Laws shall be affirmed by two-thirds of the general membership in a meeting
called for this purpose.

Signed by:

Manhic Arlan L.
President/Head