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APPENDIX II

Preparation of Papers in Two-Column Format for the Conference Record


of the IEEE Industry Applications Society Annual Meeting

Author Name
Author IEEE Membership Grade (if author is a member)
Author Affiliation, Address, Phone, Fax, e-mail

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Abstract — These instructions give you basic guidelines for
preparing camera-ready papers for the Conference Record of the
IEEE Industry Applications Society Annual Meeting. You may use
desktop publishing software with several type sizes. Do not cite
references in the abstract. 10

Index Terms — Formats, paper preparation, requirements for


IAS Conferences/TRANSACTIONS.
I. INTRODUCTION 5

Your goal is to simulate, as closely as possible, the usual appearance


of papers printed in IEEE TRANSACTIONS ON INDUSTRY APPLICATIONS.
One difference is that the authors’ affiliations should appear 0
immediately following their names. For items not addressed in these -1 0 1 2 3 4 5
instructions, please refer to the IAS Author’s Guide. Applied Field (104 A/m)

C. Full-Sized Camera Ready (CR) Copy


Fig. 1. Magnetization as a function of applied field
Prepare your CR paper in full-sized format on standard 8½ × 11 in
(21.6 × 27.9 cm) bond paper. If you are using A4 (metric) paper, Note how the caption is centered in the column
please cut the paper length to 28 cm.
1) Type sizes and typefaces: The best results will be obtained if your Left- and right-justify your columns. Use tables and figures to
computer word processor has several type sizes. Try to follow the type adjust column length. On the last page of your paper, try to adjust the
sizes specified in Table I as best you can. As an aid in gauging type lengths of the two columns so that they are the same. Use automatic
size, 1 point is about 0.35 mm. The size of the lowercase letter “j” will hyphenation and check spelling. Either digitize or paste down your
give the point size. Use a proportional, serif typeface, such as Times figures.
New Roman.
II. HELPFUL HINTS
2) Format: In formatting your page, set top and bottom margins to
25 mm (1 in) and left and right margins to 18 mm (0.7 in). (If you are A. Figures and Tables
using A4 paper, set the right margin to 12 mm.) The column width is Position figures and tables at the top and bottom of columns. Avoid
88 mm (3.45 in). The space between the two columns is 5 mm (0.2 in). placing them in the middle of columns. Large figures and tables may
Paragraph indentation is about 3.5 mm (0.14 in). span across both columns. Figure captions should be below the
figures; table captions should be above the tables. Avoid placing
TABLE I
figures and tables before their first mention in the text. Use the
TYPE SIZES FOR CAMERA-READY PAPERS
abbreviation “Fig. 1" even at the beginning of a sentence.
Type Appearance
size
Figure axis labels are often a source of confusion. Try to use words
(pts.) Regular Bold Italic rather than symbols. As an example, write the quantity “Magnet-
ization” or “Magnetization, M,” Not just “M.” Put units in
6 Table Captionsa, table superscripts parentheses. Do not label axes only with units. In the example, write
8 Section titlesa, references, tables, “Magnetization (A/m)” or “Magnetization (A#m-1),” not just “A/m.”
table namesa, first letters in table Do not label axes with a ratio of quantities and units. For example,
captionsa, figure captions, foot- write “Temperature (K),” not “Temperature/K.”
notes, text subscripts and
9 superscripts Abstract Multipliers can be especially confusing. Write “Magnetization
10 Main text (optional) Sub- (kA/m)” or “Magnetization (103 A/m).” Do not write “Magnetization
Authors’ affiliations, main text, first headings (A/m) × 1000" because the reader would not know whether the top axis
12 letters in section titles, equations
label in Fig. 1 meant 15 000 A/m or 0.015 A/m. Figure labels should
14 Authors’ names Paper title
be legible, about 8- or 10-point type.
a
Uppercase

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B. References III. UNITS
Number citations consecutively in square brackets [1]. The The International System of Units (SI units) is advocated for use in
sentence punctuation follows the bracket [2]. Refer simply to the IEEE publications. An exception would be the use of English units as
reference number, as in [3]. Do not use “Ref. [3]” or “reference [3]” identifiers in trade, such as “3.5-inch disk drive” or “1-inch conduit.”
except at the beginning of a sentence: “Reference [3] was the first...” If other quantities must be expressed in English units, the SI equivalent
Number footnotes separately in superscripts. Place the actual must also be given in parentheses: “... a distance of 4.7 in (12 cm).”
footnote at the bottom of the column in which it was cited. Use letters IV. SOME COMMON MISTAKES
for table footnotes (see Table I). IEEE Transactions no longer use a
journal prefix before the volume number. For example, use “IEEE The word “data” is plural, not singular. The subscript for the
Trans. Magn., vol. 25,” not “vol. MAG-25.” permeability of vacuum 0 is zero, not a lower case letter “o.” In
American English, periods and commas are within quotation marks,
Give all authors’ names; do not use “et al.” unless there are six or like “this period.” A parenthetical statement at the end of a sentence
more authors. Papers that have not been published, even if they have is punctuated outside the closing parenthesis (like this). (A
been submitted for publication, should be cited as “unpublished” [4]. parenthetical sentence is punctuated within the parentheses.) A graph
Papers that have been accepted for publication should be cited as “in within a graph is an “inset,” not an “insert.” The word “alternatively”
press” [5]. Capitalize only the first word in a paper title, except for is preferred to the word “alternately” (unless you really mean
proper nouns and element symbols. something that alternates). Do not use the word “essentially” to mean
For papers published in translation journals, please give the English “approximately” or “effectively.” Be aware of the different meanings
citation first, followed by the original foreign-language citation [6]. of the homophones “affect” and “effect,” “complement” and
“compliment,” “discreet” and “discrete,” “principal” and “principle.”
C. Abbreviations and Acronyms Do not confuse “imply” and “infer.” The prefix “non” is not a word;
Define abbreviations and acronyms the first time they are used in it should be joined to the word it modifies, usually without a hyphen.
the text, even after they have been defined in the abstract. There is no period after the “et” in the Latin abbreviation “et al.” The
Abbreviations such as IEEE, SI, MKS, CGS, ac, dc, and rms do not abbreviation “i.e.” means “that is” and the abbreviation “e.g.” means
have to be defined. Do not use abbreviations in the title unless they are “for example.” An excellent style manual and source of information
unavoidable (for example, the title of this article). for science writers is [7].
D. Equations ACKNOWLEDGMENT
Number equations consecutively with equation numbers in The preferred spelling of the word “acknowledgment” in America
parentheses flush with the right margin, as in (1). To make your is without an “e” after the “g.” Try to avoid the stilted expression ,
equations more compact, you may use the solidus(/), the exp function, “One of us (R. B. G.) thanks ...” Instead, try “R. B. G. thanks...” Put
or appropriate exponents. Italicize roman symbols for quantities and sponsor acknowledgments in an unnumbered footnote on the first page.
variables, but not Greek symbols. Use a long dash rather than a
hyphen for a minus sign. Punctuate equations with commas or periods REFERENCES
when they are part of a sentence, as in [1] G. Eason, B. Noble, and I.N. Sneddon, “On certain integrals of
a+b=c. (1) Lipschitz-Hankel type involving products of Bessel functions,”
Phil. Trans. Roy. Soc. London, vol. A247, pp. 529-551, April
Be sure that the symbols in your equations have been defined before 1955.
the equation appears or immediately following. Use “(1),” not “Eq. [2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd
(1)” or “equation (1),” except at the beginning of a sentence: “Equation ed., vol. 2. Oxford: Clarendon, 1892, pp. 68-73.
(1) is...” [3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films and
E. Other Recommendations exchange anisotropy,” in Magnetism, vol. III, G.T. Rado and H.
Suhl, Eds. New York: Academic, 1963, pp. 271-350.
The Roman numerals used to number the section headings are [4] K. Elissa, “Title of paper if known,” unpublished.
optional. If you do use them, number INTRODUCTION, but not [5] R. Nicole, “Title of paper with only first word capitalized,” J.
ACKNOWLEDGMENT or REFERENCES, and begin Subheadings with Name Stan. Abbrev., in press.
letters. Use two spaces after periods (full stops). Hyphenate complex [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron
modifiers: “zero-field-cooled magnetization.” Avoid dangling spectroscopy studies on magneto-optical media and plastic
participles, such as, “Using (1), the potential was calculated.” Write substrate interface,” IEEE Transl. J. Magn. Japan, vol. 2, pp.
instead, “The potential was calculated using (1),” or “Using (1), we 740-741, August 1987 [Digests 9th Annual Conf. Magnetics
calculated the potential.” Japan, p. 301, 1982].
Use a zero before decimal points: “0.25,” not “.25.” Use “cm3,” not [7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
“cc.” Do not mix complete spellings and abbreviations of units: University Science, 1989.
“Wb/m2" or “webers per square meter,” not “webers/m2.” Spell units
when they appear in text: “...a few henrys,” not “...a few H.” (Note
that the correct plural of the unit “henry” is “henrys,” not “henries.”)
If your native language is not English, try to get a native English
speaking colleague to proofread your paper. Number each page at the
top, right corner: “1 of 5,” “2 of 5," etc.

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