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Experiences and Experiments with Peoplesoft: Time and Labor Security ... http://peoplesofthrms.blogspot.com/2008/07/time-and-labor-security-demy...

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Experiences and Experiments with Peoplesoft

1 of 3 16/07/2009 8:30 AM
Experiences and Experiments with Peoplesoft: Time and Labor Security ... http://peoplesofthrms.blogspot.com/2008/07/time-and-labor-security-demy...

THURSDA Y, J ULY 10, 2008

Time and Labor Security demystified


Security in Time and Labor is an area that needs more clarity to most new
implementors. Almost every team I have consulted for has had the question 'how do I
ensure that the employees reporting to a manager shows up in the manager self
service pages of Time and Labor?'
This post aims at being a guide towards designing the T&L security setup.

T&L Security is primarily concerned with ensuring the correct access of reportees to
managers as well as controlling the dates which are open to any employee to report
time. We are more concerned with the first case here.
Security in Time and Labor is a two step process - 1. Grouping the employees
reporting to a manager/HR administrator together and 2. Granting access to the
correct groups to the respective managers. To group employees together T&L has a
powerful feature called Dynamic groups (there is another category called static groups
which are not practically used and thus does not deserve mention here) which is
similar to the Group Build feature in core HRMS. A Dynamic Group constructs a group
of employees based on an SQL selection criteria (for example - select emplid from
ps_job where reports_to = ) and is thus truly dynamic. The Dynamic Group once
created has to be refreshed on a daily basis to ensure that the group includes all
eligible employees.
The illustration below shows how a dynamic group can be created by defining the
appropriate SQL eligibility criteria.

After the group has been created, the next step is to assign this group to those
managers/administrators who need access to the same. Access in Time and Labor is
controlled by an Operator's ROWSECCLASS. So the groups will have to be linked to
the eligible ROWSECCLASSES to enable access for managers to their reportee's data.
The illustration below shows how a group can be linked to a ROWSECCLASS. Keep in
mind that one group can be linked to multiple ROWSECCLASSES and one
ROWSECCLASS can be linked to multiple groups.

2 of 3 16/07/2009 8:30 AM
Experiences and Experiments with Peoplesoft: Time and Labor Security ... http://peoplesofthrms.blogspot.com/2008/07/time-and-labor-security-demy...

About Me

jiju vengal
Alumnus of REC Surat. Working
currently with the Peoplesoft
team at TESCO. Areas of interest
include Time and Labor and its
integrations, Integration
technologies in Peoplesoft,
Peoplecode, web technologies in
Peoplesoft, IT and People, Social
Psychology, Economics and the
long lost love - energy and
environment!
View my complete profile

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My presentations on Peoplesoft

3 of 3 16/07/2009 8:30 AM