ATTENDANCE MANAGEMENT SYSTEM

Under the guidance of Ms. Snehal Ramanathan

TEAM MEMBER DETAILS
Virendra Manuji Chavda (9)  Vinit Loonchand Chopra(10)  Shubhangi Satishchandra Desai (11)  Anilkumar Hasmukhbhai Patel (34)

PROJECT PROFILE
 Attendance

Management System is software developed for daily student attendance in schools, colleges and institutes.  It facilitates to access the attendance information of a particular student in a particular class. The information is sorted by the operators, which will be provided by the teacher for a particular class.  This system will also help in evaluating attendance eligibility criteria of a student.

CURRENT SYSTEM  Existing Attendance Management System of the Institute is totally working manually. The process of the work is mainly divided in two parts. All the Information’s are handled manually in the registers or other documents. first is to take attendance on sheet & enter details into the registers. And then at the end of the session or semester attendance is calculated manually & reports are generated  .

LIMITATIONS OF THE CURRENT SYSTEM Wastage of time  Wastage of the human resource  Security of data is less  Accessing any data from the manual system is very difficult  Possibility of occurrence of errors means accuracy is less  .

It also generates periodic reports to keep a check on the students who are regular & who are not This system is very useful to the office staff also because they can generate various types of reports and submit them to respective faculties also or also can be submitted to the College Coordinator.PROPOSED SYSTEM  This Application is built for automating the processing of attendance.   . It also enhances the speed of the performing attendance task easily.

ADVANTAGES OF PROPOSED SYSTEM  A Computer can work more efficiently then compared to a human being so human resources are saved Data accuracy is maintained Data can be accessed easily and randomly Unauthorized persons cannot access the data Saves the time utmost     .

HARDWARE & SOFTWARE SPECIFICATIONS .

Windows XP or any above Windows operating systems  Software Requirements  Microsoft Visual Studio Asp.NET . Hardware Requirements  Pentium 90 MHZ or Faster and 96 MB Ram (Client)  Pentium 133 MHZ or Faster and 128 Ram (Server)  Operating System  Windows 9x.

FEASIBILITY STUDY .

focused study. which aims to answer a number of questions  Does the system contribute to the overall objectives of the Organization?  Can the system be implemented using current technology and within given cost and schedule constraints?  Can the system be integrated with systems which are already in place? .FEASIBILITY STUDY  A feasibility study is a short.

. given unlimited resources and infinite time. .FEASIBILITY STUDY (CONT.)  All systems are feasible. Technical Feasibility 2. Economic Feasibility 1. It is both necessary and prudent to evaluate the feasibility of the project at System study phase itself. The feasibility study to be conducted for this project Involves. Operational Feasibility 3.

FACT FINDING TECHNIQUES .

we have used three fact-finding techniques.FACT FINDING TECHNIQUES USED…  For the development of the Student Attendance Management System. Observation  Record Review  Interview  .

REQUIREMENT SPECIFICATIONS .

 According to the requirements the system should minimum generate following kinds of reports.  Semester wise Attendance  Daily Attendance  Attendance for extra class  Subject wise attendance  Leave reports Approved  Not approved  Medical leaves   Black listed below 50%  Black listed below 80% .

FEATURES PROVIDED  Admin  Add & Modify details of    student faculty subject (if required)  Office Staff  Generate various types of reports  Send notice to black listed Students Faculty  Attendance on basis of    subject day by day  Check various generated Reports  .

SYSTEM ANALYSIS & DESIGN .

DESIGN OF AN INFORMATION SYSTEM .

4. System study Feasibility study System Analysis System Design Coding Testing Implementation Maintenance . 5. 3.SYSTEM DEVELOPMENT LIFE CYCLE System development life cycle (SDLC) is an organizational process of developing and maintaining systems. 7. 6. 2.  Following are the different phases of software development cycle:  1. 8.

ENTITY RELATIONSHIP DIAGRAM .

.

DATA FLOW DIAGRAM .

CONTEXT LEVEL DIAGRAM .

FIRST LEVEL DIAGRAM .

DATA DICTIONARY .

1. 2. LOGIN Description : Login table stores details for authentication SR. 3. NO 1. FIELD NAME DATA TYPE DESCRIPTIO N Username varchar2(30) Primary Key Password varchar2(20) Usertype varchar2(10) .

FIELD NAME DATA TYPE DESCRIPTIO N stud_id varchar2(5) Primary Key Stud_name varchar2(40) Address varchar2(50) contact_detail varchar2(12) s Course varchar2(3) Semester number Batch varchar2(9) eg : 20092012 . 4. 5.2. 2. NO 1. 3. 6. 7. STUDENT DETAILS Description : Stores students’ details SR.

NO 1. 2 3.3. FIELD NAME DATA TYPE DESCRIPTIO N faculty_id varchar2(5) Primary Key faculty_name varchar2(50) contact_detail varchar2(40) s Username Varchar2(30) Foreign Key . FACULTY DETAILS Description : Stores faculties’ details SR. 4.

4. NO 1. 4. FIELD NAME DATA TYPE DESCRIPTIO N staff_id varchar2(5) Primary Key member_nam varchar2(50) e designation varchar2(40) Username Varchar2(30) Foreign Key . OFFICE STAFF DETAILS Description : Stores office staff members’ details SR. 2 3.

ATTENDANCE DETAILS Description : Stores attendance details SR. 2 3. NO 1.5. 4. 5. DATA TYPE DESCRIPTIO N attend_id varchar2(5) Primary Key Date date/time Time varcahr2(10) faculty_id varchar2(5) present_studen varchar2(MAX All the ts ) present students’ id are stored as a string Eg : “1-2-5-810-11” FIELD NAME .

NO 1.6. FIELD NAME DATA TYPE DESCRIPTIO N sub_code varchar2(5) Primary Key sub_name varchar2(50) semester varchar2(5) . SUBJECT DETAILS Description : Stores subject Details SR. 2 3.

5. 2 3. DATA TYPE DESCRIPTIO N attend_id varchar2(5) Primary Key Date date/time Time varcahr2(10) faculty_id varchar2(5) present_studen varchar2(MAX All the ts ) present students’ id are stored as a string Eg : “1-2-5-810-11” FIELD NAME . 4. EXTRA CLASS ATTENDANCE DETAILS Description : Stores attendance details for the extra classes taken SR. NO 1.7.

2 3. NO 1. 5.e. 4. LEAVE DETAILS Description : Stores leave details SR. 6. 7. FIELD NAME DATA TYPE DESCRIPTIO N leave_id varchar2(5) Primary Key Date date/time from_date Date/time to_date Date/time stud_id varchar2(5) Type varchar2(10) i.8. : Medical or General Status Boolean Approved – True Not Approved – False .

THANK YOU… .

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