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Recruiting Activities

Descriptive Flexfields (DFF)
Create Vacancies – Recruiters and managers can
The following DFF’s must be frozen otherwise you will not
create vacancies in Oracle iRecruitment based on
be able to access certain IRC forms or you will
business needs. Vacancies are posted internally (for
encounter errors –
employee applicants) and externally for the general
public to apply. The company can choose what
Additional Search Criteria Details
information they want to include in their vacancies,
Additional Vacancy Details
such as how to name it and number of openings.
Additional Default Posting Details
Additional Recruiting Site Information
Adding DFF’s – the Additional Vacancy Details DFF can
Additional Notification Preference Details
be used to add fields to the Create Requisition form.
Add’l Competence Element Det’s
For example: Is the vacancy budgeted? Is it a
Additional Qualification Details
Replacement or Addition? Remember: If you make it
Additional Posting Content Details
required you are making it required on the PUI Form.
Offer Details
Additional Address Details

Note: The context ‘box’ will appear on your Recruitment
Team Details – you can attach a recruiter to your
vacancy and you add your ‘interview team’ to the
Oracle
forms if you leave it checked “Displayed”. Therefore
before freezing the above ‘uncheck’ this to remove the
displayed box.
vacancy. There are three levels of security – Team,
Business and Team and Public. By using these
different levels of security you can restrict access to
iRecruitment
However, you should not remove the displayed check
box from the Personal Address Information DFF
your vacancies. For example if you select “Team” the
vacancy will be restricted to those you select as part of
the interview team.
Guide
otherwise your external candidates will not be able to
save their address. Refer to MetaLink Note #387203.1 Assessments – you can create assessments (tests) that
you want applicants to complete and attach them to
The following DFF’s are ones that you may wish to add your vacancies. Using a profile option you can have
additional information into for your applicants, they candidates take the assessment upon registration IRC:
include – REGISTRATION TEST or you can have them take the
Additional Previous Employer Details assessment when they apply for a job. Tests can be
Additional Vacancy different forms, you can create a proficiency test
Additional Personal Details (*) related to the vacancy being hired for or you can create
a general ‘registration test’, such as ‘are you eligible to
(*) Remember if you make any of this information work in the USA’?
required for applicants it will be required for employee’s
as well.
Approvals – there are many seeded workflows within the
Oracle suite, iRecruitment is no different. However the
seeded approvals have many layers of approval up the
Lookup Values supervisor hierarchy chain. It is likely that your
PROFESSIONAL_AREA (IRC_PROFESSIONAL_AREA) business requirements will be such that you need to
modify not only the approval chain, but potentially who
EMPLOYEE CATEGORY (EMP_CAT) the approvers are.
COMPETENCE TYPE (IRC_COMPETENCE_TYPE)
OFFER DECLINE (IRC_OFFER_DECLINE_REASON) Searching Vacancies – when vacancies have been
created and approved they can be searched. It is
APPLICANT CHANGE REASON important to note that you cannot view vacancies that
(APL_ASSIGN_REASON) are in the ‘workflow’ approval cycle. Managers and
QUALIFICATION CATEGORIES (PER_CATEGORIES) recruiters can view vacancies, view applicants and
view the status of the vacancies (which are based on
CREATE COMPENSATION ELEMENT Lookups and can be modified). By searching vacancies
(IRC_VARIABLE_COMP_ELEMENT) recruiters can see who has applied for jobs and what
status the applicant is at any given point in time.
Revision 200711

You can pull documents uploaded into the system. However. Responsibility Level the current release of Oracle. Responsibility Level Assessments – you create a custom responsibility and system cannot see the ‘Assessment Link” on your navigator. proficiency in a they register on the job site. Site Level Hiring Applicants – you found your applicant and want Competence Profile IRC: Candidate Permission Set –identifies the to hire them into Oracle HR. Site Level IRCESOFT_EN. Site Level Why? The question bank / tests are not published. etc. the external web server. Candidate Preference Page.Glossary of Terms Profile Options Watch Out For Candidates OTA: Data Source Module – required to access the Offers – you cannot perform ad hoc updates to offers in A candidate is a person who has either directly provided Question Bank and Tests. Why? Make accomplishments. which vacancy approvals transaction type is used. delivered functionality within the system so YES in order to hire an applicant that has been you do not have to customize. Site Level (Hint: Set to grants enabled. Refer to MetaLink 5453582 UNABLE TO MODIFY OFFER LETTER IN their personal and professional information to a IRC: Homepage Function – redirects users to the THE BROWSER company's job site or provided their resume and details to a manager or recruiter for entering in the iRecruitment previous page after they hit cancel or complete. Site Level questions from your question bank or use Quick Test to Assessments – you are creating a vacancy and want to use all the questions in your bank. LLC. Make sure the approvals and notifications to suit their business setting for Allow Account to be Searched check box on the responsibilities you are using have the appropriate requirements. most users will need to modify IRC: Visible Preference Default – controls the default do not come with the ‘grant box’ checked. Site Level Phone Numbers – external candidates can enter phone numbers with ‘alpha characters’. IRC: Upload File Size Limit – determines the size of Build question banks to use to create tests. Site Level There are delivered notifications and approvals within Responsibilities – many of the delivered responsibilities iRecruitment. IRC: External Framework Agent – identifies the URL for attach the assessment you created you cannot find it. for example. processed through IRC to Oracle. They are the IRC: Document Upload Count Limit – determines the and the Address Regions.RTF does not have ‘State’ in the users the ability to create vacancies. offer. ‘superuser’ total number of documents that a candidate can upload to IRC. must comply with Local Legislation) Personalization’s Allow you to format the recruiting screens using OA HR: Enable DTW4 – a payroll profile. All Rights Reserved. Responsibility Missing Registration Data – your external candidates job/position to a candidate Level address is not saving in the system after it has been entered and saved. Workflow/AME used for testing to avoid approval chains). In Profile Options you do not wish to use approvals leave this blank (Hint: query IRC: Registration Test and ‘blank’ the value. it must be checked. their status competence must be Accepted or you cannot hire them. Why? Your DFF Personal Address IRC: Resume Required – to ensure applicants submit a Information has the Context Displayed box Job Postings resume when they apply for a job. search vacancies address line. however in the ‘Action’ Where you record applicant and employee permission set (menus) IRC grants to candidates when field there is no ‘Hire Applicant’ available. Site Level Copyright 2007 Solution Beacon. This is expected Question Banks behavior. make sure you publish your assessments Offers IRC: Registration Responsibility – identifies the Recruiters and managers use this functionality to offer a responsibility a user is given at log in. Why? You need to grant the A candidate for employment in a Business Group determines if applicants can receive more than one job permissions using the Functional Administrator. . By creating a job bank you make setting up vacancies IRC: Vacancy Approval Transaction Type – defines Turn Off Assessment – for external applicants upon faster and more streamlined. This is a profile setting. Responsibility Level ‘unchecked’. This must be done using XML Publisher and applicants. Applicants IRC: Allow Multiple Offers for Candidates – but it is on your menu. Responsibility Level sure your applicant has been “Accepted. IRC: Default Max. create offer letters. YES. If registration. but must be set to Framework. Applicants – defines the default Recruiter number of applicants an agency can submit for a Offer Letters – the seeded offer letter A responsibility within iRecruitment that allows specific vacancy. Job postings are tied to jobs which are tied to vacancies.