PROPOSED LEAVE POLICY

Objective

To provide an opportunity to the Individuals to re – energize themselves and to take care of unexpected exigency and illness. Privileged Leaves Employees are eligible for paid personal days . Personal days may be used at the employee’s discretion for religious holidays and personal matters. Personal days not used by the end of the year will be paid out to the employee in the final paycheck. Sick Days Sick days are provided for illness of the employee, their spouse or children. Employees should use their personal days or vacation day’s non-illness related time off. All full-time employees will receive sick days. Casual Leave: Casual leaves are provided to the employees for any personal work or any contingency. All full-time employees will receive sick days.

Eligibility

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The annual cycle for the purpose of leave will be the Calendar year (Jan to Dec) The following types of leave are applicable to the Individuals: Privilege Leave – 15 days for every completed year of service. Sick Leave – 7 days per financial year Casual Leave – 7 days per financial year Transfer leave – 3 days Maternity / Adoption Leave – 12 weeks

Norms
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Sanction/ Approval of leave is at the discretion of the HOD Individual must apply for leave on the prescribed (leave application form) and obtain approval from department head. Unauthorized or Unsanctioned leave will be treated as “absence” / “Leave without Pay”. In case of absence due to sickness, the individual should inform their department head.

Exceptions  Leave in excess of entitlement would only be granted by the MD .   In case of leave exceeding over 10 days. Corporate HR should be informed. In case an individual is absent without any information/ abandoned the work till 7 days the HR will send a written communication by Regd AD to the concerned to report or forward valid reasons. Absence of any intimation from employees end even after 7 days of sending of the notice would be treated as a case of disassociation.

to be credited only on 1st Jan of the subsequent year. no further leave is credited to the account of the Individual during the entire year. The HOD will approve the leave on the Application Form itself. This leave can be en cashed up to 180 days only at the time of full and final settlement. The PL can be granted only 3 times in a year.        Procedure & Responsibility Application for leave will be made on the leave application form available at the Front Office.  . PL of more than 5 days must have a prior approval from the HOD with a minimum notice of 7 days. No PL will be allowed during the Notice Period required in case of resignation. Individuals will be entitled to carry forward PL upto 180 days as on 1st Jan for each year PL account beyond 180 days shall lapse. Norms  Holidays and weekly off may be prefixed or suffixed. The minimum unit of availing PL would be 3 days and maximum 30 days. In excess of this the Leave will be sanctioned by HR/MD.PRIVILEGE LEAVE Entitlement  15 days per completed year (Jan – Dec) of service pro-rata basis. Holidays and weekly off falling during the period of leave will be counted as leave. That is once the ceiling of 180 days is reached.

. no further leave is credited to the account of the Individual during the entire year. Individuals will be entitled to carry forward SL up to 30 days as on 1st Jan for each year SL account beyond 30 days shall lapse. That is once the ceiling is reached. The MD will approve the above. Norms  Sick Leave cannot be taken for more than 2 days at a stretch unless supported by a Medical Certificate. Cannot be prefixed or suffixed with PL or CL.(with prior approval of the MD) Incase leave for sickness is required even beyond the SL & PL entitlement then the individual is eligible of being on leave for the next 30 days on ½ pay (supported by documentary proof). Sick Leave in excess of entitlement will offset against the PL balance. SL will be credited on pro rata basis at the time of joining.      Procedure & Responsibility  Leave has to be applied on the Leave Application Format with approval at least 24 hrs prior if possible.SICK LEAVE Entitlement   7 Days per completed year (Jan – Dec) of service except the ones covered under ESI Any individual who joins during the year.

SL will be credited on pro rata basis at the time of joining. This leave must be taken only in dire case or Urgency .    Procedure & Responsibility  The individual must take the CL on the prescribed Application Form. Any individual who joins during the year.  Norms  Can be Prefixed or Suffixed with a weekly off. But not with a PL or a SL CL cannot be carried forward An individual will not be granted more then 2 CL at a stretch An individual will be marked a ½ day casual incase he or she reaches late to the office as per the reporting time.CASUAL LEAVE Entitlement  7 Days per completed year (Jan – Dec) of service.

The date of joining at the new location will be clearly mentioned in the Transfer Letter Exception  This leave is not applicable on Deputation & short Period transfer . Procedure & Responsibility   Leave has to be applied on the application form and duly approved by the HOD with clear instructions whether its Pre or Post Transfer. A maximum of 3 days can be availed.  Norms     It has to be availed at one stretch It can be availed within three months of transfer to the new location otherwise it will lapse It can neither be accumulated nor carried forward Travel time from point to point is not a part of this leave.TRANSFER LEAVE Eligibility  Individuals who are being transferred from one location to another on a different or similar job assignment.