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TOWNSHIP MANAGER

RECOMMENDED ITEMS FOR BOARD


ACTION IN 2011

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TOWNSHIP MANAGER’S
RECOMMENDED BOARD OF COMMISSIONER’S
ACTION ITEMS FOR 2011

ƒ Implement a Capital Equipment Funding Policy in which long term debt obligations are not used
to fund these purchases and a dedicated revenue stream is established which aligns with the
expected life of that particular item.

ƒ Implement a formal Township Purchasing Manual establishing purchasing policies and procedures
for the Township staff to follow and be held accountable to those policies.

ƒ Implement an Employee Policy Manual/Handbook for all staff of the Township.

ƒ Implement a Balanced Budget Policy and multiple year forecasts of operations (5 years).

ƒ Implement a Debt Policy for the Township which sets limits, guidelines and purpose.

ƒ Evaluate the RTSD Grounds Maintenance Agreement to include the analysis of the benefits of
services as well as to provide an independent audit component within a new agreement which
clearly defines the financial formula for calculating/auditing the agreement as well as determining
if this is an agreement the Township should be involved in.

ƒ Evaluate and implement a new Administrative Management Structure for the Township including
a revised Organization Chart and detailed job responsibilities.

ƒ Initiate a Charter Review Commission to review the Township’s current Charter, not reviewed or
updated since 1976, composed of residents not holding any municipal office or appointment. The
results of their work would be submitted to the electors, any such proposed agreements, revisions
or amendments to the Charter at the next general election in November of 2011.

ƒ Investigate a storm water utility to address the serious flooding issues in the Township as well as
establishing a Storm Water Management Plan for the entire Township. This should be considered
a priority due to the current conditions which exist for our residents and to commence immediately
with short term, mid-term and long term plans to help resolve some of these longstanding issues.

ƒ Review and revise all lease agreements between Radnor Township and all groups and
organizations, as it pertains to the use, rental and leasing of Township owned property.

ƒ Implement a one year moratorium for the purchase and acquisition of all real property within the
Township until a policy can be put into place by the Board of Commissioners, evaluating the
purpose and need of such acquisition and the financial impact to the Township’s budget and
residents for the long term.

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ƒ Implement a hiring freeze for the first quarter of 2011 which will allow time to determine the
appropriate staffing levels of all departments in the Township and evaluating and updating all job
descriptions.

ƒ Establish a policy of how Township tax dollars are distributed to various groups and organizations
which would include requiring a balanced budget before any funds could be disbursed. This
policy shall also provide for equal representation on any governing board of said group or
organization in which the contribution made by Radnor Township and is established on a formula
basis. (If 70% of the operating budget is provided by the Township, the Township shall have 70%
representation on the board of the group or organization in which the Township dollars are
received).

ƒ Establish a policy for the waiving of fees for various groups and organizations inside and outside
of the Township which would require a balanced budget before any fees could be waived.

ƒ Evaluate the need of maintaining the current Township Building in its current capacity, as well as
all Township owned buildings so as to provide for the most efficient and cost effective use of
these buildings and associated property.

ƒ Implement a formal Records Retention Policy which would also include the organization and
cataloging of all Radnor Township records and materials.

ƒ Implement a fixed assets inventory and tagging system.

ƒ Identify potential parcels of Township owned land, as recommended by the CBFAC, which may
be offered for sale. This would include a complete inventory of all Radnor Township property and
the legal implications of such sale of property.

ƒ Implement a formal policy which would allow the Township to pursue advertising and
sponsorship revenues that would enhance the Township not only financially but also in the
establishment of new programs, facilities and improved services to our residents and businesses
while not using tax dollars for said items.

ƒ Review the distribution of cable franchise fees relative to Radnor Township, Radnor Township
School District and providing continued support for the public access channel, Radnor Studio 21.

ƒ Review, amend and eliminate sections of the Radnor Township’s administrative code as it pertains
to the authority of the Township Manager relative to salaries, compensation, bonuses, vacation
time, compensatory time, roll over of time, benefits, classifications of employees, merit pay, sick
leave, leave of absence, appointments, promotions and other related items. These sections should
be modified or eliminated so as to move the authority back under the purview and approval
authority of the Board of Commissioners.

ƒ Establish a policy that details the levels of maintenance for various open space, parks and
recreational areas throughout the Township which details the costs/benefits of such a policy and
the desired level of activity and appearance of the open space area.

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ƒ Establish a good working relationship with the various schools, colleges, universities and
institutions throughout Radnor Township which would allow for open dialogue, communication,
accessibility and openness not only with the local government, but with the residents and
businesses of the community. This would also allow for dialogue relative to the services provided
to these institutions and the discrepancy in support to the Township for said services.

ƒ Establish an aggressive economic development and marketing program taking full advantage of
the current economic conditions to attract and retain business as well as continuing to promote
Radnor Township as the best community on the Main Line, in the Philadelphia region, and a great
place to live, work, and raise a family.

ƒ Establish a final “Right To Know” public records policy that clearly defines and expands the
access to the public records within the Township.

ƒ Establish joint meetings between the Board of Commissioners and other local boards and
Commissions (i.e., Radnor Township Board of Education, neighboring communities, fire
companies, Library Board) to discuss issues facing each entity and explore opportunities in which
these items may be approached jointly.

ƒ Evaluate wireless antenna income opportunities for Township owned land.

ƒ Adopt a final “Conflict of Interest Policy” for all Boards, Commissions and staff of the Township.

ƒ Evaluate all of the Township’s Pension Plans and their long term stability and future funding
obligations.

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