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Events Throughout the Year Statement from the Leader of the Council Mayor’s Comments REPORTS Council Community Service Committee Finance & General Purposes Committee Planning & Highways Committee Pages 5 - 8 Pages 9 - 14 Pages 15 - 19 Pages 20 - 27 Page 1 Pages 2 - 3
Committee Timetable 2009/2010 Councillors Contact Details Staff Contact Details
Page 28 Page 29 Page 30
JUST SOME OF THE EVENTS CO-ORDINATED BY OR IN CONJUNCTION WITH THE TOWN COUNCIL OVER THE PAST YEAR
6th July 2008 Seaford Family Fun Day with Wave Leisure
12th July 2008 Mayor’s Charity Fashion Show
26th September 2008 The Mayor’s Reception for the Land Girls of Seaford
30th/31st August 2008 The South Coast Triathlon
14th September 2008 Mayor’s Fair
5th December 2008 Christmas Late Night Shopping
Annual Report page 1
Leader’s Comments We face an uncertain future. In Local Government we are being pressed with increasing demands for services at a time when budgets are tight. We need to demonstrate that we are giving everyone the best value for each £ we spend. We can only do this as a Town Council by working together with the District and County Councils and the many creative community organisations that we are lucky to have in Seaford. Working together can make the difference. Thank you for all the ideas that you give us. As a Town Council we have set ourselves five main priorities in areas where we can make a difference. These are: • To continue to work alongside young people promoting the recently elected Young Mayor and developing with the Youth Forum a constructive "menu" of ways the young can have a voice .We are trying to make progress with the County in order to use Elm Court and back it as a youth facility; We are applying with District support to obtain grant monies through Sea Change, a government initiative to regenerate our seafront. Grants from between £200k and £1m can be bid for providing we can secure matched funding £ for £ Our route plan needs to be clear and uncomplicated; We are currently seeking to maximise our golf course income and spread any additional monies on town projects To this end we are planning to rebuild the clubhouse and open up the facilities for wider community use; Our new Town Clerk and her team are tasked to scan our budgets to ensure that any savings can be re-invested in local community facilities, particularly shelters and toilets To keep the Crypt open by creating a management committee to maximise income and develop the cultural heart of the town. Yes, it will mean the Town Council needs to take on the devolution from the District Council, and this is shortly to be decided by the Council.
Apart from these 5 major projects we continue to hold our other "big brother" Councils and unelected quangos to account by being constructive, robust and purposeful. Areas here include working alongside the Primary Care Trust and the Seniors Forum in order to improve access to local health services in Seaford so that travel to Eastbourne DGH is minimized and making sure that we maintain good respite and day care services for older people .
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Everyone can rest assured that all our Councillors continue to be "voluntary" giving their time freely on behalf of the Town. As a Quality Council I believe our staff excel in their efforts not to "tick boxes" but to get things done and our thanks as Councillors of all political shades are due to those who have helped us pull through the recent months with no Town Clerk and no Responsible Finance Officer. We welcome the new Town Clerk, Mrs Sam Shippen, to the Council. Sam is rapidly getting to grips with the many issues she faces in the running of Seaford Town Council, however the early departure of our Finance Officer, Mrs Karen Taylor, is very much regretted, Karen achieved a great deal in the short time she was employed by the Council and we wish her well. Maybe our new Town Clerk will echo the words of Barack Obama (and Bob the Builder!) and say "Yes We Can". We are pleased with the development of our pioneering move to 37 Church Street, particularly with the efforts that the CAB are making to cope with a 100% increase in clients this year due to the economic situation. Our public meetings continue to be well attended. Seaford people are interested in the Town and our future. In conclusion, may I thank all of my colleague Councillors and representatives of all our multi faceted community groups for their energy, drive and good humour over the past year. Jon Freeman
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Mayor’s Comments This year has brought a number of challenges both to the Council and to the town and also a number of positive achievements. Our Town Clerk, Len Fisher, retired after 11 years dedicated service but I am delighted that Sam Shippen, who has an outstanding national reputation, has joined us. I would like to take this opportunity to welcome Sam and her partner Paul to Seaford and to wish them happiness in their new home. Sam has begun to tackle the many issues and projects we hope to drive forward in the next year with energy and enthusiasm and we will all continue to work together as a Council for the benefit of the town.
Councillor Carolyn Lambert
Local businesses and the local economy have to be a key concern this year with the loss of national businesses such as Woolworths perhaps having the most dramatic effect on Broad Street. Woolworths has provided jobs for some wellknown local people for a number of years and it is sad to lose these familiar faces. However, new businesses have opened up, including Tescos and we will do what we can as a Council to support our local traders. Young people have been very much to the fore this year with our very successful Youth Forum and of course, the election of Oscar Hardy, Seaford’s first Young Mayor and his deputy, Eleanor Homan. Four outstanding young people campaigned hard for this election - three of them were only 14 – and impressed all of us with their maturity and dedication. Nearly 1,000 young people took part and voted and it has raised a great deal of interest and enthusiasm at Seaford Head Community College who provided wonderful help and support for the project. This is a genuine good news story for the town and I look forward very much to working with Oscar and Ellie to develop their work programme and ideas for the year. Our local voluntary and community organisations and the various faith groups have continued to work tirelessly for the people of the town. It was a privilege to hold my ‘Meet the Mayor’ teas as a way of thanking them for all their hard work. Another outstanding event was the reception I held with Norman Baker MP for our Land Girls who at last received their long overdue medals for the service they gave during the war. They are a truly amazing group of women whose inspirational example was made more real by their amusing tales of life in the Land Army. I am very pleased that we have managed to get a collection of their photographs for the Council Chamber as a lasting momento of a very special day. Finally, thanks must go to the staff at Seaford Town Council who have seamlessly covered a wide variety of roles and tasks during a difficult transition period. They really were our flexible friends and all the councillors very much appreciate the efforts they put in. Carolyn Lambert Annual Report Page 4
Current Mayor Carolyn Lambert shown front row far left, Councillors Ralph Taylor and Julian Peterson not present for photograph (photograph taken May 2007). Mayor : Deputy Mayor : Leader of Council : Council : Councillor Carolyn Lambert Councillor Tracy Willis Councillor J H Freeman Councillors Pat Bennett, Roy Bennett, Paul Bower, Carolyn Lambert, Réjane Amery, Christopher Conil, Martin Cornforth, Julian Peterson, Eddie Collict, Rosemary Collict, Jon Freeman, Tracy Willis, Bob Allen, Bob Brown, Bob Sinclair, Ralph Taylor, Barry Groves, Laurie Holland, Linda Wallraven, Ian White 8 30 56
Meetings held to 31st March, 2009 Public questions received Reports/Items considered Overall Councillor attendance at meetings
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Items considered Mayoral Functions
Result The Mayor has represented Seaford Town Council at over 125 events during the year (15 of these by the Deputy Mayor). At a meeting on 31st July 2008 Council received and approved the Final Accounts for the year ending 31st March 2008 together with the Annual Return to be presented to the Council’s External Auditors. At its meeting on 29th January 2009 Council approved the recommendations of Finance and General Purposes Committee on the level of Council precept for the year 2009/2010. At the Annual Council Meeting held on 13th May the Mayor presented special awards to eight local residents in recognition of their work on behalf of the town of Seaford.
Final Accounts Financial Year 31 March 2008
Setting the Council Precept Requirement for the Financial Year 2009/2010
Special Recognition Awards
Seaford Young Mayor
Following a presentation by Councillor Carolyn Lambert at their meeting on 17th April, members approved in principle the setting up of a Seaford Young Mayor Project. A Steering Group would be comprised of six people, two members of the majority group, one of the minority, the Youth Services Manager for Seaford, one young person representing the Youth Forum and one from Seaford Head Community College.
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Mayors for Peace
At their meeting on 17th April the Committee were given a presentation by Mr George Farebrother, Secretary of ‘Mayors for Peace’ about the scheme and it was agreed that the Mayor should be a signatory to the ‘Mayors for Peace’ declaration.
Annual Sussex Day
It was agreed by Councillors at their meeting on 17th April to participate in the annual Sussex Day Celebrations on the nearest Sunday to 16th June and that a Sussex flag be purchased for use by the Council.
Seaford Young Personality of the Year
At the Annual Meeting on 13th May members agreed in principle to the establishment of a ‘Seaford Young Personality of the Year Award’ together with a Steering Group of three elected members and two young members of the community. At their meeting on 28th August Council agreed to the scheme proceeding and the acceptance of entries from September with the first award being made in Spring 2009.
Friends of Bönningstedt
A request was made by the Friends of Bönningstedt that Council consider taking over the running of the organisation from 2009. Numbers were declining and it was felt that the Council should do all they could to Annual Report Page 7
support the group. At its meeting on 28th August Council agreed to take the lead in twinning arrangements between Seaford and Bönningstedt for a trial period of one year for the 2009/2010 Municipal Year.
Proposed Newhaven Incinerator
On 28th August members considered a further contribution being made to the Friends of the Earth legal appeal regarding the proposed incinerator at Newhaven. It was agreed that a contribution of £1,000 be made should the legal appeal proceed.
The Crypt Gallery
At their meeting on 13th November members considered the possible devolution of the Crypt and associated premises to Seaford Town Council. Following an appraisal of financial and other issues, the taking of legal advice and public consultations the Council have now decided to take on both the Crypt and 23 Church Street.
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Community Service Committee
Community Service Committee Chairman’s Comments It gives me great pleasure to present my Community Services annual report for the municipal year 2008/2009. As always I feel it is appropriate that I start my report by firstly thanking all of my colleagues, Councillors, and representatives from outside bodies that I have had the pleasure of working alongside over this past year, their support has been invaluable and without them I am sure my role as Chairman would not have been so rewarding, so thank you one and all.
Councillor Tracy Willis
The past year has presented us with many new challenges, indeed at times frustrations through existing ones, we have received numerous requests for changes and enhancements and each one has been addressed by my committee with careful consideration and support. Although at times I am aware that some people think we are not doing our job, I can assure you we are. Although budgets have been tight we have managed to make some progress in delivering good quality and high standards of service to our town One of our biggest challenges has been over the devolution of the Crypt Gallery from Lewes District Council to Seaford Town Council, this Council has been asked to take on ownership of this Ancient Monument, and although at first the decisions seemed very clear cut it did not come without its problems!! We gave the opportunity for members of the public to come forward with expressions of interest however although the town has shown great support for the transfer, no groups or members of the public have been able to offer a long term solution with regards to making the project viable for the town, therefore this is still an ongoing project, many hours of negotiating have taken place between the working group and Lewes District Council, the Crypt has received much media coverage and we will shortly be making a final decision on the matter. The future of South Hill Barn has been carefully addressed as we are aware that the building although old has character and may be used to bring in revenue for the Town. The Committee appreciates that whatever is suggested for its future it has to be in keeping with its surroundings. Over the years many groups have been approached including farmers in the hope that they would access and utilise what we have to offer but unfortunately there has been limited interest and therefore the barn still remains unused. This Committee is aware that we need to find a long term solution before the barn becomes a liability. The Salts Recreation Ground has a new skate facility which was welcomed by the young people in the town and is already being very heavily used, I was saddened to see however that within the first week it had graffiti on it but at least it did not put the young people off. As I mentioned in my last year’s report it was a shame to see the old equipment deteriorate they way it did but lessons have Annual Report Page 9
been learnt. The Golf Course Working Group has been having regular meetings with the golf course users and plans are afoot to redevelop the club house. The golf course is the main source of income for this town and pays for the expenditure on the Salts, Crouch and other areas within the town. The committee agreed that the town would benefit from a new club house. A new website is going to be launched and this will most certainly encourage users onto the course. The committee considered a report from the Quakers with reference to having a Peace Garden within Crouch Gardens. This would be an area where members of the public could go and have some quiet reflection time if they so desired, there was to be a statue built and erected and the furniture would have been made sympathetically to blend in with the project. I had a site visit with some members and also the parks manager from Lewes District Council and we have been able to engage their services at no extra cost to our Council, the remainder of the funding is still being sought by the Quakers and we hope that they manage to secure what they need as this will be an asset to the Crouch. Unfortunately we had an unexpected spend from my Committee’s budget over the removal of the old football stand at the Crouch. The stand was to be removed by East Sussex County Council as part of their work on their work on the Mercread project, however the cost unfortunately ended up falling on the shoulders of this Council which left a gaping hole in our budget. The new programme for the erection of the second phase of the beach huts has been put on hold, due to concerns raised from the surrounding residents. The Committee felt that it would not be appropriate at this time and we would still investigate the use of the Bönningstedt end of the beach, the Committee realises that there remains a waiting list which grows slowly and that this will need to be addressed. The Allotment Society has asked the Committee to help them identify land that could be used for allotments. They have a rather large waiting list as this activity is growing in popularity. The Committee is continuing its search for possible areas and are keeping the Society up to speed with any developments. There are far too many projects undertaken by my Committee to mention, but I have tried to highlight as many as I can within my report, I am aware that the following year will bring many new challenges to the Committee and we will continue to work alongside our colleagues in delivering what we can with honesty, professionalism and integrity. Tracy Willis
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Chairman Vice-Chairman Committee
Councillor T A Willis Councillor R C S Brown Councillors R W Bennett, P A Bower, R C S Brown, C Conil, M P Cornforth, J H Freeman (Leader of the Council, Exofficio), L E Holland (Ex-officio), C S Lambert, J C Peterson, L Wallraven
Meetings held to 31st March, 2009 Public questions received Reports/items considered Overall Councillor attendance at meetings
6 16 36 91.67%
Items Considered Community Service Budget 2009/2010
Result The Net Committee Service Budget Requirement of £57,286 for the financial year 2009/2010 and the revised budget requirement of £68,290 for 2008/2009 was agreed. At its meeting on 19th June 2008 the Committee was updated on this project by Mrs Wendy Simmons, Chair of the Management Committee. Concern was expressed over proposals to place a metal storage container on the site, which is within the Conservation Area. Members requested that it be clarified with Lewes District Council as to whether planning permission was required and also that the Committee be consulted prior to any painting of the structure being carried out. Members resolved at their meeting on 19th June 2008 to negotiate with all parties involved with the Seaford Head Nature Reserve to make necessary adjustments to the boundary of Seaford Head Nature Reserve in the event of coastal erosion making use of Annual Report Page 11
Exchange Project (Crouch Gardens)
Seaford Head Nature Reserve – Coastal Erosion
the cliff top footpath dangerous or impossible. Councillor R E Allen was authorised to carry out inspections of the coastal path and in his absence this to be carried out by the South Downs Ranger.
Seaford Town Football Club – Mini Football Pitches
Following a previous request made by Seaford Town Football Club, at their meeting on 18th September members considered the suggestion that two mini football pitches be situated on the most westerly of the Martello Fields. Further consideration would be given when full financial implications were known and following a public consultation. The Council had been approached by South East Mini Golf for the setting up of a mini golf course in Seaford with Martello Fields being identified as a possible location. On 18th September 2008 members resolved to agree in principle the establishment of a mini golf course on Martello Fields, to authorise negotiations with South East Mini Golf and that a public consultation process be started.
Mini Golf Course
At their meeting on 11th December members were updated on the progress of the proposed Peace Garden at Crouch Gardens. It was proposed to erect a statue for the garden to be built in the moat of the Martello Tower so the public would see its progress. Seaford Quakers had raised £5,000 but sought further funding and it was resolved that a contribution of £3,000 be made from the Community Services budget subject to approval by Council. Annual Report Page 12
Extended Open of Certain Public Toilets
Following a number of complaints from the public concerning the winter closing of the Salts toilet, members resolved at their meeting on 11th December to request Lewes District Council to open these conveniences from 9.30am to 4.30pm from October to March and also to advise on the cost of opening those at Place Lane and Church Street from 6 to 8pm daily.
Seaford Head Golf Course – Proposed new Clubhouse
On 11th December members resolved to recommend to the Finance & General Purposes Committee to appoint a project manager to manage the proposal to provide a new clubhouse at Seaford Head Golf Course, to appoint a professional to draft a feasibility study and for the provision of expenditure up to £10,000 to implement these.
At a meeting on 8th January 2009 the Committee considered a request from the Seaford Chamber of Commerce for the Town Council to pay £1,100 towards the cost of an engineering assessment for a reef based structure off a 400 metre stretch of beach opposite the Salts Recreation Ground. A meeting with the Environment Agency had taken place where they agreed that the beach did have an amenity value and agreed to make the slope gentler and grade the shingle. Shingle on the beach is being degraded and lost and the Environment Agency had indicated that this will get worse. A reef could help prevent flooding at Bönningstedt Parade thereby making it Annual Report Page 13
more viable to erect beach huts at that location. It was resolved that a meeting be arranged with the Environment Agency to discuss the undertaking of a feasibility study and to obtain an undertaking that the works they had already agreed to carry out will be completed. Also that negotiations be held with the Seaford Community Partnership to use some of the money allocated to it to help pay for the feasibility study subject to the outcome of the meeting with the Environment Agency.
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Finance and General Purposes Committee
Finance and General Purposes Committee
Chairman’s Comments Another year of change. This year it was not planned change, but the unexpected loss of several key staff. So much of the Council’s work depends upon having good, qualified, committed staff and so the loss of Len Fisher, Town Clerk, Graham Parish, Finance Officer and Sally Laidlaw, Accounts Clerk, were individually a great loss, but the combined impact was a very serious impediment to the work of the Council.
Councillor Eddie Collict
The Council was fortunately able to obtain the services of John Roberts as a temporary Town Clerk for two days a week whilst recruiting replacement staff with the help of Trevor Leggo of the Sussex Association of Local Councils. We had a very good response to our advertisements for Town Clerk and a Finance Officer, and some excellent candidates for the vacancies. I was very pleased that we were able to appoint Sam (Samantha) Shippen as Clerk and Karen Taylor as the Finance Officer. Unfortunately Karen has since resigned, and at the time of writing the Council has to decide on what is to happen to the post in the long term. In the short term we are fortunate in that Sam Shippen is well able to manage the financial matters, but will need help as there are only 24 hours in a day! It was inevitable that in a relatively small organisation, with such a major loss of staff, the output of the Council would be adversely affected to the extent that priority has been on maintaining services rather than developing them. I am especially grateful to all the staff, those in the office and those on the golf course, who despite everything, including uncertainty and undoubted frustration, have kept services running, in the main with their usual good humour. On the financial side, despite not undertaking any major new projects, it has proved difficult to stay within budget. Indeed we have had to use our earmarked reserves to undertake work on the Martello Tower and Hurdis House. Overall staff costs have risen following the review by South East Employers. Added to this the cost of replacing staff and of temporary arrangements has proved high, as well as being difficult. (What the Council has found is that there is a shortage of suitably qualified people available to take on the work of larger town councils.) Two other factors have added to the financial pressures on the Council, that of reduced income from investments and bank charges (as a result of which we need to move our bank account) and a reduction in the income from the golf course. Of these the most important for the long term is the income from the golf course. Whilst income from the beach huts remains buoyant, the golf course has earned less than we originally estimated. This is a trading activity so we should not be surprised if the income varies from the estimate, especially in the current climate. The income from the golf course pays for a significant part of the town’s expenditure upon areas such as the Salts, the Crouch and many open spaces. It is therefore a priority to Annual Report Page 15
maintain our market share and rather than just arresting the decline in income from the golf course, seeking to increase it. Because of the international and national financial situation the Council precept has been kept below 5%. This means that the Council will need to look not only to getting better value out of each £ spent, but will need to redouble efforts to find grants and other sources of funding in order to undertake works for the benefit of residents. The future of the Crypt is a good example of current opportunities and costs facing the Council (there are many others!). The Council has been given the opportunity to acquire the Crypt. It is clear that if this building is to be retained in the long term as a valuable venue for local art, additional funding will be necessary. There are many other similar projects where the amount of money is relatively small, but when all other options and efficiencies have been explored, there is a choice to be made of whether to go ahead or not, and consequences will follow whatever the chosen option. This has been an interesting year; much of what has happened has required the Council to respond to some very difficult issues. There remain a number of important matters that require attention and we know that the climate we have entered means that like all businesses and organisations we are going to find life getting more difficult. However, with our new Town Clerk, Sam Shippen and the changes she has started to make, I am sure that the Council will come out of this year much fitter and stronger. Eddie Collict Chairman Vice-Chairman Committee Councillor E N Collict Councillor P A Bower Councillors R E Allen, R G Amery, R W Bennett, P A Bower, R C S Brown, C Conil, J H Freeman (Leader of the Council, Exofficio), L E Holland, C S Lambert, R J Sinclair 4 7 18 94% Result £10,821.23 interest has been received to end of March 09 from investments on Treasury deposits and overnight deposits of cleared balances for the financial year 2008/2009 against a revised budget of £11,000. Annual Report Page 16
Meetings held to 31st March 2009 Public questions received Reports/items considered Overall Councillor attendance at meetings Items Considered Interest on Investments
Setting of the Council’s Precept
After scrutinising the budgets of the Council’s three Standing Committees and evaluating its future commitments, this Committee was able to recommend to Council that its precept for 2009/2010 should be £335,913 so that the Council Tax charge at Band ‘D’ becomes £34.04 for 2009/2010.
Grants to Voluntary Bodies
Grants are available from the Council to outside voluntary bodies that are beneficial to the residents of Seaford. During the past year 32 grants were awarded totalling £4,220. The Internal Auditor was appointed at the first meeting of Finance and General Purposes Committee. Each year the Internal Auditor produces an Internal Audit Memorandum which is presented to the members of Finance & General Purposes Committee. This includes an introduction – The Audit Code of Audit Practice, The Local Councils Governance and Accountability Guidelines, proposed Timetable, Primary Audit Objectives for Year, Secondary Audit Objectives for Year, Method of Working and Audit Programme Content. Reports that are produced are discussed with officers and presented to Committee members on a timely basis and any action agreed. In addition the Council as a whole receives and has a chance to debate the Internal Auditor’s report before agreeing the Annual Return. The Internal Auditor is sent copies of all Council Agendas and Minutes and is consulted and made aware of new developments in the services, risk management and corporate governance.
Internal Audit Services
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Risk Management Policy Statement
The Local Council’s Governance and Accountability Guidance states that Risk Management is not just about financial management, it is about achieving the objectives of the organisation to deliver high quality public services.
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Planning & Highways Committee
Planning & Highways Committee
Chairman’s Comments The year has been difficult with some information coming very late for the Committee to make an informed comment. The most notable of these was the proposal by East Sussex County Council for a waste transfer station at Cradle Hill Industrial Estate where we were informed that the amount to be stored was increased 100 fold three days after the Committee had met and discussed the application.
Councillor Bob Allen
In spite of the valiant efforts of our Town Clerk we were unable to get the application cancelled or deferred so that discussion of the new figures could be undertaken properly. Steps are to be taken to complain about the breakdown of the democratic process so that this does not happen again. Consultations discussed and responses made have included the ESCC draft parking policy for Seaford, Road Safety Compliance, Gypsy and Traveller accommodation needs, Conservation Area Advisory Committees, the draft cycling strategy, and the possible removal of public payphones. We have continued to support the work of planting by the tree wardens to enhance the environment of Seaford without endangering visibility for traffic. We have tried to respond to concerns about excessive speeds of traffic and are still seeking further training from the police for volunteers wishing to use the Council equipment for gathering accurate statistics on the speed of vehicles in some locations in the town. We have now been successful in obtaining a bus shelter in Pelham Road. On pedestrian safety we have made representations about the placing of bollards and an ATM outside the new Tesco Express store and are eagerly awaiting the improvements to Sutton Corner junction. We continue to monitor the progress of plans for the future of the Cuckmere Estuary and one of our members has visited Southwold in Suffolk where a similar scheme is proposed. I have attended the Inquiry into the proposed housing development in Eastbourne Road which was recommended for refusal by the Committee. Other notable planning applications which have attracted our attention have been 2 applications for development on land adjacent to 47 Surrey Road, flats above Gorringes in Station Approach, the former Beachcomber Hotel, and the Tudor Manor Hotel.
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I particularly wish to thank our voluntary Architectural Advisor, Mr Stan Aldridge for his help and our Committee Clerk, Mr Mike Wright for accurately recording the minutes of some quite convoluted meetings throughout the year. Bob Allen Chairman Vice-Chairman Committee Councillor R E Allen Councillor M P Cornforth Councillors E N Collict, R F Collict, J H Freeman (Leader of the Council, Ex officio), B W Groves, L E Holland (Ex officio), C S Lambert, J C Peterson, R J Sinclair, L Wallraven, I J White, T A Willis Mr. S. Aldridge (Architectural Consultant) Meetings held to 31st March, 2009 Public questions received Reports/items considered Planning Applications considered Overall Councillor attendance at meetings 18 107 91 134 94.44%
Consultation Documents Considered by the Planning and Highways Committee Consultation by BT on Proposals to Remove Payphones – letter from BT concerning the proposed removal of three payphones in Seaford at Bishopstone Road, Vale Road and Sutton Road. East Sussex County Council – Changes to the Planning System consultation document. East Sussex County Council – Improving our School Buildings Environment Agency’s ‘River Ouse Catchment Flood Management Plan’ – Draft Consultation Document. East Sussex County Council - Draft Report on Consultation in selected streets and survey of visitor parking on seafront.
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Executive Summary and Central Rail Corridor Board Report : LewesUckfield Railway Line. South East England Regional Assembly – Consultation document concerning a partial review of the South East Plan; Gypsy and Traveller Accommodation Needs. Lewes District Council – Consultation document concerning Conservation Area Advisory Committees. Lewes District Council – Draft Street Naming and Numbering Policy. East Sussex Fire Authority – Integrated Risk Management Plan for 2009/10 to 2011/12. East Sussex County Council – Road Safety Compliance Consultation Document East Sussex County Council – Review of Supported Local Bus Services
Items Considered Dutch Elm Disease
Result A South Downs Joint Committee report on conserving the East Sussex Elm population and funding of Dutch Elm disease control was considered by the Committee at their meeting on 10th April 2008.
Members resolved to agree that the sum of £1,000 be donated annually to the South Downs Joint Committee, for a period of three years, in respect of the control of Dutch Elm disease, subject to a condition that it be spent on the conservation of elm trees in Seaford and that the Town Council be provided with an account of how the money is spent. Dragon’s Tooth Tank Traps at Cuckmere Haven At their meeting on 10th April 2008 members considered a request by Plan Sussex Ltd to support the listing of the World War Two tank traps located
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at Cuckmere Haven. Members resolved to support the application for listing. Fairfield, Albany & Fernlea, Eastbourne Road An application for the demolition of existing dwellings and erection of nine x two bedroomed and five x three bedroomed houses with access route and car parking was considered by members at their meeting on 1st May 2008.
Objections raised were : Overdevelopment Out of character Loss of privacy Inappropriate design Traffic concerns
A re-submission of this application for the demolition of three bungalows and erection of four x three bedroomed houses and ten x two bedroomed cottages with access road and eighteen car spaces including two integral garages was considered by the Committee on 4th December 2008.
Objections raised were : Unneighbourly Out of character Road safety concerns Contrary to Policy ST3 of the Local Plan If this application was approved it should be inspected by the Police Safe and Secure Team.
Seaford Town Football Club
A planning application by Seaford Town Football Club for the erection of a football stand (existing stand to be demolished) was considered and supported by members at their meeting on 1st May 2008. They commented that this would be a great
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improvement on the existing stand, members would like to see the gap between the stands paved. Ellenbank/The Tempest, Cliff Road On 22nd May 2008 the Committee objected to a planning application for the erection of a three storey block of nine x two bedroomed flats and four x three bedroomed maisonettes plus underground parking area for Cliff Road Developments Ltd on the following grounds :
Overdevelopment Unneighbourly Overbearing Overshadowing Poor 3rd floor access Inadequate parking provision on a route to the proposed National Park Contrary to Policy ST3 of Local Plan
This application was approved by Lewes District Council. Land adjacent to 47 Surrey Road The Committee considered a resubmitted outline planning application for the erection of four x two bedroomed and eight x three bedroomed earth-sheltered ecohomes, car parking, landscaping and foul drainage system for Mr J Rigden on 24th July 2008 .
Members objected on the following grounds : Contrary to Planning Policies S1, ST3, ST9 and ST10. Members wished to see this area of land left as a public amenity area. If the District Council were mindful to approve the application this Council would Annual Report Page 24
request that Permitted Development Rights were revoked. A further outline planning application was discussed on 4th December for the construction of seven x three bedroomed earth sheltered eco-homes, car parking and landscaping, windmill for power generation and sustainable urban drainage system for The Rigden Group.
Objections raised were as follows : Contrary to Policies ST3(a) & ST3(c) of the Lewes District Local Plan Contary to Policies S1(f), S1(j) & EN17 of the East Sussex and Brighton & Hove Structure Plan 1991-2011. Contrary to Policies PPS3 & PPS9 of National Planning Guidance. Should be left as public amenity area.
Land adjoining 47 Surrey Road
On 24th July 2008 members objected to an outline planning application for the construction of a windmill incorporating electricity generating capacity and two x three bedroom houses for Mr J Rigden as follows : Contrary to Planning Policies S1, ST3, ST9 and ST10. Overbearing in that neighbourhood. If the District Council were mindful to approve this application this Council would request that a long term management and maintenance programme is implemented.
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On 24th July members considered a revised draft parking report for Seaford from East Sussex County Council and were pleased that full results of the public consultation had been made public and notice taken of comments made. Changes to one hour for parking in Broad Street and also changes to loading bays were welcomed. Members felt Lewes District Council should be approached with regard to a reduction in car parking charges for short term parking in Seaford car parks.
The Council did not wish to see onstreet parking charges or parking permits as these measures just move the problem to another part of town. John Robbins from the County Council was to be asked to attend a public meeting on these proposals. The problems of motorised caravans parking overnight in Splash Point car park and for more than the twelve hours allowed was also mentioned.
Rebuilding at Dane Road, Station Approach
On 22nd January 2009 members considered revised design details of a previous planning application for the rebuilding of new shops and offices with 12 one bedroom flats above following the demolition of existing shops and offices at Dane Road, adjacent to Seaford Station.
Objections raised were as follows : Out of character Effect on the adjacent listed building (Seaford Station) Inappropriate design for that Annual Report Page 26
location Refer to the Architects Advisory Panel Plans did not show the adjacent buildings and therefore the impact of the adjacent buildings Plans were not in accordance with the advice that this Council had received concerning what should be shown on plans. Regret that an application for this important, prominent, gateway site is being treated in this way.
Members requested that Lewes District Council inform the Town Council of recommendations made by the Architects Advisory Panel. Committee Budget At its meeting on 18th December the Committee agreed a net budget of £11,417 for Planning & Highways Committee in 2009/10.
Annual Report Page 27
Seaford Town Council Contact List
Seaford Central Mrs P Bennett 15 Kingsway, Seaford, BN25 2NE Tel : (01323) 892881 E-mail : email@example.com Mr R Bennett 15 Kingsway, Seaford, BN25 2NE Tel : (01323) 892881 E-mail : firstname.lastname@example.org Mr P Bower 1 Homefield Close, Seaford, BN25 3DQ Tel : (01323) 898741 E-mail : email@example.com Mrs C Lambert 5 Chapel Close, Seaford, BN25 2JJ Tel : (01323) 892868 E-mail : Carolyn.firstname.lastname@example.org Seaford East Mrs R Amery 28 Old Nursery Close, Alfriston Road, Seaford, BN25 3JZ Tel : (01323) 872822 E-mail : email@example.com Mr C Conil 30 Hazeldene, Sutton Avenue, Seaford, BN25 4NQ Tel : (01323) 897863 E-mail : firstname.lastname@example.org Mr M Cornforth 11 The Covers, Seaford, BN25 1DF Tel : (01323) 492119 E-mail : email@example.com Mr J Peterson 20 Vale Road, Seaford, BN25 3EY Tel : (01323) 896058 E-mail : firstname.lastname@example.org Seaford North Mr E Collict 7 Balmoral Close, Seaford, BN25 3DF Tel : (01323) 891307 E-mail : email@example.com Mrs R Collict 7 Balmoral Close, Seaford, BN25 3DF Tel : (01323) 891307 E-mail : firstname.lastname@example.org Mr J Freeman Windyshiels, Links Road, Seaford, BN25 4HX Tel : (01323) 899256 E-mail : email@example.com Mrs T Willis 93 Lexden Drive, Seaford, BN25 3JF Tel : (01323) 491402 E-mail : firstname.lastname@example.org Seaford South Mr B Allen 7 Heathfield Road, Seaford, BN25 1TH Tel : (01323) 896724 E-mail : email@example.com Mr R Brown 25 Cunningham Court, Ringmer Road, Seaford, BN25 1AW Tel : (01323) 872226 E-mail : firstname.lastname@example.org Mr R Sinclair 10 Connaught Road, Seaford, BN25 2PT Tel : (01323) 893627 E-mail : email@example.com Mr R Taylor 1 Elm Villas, Saxon Lane, Seaford, BN25 1QN Tel : (01323) 872399 E-mail : firstname.lastname@example.org Seaford West Mr B Groves 72 Marine Drive, Bishopstone, Seaford, BN25 2RU Tel : (01323) 896297 E-mail : email@example.com Mr L Holland 4 Beacon Close, Seaford, BN25 2JZ Tel : (01323) 891996 E-mail : firstname.lastname@example.org Ms L Wallraven 1 Eadric House, Bishopstone Village, Seaford, BN25 2UE Tel : (01323) 492246 E-mail : Linda@lindawallraven.orangehome.co.uk Mr I White 83 Hurdis Road, Seaford, BN25 2TH Tel : (01323) 892276 E-mail email@example.com
Annual Report Page 29
MRS SAM SHIPPEN - TOWN CLERK responsibilities MIKE WRIGHT – ADMINISTRATION MANAGER - responsibilities
• • • • • • •
The Council performing its duties with the law and its powers. All staff including those at Seaford Head Golf Course. Assists in the formulation of Council policies. All Council projects. Advises member’s on new legislation affecting the Council and its business. The Council’s accreditation as a Quality Council. Deals with marketing, publicity and advertising for the Council.
• • • • •
Day to day running of the Council’s office. All agendas and minutes including attending all Council and committee meetings. Maintenance of all Council property and assets. Ensures all queries and enquiries are dealt with correctly. Matters affecting Council staff at the Council's office including recruitment.
Contact Sam on firstname.lastname@example.org
Contact Mike on email@example.com
Vacant Post - FINANCE OFFICER responsibilities
FRAN MITCHELL - ADMINISTRATION OFFICER – responsibilities
• • • • • •
Responsible Financial Officer for the Council. Prepares all financial reports. Advises the Council on all financial matters Manages and monitors the Council's finances. Undertakes all risk assessments Deals with the leases and licences on all Council property.
• • • • •
Mayor’s Secretary. Personal Assistant to the Town Clerk. Council’s websites. Production of quarterly Newsletter. Production of Council’s Annual Report.
Contact Fran on firstname.lastname@example.org
SHEILA LEWRY – ADMINISTRATION OFFICER – responsibilities
JACQUE FOX - FINANCE ASSISTANT – responsibilities
• • • • • • •
Reception duties. Deals with all enquiries not needing specialist knowledge. Letting of beach huts. Provision of memorial benches Letting of Council land. Preparation of Town Guide. Annual Christmas lights.
• • • • •
Deals with day to day financial matters. Payment of all bills and preparation of Council invoices. VAT. Monitors public utility consumption and payments. Internal audit checks.
Contact Sheila on email@example.com
Contact Jacque on firstname.lastname@example.org.
Seaford Town Council , 37 Church Street, Seaford, BN25 1HG Tel : 01323 894870 Fax : 01323 872976 E-mail : email@example.com Annual Report Page 30
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