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November 22, 2010 Nap Rodriguez’ Place
AGENDA: I. II. III. IV. V. VI. VII. VIII. Seminars/Workshop SEC Registration ID & T-Shirt Acquisition / Requirements Opening of the LPC own Bank Account On Line Membership Headquarter Temporary Receipt Other Matters
ATTENDEES: 1. 2. 3. 4. 5. 6. 7. 8. 9. Roberto Fulgham Henry Macandog Nap Rodriguez Enrique Granados Mel Francia Mike Torio Ryan Sibayan
John Carlo Marcelo Bontia
The meeting commence at about 8:20 PM with the presence of the 9 members of the club. Roberto Fulghan presided the meeting: I. SEMINARS/WORKSHOP: a. Basic Photography Workshop: i. We will conduct a Two-Day Basic Photography Workshop in line with our by-laws that all members should have undergone a Basic Photography Seminar. To be spearheaded (and conducted) by Nap Rodriguez, our Director for Education and Chief Roberto Fulgham. Course outline and modules will be prepared by Chief Roberto and Nap Rodriguez. All members who have not undergone a Basic Photography Workshop are required to attend. This is very important in our photography career – to learn the basics. Very minimal fee (P300/day, or as agreed upon) to all members to cover for incidental expenses, such as venue rentals, model/s and make-up artists (MUA) TF (Talent Fee), studio lights rentals, food and drinks and others. TF for Chief Roberto and Nap are waived by them as long as we keep their stomach full during the entire duration of the seminar. (thanks to you Chief and Nap) Can be open to public (or non-members) for a fee so as to generate funds. Seminar fees to be set by Nap and Chief Robert. Can be held together with the ROTARY, San Pedro Chapter, in which our very own Nap Rodriguez is one of the lecturers, for the Rotarians youth at the Pacita Astrodome. Details (schedules and venues) will be posted in our FB and Multiply web page. So always visit our page:http://www.facebook.com/#!/home.php?sk=group_160400590663202 and http://lagunaphotographclub.multiply.com/
Other Seminars/Workshop i. Our club will hold at least a ONCE-A-MONTH Seminar Workshop. ii. Will include Photography concepts such as Landscape, Bodyscape, Travel, Food & Product Photography and a lot more. iii. The seminar / workshop are open to all members with discounted price tags as stated in our By-Laws. This will also be the determining factor in our “rank” or “grade” promotions.
Will be open to non-members for a fee to generate club fund.
SEC Registration: a. The Group brainstormed on the pros and cons of registering the club to the Securities and Exchange Commission (SEC) and they agreed that it was for the benefit of the Club to be registered with SEC. Some of the benefits of being SEC registered are: i. We can easily solicit funds for our programs if we are registered since most donors are looking for SEC registration, to verify that we are really an existing, authentic and a registered Club. Our name, Laguna Photography Club, can no longer be used by other organization. We can easily seek endorsement with Cities and Municipalities in Laguna, with or without connection, to support our endeavor.
Mr. Fulgham, informed the group that the cost of processing is PHP 5,000.00, which includes the registration fee itself, documentations, photocopying of documents (registration requires six copies of all documents to be submitted), and the processing fee of the one who will undertake the registration. The five (5) incorporators, (as required in the registration) are as follows: (They are required to present their TIN and residence address) i. ii. iii. iv. v. Roberto Fulgham – Chief Executive Director Arnel Corpuz – Executive Director Maria Veronica “Vern” Arnuco – Secretary Jonathan Paul M. Vital - Finance Director Henry Macandog – Treasurer
Identification Cards (IDs): a. Chief Roberto will be the designer of the ID and any inputs will be entertained until Friday Nov. 26, 2010. The size is just like a standard ATM size ID. The material should be made of high quality PVC – just like a standard ATM. All members are encouraged to look for the lowest price, quality producer of our ID and the deadline is set on Friday Nov. 26, 2010. Our ID will no longer include the signature. For your ID photos, it must be on a white background, 2x2 inches, 300 DPI. The photos should be emailed to: email@example.com or to: firstname.lastname@example.org. Deadline is on Nov. 26, 2010. Color coded (about a half centimeter thin vertical bar below the ID, or as the designer may deemed appropriate) as follows: i. ii. iii. RED = Founding Member (but not an incumbent officer, who are Blue color coded). GREEN = all New Members. They can be BLUE but they can never be a RED colored. BLUE = Incumbent Officer, not necessarily a Founding Member. If you are a Club Officer, this color is your color even if you are a founding member. Blue is your priority color.
b. c. d.
ID sequence numbering will be as follows: 1011-000001, with the first two digits as the year of membership, the next two as the month and the last six as the sequence number of the member. This number is the permanent member ID number. The Club secretary will keep a record of ID number of members.
T-SHIRT a. This is the official “uniform” of our club that (and together with our ID) must be worn with confidence by all members especially during any Club activities. b. The t-shirt is black-colored with the logo at left breast or as may deemed necessary by the designer/printer of the t-shirt.
Together with the ID, the deadline for submission of T-Shirts sizes is set on Nov. 26, 2010, Please send it via email – (see III-f above). Additional charges may apply to size XXL and above and this can be arranged separately with the supplier as agreed upon during our first meeting. Additional t-shirts could be ordered directly to the supplier. (Supplier details will be posted in our web page)
BANK ACCOUNT. a. b. We will open our own bank account on Wed. Nov 24, 2010. Due to non-availability of one of our Treasurer (Mr. Mike Torio) during that day, it was agreed that Chief Roberto Fulgham and our other Treasurer Engr. Henry Macandog be the one to go ahead with this undertaking. It will be an AND/OR account. As stated in our by-laws, The Chief Finance Director will be responsible for our financial audit reports. The two treasurer will be at his disposal. Financial status reports should be kept transparent and accessible to all members at all times.
MONTHLY PHOTOCONTEST: a. All members are encouraged to join the Monthly Photo contest. anything RED. Deadline for submission is Dec. 18, 2010. Rules are posted in our FB and Multiply web page site. A photo gallery will be maintained in our Multiply site and…. A “seven points” voting system to determine the top three photographs. (Details of this seven-point voting system will posted at the multiply photo contest gallery. Winners will receive a prizes or tokens of appreciation (if we can solicit or if someone will sponsor for this undertaking) These contests will also be the basis of your membership “rank” promotions whenever necessary. This month theme is
b. c. d. e.
LPC HEADQUARTER: a. Chief RF, will have a coordination meeting with the property owner of our prospective HQ located at San Pedro, Laguna. (exact location address will be posted in our web page soon) It is 11x10 meters (110 sq meters floor area) L-shape suitable for our own seminar/workshop venue, studio and office. The proposed rental per month is only PHP 2,000.00.
WEBSITE: a. All members are encouraged to help us build our own website. Those with a working knowledge to design and develop a website please get in touch with Chief RF. Our website should be up and running on January 2011. Estimated cost of webmaster developer’s fee is Php 8,000.00 The website should include a forum and photo gallery page.
b. c. d.
OTHER MATTERS: a. b. Christmas Party. Will be discussed in our FB page Temporary receipt – will be discussed next meeting.
The meeting was adjourned at 10:40 pm. Next meeting will be on December 12, 2010 at 2:00 pm to be held at Los Banos, Laguna and to be sponsored by Los Banos Chapter.
Minutes of the Meeting Prepared by:
ARNEL CORPUZ Executive Director Laguna Photography Club
ROBERTO FULGHAM Chief Executive Director Laguna Photography Club