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24.2.

98 EN Official Journal of the European Communities C 58/11

Measures in favour of the family and children with a view to the exchange of information and
experience
Call for proposals

(98/C 58/09)

I. Political context budget line has been changed into ‘Measures in favour of
the family and children’ and this is significant of the
In 1989 the Commission adopted a communication on importance attributed to the issues of family and children
family policies. On the basis of this communication, the at European level.
Council and the Ministers responsible for familiy affairs
meeting within the Council on 29 September 1989
adopted conclusions regarding family policiesØ(Î).
II. Aim of the call for proposals

This call for proposals will serve to select the projects to


In this context, the Council acknowledged the be supported under budget line B3-4108 which cover the
importance of the responsibility of families in bringing following:
up children. This concern has to some degree been
translated in concrete objectives for action at
Community level, as was proposed by the Commission.
In particular, the Commission called for regular concer- —Ùexchange of information as well as initiation and
tation at Community level on the impact of Community exchange of best practices among Member States on
policies on the family and notably on child protection, the reconciliation of work and personal life, in
while attaching particular importance to the Inter- particular as regards its impact on families and
national Convention on the Rights of the Child. Whereas children,
women’s rights have received much attention in the past
few decades (and the position of women in the indus-
trialised world has surely changed positively since), and —Ùstudies on and research into childhood, the family
attention has been given to the rights of the elderly, as and family and childhood policies (for example
well as to the rights of several groups of minorities, the comparative studies of childhood and family policies
group of children still needs increased empowerement. in the Member States and research into new lifestyles
The 1989 UN Convention on the Rights of the Child and social trends affecting childhood and families),
takes the first steps towards recognition of children as
‘people in their own right’ and although this Convention
can be regarded as a victory in itself, it is also the —Ùmeasures to promote the protection of children and
starting point for much more work to be done. the safeguarding and expansion, of their rights,
including measures to promote the United Nations
Convention on the Rights of the Child and the
European Day of the Rights of the Child,
On the other hand, the European Parliament has
adopted two resolutions regarding the issues of family
policy and children. —Ùexchanges of experience, information and practices
among Member States on subjects connected with the
family and the protection of children with a view to
safeguarding their rights and appropriate partici-
The first one, adopted on 8 July 1992, concerns a pation,
European Charter for Children’s rightsØ(Ï), while the
second one, adopted on 14 December 1994, deals with
the protection of families following the conclusions of —Ùmeasures in favour of children who are particularly at
the international year of familiyØ(Ð). risk of exclusion.

Finally, in the 1997 Community budget, a new headline


was inserted (B3-4108) entitled ‘solidarity within and III. Eligibility criteria
among generations’. In the 1998 budget, the title of this
The added-value of the proposals should reside in the
identification and exchange of transnational information
and experience on good practice in the fields of family
(Î)ÙOJ CØ277, 31.10.1989, p. 2. and children. In order to be considered transnational,
(Ï)ÙOJ CØ241, 21.9.1992, p. 67. projects must involve organisations from different
(Ð)ÙOJ CØ18, 28.1.1994, p. 96. Member States working in partnership. Projects must
C 58/12 EN Official Journal of the European Communities 24.2.98

also have as their objective the exchange of information —Ùa copy of the statutes/articles of the applicant organi-
or experience, transfer of good practice from one sation, showing that it is a non-profit making organi-
organisation to another, or cooperation on designing sation (the only type of body eligible for funding),
and implementing measures.

—Ùthe most recent annual activity report and most


Proposals must include proof of co-financing at least recent audited accounts of your organisation,
40Ø% of the project’s budget.

—Ùa detailed budget of estimated expenditure for the


Initiatives which could be eligible for support by other project must be submitted in ecu. This budget should
Community programmes and/or policies will not be provide precise information on the planned expen-
considered within the framework of this call for diture for the project, the sources of financing, and
proposals. the level of funding sought from the Commission.
The request subsidy should not be regarded as a
regular annual contribution to the organisation’s
In particular, projects concerning violence against operating budget,
women, children and young people are not eligible under
this budget line but are to be addressed to the General
Secretariat under the Daphne Programme. —Ùthe financial information form (financing statement),
duly completed. This form will be sent to you
together with the subsidy application form,

IV. Content of application —Ùorganisations already receiving a subsidy for a project


Your application for a subsidy must contain the must have completed the procedure by presenting a
following: final account and report before submitting a new
application,

—Ùthe subsidy application form, duly completed. This


—Ùapplication forms may be obtained from DG V/D/5,
form may be requested from the following address:
fax 29Ø63Ø562. Only applications using this form will
be considered.
European Commission,
Directorate-General V, Unit D/5,
JØ37, 1/20,
V. Selection criteria
Rue de la Loi/Wetstraat 200,
B-1049 Bruxelles, In selecting the applications to be funded, the
Commission will assess proposals on the basis of the
following criteria:
—Ùas the Commission receives applications in all the 11
official Community languages, they must be clear
and concise, to facilitate assessment. Applicants —Ùprojects will be assessed according to the extent to
should therefore fill in the form, using the spaces which they meet the objectives of the budget heading
provided, and a typewriter or printer. Explanatory B3-4108,
appendices may be attached to the form, but
sufficient information to enable a decision to be
made should be provided in the appropriate sections —Ùprojects must be of an innovative nature and propose
of the form itself, new approaches to the issues of family and children.
Clearly, what may be seen as innovation in one
Member State may not be in another, and this will be
—Ùa letter of introduction introducing the applicant and taken into account in assessing applications.
briefly explaining the nature of the application, the
objectives, the amount requested and the importance
of the European Commission’s assistance, At the respective level of their activities (local, regional
or national), projects must seek to involve a variety of
partners. This will help to ensure that action is
—Ùa few pages providing a clear and detailed presen- broad-based and that the local, regional or national
tation of the project covered by the application. It is partners take the problem on board. NGOs, including
important for it to correspond exactly to one or networks, working to promote and protect the family
several of the measures referred to in the budget for and the rights of the children will be considered as
the current year, privileged partners.
24.2.98 EN Official Journal of the European Communities C 58/13

Projects should not only focus on the immediate (local, As the Commission’s contribution represents a
regional or national) situation, but should also contribute percentage of the total estimated cost, the final payment
to developments at a European level by promoting the will be calculated on the basis of the actual costs
exchange of experience. For this reason, projects will declared taking account of any other contributions
also be assessed on the basis of their transferability to received or any input of the applicant’s own resources. If
other Member States. Proposals should include detailed the actual total cost is lower than the estimated total
provisions for evaluation and follow-up, including cost, the Commission will reduce its contribution propor-
information on the exchange of experience and dissemi- tionally. In no case may a project generate a profit.
nation of results. This aspect should also be seen in the
context of long-term developments.
Only expenditure and income relating to the period
mentioned in the financial assistance contract (contract
period corresponding to the period covered by the
VI. General conditions provisional budget) will be taken into account in the
final calcualtion of the amount due.
Administrative and financial management

Community support under budget heading B3-4108 is


given on a contractual basis, that is to say that the Final financial statements should take the same form as
Community support is granted in return for a work the original financial plan, and should be very detailed,
programme being carried out. The contract is subject to so that comparison is possible and final payments can be
the Commission’s rules and procedures. Contractors made or reimbursements requested.
must adhere strictly to the administrative rules applicable.
The Commission attaches the utmost importance to the
sound administrative and financial management of
projects. The use of subsidies granted to beneficiaries is subject to
financial control by the Commission.

The provisional budget as well as the statements of


expenditure and of income should be presented in the The Commission cannot be held legally responsible for
appropriate national currency. Community funding will projects subsidised.
be paid in ecus.

The deadlines indicated in the contract must be


Any exchange rate difference will be borne by the bene- respected without fail.
ficiary, whose signature on the contract acknowledges
this risk.
In exceptional circumstances, if a project is delayed, the
contract period may be extended. An official request
Community support is granted subject to the must be made before the end of the contract period,
co-financing of the project by public, national, regional stating the length of the requested extension and the
or local authorities or the private sector. Proof of a reasons for the delay.
cofinancing commitment on the part of the authorities
concerned is essential for the preparation of contracts.
Letters of committment from these authorities should be
annexed to the application form. Co-financing must be Only one extension of the contract period may be
granted in cash. Voluntary work will not be taken into requested. This will then be examined, and a decision
consideration. taken on whether to accept or reject it.

Applicants will be required to submit activity, financial All selected applicants will be asked to produce an
and administrative reports within 3 months of the interim report and a final report and to submit a final
completion of the project. account of income and expenditure, with supporting
documents. The reports should briefly describe the
progress made with the project, indicating both positive
and negative developments.
Grants are generally paid in two or three instalments
depending on the amount and the duration of the
project. The first is payable within two months after
signature of the contract. Subsequent payments are The final report and accounts must be submitted after
subject to the Commission’s approval of the activity, the project completion date as indicated in the
financial and administrative reports. application form.
C 58/14 EN Official Journal of the European Communities 24.2.98

All selected applicants must normally make provision for accepted by the Commission. The Commission will
on-going self-assessment and must also be prepared to decide on each annual renewal of a contract following a
submit to external assessment. separate selection procedure. The establishment of a
contract for one year does not presume the automatic
It is condition of any award the financial support from renewal of the contract.
the Commission is mentioned in any documents referring
to the project made available to the public, that copies of
such documents are sent to the Commission, and that VIII. Funding
similar mention is made in the organisation’s annual
report. The eligible project proposals will be selected for funding
on the basis of the annual budget allocated to each
Applications will be assessed on the basis of the budget line by the Commission budget authority. The
documents submitted. If you require further information, Community’s financial contribution to each project
please fax your questions to (32-2) 29Ø63Ø562, indicating selected for funding will take into acount the quality and
‘Request for informtion on subsidies’ at the top of your transnational scope of each project, and will normally
message. not exceed 60Ø% of the total budget costs. Exceptionally,
the Community’s contribution may be higher. Applicants
are therefore normally expected to cover 40Ø% of the
total project costs with own and external funding.
VII. Duration of projects Project proposals which do not include proof of secured
co-financing in cash will not be considered.
The projects submitted should have a realistic time-span
in order to achieve their objectives, which should be
With a view to ensuring strategie concentration of
formulated as clearly and precisely as possible.
Community co-funding, and in order to comply with the
requirements specific to each of the budget lines,
The Commission will enter into contractual agreements small-scale projects requesting less than ECU 25Ø000 in
covering its contribution to the projects selected for Community funding will not usually be considered.
funding for a period of up to 12 months. Given the
deadlines for submission of projects, the administrative
procedures concerning the contractual agreements on the
Commission’s contribution to selected projects are IX. Submission procedures
expected to be completed at the following dates, and Project applications (in three copies) accompanied by a
projects should not start before 15 July 1998 or before covering letter requesting Community support should be
15 September 1998, as the case may be. sent, by 15 May 1998 if you are applying for a contract
starting on 15 July 1998, or by 15 July 1998 if you are
As the duration of each project should be justified in applying for a contract starting on 15 Septembre 1998,
terms of its objectives and practical aims, certain projects to the following address:
with a multiannual implementation programme may be
considered for funding. European Commission,
Directorate-General V, Unit D/5,
Contracts for multiannual projects will only be renewed JØ37, 1/20
on an annual basis if funds are available, and if a satis- Rue de la Loi/Wetstraat 200,
factory interim evaluation report has been submitted and B-1049 Bruxelles.