‘Town of Franklin Council Agenda December 2, 2019 6:00 pam. Call to Order- Mayor Bob Seott Pledge of Alleiance- Vioe Mayor Barbara McRae Approval of the November 4,2019 Town Council Minutes- Town Council Recognition of Service for Council Members Adam Kimsey and Brandon McMahan- Mayor Bob Scott & ‘Town Council ‘Oath of Office for Mayor and Town Council Members- Macon Couaiy Clerk of Court Vie Perry Appointment of Mayor Pro Tempore- Town Couneit Adoption of the December 2, 2019 Town Couneil Agenda Approval ofthe Consent Agenda for December 2, 2019 ‘A. Budget Amendments B,) Tax Refund and Tex Releases (C) Street Closing Request for Whoville Event 1D.) Approval af tre 2020 Town Council Regular Mecting Schedule .) Approval of the 2020 Tossn of Franklin Holiday Schedule Publi Hearing 6:05 p. for Re-Zoning Petition for Dryman Road Public Session [New Business ‘A.) Board Action on Re-Zoning Petition for Dryman Road- Town Council B) Letter of Support for NCDOT's Growth Projections for Macon County Transportation Plan- Rose Bauguess C) Funding Request for Marin Luther King It. Celebration- Bobbie Contino 1D.) Update itom Franklin Fire and Reseue- Chief Matthew Breedlove Announcements A) Town Offices will be closed December 24, 25 and 26 in observance ofthe Christmas Holiday B.) Town Hall Offices wil be closed Wednesday January 1, 2020 in observance of New Year's Day ‘AdjournAgenda Item — Town Council Meeting Date: December 2, 2019 Agenda Item #: 3 Department/Agency: Town Council Subject Matter: Approval of the November 4, 2019 Town Council Minutes. Town Council will approve minutes as presented. Department Head’s Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval Suggested Motion: If (favorable) approve the November 4, 2019 Town Council minutes as presented. Attachments: ‘Yes _X pie Action Taken:DriAb i ‘The regular meeting of the Franklin Town Council was held on Monday November 4, 2019 at 6 p.m. in the Town Hall Board Room. Mayor Robert S. Scott presided. Vice Mayor Barbara McRae and council members Joe Collins, David Culpepper, Adam Kimsey, Brandon McMahan, and Dinah Mashbura were present. November 4, 2019 meeting, ‘The Pledge of Allegiance was led by Vice Mayor McRae. Adoption of the November 4, 2019 Town Council Agenda ‘Motion was made by McMahan, seconded by Culpepper to approve the agenda as presented. Motion carried. Vote: 6 to 0. Consent Agenda for November 4, A.) Approval of the October 7, 2019 Town Council Minutes 8.) Budget Amendments Set Public Hearing for Re-Zoning Petition for 312 Dryman Road for December 2, 2019 at 6:05 p.m, D) Tax Releases ‘Motion was made by Culpepper, seconded by McRae to approve the November 4, 2019 Consent Agenda as presented. Motion carried. Vote: 6 to 0. Public Session ‘Sandra Crownover spoke about the Houston house at the corner of West Main Street and Bidwell Street, New Business: Board Acti ‘Stamp Amendment to the Unified Development Ordinan ‘Motion by McRae, second by Kimsey to approve Plat Stamp Amendment to the Unified Development Ordinance. Motion carried, Vote: 6 to 0. Documentation is attached ‘New Business: Discussion On Bidwell Street Property A group of neighbors to the Max Houston property spoke in concern to the state of the property. Town Attorney John Henning Jr. told the group that the case isin the court system. ‘The Town Council directed Mr. Henning to take steps necessary to speed up the process.Did 7 New Business: Presentation of Town. in Audit for Fiscal Year 2018-2019 November 4, 2019 meeting continued, Kelly Gooderham presented this item on behalf of Martin Starnes Associates. : Adoption of the Town of Franklin Retention Policy ‘Town Manager Summer Woodard presented an updated retention policy for municipalities as issued by the State of North Carolina, Motion was made by Kimsey, seconded by McMahan to adopt the 2019 Retention Policy for Municipalities. Motion carried, Vote: 6 to 0. ‘New Business: Amendment to the Town of Franklin Travel Policy ‘Town Manager Summer Woodard presented to the Town Council the amended travel policy which makes employees who are traveling liable for their own hotel incidentals. Motion made by Culpepper, seconded by Kimsey to adopt the amended Town of Franklin Travel Policy. Motion carried. Vote: 6 to 0. Amended policy is attached. ‘New Business: Discussion on Pro-Rated Sick Leave for Town of Franklin Human Resource Director Travis Tallent told the Town Council that currently all employees earn 8 hours of sick a month, Most employees work 8-hour days but the fire department and most police employees work24 and 12 hour shifts respectively. A point of discussion as of late had been to allow those employees 24 and 12 hours per month of sick leave so that they only have to use one “day” in the event that they are sick Council Member Collins sald he didn’t think that would be fair to the other employees. Council Member Culpepper said that one employee would get three days of sick leave and one ‘employee would get one day per month Council Member Collins said he thinks in a month or a year’s time that the employees work the same amount of time. Town Manager Woodard said that from the employee stand point, if they work a 12-hour shift and they are sick then they have to hope they have enough banked beyond the &-hour accrual to make up a full shift Mayor Scott said that recruitment for public safety positions across the country has become very difficult. If it would help in recruiting then you may want to take that into consideration. Vice Mayor McRae asked how other employees feel about itNovember 4, 2019 meeting continued, Council Member Culpepper said that an employee at the water plant who is sick still gets paid for eight hours and if firefighter is sick then they get paid for 24 hours. Council Member McMahan said that ifa firefighter gets sick then they have to use three days of sick time instead of one like the water treatment employee. Council Member Culpepper said that in the case of the firefighter, that employee is then off for the next two days. Town Manager Woodard said she could see that reasoning in the case of vacation where employees can plan their days off but that in the event of illness, employees can’t choose. Council Member Culpepper said that if he were a firefighter then he would be much more likely to be sick if he knew he would get paid for a 24-hour shift. Council Member Mashburn said she could see it both ways. If she were sick she would want the 24-hour accrual but on the other side, she would have a fot of accumulated sick time at the end of her career. She asked how that works towards retirement. HR Director Tallent said he had checked with the State and that sick days are based on the entity's, definition of a sick day whether itis 8, 12, or 24 hours so if the sick accruals were to change that as far as. retirement goes, employees in different departments would not be held to a different standard Council Member Collins said that it would short the 8-hour employees. HR Director Tallent sald that on a yearly basis, regular employees work 2,080 years in a year whereas the firefighters work 2,756 hours in @ year so that wouldn't be the case, Council Member Kimsey said he had seen places that accrue sick time per pay period based on a formula in accordance to the hours they work. Council Member Culpepper asked if there may be a middle ground similar to what Council Member Kimsey mentioned. HR Director Tallent said he could definitely see a move towards that method eventually. Council Member McMahan said he thought the hours worked per year was important to note and asked for the numbers again, HR Director Tallent said it was 2,080 for standard employees, 2,756 for fire and that police would be a little more than standard employees but that he didn’t have an exact figure. Council Member Collins asked if that extra time was overtime. HR Director Tallent told the board that under the 7K exemption for public safety employees that they can work an altered schedule without earning overtime,’ br diy a November 4, 2019 meeting continued, ‘Council Member Culpepper said that since employees roll sick time from month to month that it’s probably rare that an employee doesn’t have the time. ‘Town Manager Woodard said that some of the concern comes with new employees who may not have the time, 1¢ Health Insurance Start D: ‘New Business: Discussion on Town of. HR Director Tallent said another issue that has been encountered is the way the personnel policy discusses health insurance start dates for new employees. As itis written employees are eligible for insurance coverage on the first day of the month following 30 days of employment. Legal requirements of having insurance coverage could leave potential employees in a tough spot if they have to go without insurance during the waiting period. Council Member Collins asked about COBRA coverage. HR Director Tallent said that COBRA could be used retroactively but said that the costs can be high. ‘Town Manager Woodard said that changing the wording to would allow more discretion. Council Member Culpepper said that if he understood it correctly if an employee leaves, by the time a ‘new employee is hired there shouldn't be any overlap in funding insurance but that it could happen. Council Member Collins asked what brought this change up. Town Manager Woodard said that recruitment is a large factor. She said itis hard to hire a good ‘employee if they won't have insurance for almost two months. Council Member Collins asked why it was two months. HR Director Tallent said an example would be if an employee were hired on March 2™ then under the current policy, the employee would not receive health insurance until May 1". Vice Mayor NicRae said it doesn’t sound like an extreme change, ‘Council Member Mashburn said based on that outlook that a change sounds reasonable, ‘Council Member Kimsey said that itis hard to recruit a transfer employee who already has insurance. Council Member Collins said he isn’t comfortable with things coming up for discussion and being voted on in the same meeting. ‘Mayor Scott said it could be up to 60 days before an employee gets insurance. He said if an employee has @bad illness while waiting that it could wreck a family.DRAI J Council Member Culpepper said he's never had health insurance so he’s in uncharted waters. November 4, 2019 meeting continued, Council Member McMahan said he does have health insurance and that it’s a been a blessing. ‘Motion was made by McMahan, seconded by McRae to approve the changes to the employee health jurance start date as presented. Motion carried. Vote: 6 to 0. Wording Is attached. Legal: Discussion on Data Breach Policy ‘Town Attorney John Henning Jr. presented this item. Comments from the Board Council Member Culpepper said that Halloween on Bidwell was fantastic. He said that he would also tike to revisit the liaison to the different Town boards idea, Announcements A) Town Hall Offices will be closed Monday November 11, 2019 in observance of Veterans Day 8) Annual Veterans Day Parade will be Monday November 11, 2019 at 11:00 a.m. at the Gazebo | Town Hall Offices will be closed Thursday November 28" and Friday November 29 for ‘Thanksgiving 1D.) Winter Wonderland and the Tree Lighting Ceremony Sunday November 30, 2019 from 5:00 p.m. to 8:00 p.m. Adjournment Motion made by Culpepper, seconded by Mashburn to adjourn the Town Council meeting at 7:20 p.m. ‘Motion carried. Vote: 6 to 0. Robert S. Scott, Mayor Travis Tallent, Town ClerkAgenda Item — Town Council Meeting Date: December 2, 2019 Agenda Item # 4 Department/Agency: Mayor and Town Council Subject Matter: Recognition of Service for Council Members Adam Kimsey and Brandon McMahan. Mayor Bob Scott and Town Council will present service plaques. Department Head's Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: N/A Suggested Motion: N/A Attachments’ Yes __ No _X_ Action Taken:Agenda Item — Town Council Meeting Date: December 2, 2019 Agenda Item # 5 Department/Agency: Macon County Clerk of Superior Court Subject Matter: Oath of Office for Mayor and Town Council Members. Macon County Clerk of Court Vie Perry will administer oaths. Department Head's Comments/Recommendation‘ N/A Town Manager's Comments/Recommendation: N/A Suggested Motion: N/A Attachments Yes __ No _X_ Action Taken:‘Agenda Item — Town Council ‘Meeting Date: Decomber 2, 2019 Agenda Item #: 6 Department/Agency: Town Council Subject Matter: Appointment of Mayor Pro Tempore, Town Council will select a Mayor Pro Tempore. Department Head’s Comments/Recommendation: N/A Town Manager's Comments/Recommendation: N/A Suggested Motion: N/A Attachments: Yes No_X_ Action Taken‘Agenda Item ~ Town Council Meeting Date: December 2, 2019 Agenda Item #: 7 Department/Agency: Town Council Subject Matter: Adoption of the December 2, 2019 ‘Town Council Agenda. Department Head’s Comments/Recommendation? N/A ‘Town Manager's Comments/Recommendation: N/A Suggested Motion: N/A Attachments: Yes No_X Action TakerAgenda Item ~ Town Council Meeting Date: December 2, 2019 Agenda Item #: 8 Department/Ageney: Town Council Subject Matter: Approval of the Consent Agenda for December 2, 2019. Department Head’s Comments/Recommendation: N/A ‘Town Manager’s Comments/Recommendation: Approval Suggested Motion: (If favorable) approve the consent agenda for December 2, 2019. Attachments: Yos_X_ No__ Action Taken:Agenda Item — Town Council Meeting Date: December 2, 2019 Agenda Item #: 8 (A) Department/Agency: Finance Subject Matter: Budget Amendments. Department Head's Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval Suggested Motion: (If favorable) approve budget amendments as presented. Attachments: Yes _X_ No__ Action Taken:BUDGET AMENDMENT, AMENDMENT # 2} - BUDGET CHANGE # FROM: DEPARTMENT: POLICE, EXPLANATION: APPR REBATE FOR VIPER RADIOS ACCOUNT DESCRIPTION INCREASE DECREASE. 10-3848 REFUNDS-GENERAL 310.00 10-4310-4995, ‘NON-CAPITAL EQUIPMENT 310.00 REQUESTED BY DEPARTMENT HEAD. RECOMMENDED BY FINANCE OFFICER, APPROVED BY TOWN MANAGER, ACTION BY BOARD APPROVED AND ENTERED ON MINUTES DATED. DATE CLERK ENTEREDBUDGET AMENDMENT AMENDMENT # patie BUDGET CHANGE #°S: FROM: DEPARTMENT: PD/STREETS EXPLANATION: APPROPRIATE AD*L REVENUES-SALES ON GOV DEALS ACCOUNT DESCRIPTION INCREASE __ DECREASE. REVENUE 10-3835 SALE OF FIXED ASSETS 932.00 EXPENDITURE. 10-4310-3530 VEHICLE MAINTENANCE 697.00 10-45 10-3520 EQUIPMENT MAINTENANCE 235.00 APPROVED AND ENTERED ON MINUTES DATED. DATE CLERK ENTERED.BUDGET AMENDMENT. AMENDMENT #221920 BUDGET CHANGE #8: FROM: DEPARTMENT: STREETS. EXPLANATION: APPROPRIATE AD'L REVENUES-SALES ON GOV DEALS ACCOUNT DESCRIPTION INCREASE _ DECREASE. REVENUE, 10-3835 SALE OF FIXED ASSETS 2331.00 10-3868 SALE OF NON-CAPITAL EQUIP 249.00 EXPENDITURE 10-45 10-3520 EQUIPMENT MAINTENANCE 2580.00 REQUESTED BY DEPARTMENT HEAD. APPROVED AND ENTERED ON MINUTES DATED. DATE CLERK ENTERED,AMENDMENT BUDGET AMENDMENT. f BUDGET CHANGE #S: FROM: DEPARTMENT: W&S PROPRIATE AD'L REVENUES-SALES ON GOV DEALS DESCRIPTION INCREASE DECREASE. ‘SALE OF FIXED ASSETS 2331.00 EXPENDITURE 66-7500-3520 EQUIPMENT MAINTENANCE 7331.00 REQUESTED BY DEPARTMENT HEAD. RECOMMENDED BY FINANCE OFFICER, APPROVED BY TOWN MANAGER, ACTION BY BOARD. APPROVED AND ENTERED ON MINUTES DATED. DATE CLERK ENTERED.Agenda Item - Town Council Meeting Date: December 2, 2019 Agenda Ttem#: 8 (B) Department/Agency? Tax Subject Matter: Tax Refund and Tax Releases. Department Head’s Comments/Recommendation: N/A Town Manager's Comments/Recommendation: Approval Suggested Motion: (If favorable) approve tax refund and tax releases as presented. Attachments Yes X_ No Action Taken:Releases/ Refunds for November 2019 *Refund of $176.00 to Outdoor 76, for years 2016, 2017, and 2018 taxes. This was 2 personal property that should not have been. *Huntington Technology Finance, 139556. Release $17.90. corrected personal property listing. *Furman Angel, 6584764465. Release $1,271.14. Partially in city limits.gscruggs@franklinnc.com From: Delena Raby Sent: Tuesday, October 29, 2019 2:57 PM To: sscruggs@frandlinne.com Subject: RE: Outdoor 76 No problem, | would refund any years for # 136695 that | had also collected on the correct account #123001. Look closely at # 123001, | found that the previous year's value was so low it did not generate a tax bill. We have a $5.00 billing minimum. Delena From: sscruggs@ franklinne.com {mailto:sscruggs@franklinnc.com] Sent: Tuesday, October 29, 2019 9:24 AM To: 'Delena Raby’ Subject: Outdoor 76 Hey did you all give them back all the past due amounts? Sorry to keep bothering you this is my first time with refunds. Thanks Sabrina Z Scruggs Town of Franklin Tax Collector Admin Assistant 828-524-2516 This email has been checked for viruses by AVG antivirus software. www. avg.comSo Tes Look Ue o “] ee (a8 [ Nowe" PnstyLecain TevAccunt Pacell Recst Lapa 7 I eca ‘ Sa"Ora Ou "By Pinte Zusekeyoond Fes Oily active Roceds [a "Ors Oma 7) pial “]__[tecktip] | Bi PintHighiined Recent | Fe Mase geo As ve Te itil Reco! Toes __AGHVBaG Toulon Tate Tevdert joutooa 78 Wak story Ysscruggs@franklin: m From: Delena Raby Sent: Wednesday, October 30, 2019 17:30 AM To: sscruggs@franklinne-com Subject: Huntington Technology Finance Good Morning, Please adjust the assessed value for Huntington Technology Finance account # 139556, to 47,664. You will need to release 5594 in value. | had to correct their business personal property list Thanks, Delena Raby Macon County Tax Administration Personal Property Appraiser 5 West Main St Franklin, NC 284734owe! Unt Adtese i (7 L (rescaceEoR ~~] @ seeatowe ncurses cay/toom |_| 1 Feine Seach ~ = [Su Ora Ouest | 1B Pirescreen se Keston Fite: [Dinky naive Reco J By Priehihohtednecept Pace ane Rader: ‘Yee: !TypeDithit Recest Totes __AMMVPaid_—_ Tot Due_ Tense Taco! h2scolr View OR {scour View oR hascolrviewor 208 2aGolrviewoR [2007 Ye Tertook Up eee wa] Cea Name PropertyLocaion Tan Account Pavcalit Fleceipt Lega! Casa] J |Agenda Item — Town Council ‘Meeting Date! December 2, 2019 Agenda Item #: 8 () Department/Agency: Dave Linn Subject Matter: Street Closing Request for Whoville Event. Department Head's Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval Suggested Motion: (If favorable) close Iotla Street from 5:00 p.m. to 7:00 p.m. Attachments: aparece Action Taken?Summer Woodard From: Dave Linn Sent: Sunday, November 17, 2019 2:25 PM To: Summer Woodard Subject: Whoville December 24th Summer, Carol Anne was planning to host "Whoville" on December 24th from 5:15pm-6:30pm as she did last year and wanted to make sure the event is on the town calendar and approval from the town council. ‘Thank you- Dave Linn‘Agenda Item ~ Town Council Meeting Date: December 2, 2019 Agenda Item #: 8 (D) Department/Agency: Town Council Subject Matter: Approval of the 2020 Town Council Regular Meeting Schedule. Department Head’s Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval Suggested Motion: (If favorable) approve 2020 Town Council Regular Meeting Schedule. Attachments: Yes _X No Action Taken‘TOWN OF FRANKLIN Post Office Box 1479 Franklin, North Carolina 28744 (828) 524-2516 Town of Franklin Council 2020 Regular Meeting Schedule All meetings are held in the Town Hall Boardroom at 95 East Main Street. All regular meetings begin at 6:00 p.m. Monday, January 6" Monday, February 3° Monday, March 2" Monday, April 6" Monday, May 4” Monday, June 1* Monday, July 6" Monday, August 3 Tuesday September 8" Monday, October 5" Monday, November 2°4 Monday, December 7Agenda Item — Town Council ‘Meeting Date: December 2, 2019 Agenda Item #: 8 (E) Department/Agency: Administration Subject Matter: Approval of the 2020 Town of Franklin Holiday Schedule. Department Head’s Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval Suggested Motion: (If favorable) approve 2020 Town of Franklin Holiday Schedule as presented. Attachments! Yes_X_ No Action Taken:TOWN OF FRANKLIN Post Office Box 1479 Franklin, North Carolina 28744 (828) 524-2516 Town of Franklin 2020 Holiday Schedule Wednesday, January 1*- New Year's Day Monday, January 20" - Martin Luther King Jr. Birthday Friday, April 10" - Good Friday Monday, May 25"" - Memorial Day Friday, July 3" - Independence Day Monday, September 7" - Labor Day Wednesday, November 11" - Veteran’s Day Thursday and Friday, November 26" and 27" - Thanksgiving Thursday, Friday and Monday, December 24", 25", and 28". Christmas2020 Holiday Schedule Observance Date Day of Week NewYear'sDay | | Martin Luther King, January 1, 2020 Wednesday ui Birthday January 20, 2020 Monday asus | Good Friday April 10, 2020 Friday pp Seas | Memorial Day May 25, 2020 Monday Independence Day | July 3, 2020 Labor Day September 7, 2020 | Monday Veterans Day November 11,2020 | Wednesday November 26 & 27, | | Thanksgiving 2020 * | Thursday & Friday Christmas December 24, 25 & Thursday, Friday & 28, 2020 MondayAgenda Item — Town Council ‘Meeting Date: Decomber 2, 2019 Agenda Item #: 9 Department/Agency: Land Use Subject Matter: Public Hearing 6:05 p.m. for Re-Zoning Petition for Dryman Road. Land Use Administrator Justin Setser will present this item. Department Head’s Gomments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: N/A Suggested Motion: N/A Attachments: Yes__ — No_X_ Action Taken:Agenda Item ~ Town Council Meeting Date: December 2, 2019 Agenda Item # 11 (A) Department/Agency: Town Council Subject Matter: Board Action on Re-Zoning Petition for Dryman Road. Department Head’s Comments/Recommendation: N/A. Town Manager's Comments/Recommendation: Consideration Suggested Motion: (If favorable) Town Attorney will provide motion. Attachments: Yes_X_ No__ Action Taken?See ie Gown of Franklin Petition for Rezoning P.O. Box 1479 Franklin, NC 28744 Phone: 282-524-2516 naneorapican Dare kenee (ne Oowwel| Location of Property de size otPropety WIE AC. pass Name ASST enter 0 atwoS ieeD cunenstss__ 2 ameeinue Cornmeal C~3 (Curront Deyglopment on all Adjoining Lots: Non leatiak south a tat al Sasenedty Mangal Warr Yes “NN See Mallon seartctys Petitioner is required to submit three (3) copies of a registered survey indicating the exact boundary lines of the parcel to be rezoned, the names of the owners of adjoining properties, and the location of any existing buildings on the subject property. I certify that all information provided in this application is accurate to the best of my knowledge, information, and belief, Furthermore, by signing this request, I agree to pay for advertising costs associated with this petition. Donkin mePauld- Sept 13 2014 " Signature of Applicant Date ‘OFFICE USE ONLY onde a} [14 the Planning Boatd recommended tha this pettionbe Approved Denied Chairman aaa On __the Board of Aldermen held a Public Hearing conceming this request. By vote of the Board they Approved] Denied Aest MayorTOWN OF FRANKLIN, NORTH CAROLINA PETITION FOR REZONING STAFF REPORT ‘Applicani: | Darlene Mcdowell ‘Application | 10/1719 Date: ‘Own Lillian Fouts Estate Location: | Dryman RD ‘Map Attached: | Ves Parcel No.: | 6584724186 Town or ETS | ETS ‘Request: | To rezone the parcel from R-I to C-3 SITE INFORMATION Maximum Developable Units | Multiple Existing land Use Residential Acreage 2.98 Acres Physical Characteristics Hilly with view of Highway Overlay Distriet NIA Other N/A ‘SURROUNDING ZONING AND LAND USE Location | Existing Use Existing Zoning Noith | See Staff Comments See Siaff Comments South East West PLANNING ‘Open Space Requirements [10% Parks and Greenways NA Site Access Dryman RD Detention N/A Floodplain No Stream Setbacks 10 Feet Other none ENGINEERING Environmental Considerations _[ Runoff in nearby river Utilities (Water & Sewer) ‘Water & Sewer in the area Traffic Impact Analysis If major developments are ever applied for. OtherSTARE COMMENTS The family of the Lifian Fouts Estate would like to have this pareel rezoned from Rel to C-3. The parcel is in the ETJ and not the city limits. It adjoins R-1 to the north and west, C-3 off of 441N Georgia RD & Belden Cir to the north, east and south, Currently the only road access is off of Dryman RD. The site is served with city 6” water line, the nearest sewer line is down on the Georgia RD. The only ‘major consideration to review is the traffic on Dryman RD for a commercial development. The planning bozrd voted to approve the recommendation for with concerns on local traffic to the lot on Dryman RD. They said they would prefer the access be off of Belden Cir is approved. z STAFF RECOMMENDATION For the planning board to review all the facts and make a recommendation to the ‘Town Council. Planning Board voted to approve but has concems about traffic om Dryman RD. et = ~__ZONING REVIEW HISTORY Metin: “Date Recommendation ‘Action —_—_| ‘Town Board Meeting | 10/7/19 TTo send rezoning petition | Forwarded to planning Planning board for board. recommendations. Town Planning Board | 102119 | To review and make a Voted to approve with recommendation to TC concerns Town Board Meeting | 11/4/19 To set hearing Hearing was set “Town Board Meeting | 12/2/19 Public Hearing Jbhall— help and Use Administrator DatePlanning Board Recommendations Darlene McDowell Rezoning Request ~312 Oryman RD October 24, 2019 Findings + Applicant. Darlene Mcdowell + Original application was submitted on Sept 13, 2019, + Applicant is petitioning to have the parcel rezoned from R-1 to C-2 + Thepparcelisin the €1/ only 4 The parcelis serviced by city water but no sewer. # The parcelis on a hill overlooking the Georgia Rd and Beeen Cir Currently the only access is off of Dryman RD. Recommendation Considerations: 152.163 (A) 41. The proposal will place all property similarly situated in the area inthe same category, or in appropriate complimentary categories. Yes because itis surrounded by C:3. 2. There is convincing demonstration that all used permitted under the proposed district classification would be in the general public interest and not merely in the interest of an individual or a small group. Yes 3. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. Yes. 4, There is convincing demonstration thet the character of any neighborhood will not be materially and adversely affected by any use permitted in the proposed change. Yes with the exception of potential traffic off of Dryman Rd. 5. The proposed change is in accord with the principle of growth, sound planning principles and any applicable small area plan, Yes Recommendation: Yes to approve but with traffic concerns.TOWN OF FRANKLIN TOWN COUNCIL ZONING CONSISTENCY STATEMENT December 2, 2019 Map Amendment: Rezoning of 2.98 Acres on Dryman RD Parcel #6584724186 PerN.C.G.S, §160A-387, all proposed amendments to the zoning ordinance or zoning map shall have a written report provided from the Planning Board to the Town Couneit within 30 days of referral of the amendment to the Planning Board, or the Town Council may proceed in its consideration of the amendment without the Planning Board report. Furthermore, in no case is the Town Council bound by the recommendations, if any, of the Planning Board. The aforementioned report was provided to the Town Council on December 2, 2019 (Attachment 1), Per N.C.G.S, §160A-383, zoning regulations shall be made in accordance with a comprehensive plan. Then adopting or rejecting any zoning amendment, the governing board shall also approve a statement describing whether its action is consistent with an adopted comprehensive plan and any other officially adopted plan that is applicable, and briefly explaining why the board considers the action taken to be reasonable and in the public interest. TOWN BOARD ZONING CONSISTENCY STATEMENT There is no adopted Comprehensive Plan to be considered for consistency with growth and development policies for the Town of Franklin. However, the Town of Franklin's Unified Development Ordinance is based on “Principles of Growth.” Recognizing that these ten principles are intended to “guide the Town’ future land use decisions,” and further recognizing that the proposed map amendment is consistent with these principles, the Town of Franklin Town Couneil finds this map amendment to be reasonable and in the public interest. Approved and adopted by the Town Couneil for the Town of Franklin, at its regular meeting this the 2" day of December, 2019. ATTEST: TOWN OF FRANKLIN 1) {etepssinessssssninsasasasenasasioetnasy Travis Tallent, Town Clerk Robert S. Scott, Mayorulpjuei4 Jo UMOL WO6102‘ 4999190, wn 200 evo sui00 ere area orl @0) LON SB zoo ‘suede xe “bud LOIMISIC SUls NIDINVeS H9NISIC oat s10z/61/e0 sesiesddy yse~ ranjea possess ruonduioxg juewiejeq 69V/9-9 J9u Peed OLLd3S"YaLWVM'O1MLO373 :sentiAN 98L¥CL¥9S9 Nid 2191050 :a) xen gsi ay Gy NWA LE ‘ssouppy Auodoig yEL8Z ON NIDINVES NYT AUSMOT 978 TaMOGOW SNaTHVO 0/9 31VLS3 NVITIIN‘SLNO4 uoneuuoyy joouey AuneD UooeWAgonda Item — Town Council Meeting Date: December 2, 2019 Agenda Item # 11 (B) Department/Agency: Region A Subject Matter: Letter of Support for NCDO'’s Growth Projections for Macon County ‘Transportation Plan. Rose Bauguess will present this item. Department Head's Comments/Recommendation: NIA ‘Town Manager's Comments/Recommendation: Consideration Suggested Motion: (If favorable) authorize Town Manager to send a letter of support. Attachments: Yes_X_ No__ Action Taken‘Rose Bauguess Friday, Noveriber 15, 2019 2:43 PM ‘Summer Woodard ce: Justin Setser; Bob Scott Subject: Council agenda request - growth projections for CTP Attachments: Macon CTP Population Employment Projections - Franklin Town Council pdf Hi Summer, Please sce attached memo to the Franklin Town Council requesting their endorsement of NCDOT's growth projections for the Macon County Comprehensive Transportation Plan. NCDOT needs the local governments to endorse these projections before they use them in the traffic forecast. Could you please add this item to your next meeting agenda for their consideration? I would be happy to attend and answer any questions the board may have. Please let me know the date and time. Thank you and have a great weekend! Rose Bauguess Senior Planner Southwestern Commission 125 Bonnie Lane Sylva, NC 28779 office: (828)586-1962 x213 rose@regiona.or Email correspondence subject to NC Public Records LawRee Cee Ca Oe) 3 regiona.org MEMORANDUM Date: November 14, 2019 To: Town of Franklin Council Fro Rose Bauguess, Southwestern Rural Planning Organization RE: Macon County Comprehensive Transportation Plan Population and Employment Projections ‘The North Carolina Department of Transportation (NCDOT), the Southwestern Rural Planning ‘Organization, and Macon County are in the process of updating the Macon County Comprehensive Transportation Plan (CTP). The Macon County CTP is a long-range multi-modal plan that identifies potential transportation needs for the next 25 years (Year 2045). NCDOT will be analyzing current and future travel patterns in order to determine where the {transportation network may experience congestion or other deficiencies. Prior to developing traffic forecasts for the future year of 2045, NCDOT needs to make certain assumptions about Macon County's anticipated growth. Macon County’s Comprehensive Plan, demographic data, and local knowledge are Used to develop the assumptions about future growth and how it will impact the transportation system. NCDOT has worked closely with the local CTP Steering Committee to verify population and employment trends, as wellas geographic distribution of growth and development in the county. NCDOT presents the following projections to the Town of Franklin and requests that the Council offer any additional information that should be considered. lf the projections are deemed reasonable and jate, NCDOT that the Cou hese projections to be use basis for the Macon County CTP. fic forecast, Population. The average annual growth rate for Macon County's population from 1990-2017 was poroximately 1.2% (Chart 1). The CTP Steering Committee concurs that using the historical average annual growth rate of 1.2% to project the future population is reasonable and appropriate. Employment. Future employment numbers were calculated based on the recent trends in the ‘employment to population ratlo of approximately 0.42. The CTP Steering Committee concurs that this ‘ratio can be expacted to continue. Future employment numbers were calculated by multiplying the population estimates by the ratio of 0.42 (Table 1). CherokeeCouty ——_cayCounty Gratomcounty ——_tzeksonCounly acon County Sain cere Seine fotos Dior Foscin Soca wos nese Foret spans Ree Sn Webster‘ear Macon County Wacon County Average Anna Population | __tmployment_Population Change Bese Yeor2017 35,586 4535 Feture Year 2045 (2.2%) 27586 1997 waa ‘Table 1 Base Vear and Future Year Population and Employment estimates. ‘Traffic Forecast Methodology. NCDOT will analyze historic traffic count data and use a linear projection as a base estimate for 2045 traffic volumes. The default historic growth rate will be adjusted for areas that the CTP Steering Committee determines are likely to grow at a higher or lower rate. Roads with higher potential for growth will use a rate of 1.5% or the historical rate, whichever is higher. Roads with lower potential for growth will use a rate of 0.1% or the historical rate, whichever is higher. Data sources used to estimate the future growth in Macon County include: ‘Macon County Comprehensive Plan NC Office of State Sudget and Management ‘Assess NC (Macon County Profile for June 2019) Data from the Bureau of Labor Statistics NC Department of Commerce County ProfileAgenda Item — Town Council Meeting Dato: December 2, 2019 Agenda Item #: 11 (©) Department/Agency: Arts Council Subject Matter: Funding Requost for Martin Luther King Jr. Celebration. Bobbie Contino will present this item. Department Head’s Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Consideration Suggested Motion: (If favorable) Town Attorney will provide wording. Attachments: Yes _X No __ Action Taken:Summer Woodard Art Council Of Macon County Friday, November 22, 2019 12:55 PM Town Woodard Subject: May we ask for MLL. King support at next Town Council meet? ‘Attachments: MILK plan Jan 2020.docx Welcome back, Summer! ‘May @ couple of us from the Martin Luther King Celebration planning team make an appeal for $500 support for the Jan 18 ‘commemorative program? The attachment has details. f you need more information please tell me. ‘Thanks, Happy Thanksgiving, and think snow but not Jan 19, Bobbie Contino, Arts Counal DirectorMartin Luther King Jr. Celebration Plan for Jan 19, 2020 First United Methodist Church, Franklin Let Freedom Sing - A Musical Tribute to Dr. King General concept: 2020 event main focus is music (no keynote speaker), with lots of audience participation; song lyrics will be projected on sanctuary screens. Program in sanctuary; reception follows in Memorial Hall. Planning Team Name Email ~_[Phone_ Burston, Claudette 333-2008 oF 524-6547 Contino, Bobbie artsqall@dnet.net 342-7872 OF §24°ARTS Crawford, Bill wgcrawford@hotmail.com Hall, Lily (424-4442 OF §24-7723 ‘Owens, Synethia synethia.owens@macon.kaa.nc.us Washington, Pat 420-3166 ‘Support team i Barnett, Beverly bevobie@aol.com Beam, David ‘524-3010 Moliere, Hope 332-8580 Washington, Ericka nag42 Dance: Hope Moliere to song by Ashley Owens Mime: Richard Lugo and Elisha Moliere Visual art exhibit of works by L.B.J. Job Corps members, 524-4446 (Washington to arrange) Vocal duet from Murphy: Don Colbert and Farrah Eller Mountain Voices Ensemble pending Expenses: Advertising, food and reception supplies, artists’ honoraria, printing and misc. Event Partners. Investment Arts Council $500 First United Methodist Church $500 (for catered reception) Human Relations Council $250 Town of Franklin (pending) $500Agenda Item —'Town Council Meeting Date: December 2, 2019 Agenda Item #: 11 (D) Department/Agency: Franklin Fire & Rescue Subject Matter: Update from Franklin Fire & Rescue. Chief Matthew Breedlove will presont this item, Department Head’s Comments/Recommendation: N/A ‘Town Manager’s Comments/Recommendation: N/A Suggested Motion: ‘This is for information only. No motion is needed. Attachments: Yes No_X_ Action Taken:Monthly ReportsFranklin Police Department PO Box 1479 Franklin, North Carolina 28744 Phone: 828.524.2864 Established 1855 ‘Sionmer Woodard Davie P. Adams Town Manager Chief of Police Departmental Report The Police Department responded to $96 calls from October 30,2019 until November 25, 2019 Reports Filed Accident 62 Arrest 18 Incident / Investigation 56 Enforcement Actions Arrest 18 DW's 3 Citations 44 Criminal Papers Obtained 6 Warning Citations 0 ‘The department participated in the annual trick-or-treat event at the Franklin Fire Department on October 31°Franklin Fire & Rescue | Frama No | This report was generated on 11/25/2019 6:12:14 PM Incident Type Count per Station for Date Range Start Date: 11/01/2019 | End Date: 11/25/2019 INCIDENT TYPE Station: 11 - FRANKLIN FIRE-RESCUE 131 Passenger vets re “Yat - Forest. woods or widiand fire 11 Medel esis, si EUS crew 30 -reraency medical arco oer 221 EMS cal exuding veri ecient wh jury 32 -Moiot vehi acide wth irs 529 Noor velicepedeston accent (WV Pe) 324 - Molt vbide accent with noiuies 234 - Search fr oreo on and 419 Gas lak (aura gas or LPG) 413 -i oaher cmbusibe qu pi "24 Carbon mono incient 440 letial wioaequsen problem ber {43 -Vehioe acoder, gone cleanup Gr - Ecos, vom erival for bomb care ute 721) 510 -Personindistoss ter StF Lockout 521 Soke o od omoval saci avd 361“ Unauhorzad uring “G23 - No sent ound on ara a ipl aos “Bi Prescribed re 61 - Smoke score, od t smoke 745 Aan sytem acvation, 0 fe -nintnnal 746 - Cao monoxie eetetracvaton, CO ~ [INCIDENTS] # Incidents for 11 - Franklin Fire-Rescue: 1 4 8 a 44 137 Only REVIEWED incidents incuded EMERGENCY ReroRrine evargoryeponegsnTOWN OF FRANKLIN Post Office Box 1479 Franklin, North Carolina 28744 (828) 524-2516 Public Works November 2019 Monthly Report October 28, 2019- November 25, 2019 Service Calls Begin Suspend Service 8 Billing Re-Read 4 Brush Pick Up 4 Connect 18 Data Profile 3 Disconnect 2 End Suspend Service ° Leaf Pick Up 10 Leak Check vy Mailing Address Change 19 Meter Swap/Exchange 3 Miscellaneous/Customer Request 38 Meter Box/Lid Repair 1 Occupant Change 40 Re-Read Customer Request 0 Total 187 One Calls for 811 82 Animal Pick up 2 Total 271 Water Replaced two % meters at Grandview Court. Repaired water leak at Summit Hill. Annual maintenance at Hemlock, Gillespie, and Wilkie St tanks. Repaired Swiss colony pump station. Sewer Cleaned out 2,734 ft. of sewer line. ‘Maintenanced Riverview pump station. Repaired sewer main behind Town Hall. Repaired pump at Fox Ridge pump station.TOWN OF FRANKLIN Post Office Box 1479 Franklin, North Carolina 28744 (828) 524-2516 Streets Removed fall decorations from Town. Installed Christmas snowflakes. Installed garland and bows. Removed tent from the Gazebo. Installed and decorated Town Christmas tree. Cleaned ditch line at Gillespie Dr. Patched pot holes around town streets. Respectfully submitted, LLB? — Nathanael Moore Public Works DirectorTOWN OF FRANKLIN Post Office Box 1479 Franklin, North Carolina 28744 (828) 524-2516 To: Summer Woodard and Town Council LEAK ADJUSTMENTS: 11/7/2019 - Adjustment to Account 21-001580-00 for $2035.60. RETURNED CHECKS: 10/28/2019 — Adjustment to Account 50-000590-03 for $92.89. 11/20/2019 — Adjustment to Account 20-000910-02 for $69.28. 11/20/2019 — Adjustment to Account 10-001150-00 for $27.33. CONTRACT AGREEMENTS 11/01/2019 — Adjustment to Account 40-000520-03 for $147.19. 11/01/2019 — Adjustment to Account 11-000451-00 for $444.08. 11/01/2019 — Adjustment to Account 42-000943-01 for $281.20. 11/05/2019 — Adjustment to Account 42-000550-00 for $297.50. ADMINISTRATIVE 10/30/2019 — Adjustment to Account 30-003080-03 for $50.00. 11/14/2019 — Adjustment to Account 20-002390-00 for $2.20. 11/20/2019 — Adjustment to Account 30-002600-02 for $1.44, All adjustments were approved by Public Works Director Nathanael Moore. Respectfully aan \ Alison StameyTo: Summer Woodard, Town Manager From Justin Setser, Land Use Administrator Date: October 29, 2019 — November 25, 2019 Subject: Planning Monthly Report - November Boards: Town Planning Board/BOA: BOA and PB didn't meet in November. County Planning Board: The county planning board met in November in the Highlands to listen 10 community needs. No one from the community attended the meeting. TCC: TCC meeting was held on Nov 13% at SCC in Franklin. The committee was updated by NCDOT officials and various projects in the region. Code Enforcement: Land Development Permits: (2) permits were issued. Sign Ordinance: (1) Sign Permit issued. ‘Minimum Housing: The owner of the property of 18 Wilkie ST is working toward complying with the violation, Property owners initial 45 day time line has ended. Junk Car Ordinance: N/A Nuisance Ordinance: Nuisance violation at the residence on Dearmen Ter is still active. Other: Town Planner was invited to speak at the noon Rotary club on Nov 6'" to discuss the comp plan and other town planning business. Town Planner attend the steering committee meeting for the Macon County Comp Transportation plan on Nov 7". ‘Town Planner attended Nikwasi Initiative board meeting in Cherokee by phone on Nov 15th. 4 steering committee for the Town of Franklin Comp Plan was held on Nov 19". Items discussed were draft vision statement and draft land use maps. First draft of plan will be handed out at steering committee meeting, Justin Setser, CZO Town Planner / Land Use AdministratorTe: Summer Woodard From Finance Office Date: November 25,2019 Re: Monthly Department Report Report for November 2019 + Kelly Gooderham from Martin Stames presented aucit results at November 4" board * meeting and we received an unmodified opinion for FY2018-2019 audit Completed and submitted AFIR to the NC State Treasurer's Office as required each year once audit is complete, Completed Powel Bil Fiscal Data Report as required each year by December 1% Prepared budget amendments for town managers approval to move funds in General Fund budget from Streets beautification line (10-4610) to Salaries & Wages line (10- 4180) to cover personnel changes (due to retirement) for FY 19720. ‘Attached are Budget Reports for an overall view of Revenues and Expenditures for General, Fire, and Water & Sewer Funds at this time, ‘Kyra M. Doster ‘Town of Franklin Finance Officer 828-524-2516 Ext, 304SEesv0sr —_ OvEsPTOS es ce0 0ST Ayueusy (oReoun) — seouequNoNS KNW 610¢/0¢/Tr :Supua pound 0202-602 261 403 Arewuins dross, uoday Ja3png crue __veser'ss'e "yen amas anv waLvAn-09 9804 swear eset na cuiveer evaeieeitt ON “utpruensAyweusy (oREOL;A) — sUEqUNON AEN Asewuuns pung roene/e ‘tapi poves oz toe om 04 odo praFranklin, NC origieat ‘Account Tp, ‘ot Bet Fund: 10-GENERALTUND Feverve 26356600, Fund: 10- GENERAL FUND Teta 616356500 ond: 28-FRE ovenve asi13300 Fund; 28-FRE Tok 95115840 Fund: 60-WATER AND Se¥ER Revenue 3.36,188.00 ‘und: 60- WATER AND SEWER Tota” 3,860,18.00 Report Tota BTA BIOD cant ‘Totlbudet 432scom.00 ‘4szq0000 aag21200 ‘431200 239752000, 38782000 508676005 Pend aay 8699735 18699785 096.43 soa snusre Sie uae Budget Report Group Summary For Fiscal: 2019-2020 Period Ending: 13/30/2039 Fc acy 3337569.26 1337569.26 sa.1913 sara013 susie s769 7155537649 Sera Favorable (onvaverabe) 266.9874 “2863878 seams) “sea05287 220500351 2300851 Saisie Percent eran 00% a7 seam ane Tiaayabae tease PH Page LeheBudget Resort For Fiscal 20192020 Prog Enaing: 11/3/2019 Fund Summary ones! caest resiod acl favone _acart rans Toltuere! —Toatugpet acy, Acty (Urabe) Reming 10-ofNe3Al FOND ‘st0ise500 432ecosen ASSETS LaRTSKOGagBSEGRTE GeOTH 23. Sim IDO NALA ANAT EK {waren a seven apeoxeson —_s47ssn000 3717266 __usenar6) _ a2mauasi_sése% eporToatBATAESiOD 808671000 GL7aG694 BR 7GLES 47.0751 835%Date: November 25, 2019 ‘To; Summer Woodard. From: Sabrina Scruggs Re: November 2019 Tax Report As of 11/25/2019 a total of $894,441.71 has been collected for 2019 tax bills. We have two adjustments this month. ‘There is one release of $176.00, This is for Outdoor 76. They were billed for an extra business that was not theirs, attended a Collections Workshop this month in Winston-Salem. Please let me know if you have any questions. Respectfully submitted, Sabrina Scruggs