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31.3.

98 EN Official Journal of the European Communities C 97ØA/1

III
(Notices)

COMMISSION
GUIDE TO CANDIDATES

(98/C 97ØA/01)

A.ÙINTRODUCTION

B. PROCEEDINGS OF THE SELECTION BOARD

C. ELIGIBILITY

D. TRAVEL AND SUBSISTENCE EXPENSES

E. RECRUITMENT

F. CAREER PROGRESSION AND WORKING CONDITIONS

ANNEXES: —ÙGuide to educational qualifications

—ÙInstructions for optical reader form

A. INTRODUCTION The fields and competitions are as follows:

economics and statistics:

COM/A/8/98 — Assistant Administrators (AØ8);


This issue of the Official Journal of the European
Communities contains notices for a series of competitions
published by the European Commission for university COM/A/9/98 — Administrators (AØ7/AØ6);
graduates in six specific fields, with or without
professional experience, to constitute reserves for the
years ahead. The Commission is looking to attract external relations and management of aid to non-member
highly-qualified candidates in these fields and will be countries:
conducting a rigorous selection process. To give an idea
of numbers, the most recent competitions of this kind
attracted 55Ø000 applications for reserve lists of 600. COM/A/10/98 — Administrators (AØ7/AØ6);
Commission administrators have to be highly versatile,
flexible, and able to cope with changing workloads and
to work as members of a team in an international law and European public administration:
environment. Each competition comprises two options in
related fields, and there are specific conditions for each
field/option. Anyone interested in applying should COM/A/11/98 — Assistant Administrators (AØ8);
therefore read the notice of competition and this Guide
very carefully so that only applications which fulfil all
the criteria and conditions for admission are submitted. COM/A/12/98 — Administrators (AØ7/AØ6).
C 97ØA/2 EN Official Journal of the European Communities 31.3.98

For the AØ8 competitions, no professional experience is and the staff committee. The principle of confiden-
required. However, the degree giving access to the tiality is enshrined in Article 6 of Annex III to the
competition must not pre-date by more than three years Staff Regulations, which states that the proceedings of
the closing date for the competition; in other words, it the selection board must be secret. It works in two
must have been awarded after 4 May 1995. Furthermore, ways: first, it imposes obligations to ensure equal
university courses, work placements or further training treatment for candidates; and second, it seeks to
must include a European component (for example, protect the selection board to ensure that its decisions
courses, modules, credits or the like in European affairs, are totally impartial.
European integration, European law, economic and
monetary integration, post-war European history, etc.;
participation in an exchange programme or study 2.ÙThe selection board adheres strictly to the conditions
placement in another European country will also count). for admission laid down in the notice of competition
when deciding whether or not candidates are to be
admitted. Candidates admitted to a previous
For the AØ7/6 competitions, candidates must have at least competition will not automatically be eligible.
three years’ professional experience since obtaining the Candidates are asked not to submit letters of recom-
degree giving access to the competition, of which two mendation (or similar documents), as the selection
years must be relevant to the field chosen. board is unable to take them into consideration in its
deliberations.

NB:ÙCandidates may apply for only one of the five


competitions, otherwise they will be disqualified.
C.ÙELIGIBILITY
Organisation
1. Education, certificates and diplomas
The competition procedure is split into two phases:
(a)ÙCandidates must provide photocopies of
(1) preselection, certificates or diplomas to show that they have
completed studies of the level required by the
notice of competition (point III.C.2).
(2) written and oral tests.

(b) In the case of specialist or further training,


The preselection tests will be organised separately and candidates must specify whether the course was
passing them will be one of the conditions for admission full-time or part-time, what subjects were covered
to the subsequent phase of the competition. Candidates and what the official length of the course was.
should therefore assess and check whether they fulfil all
the conditions for admission laid down in the notice of
competition, particularly in terms of qualifications and 2. Experience
relevant professional experience, before submitting their
application form. They are therefore advised to read the
notice of competition and the Guide for candidates (a)ÙProfessional experience is counted only from the
carefully in order to avoid submitting an application time the candidate obtained the certificate or
which does not fulfil the above conditions and could diploma required for admission to the
therefore be disqualified at any stage of the competition. competition.

Candidates will be called to sit the preselection tests in (b) You must provide supporting documents
the test centre closest to the address given on their confirming the length and level of your
application form. For organisational reasons candidates experience. If, for reasons of confidentiality, you
may not ask to change centres. Candidates should also are unable to provide the necessary statements of
bear in mind that travel and subsistence expenses will not employment, you must provide photocopies of
be reimbursed for participation in the preselection tests your contract, your letter of recruitment and/or
(see point D). your first payslip; you must in any event provide a
copy of your latest payslip.

B.ÙPROCEEDINGS OF THE SELECTION BOARD


Candidates in the professions or in self-employment
must provide either a practising certificate (or
1.ÙA selection board is set up for each competition; it equivalent), or a copy of the entry in the relevant
consists of members designated by the administration trade register, or any other official document (for
31.3.98 EN Official Journal of the European Communities C 97ØA/3

example a tax document) showing clearly the length Candidates must affix the coloured sticker (inserted in
of the relevant professional experience. the Official Journal) corresponding to the competition
for which they are applying to the envelope
containing their application.
Should the selection board discover at any stage in
the procedure that the candidate does not meet one
or more of the general or special conditions for You must sign the completed application form.
admission to the competition or that the information Remember that in signing you are declaring that the
on the application form does not tally with the information provided in the application form and the
supporting documents, the candidate will be optical reader form is true and complete.
disqualified.
The annex to the Guide gives detailed instructions on
Candidates who have failed to provide the necessary how to complete the optical reader form, which is
proof of qualifications and experience will not be part of the application form. Please follow them
admitted to the written tests. closely.

3. Submission and signing of application form


D.ÙTRAVEL AND SUBSISTENCE EXPENSES

Application form
1.ÙTravel and subsistence expenses for participation in
the preselection tests will not be reimbursed.
Candidates must use the application form provided in
the Official Journal.
2.ÙA flat-rate contribution may be made towards travel
and subsistence expenses for participation in the
For the application form to be considered valid, it
written and/or oral tests. You will be given details of
must be accompanied by the original optical reader
the arrangements in the letter inviting you to attend
form and a letter in support of the application.
the tests.

Optical reader form: These forms will be used to


create computer records of applications and must
therefore be filled in as accurately and legibly as E.ÙRECRUITMENT
possible.

1.ÙCandidates should note that inclusion on the reserve


Letters in support of the application:
list does not guarantee appointment. The recruitment
Candidates must attach a typewritten letter based on
procedure is as follows: as and when funds become
the model provided with the application form
available, successful candidates may be called, as
assessing their qualifications, in particular in terms of
required, to one or more interviews with heads of
university studies and professional experience, with
department at one of the European institutions; a
reference to the nature of duties and the conditions
definite job offer may then be made; in addition,
specified for their chosen field. This should be as clear
candidates must undergo a compulsory medical exam-
and succinct as possible and should not exceed one
ination to establish that they meet the standards of
A4 page.
physical fitness necessary to perform the duties
involved.
Candidates must also attach to the application form
photocopies of all the supporting documents needed
to prove that they satisfy all the conditions for 2.ÙOn completion of the competition proceedings, the
admission. reserve list is sent to the Structure, A and LA Staff
and Seconded National Experts Unit, which is
responsible for managing it. Successful candidates
Applications postmarked after the closing date may therefore contact:
specified in the notice of competition will be rejected
by the selection board.
European Commission
Structure, A and LA Staff and Seconded National
Candidates must use the original optical reader form Experts Unit
for the competition for which they are applying. They DG IX/A/5
must provide all the supporting documents and any Rue de la Loi/Wetstraat 200
necessary information by the closing date. B-1049 Brussels.
C 97ØA/4 EN Official Journal of the European Communities 31.3.98

F.ÙCAREER PROGRESSION AND WORKING Category B runs from grade BØ5 up to grade BØ1
CONDITIONS and is divided into three career brackets: BØ5/BØ4
(Administrative Assistant, Technical Assistant,
Secretarial Assistant), BØ3/BØ2 (Senior Adminis-
1. Categories of post trative Assistant, Senior Technical Assistant,
Senior Secretarial Assistant) and BØ1 (Principal
All posts in the Community institutions, whether Administrative Assistant).
permanent or temporary, are classified as follows:

(a) Category A (c) Category C

Staff who have completed a course of university


education and obtained a degree or diploma, Staff who have completed a course of secondary
engaged in administrative and advisory duties in education and/or a course of vocational
the areas of Union activity. education at secondary level and obtained a
certificate or diploma, engaged in clerical or
Category A runs from grade AØ8 up to grade AØ4 secretarial duties.
and is divided into three career brackets: AØ8
(Assistant Administrator), AØ7/AØ6 (Adminis-
trator), and AØ5/AØ4 (Principal Administrator).
Category A also comprises grades AØ3, AØ2 and Category C runs from grade CØ5 up to CØ1 and is
AØ1 corresponding to Head of Division (Unit), divided into three career brackets: CØ5/CØ4
Director and Director-General respectively. (Clerical Assistant, Typist), CØ3/CØ2 (Clerical
Officer, Secretary/Typist), and CØ1 (Executive
Secretary, Principal Secretary, Principal Clerical
Language Service (LA) Officer).

Staff who have completed a course of university


education and obtained a degree or diploma, (d) Category D
working as translators or interpreters. The LA
structure corresponds to that of category A above.

Staff who have completed at least a course of


The Language Service is divided into three career primary education and/or vocational education
brackets: LAØ8 (Assistant Translator, Assistant and obtained a certificate or diploma, engaged in
Interpreter), LAØ7/LAØ6 (Translator/Interpreter), manual or service duties (messenger, driver,
and LAØ5/LAØ4 (Head of Translation or Interpre- workshop staff, etc.).
tation Group, Reviser, Principal Translator,
Principal Interpreter).

Category D runs from grade DØ4 up to DØ1 and is


Grade LAØ3 corresponds to Head of Translation divided into three career brackets: DØ4 (Unskilled
or Interpretation Division (Head of Unit). There Employee, Unskilled Worker), DØ3/DØ2 (Skilled
is no grade LAØ2 or LAØ1. Employee, Skilled Worker), and DØ1 (Head of
Unit).

NB:
For the linguistic duties specified above, staff must
have a perfect command of their mother tongue (e) Probationary period
or main language and a thorough knowledge of
at least two other official Community languages.
Officials other than those in grades AØ1 and AØ2
(b) Category B have to serve a probationary period, which must
be satisfactorily completed before they can be
established, i.e. before their appointment can be
Staff who have completed a course of advanced made permanent. The probationary period is nine
secondary education and obtained a certificate or months for officials in categories A and B and the
diploma, engaged in executive duties (comparable Language Service, and six months for officials in
with those performed by an executive officer). categories C and D.
31.3.98 EN Official Journal of the European Communities C 97ØA/5

2. Basic salary, allowances, deductions, taxes, and temporary contribution) are made from remun-
pre-school and school education for children of eration.
officials

(a) Basic salary (d) Taxes

A basic salary scale — divided into a number of


Remuneration is also subject to a Community tax
steps — exists for each grade. Officials progress
deducted at source. The proceeds are paid into
automatically to the next step every two years
the Community budget where they are offset
until they reach the top of the scale. On
against the Member States’ contributions. For this
recruitment, officials are placed in the grade and
reason, remuneration is exempt from national tax
step within the appropriate career bracket
pursuant to the second paragraph of Article 13 of
commensurate with the number of years’ relevant
the Protocol on Privileges and Immunities.
professional experience.

(b) Allowances As at 1 July 1997 the basic salary, before any


deductions or allowances, was 145Ø305 Belgian
In addition to basic salary, officials may be francs for grade AØ8 (step one) and 164Ø296
entitled to certain allowances under the Staff Belgian francs for grade AØ7 (step one).
Regulations including:

expatriation allowance (granted to officials who (e) Pre-school and school education for children of
are obliged to move abroad in order to take up officials
employment) or foreign residence allowance
(granted to expatriate officials who are not There are European Schools at most of the main
entitled to expatriation allowance), amounting to places of activity of the Community institutions,
16Ø% or 4Ø% of basic salary respectively; and providing infant, primary and secondary
education in several language sections up to the
the following family allowances, which are paid level of the European Baccalaureat. The
monthly: education provided and the qualifications
awarded by these Schools are recognised by all
(i) household allowance amounting to 5Ø% of the Member States. There are also crches for
basic salary; children below school age.
(ii) dependent child allowance;
3. Address of the Recruitment Policy, Competitions and
(iii)Ùeducation allowance to cover the costs of Selection Procedures Unit
schooling, with a monthly ceiling per
dependent child. Candidates will be dealing throughout with the
Commission’s Recruitment Policy, Competitions and
Under certain circumstances, in particular where Selection Procedures Unit. Should you have any
officials are obliged to change their place of queries, please see point XI.2 of the notice of
residence in order to take up employment, the competition (Applications).
institutions may also reimburse expenses incurred
as a result of recruitment, notably removal
expenses. All other correspondence should be addressed to:

(c) Deductions Chairman of the Selection Board, COM/A/8/98,


COM/A/9/98, COM/A/10/98, COM/A/11/98,
Certain compulsory deductions (sickness and COM/A/12/98, the address at point XI.2 of the notice
accident insurance, pension contributions, of competition.
C 97ØA/6 EN Official Journal of the European Communities 31.3.98

ANNEX 1

Guide to diplomas giving access to category A competitions

BELGIQUE/BELGIã Licence ou ~quivalentØ(*)


Licentie of gelijkwaardig diplomaØ(*)

DANMARK Kandidateksamen og tilsvarendeØ(*)

DEUTSCHLAND Hochschulabschluß/FachhochschulabschlußØ(*)

ELLADA Panepisthmiakö dòplvma þ ptoxòo

ESPAïA Licenciatura o equivalenteØ(*)

FRANCE Maôtrise ou ~quivalentØ(*)

IRELAND University degree with First or Second class


Honours or equivalentØ(*)

ITALIA Diploma di laurea lunga

LUXEMBOURG Il n’existe pas de dipløme universitaire national

NEDERLAND Doctoraalexamen
Getuigschrift HBO of gelijkwaardig diplomaØ(*)

ÖSTERREICH Hochschulabschluß, FachhochschulabschlußØ(*)

PORTUGAL Licenciatura ou equivalenteØ(*)

SUOMI/FINLAND Filosofian maisteri tai vastaavaØ(*)


Filosofie magister eller motsvarandeØ(*)

SVERIGE Fil. kand. eller motsvarandeØ(*)

UNITED KINGDOM University degree with First or Second class


Honours or equivalentØ(*)

(*)ÙAssessed on a case-by-case basis.


31.3.98 EN Official Journal of the European Communities C 97ØA/7

ANNEX 2

INSTRUCTIONS FOR USE OF THE OPTICAL READER FORM


ATTACHED TO THE APPLICATION FORM

The optical reader form is an information sheet designed to speed up the processing of applications. It is
very important that you fill it in with all due care and attention. However, it is the actual signed
application form that is the official record of your application.

Since the form is to be processed by optical reader, you must follow the instructions set out below.

—ÙThe optical reader form must be filled in clearly and accurately, by hand. Use black ink, and only use
characters in the set appearing below.

ABCDEFGHIJKLMNOPQRSTUVWXYZ-1234567890

ÄÆÅÁÀ ÃßÇÉÈÍÑÖÓÒØÔÜÚ

ABGDEZHQIKLMNJOPRSTYFXCVA
´ ´E ´H ´I ´O ´Y æ Ï Ÿ

Write one character in each box:


RIGHT: A
WRONG: A A A a

—ÙDo not fold, crease or staple the optical reader form. It should not be physically attached to any part of
your application form.
—ÙDo not use correction fluid.
—ÙDo not use photocopies of the optical reader form; the optical reader can only read originals.
Additional forms can be obtained from the following address:
European Commission,
Info — SC 41 0/2
COM/A/8/98, COM/A/9/98, COM/A/10/98, COM/A/11/98, COM/A/12/98 (please specify)
Rue de la Loi/Wetstraat 200,
B-1049 Brussels.
—ÙDo not write anything on the back of the optical reader form.
—ÙDetach the optical reader form.
—ÙSend the optical reader form with the application form and photocopies of the accompanying
documents in a cardboard-backed AØ4 envelope to the address given in the guide. Mark the envelope
‘Please do not bend’.

SPECIFIC INSTRUCTIONS FOR INDIVIDUAL ITEMS FOR COMPETITIONS


COM/A/8/98, COM/A/9/98, COM/A/10/98, COM/A/11/98, COM/A/12/98

All the boxes below must be completed to enable us to process your application by computer.

A. Personal details

Item 1: Surname at birth

Item 2: Forename
C 97ØA/8 EN Official Journal of the European Communities 31.3.98

Item 3: Surname
Name used for correspondence.
This should be the name you usually use.

Item 4: Date of birth (dd/mm/yyyy)


Give your full date of birth following the format indicated;

for example: 1 1 / 0 9 / 1 9 6 6

Item 5: Sex (M/F)


M for male; F for female.

Item 6: Age limit dispensation


(not applicable)

Item 7: Physical handicap


Put a cross in the box if you suffer from a physical handicap that might make it
difficult for you to do the tests. This will help us make whatever arrangements we can
to help you.

Item 8: Nationality (Code)


Use the following codes:
BEL = Belgian FRA = French AUTÙ= Austrian
DNK= Danish IRL = Irish PRT = Portuguese
DEU = German ITA = Italian FIN = Finnish
GRCØ= Greek LUX = Luxembourgish SWE = Swedish
ESP = Spanish NLD = Dutch GBR = British

Item 9: Street, number, district, etc.


example: 173 ST. JOHN STREET, KENSINGTON (do not include the town,
county or postcode in this box)

Item 10: Postcode


example: EC1V 4RP

Item 11: Town and County


example: LONDON. ENNIS, CO. CLARE

Item 12: Country


Use the following codes:
BEL =ÙBelgium FRA =ÙFrance AUT =ÙAustria
DNK =ÙDenmark IRL =ÙIreland PRT =ÙPortugal
DEU =ÙGermany ITA =ÙItaly FIN =ÙFinland
GRC =ÙGreece LUX =ÙLuxembourg SWE =ÙSweden
ESP =ÙSpain NLD =ÙNetherlands GBR =ÙUnited Kingdom
Other =Ùany other country
31.3.98 EN Official Journal of the European Communities C 97ØA/9

Items 13 to 16: To be filled in only if you are an official or other servant of the Communities

Item 13: Institution/Agency


Use the following codes:
CCE =ÙCommission
PE =ÙEuropean Parliament
CJ =ÙCourt of Justice
CS =ÙCouncil
CC =ÙCourt of Auditors
CES =ÙEconomic and Social Committee
CDR =ÙCommittee of the Regions
BEI =ÙEuropean Investment Bank
ENV =ÙEuropean Environment Agency
FEF =ÙEuropean Training Foundation
TOX =ÙEuropean Monitoring Centre for Drugs and Drug Addiction
MED =ÙEuropean Agency for the Evaluation of Medicinal Products
MIN =ÙOffice for Harmonisation in the Internal Market
SST =ÙEuropean Agency for Safety and Health at Work
OVV =ÙCommunity Plant Variety Office
FEI =ÙEuropean Investment Fund
IME =ÙEuropean Monetary Institute
TRA =ÙTranslation Centre for the Bodies of the European Union
OMB =ÙEuropean Ombudsman
BER =ÙEuropean Centre for the Development of Vocational Training (Cedefop)
FEA =ÙEuropean Foundation for the Improvement of Living and Working
Conditions

Item 14: Personnel number

Item 15: Administrative position (Code)


Use the following codes:
AX =Ùauxiliary (Commission)
AL =Ùlocal staff (Commission)
FP =Ùpermanent official (Commission)
FS =Ùpermanent official on probation
TP =Ùtemporary

Item 16: Internal telephone number

B. Details of candidature

Item 17: Field


Competitions COM/A/8/98 and COM/A/9/98 comprise two fields. Tick just one
box relating to the field you have chosen:

A 01 Economics

A 02 Statistics

Competition COM/A/10/98 comprises two fields. Tick just one box relating to the
field you have chosen:

A 01 External relations

A 02 Management of aid to non-member countries

Competitions COM/A/11/98 and COM/A/12/98 comprise two fields. Tick just one
box relating to the field you have chosen:

A 01 Law

A 02 European Public Administration


C 97ØA/10 EN Official Journal of the European Communities 31.3.98

Item 18: Publication/Source


Give the source of your information about this competition.
Use the following codes:
Newspapers
001 Der Standard 352 Ikonomikos Tachydromos
003 Die Presse 400 Irish Times
005 Kurier 401 Irish Independent
050 Le Soir 402 Belfast Telegraph
075 De Standaard 450 La Repubblica
076 Het Nieuwsblad 451 Il Sole 24 Ore
077 De Gentenaar 452 Corriere della Sera
099 Grenz Echo 500 Luxemburger Wort
100 Frankfurter Allgemeine Zeitung 501 Tageblatt
102 Die Welt 550 Volkskrant
104 Süddeutsche Zeitung 551 NRC Handelsblad
150 Politiken 553 De Telegraaf
151 Jyllands-Posten 575 Intro Vacatures
152 Berlingske Tidende 600 Expresso
199 Europa 601 Público
200 El Paòs 602 Diario de Noticias
201 ABC 650 Helsingin Sanomat
202 La Vanguardia 651 Kauppalehti
250 Le Monde 675 Hufvudstadsbladet
252 Le Figaro 700 Svenska Dagbladet
253 Lib~ration 701 Dagens Nyheter
299 7 Jours Europe 702 Göteborgsposten
300 The Guardian 901 The European
301 The Times 903 The Economist
302 The Daily @ Sunday Telegraph 940 European Voice
350 Ta Nea 941 The Parliament
351 Elefteros Typos
Other sources:
950 Subscription to the Official Journal of the European Communities
951 Brussels Recruitment Information Office
952 Commission Office in a Member State
953 University (teacher, careers officer, etc.)
954 Careers exhibition or the like
955 Government agency
975 Internet
999 Other source

Items 19 to 23: Languages (Code)


For items 19 to 23 use the following codes:
ES =ÙSpanish EN =ÙEnglish PT =ÙPortuguese
DA =ÙDanish FR =ÙFrench FI =ÙFinnish
DE =ÙGerman IT =ÙItalian SV =ÙSwedish
EL =ÙGreek NL =ÙDutch

Item 19: Language 1


Put a cross in the box of the main language in which you wish to take the tests, as
specified in the application form and according to the codes above.

Item 20: Language 2


Put a cross in the box of your second language, which will be tested during the
competition.

Items 21 to 23: Other languages


Items 24 to 26: Miscellaneous
(not applicable to this competition)