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4.4.

98 EN Official Journal of the European Communities C 103/21

III
(Notices)

COMMISSION
CALL FOR PROPOSALS

(98/C 103/06)

In the context of the implementation of the new European Community strategy on equal oppor-
tunities for disabled people, the European Commission wishes to provide support to non-govern-
mental organisations for the following activities in 1998:
—Ùexchange and information actions on equal opportunities for disabled people;
—Ùrepresentative European coordination organisations active in the field of disability
Your attention is drawn to the fact that the strand ‘Pilot projects on equal opportunities for
disabled people financed in 1997’ is no longer supported under these calls for proposals.

I. Call for proposals for the provision of support for exchange and information actions on equal
opportunities for disabled people

CONTEXT resolution of 20 December 1996 of the Council and the


Member States’ Governments meeting within the
The budgetary authority provides for the Commission’s Council on equality of opportunity for people with
facilitation of exchange and dissemination of good disabilitiesØ(Ï) and of the United Nations Standard Rules
practice between organisations of, and representing, on the Equalisation of Opportunity for Persons with
disabled people. Disabilities. The Commission’s new approach to equality
of opportunity for people with disabilities emphasises the
need to identify and remove the various barriers to equal
It is the Commission’s intention, in accordance with the opportunities and full participation in all aspects of life.
Financial Regulation, and on the basis of criteria Integration rather than accomodation is now seen as the
designed to foster openness and consistency, to use these key to inclusion in active society.
resources to undertake preparatory actions in the field of
equal opportunities for disabled people and to assess
their potential to create a European added-value
dimension. WHAT KIND OF ACTIVITIES CAN BE SUPPORTED?

This funding is strictly designed to cover exchange and Applications may cover the following activities: study
information activities carried out by national NGOs. visits, conferences, seminars, training courses,
European NGOs which are covered by strand II secondment of staff to promote skills transfer and
‘Support for representative European coordination awareness raising activities. However, other types of
organisations active in the field of disability’ are not activities will also be considered if they promote inno-
entitled to present an application. vative thinking, i.e. if the topic of the activity has not
been previously addressed to any large extent.

WHAT ARE THE OBJECTIVES? The following is a list of priority themes for the
proposals that fall within the objectives of the call for
These actions should be viewed against the background proposals. A proposal has to cover one or more of the
of the Commissions’s communication of 30 July 1996 on themes.
equality of opportunity for people with disabilities: a
new European Community disability strategyØ(Î), the

(Î)ÙCOM(96) 406 final. (Ï)ÙOJ C 12, 13.1.1997.


C 103/22 EN Official Journal of the European Communities 4.4.98

—ÙPriority 1: empowering people with disabilities for —Ùthe partners must be practically involved in planning
participation in society, while paying due attention to and carrying out the proposed activity. Applicants
the needs and interests of their families and carers, must submit proof of this with their application. The
activities in quesion must take place within the
—ÙPriority 2: mainstreaming the disability perspective European Community.
into all relevant sectors of policy formulation,

—ÙPriority 3: enabling people with disabilities to WHAT IS NOT ELIGIBLE?


participate fully in society by removing barriers,

—Ùactivities which are only regional or national or


—ÙPriority 4: nurturing public opinion to be receptive to
which only involve organisations from two Member
the abilities of people with disabilities and toward
States,
strategies based on equal opportunities.

—Ùapplications from European NGOs, which are


In all priority themes, special attention will be given to covered by strand II ‘Support for representative
severely disabled people. European coordination organisations active in the
field of disability’, will not be considered,

WHAT ARE THE ELIGIBILITY CRITERIA? —Ùactivities seeking to set up structures or services,

Who may apply? —Ùactivities which receive other Community funding,

—Ùevery application has to have one applicant and at —Ùproposals which are only devoted to research or
least two partners from other Member States, i.e. study work,
organisations from at least three Member States must
form part of the application,
—Ùmaterial and publications which are not an integral
part of the proposed activity,
—Ùthe applicant must have a legally established
non-profit status and have as its main objective the
promotion of the rights, equal opportunities or inte- —Ùinvestment activities for the acquisition of material
gration of disabled people. NGOs which are not equipment,
legally registered at the time the application is
submitted will not be considered for examination,
—Ùactivities which began before 1 October 1998 or
activities not begun before 31 December 1998.
—Ùthe partners can be non-governmental organisations,
universities, research establishments or any other
organisation active in the social field, but not a
national, regional or local authority. WHAT ARE THE ASSESSMENT CRITERIA?

—Ùthe applicant and the partners must be organisations Only proposals which fulfil the eligibility criteria will be
with their registered office in a Member State of the evaluated according to the assessment criteria. The
European Union. assessment criteria that will be used are the following:

—Ùa close match between the proposal and the priority


What are the basic conditions and criteria for eligibility? themes of point 2, i.e. the application must show in
what way it will help promote the principles of equal
—Ùactivities must relate to one or more of the priority opportunities for disabled people, particularly with
themes set out under ‘What kind of activities can be regard to existing practices,
supported?’
—Ùactive involvement of disabled people or their
—Ùactivities may not be for more than 12 months, relatives in management, implementation and
follow-up: priority will be given to applications
—Ùno activity may receive support more than twice coming from organisations of disabled people them-
during a given four-year period, selves,

—Ùapplicants must show the financial viability of the —Ùthe quality of cooperation between the applicant, the
project, i.e. submit proof of funding for the costs of partners and their associated parties (see below).
the project not covered by the Comission (30Ø%), There will have to be proof of effective and balanced
4.4.98 EN Official Journal of the European Communities C 103/23

cooperation in terms of project design, implemen- stances generate a profit, the Commission will bear in
tation and participation. The applicant has to consult mind the other forms of income from which the organi-
regularly with the partners, and keep them fully sation’s activities are financed. It is therefore in the
informed of the progress of the activity, applicant’s interest to submit a realistic estimate of
expenses.
—Ùthe European dimension of the activity, i.e. that
people from many EU countries benefit from the
activity: it will have to be demonstrated how the
transnational partnership will help to enhance equal Keeping of accounts
opportunities,
The beneficiary must undertake to keep special accounts
—Ùtransferability: i.e. how the results of the activity can for any measures included in the programme of activities
be transferred to other activities, and to retain all original supporting documents for five
years from the date of receipt of final payment for the
—Ùpromote constructive thinking and best practice, i.e.
purposes of verification by the European institutions or
to cast an innovative light on the situation in a
by any organisation they may nominate.
particular area or on a particular range of issues. This
means that the topic of the activity should not have
been previously addressed to any large extent,
WHAT IS THE ELIGIBLE EXPENDITURE?
—Ùclose cooperation with public bodies, such as
ministries, regional or local authorities, universities
and research establishments, organisations repre- The budget for the exchange activity must be presented in
senting employers or workers or any other organi- ecu.
sation active in the social field, which may be
associated parties in the exchange activity. The Eligible expenditure is taken to mean expenditure
applicant and the partners may have one or several actually incurred by the organisation during the
associated parties. contractual period, which is essential to the sound
performance of the programme and which includes all or
part of the following categories: personnel, rental and
WHAT ARE THE FINANCIAL CONDITIONS? associated costs, equipment (in the case of purchases of
durable equipment, only annual depreciation may be
Potential maximum contribution taken into account), telecommunications and postage,
office supplies, publication and information, interpreting
The maximum financial contribution from the and translation costs, meetings, travel and subsistence
Community will be determined by reference to a costs.
percentage of the organisation’s estimated budget for the
implementation of the activity. In no circumstances will
the contribution exceed 70Ø% of such expenditure. The Contributions in kind which do not exceed 10Ø% of the
maximum amount will be ECU 60Ø000 and the minimum total eligible expenditure and which are limited to costs
ECU 20Ø000. incurred such as rent, office supplies, etc. Proof of their
occurrence is required.
Activities have to start on 1 October 1998 at the earliest
and by 31 December 1998 at the latest. Special attention is drawn to the fact that voluntary work
is not eligible.

Estimated 1998 budget


The grant application will include an estimate of the WHAT EXPENSES ARE INELIGIBLE FOR COMMUNITY
expenditure incurred in relation to the activity for the SUPPORT?
contractual period. That total of these estimated general
expenses will be equal to the total of the sources of The following expenditure will not be considered (this is
funding for those expenses. not an exhaustive list):

Actual final financial instalment —Ùexpenditure from third parties, i.e. expenditure not
incurred by the applicant or the partners,
At the end of the contractual period, the beneficiary will
be expeced to present a schedule of actual expenditure —Ùexpenditure in kind which exceeds more than 10Ø%
and income incurred and received, set out in the same of the total eligible expenditure,
form as the initial estimate.
The final amount due will be calculated by reference to —Ùexpenditure which is not directly linked to the
the fixed percentage, even where the eligible expenditure activity,
is below the estimate, up to the maximum applicable
limit. Given that the financial aid may in no circum- —Ùexpenditure which is obviously pointless or excessive,
C 103/24 EN Official Journal of the European Communities 4.4.98

—Ùinfrastructure purchases, except for depreciation of opportunities for disabled people’ submitted on the
material, prescribed form will be considered.

—Ùexpenditure which has been charged elsewhere, The form and all documents forming part of your
application must be duly completed and signed, and posted
—Ùexpenditure incurred outside of the contractual to the following address before 12 June 1998 (the
period. postmark serving as proof). Complementary documents
sent by fax will not be considered for evaluation. Any
document sent after the deadline will not be accepted.
HOW AND BY WHOM ARE THE PROPOSALS
SELECTED?
European Commission,
Archives — Courrier DGØV,
First, a preliminary selection will be carried out by the Rue de la Loi/Wetstraat 200, JØ37Ø0/22,
Commission services, to determine whether proposals B-1049 Brussels.
meet the eligibility criteria. All proposals which do not
meet these criteria will be rejected, i.e. they will not be
evaluated any further, and will receive notification of Your attention is drawn to the fact that incomplete or
this from the Commission. After that, a team of inde- unsigned forms, hand-written forms, those sent by fax,
pendent international experts will assist the Commission Internet, mail or hand-delivered will not be taken into
services to identify the most innovative ideas in order to consideration.
select those proposals which correspond most closely to
the evaluation criteria. The final number of proposals to Material (video-tape, photos, books, etc.) other than the
be co-financed will be decided by the Commission taking form and documents forming part of your application
into consideration overall availability of funds, will be neither considered nor returned.
distribution of appropriate activities across different
types of disability and themes of proposals, and
geographical spread in the territory of the Union.
Particular attention will be given to activities requiring HOW WILL YOUR APPLICATION BE HANDLED BY
prior preparation, more especially in the form of THE COMMISSION? WHAT IS THE TIMETABLE?
workshops, to promote cooperation between the various
organisers and/or associations participating in the Applications will be handled as follows:
activity.
—ÙCommission receives and records the applications,
Once a final decision is taken, applicants will be
informed of the outcome. Where an application is
approved, a convention (in ecu) will be concluded —ÙCommission examines the applications,
between the Commission and the applicant.
—Ùfinal decision is taken; applicants are informed in
writing of the outcome.
HOW TO PREPARE YOUR APPLICATION?
Organisations to which the Commission awards a grant
The application for funding must be made on a special will be sent a contract specifying figures in ecu, the terms
form, which may be obtained on written request from and level of funding. It must be signed and returned to
the following address: the Commission without delay.
Secretariat DG V.E.4
European Commission, Any change made to the running of your work
Rue de la Loi/Wetstraat 200, JØ27Ø0/118, programme and in the terms of your contract must be
B-1049 Brussels. notified in advance to the Commission for approval.
(Fax (32-2) 295Ø10Ø12)
There will only be one call for applications for 1998. The
The form is also available at the following Internet timetable will be as follows:
address:
http://europa.eu.int/en/comm/dg05/home.htm
—Ù8 May: final date for requesting application forms
from the European Commission — Secretariat DG
V.E.4,
TO WHOM AND HOW TO SUBMIT YOUR
APPLICATION?
—Ù12 June: final date for posting applications to the
Only applications bearing the wording ‘applications in European Commission,
the context of the call for proposals for the provision of
support for exchange and information actions on equal —Ù24 July: final decision by the Commission.
4.4.98 EN Official Journal of the European Communities C 103/25

II.ÙCall for proposals for the provision of support for representative European coordination
organisations active in the field of equal opportunities for disabled people

CONTEXT WHAT ARE THE ELIGIBILITY CRITERIA?

Budget heading B3-4106, adopted by the budgetary Proposals will be entertained only from European
authority, provides for the European Commission to organisations fulfilling the following criteria. Proposals
implement measures to support representative European which do not comply with the following criteria are not
organisations active in the field of equal opportunities eligible and will be rejected without further
for disabled people in charge of coordinating their own consideration.
network.
—Ùthe organisation must have appropriate legal status
In this context and in accordance with the Financial (i.e. as distinct from that of component member
Regulation, the Commission is calling on European organisations) at the time the application is
organisations to submit proposals for coordination submitted; organisations which are not legally
activities and dissemination of information. registered at this time will not be considered for
examination,

According to the budgetary commentary as laid down by —Ùthe principal aim of the organisation must be to
the budgetary authority, funds will be exclusively allocated promote the rights, equal opportunities and inte-
to organisations of disabled people in which disabled people gration of disabled people,
or their legal representatives exercise a majority control.
—Ùorganisations of disabled people in which disabled
In accordance with the request of the budget authority, people or their legal representatives exercise a
the number of organisations finally selected will be, in majority control; organisations which no not comply
principle, restricted to 15: with this criterion will not be considered for
Community support,
Organisations which apply for Community support in
the framework of the exchange and information actions —Ùmembers mut be nationally-organised non-profit
on equal opportunities for disabled people cannot apply associations,
for this support.
—Ùthe organisation must have members in more than
half the Member States of the European Community,

WHAT ARE THE OBJECTIVES? —Ùthe organisation must have a proper administrative
and financial management structure,
The main objective of the grants is to encourage the
development of European non-governmental organi- —Ùfinancial resources must not consist exclusively of
sations of disabled people and the organisation by them subsidies and grants from the European institutions;
of activities in their communities involving and benefiting applications must include proof of co-financing of at
disabled people. least 30Ø% of the coordination work programme’s
1998 budget,
The role of such organisations is to harness new
approaches within the EU, to promote transnational —Ùapplications from organisations which also submit
partnerships, to explore progressive working methods applications in the framework of the support for
and to ensure dissemination of information among ‘Exchange and information actions on equal oppor-
interested parties. tunities for disabled people’ will be automatically
rejected.

WHAT KIND OF ACTIVITIES CAN BE SUPPORTED?


WHAT ARE THE ASSESSMENT CRITERIA?

These programmes cover all coordination activities at


European level, e.g. participation in coordination If your application complies with the eligibility criteria as
measures involving member associations and/or other set out above, your application will be evaluated in the
European organisations; annual meetings; information light of the following assessment criteria:
for members (e.g. newsletters); working parties; research
and studies; preparation of reports and publications; —Ùclose match between the organisation’s objectives and
lobbying activities; etc. the principles governing equal opportunities for
C 103/26 EN Official Journal of the European Communities 4.4.98

disabled people as stated in the Commission running costs for one year. In no circumstances will the
communication on equality of opportunity for people contribution exceed 70Ø% of such expenditure. The
with disabilitiesØ(Î) and the resolution of the Council maximum amount will be ECU 120Ø000.
and of the representatives of the Governments of the
Member States meeting within the Council on
equality of opportunity for people with disabilitiesØ(Ï), Estimated 1998 coordination budget

—Ùthe quality of the programme of European activities


involving disabled people and of benefit to disabled The grant application will include an estimate of the
people. Particular attention will be given to the organisation’s general expenses for 1998, based on actual
quality of cooperation and dialogue between the expenses incurred in 1997 and on the infrastructure
organisation and its members in the form of regular required for carrying out the activity programme in
exchanges of information in the light of the 1997 1998. The total of these estimated general expenses will
coordination work programme, be equal to the total of the sources of funding for those
expenses.
—Ùthe importance, in terms of structure and affiliated
members, of the multiplier effect at European level,
especially within the European Union, more Final financial instalment
particularly by way of staff members and members of
governing bodies being drawn from more than one
At the end of the contractual period pertaining to the
Member State,
annual support for the organisation’s European-level
coordination, the beneficiary will be expected to present
—Ùability to promote dialogue and cooperation with a schedule of actual expenditure and income incurred
other entities, such as the social partners and local and received in respect of the normal activities provided
and regional authorities; and the extent to which for in the organisation’s annual programme of activities,
affiliated members are recognised as partners by set out in the same form as the initial estimate.
national, regional and local authorities,

—Ùability to demonstrate the financial feasibility of the The final amount due will be calculated by reference to
annual programme in the form of a realistic, the fixed percentage, even where the eligible expenditure
reasonable and balanced budget. is below the estimate, up to the maximum applicable
limit. Given that the financial aid may in no circum-
stances generate a profit, the Commission will bear in
Particular attention will also be paid to whether the mind the other forms of income from which the organi-
various types of disability are covered in a balanced way sation’s activities are financed. It is therefore in the
in the range of annual programmes selected. applicant’s interest to submit a realistic estimate of
expenses.

WHAT ARE THE FINANCIAL CONDITIONS?


Keeping of accounts
Funds will be made available in the form of financial
support for the operating expenditure incurred in respect The beneficiary must undertake to keep special accounts
of coordination activities provided for in the represen- for any measures included in the programme of activities
tative European organisations’ annual programmes. and to retain all original supporting documents for five
years from the date of receipt of final payment for the
purposes of verification by the European institutions or
Grants are awarded on a strictly annual basis. The one
by any organisation they may nominate.
year period is to start on 1 April 1998 at the earliest and
by 31 December 1998 at the latest.

WHAT IS THE ELIGIBLE EXPENDITURE?

Potential maximum contribution The coordination activities budget for 1998 must be
presented in ECU.
The maximum financial contribution from the
Community will be determined by reference to a Eligible expenditure is taken to mean expenditure
percentage of the organisation’s estimated normal actually incurred by the organisation during the
contractual period which is essential to the sound
(Î)ÙCOM(96) 406 final. performance of the programme and which includes all or
(Ï)ÙOJ C 12, 13.1.1997. part of the following categories: personnel, rent and
4.4.98 EN Official Journal of the European Communities C 103/27

associated costs, equipment (in the case of purchases of support for representative European coordination
durable equipent, only annual depreciation may be taken organisations active in the field of equal opportunities
into account), telecommunications and postage, office for disabled people’ submitted on the prescribed form
supplies, publication and information, interpreting and will be considered.
translation costs, meetings, travel and subsistence costs,
research and studies. The form and all documents forming part of your
application must be posted in triplicate, duly completed
Contributions in kind which do not exceed 10Ø% of the and signed, to the following address before 29 May 1998
total eligible expenditure and limited to costs incurred such (the postmark serving as proof). Complementary
as rent, office supplies etc. are eligible. Proof of their documents sent by fax will not be considered for
occurrence is required. evaluation. Any document sent after the deadline will not
be accepted.
Special attention is drawn to the fact that voluntary work
is not eligible.
European Commission,
Archives — Courrier DG V,
Rue de la Loi/Wetstraat 200, JØ37 0/22,
WHAT EXPENSES ARE INELIGIBLE FOR COMMUNITY
SUPPORT?
B-1049 Brussels.

This entails in particular (and this is not an exhaustive Your attention is drawn to the fact that incomplete or
list): unsigned forms, hand-written forms, those sent by fax,
Internet, mail or hand-delivered will not be taken into
—Ùexpenditure incurred by third parties and not reim- consideration.
bursed by the beneficiary,
—Ùexpenditure which is not directly linked to the Material (video-tapes, photos, books, etc) other than the
organisation’s programme, form and documents forming part of your application
will be neither considered nor returned.
—Ùinfrastructure purchases (except annual depreciation
of purchased equipment),
—Ùexpenditure which is manifestly pointless or
HOW WILL YOUR APPLICATION BE HANDLED BY
excessive,
THE COMMISSION AND WHAT IS THE TIMETABLE?
—Ùexpenditure which has been charged elsewhere,
Applications will be handled as follows:
—Ùcontributions in kinds which exceed more than 10Ø%
of the total eligible expenditure, —ÙCommission receives and records the application,
—Ùexpenditure incurred outside of the contractual —ÙCommission examines the applications,
period.
—Ùfinal decision is taken; applicants are informed in
writing of the outcome.
HOW TO PREPARE YOUR APPLICATION?
Organisations to which the Commission awards a grant
The application for funding must be made on a special
will be sent a contract specifying figures in ecu, the terms
form, which may be obtained on written request from
and level of funding. It must be signed and returned to
the following address:
the Commission without delay.
Secretariat DG V.E.4,
European Commission, Any change made to the running of your coordination
Rue de la Loi/Wetstraat 200, JØ27 0/118, work programme and in the terms of your contract must
B-1049 Brussels. be notified in advance to the Commission for approval.
(Fax (32-2) 295Ø10Ø12)
There will only be one call for proposals for 1998. The
The form is also available at the following Internet timetable will be scheduled as follows:
address:
http://europa.eu.int/en/comm/dg05/home.htm —Ù30 April: final date for requesting application forms
from the European Commission — Secretariat DG
V.E.4,
TO WHOM AND HOW TO SUBMIT YOUR
APPLICATION? —Ù29 May: final date for posting applications to the
European Commission,
Only applications bearing the wording ‘applications in
the context of the call for proposals for the provision of —Ù26 June: final decision by the Commission.