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22.9.

98 EN Official Journal of the European Communities C 293/9

INVITATION TO SUBMIT PROPOSALS IN THE FIELD OF NUCLEAR SAFETY IN CENTRAL
AND EASTERN EUROPE

(98/C 293/07)

1. BACKGROUND latory environments within the European Union,
proposals involving organisations that have
performed independent assessments of nuclear
The European Union has identified nuclear safety in several Member States will also be given
safety as one of the key issues in the context of priority.
its enlargement to Central and East European
Countries (CEECs). The European Commission
referred to the importance of this issue in the 4. DETAILED KEY ISSUES
Agenda 2000 document and it also features in
the Accession Partnerships agreed with the seven Areas of interest include the following:
candidate countries that use nuclear power.
Particular emphasis was placed on support to
nuclear regulatory authorities. Similarly the 1.Ùoverview of the safety status of nuclear power
national programmes for the adoption of the plants in the CEECs;
acquis communautaire refer as appropriate to
nuclear safety. In view of this, the European 2.Ùoverview of the regulatory environments in
Commission will have to prepare an opinion on the CEECs;
the nuclear safety situation in the candidate
countries, as part of the preparations for
enlargement. Since nuclear safety is a highly 3.Ùgeneric overview of the safety situation in
technical subject, the Commission will require NIS;
expert advice in preparing this opinion and so is
inviting interested organisations to submit 4.Ùbased on the above overviews, advice on
proposals for cooperation in this area. preparing programmes of assistance and coop-
eration with CEEC and NIS nuclear regu-
latory authorities and their technical support
organisations.
2. AIM

The above list is not exclusive and proposals may
The general aim of this cooperation is to develop consider other areas.
a consistent and well-balanced description of the
nuclear safety situation in the CEEC and to
provide the European Commission with advice 5. ELIGIBILITY
on this situation as required. It should take into
account the improvement plans established by In order to be eligible for selection the projects
CEEC nuclear regulatory authorities. The advice submitted must meet all the following criteria:
will be required both in preparing the
Commission’s opinion in this area and in defining
cooperation or assistance projects in the area of 5.1. they should have a good cost effectiveness ratio;
technical support to CEEC nuclear regulatory
authorities. Since nuclear power stations in most
5.2. they should demonstrate effective balance and
of the CEECs are of Soviet design, the coop-
balanced cooperation between all the partners at
eration should also consider the situation in the
the level of:
newly independent States (NIS).

—Ùproposal design,
3. INITIATIVES
—Ùfinancial participation,

Priority will be given to initiatives involving —Ùproject implementation;
organisations with experience of working with
nuclear regulatory authorities, their technical
support organisations and nuclear power plant 5.3. participation should be limited to organisations
operators in the CEECs and NIS. Initiatives accustomed to performing independent
should demonstrate an awareness of the many assessments of nuclear safety, i.e. nuclear regu-
assistance and cooperation activities in the latory authorities or their technical support
CEECs and NIS. In view of the range of regu- organisations;
C 293/10 EN Official Journal of the European Communities 22.9.98

5.4. they should involve at least three EU Member The final statement must be accompanied by a
States with NPPs final report on the execution and the result of the
project, including a summary of not more than
two pages.
5.5. they should demonstrate experience of working
in the nuclear safety area in all seven CEECs that
use nuclear power; experience in NIS will be an
advantage. 8. REPORTING

During the performance of these activities, the
6. EXCLUSION CRITERIA
following reports are required to be sent to the
European Commission:
6.1. activities that involve organisations not
accustomed to performing independent
assessments of nuclear safety, i.e. nuclear regu- —Ùsix-monthly progress report,
latory authorities or their technical support
organisations; —Ùfinal report (50 copies) for Commission
services and appropriate distribution to all
6.2. activities that do not involve the nuclear regu- involved applicant countries and EU organi-
latory authorities and/or technical safety organi- sations.
sations of three or more European Union
Member States with NPPs;
The Commission may, with or without assistance
from the beneficiary, publish information
6.3. activities that do not demonstrate experience of concerning the results of the project without
working in the nuclear safety area in all seven prejudice to the required confidentiality to the
CEECs that use nuclear power; conditions concerning ownership and exploi-
tation of patentable inventions and know-how.
6.4. similar activities already completed or in progress
supported by the European Commission;
9. CONDITIONS RELATING TO THE PROPOSER

6.5. activities primarily within the domain of
research; Any natural or legal person and associations
bearing ultimate responsibility for the execution
of the project may qualify for European Union
6.6. activities primarily within the domain of technical assistance.
assistance;

10. FINANCIAL CONDITIONS
6.7. the simple transfer of a national initiative;

The financial feasibility of the project must be
6.8. applications which do not fully comply with the demonstrated. Consequently, the Commission
provisions below. must be informed on the financial arrangements
envisaged for the purpose of implementing the
project and the state of negotiations with the
7. CONDITIONS RELATING TO THE PROJECT various partners.
TIMETABLE

Applications for funding should be submitted The successful applicants will receive a financial
within 45 days of publication in the Official contribution from the Commission.
Journal. The postmark will be the proof of the
date of submission.
10.1. Maximum possible amount of the contribution:

Work on the project must not begin until its
financing has been authorised by the Commission the maximum amount of the financial
and must be concluded within 30 months of contribution will be determined on the basis of a
signature of the declaration. percentage of the estimated expenditure which
the recipient actually intends to incur (no profit
is involved), and must not be less than 20Ø% and
The final statement of all expenditure, certified not more than 50Ø%. The maximum amount
by an auditor, must be submitted within two allocated by the European Commission for all
months of completion of the work. possible proposals is ECU 250Ø000.
22.9.98 EN Official Journal of the European Communities C 293/11

10.2. Final amount of the contribution: 10.4.2.ÙStaff expenditure:

On completion of the project, the recipients
—Ùstaff expenditure will be estimated on the
should submit a statement of revenue and expen-
basis of good salary practices in force in the
diture actually incurred on the project, which
Member State concerned. On completion of
will take the same form as the initial estimate.
the project, staff expenses will be allocated on
the basis of the time actually spent on the
The final amount owing thould be calculated by project by the staff of the recipient of the
applying the percentage established, even if the financial contribution and will be calculated
eligible expenses (see 10.4) are less than the on the basis of actual gross salaries plus social
estimate, and subject to the limit of the maximum charges and other costs which are part of the
applicable amount. In addition, given that the remuneration, to the exclusion of all other
financial aid must not in any case give rise to costs. Staff expenses will include only the
profits, the Commission will take account of any abovementioned costs of scientific, technical
other receipts which have directly contributed to of specialised staff, to the exclusion of
the implementation of the project. management, office secretariat or other
similar costs, which must be charged to
overheads,
10.3. Co-financing and accounting management:

—Ùthe time spent on the project will be indicated
—Ùthe recipient must undertake to ensure the on timesheets which are to be completed by
co-financing of the project selected. the staff throughout the duration of the
However, any similar applications made to project and certified at least once a month by
other services of the European Union should the project leader or another member of the
immediately be communicated to the financial recipient’s management staff.
service of DG XI (DG XI.3),

—Ùthe recipient must undertake to keep 10.4.3.ÙOverheads:
analytical accounts specific to the project(s)
concerned and to keep all original supporting
documents for five years following the date —Ùoverheads may include indirect costs such as
of receipt of final payment for the project, for administration and management costs,
the purpose of inspection by the European depreciation of buildings and equipment
institutions or any other body designated by contained in the general account, rent, main-
them. tenance costs, telephone, heating, lighting,
electricity and office supplies costs, postal
costs, staff training costs, and insurance.
10.4. Eligible expenditure: These indirect costs will be calculated on the
accounting principles, rules and methods
applicable to the recipients,
10.4.1.ÙEligible expenditure means expenditure which is
actually incurred by the recipient after the date
of effective commencement of the project and —Ùoverheads can only be charged on the basis of
which is essential for its proper implementation. accounting principles, rules and methods
Eligible expenditure may include all or part of accepted by the Commission, and only to the
the following: extent that:

—Ùstaff expenditure,
(a) they are clearly identified and can be
verified, and are not in excess of the
—Ùoverheads, actual costs for the financial year of the
recipient concerned;
—Ùtravel expenses,
(b)Ùthey do not include any costs already
—Ùequipment expenditure, charged to another category of expen-
diture or imputed to another person or
another project by the recipient
—Ùsubcontracting expenditure. concerned.
C 293/12 EN Official Journal of the European Communities 22.9.98

10.4.4.ÙEquipment expenditure: —Ùfinal decision and communication of the
outcome to the proposer prior to
commencement of the action.
Expenditure essential to the proper implemen-
tation of the project can be covered, subject to
Proposals will be assessed and selected on the
the principles applicable to depreciation,
basis of the relevance of the project to the
provided that the expenditure in question is not
context, objectives and criteria specified above
included in the overheads or under any other
and whether they satisfy all the conditions set out
heading.
in this invitation to submit proposals. The entire
procedure will be conducted in the strictest
The principles applicable to depreciation are as confidence. In the event of approval by the
follows: for the purpose of calculating Commission, a financing agreement (in ecu) will
depreciation, durable equipment will be regarded be concluded between the European Union and
as having a lifespan of three years in the case of the proposer.
data-processing equipment having a value less
than or equal to ECU 10Ø000 and a lifespan of
five years in the case of other equipment. The 12. SUBMISSION OF A PROPOSAL
amount repayable will depend on what
proportion that lifespan represents compared The proposal, drawn up in one of the official
with the duration of the project. The amount languages of the European Union, must be
thus obtained should be included in the official submitted in quadruplicate together with an
accounts of the organisation. Account will also official letter containing an explicit request for a
be taken of the rate of use of this equipment financial contribution. It must conform
during the period considered. scrupulously to the following presentation
structure and numbering procedures:
10.5. Non-eligible expenditure:
Sheet 1: Identity of the proposer

The following are excluded:
1.1. Name (and initials) of the proposer

—Ùexpenditure incurred by third parties, 1.2. Legal status (a full copy of the articles of
association must be submitted)
—Ùexpenditure in kind or voluntary
contributions, i.e. any cost not entailing a real 1.3. Address
financial flow (see sheet 3, 3.4),
1.4. Telephone
—Ùexpenditure not directly related to the
project, 1.5. Fax

1.6. Name of the person responsible for
—Ùexpenditure which is clearly inappropriate or representing the proposer
excessive,

1.6.1.ÚTitle, position
—Ùexpenditure already covered elsewhere.
1.7. Name of the person authorised to sign
the financing agreement
11. APPRAISAL PROCEDURE
1.7.1.ÚTitle, position
The procedure for appraising proposals is as
follows: 1.8. Name of the project officers

1.8.1.ÚTitle, position
—Ùreceipt, registration and acknowledgement of
receipt by the Commission,
1.9. State whether an application for funding
of this project has been submitted to any
—Ùscrutiny by Commission officials, other Commission department
22.9.98 EN Official Journal of the European Communities C 293/13

1.10. List of contracts signed with and/or 2.8.ÙDescription of the nature of the proposed
funding received by the beneficiary from project and comprehensive and verifiable
the European institutions since 1 January information based on the initiatives, detailed
1994. The list must give the contract key issues and eligibility requirements set
reference, the project title, the amount out in points 3,4 and 5 respectively. It
granted and the institution or DG should include, inter alia, the following
concerned essential details:

1.11. Bank details —Ùnature of the project,

—Ùinitiatives and detailed key issues,
1.11.1.ÙName of account holder
—Ùprecise duration (give details of indi-
vidual stages of the proposed work
1.11.2.ÙName of the bank programme),

—Ùpartners (number, status, identity, role,
1.11.3.ÙFull address of the bank involvement, experience in similar
projects, relevant background of people
expected to take part in the project),
1.11.4.ÙFull account number and full name (the
account into which the amount —Ùspin-off benefits (direct and indirect
co-financed by the Commission is to be effects),
deposited must be held in the name of the
organisation responsible for signing the —Ùgeographical coverage,
financing agreement and must be situated
in the country in which that organisation
has its headquarters. The abovementioned —Ùreasons for undertaking the action,
information must be supported by a
document issued by an accounts —Ùinnovative aspects,
department or the beneficiary’s bank).
—Ùanticipated finished goods/benefits,

Sheet 2: Information about the project (detailed —Ùmaterial results (publications),
description and the anticipated results)
—Ùproposed dissemination,

2.1.ÙTitle of the project —Ùpublic directly or indirectly targeted
(numbers, status).

2.2.ÙLanguage chosen for the contract (English
or French) Sheet 3: Financial details

2.3.ÙProposed date (see point 7) of The expenditure and revenue estimate must be
commencement of work presented in a detailed, balanced fashion in
national currency and in ecu. It will take the
following form:
2.4.ÙProposed date (see point 7) of completion of
work
3.1. the total cost of the project should be
presented as follows:
2.5.ÙProposed date (see point 7) of submission of
final report to the Commission
3.1.1.Ùthe expenditure which the recipient
actually intends to incur,
2.6.ÙObjectives

3.1.2.Ùthe expenditure directly related to the
2.7.ÙSummary (no more than one page, pref- project which will be covered by third
erably in English or French) parties,
C 293/14 EN Official Journal of the European Communities 22.9.98

3.1.3.Ùin the case of these headings, please give All the following documents:
full details of all expenditure envisaged
(staff costs, travel and subsistence —Ùan official letter requesting a financial
expenses, consumables, translation, inter- contribution,
pretation, publication, etc.), indicating the —ÙSheet 1: identity of the proposer (plus articles
unit costs of each item. A detailed of association),
statement of the costs of organising,
running and providing the follow-up to —ÙSheet 2: information about the project,
any proposed seminar or colloquium is —ÙSheet 3: financial details,
also requested;
must be sent in quadruplicate in A4 format and
3.2. Contribution requested (indicate the in one of the official languages of the European
percentage) Union on one side of the page only.

Faxes and applications that are incomplete or
3.3. Revenue: submitted in several parts will not be accepted.

indicate the financing sources (including To be considered as VALID, the offer must
financing from other Commission services conform to the following requirements:
or other institutions or organisations),
specifying the amounts expected in 1. FOUR copies of the submission must be in an
national currency. In each, please specify inner, sealed envelope contained within a
whether the financing is confirmed or second, outer sealed envelope.
under negotiation;
2.ÙBoth these envelopes must be marked as
follows:
3.4. Contributions in kind:
Call for proposals No DG.XI.C2/AP3/98
From: (Company name)
contributions in kind (equipment supplies,
voluntary work, expenditure by third NOT TO BE OPENED BY REGISTRY
parties, etc.) should be excluded from the
budget, but they should be mentioned in 3.ÙSelf-sealing envelopes which can be opened
an annex to the budget. and resealed without leaving any trace must
not be used.

13. PROCEDURE FOR THE SUBMISSION OF 4.ÙOffers should be received, at the latest, 45
APPLICATIONS calendar days after the date of this publication
and may be submitted:
All applications for funding must be sent to the
following address: —Ùby registered post preferably (NOT
EXPRESS) to the above address

European Commission, Directorate-General for —Ùby courier service to the address
the Environment, Nuclear Safety and Civil mentioned above
Protection, Unit XI.C.2, Safety of Nuclear
Installations, Rue de la Loi/Wetstraat 200, —Ùby hand to the secretariat at the address
B-1049 Brussels. mentioned above.