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Servicio Nacional de Aprendizaje

SENA

Tecnología en análisis y desarrollo de sistemas de información

Juan Carlos Herrera Caro

Inglés - Elaboración de un manual técnico


Ficha 1881603

2019

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USER MANUAL

Pharmacy Management System

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Table of Contents

LOGIN .................................................................................................................................................... 4
RECOVER PASSWORD .................................................................................................................... 4
BILLING ................................................................................................................................................. 5
INVENTORY ......................................................................................................................................... 5
PRODUCTS .......................................................................................................................................... 6
ACCOUNTING ..................................................................................................................................... 6
SUPPLIERS .......................................................................................................................................... 7
SALES ................................................................................................................................................... 8
HELP...................................................................................................................................................... 8
LOG OUT .............................................................................................................................................. 9
GLOSSARY ........................................................................................................................................ 10

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USER MANUAL
LOGIN

 First step: Enter User and Enter password

 Second step: Click on the button “INGRESAR”.

* If you do not remember the password, click on “olvide la Contraseña”

RECOVER PASSWORD

 First step: enter the Cellphone number to retrieve the password by means of a
message.

 Second step: click on "RECUPERAR" to subsequently receive a message in the


cellphone with the new password.

 Third step: check the message on your cellphone.

 Fourth step: click on "RESTABLECER CONTRASEÑA" to access the Recover


Password module.

 Fifth step: Enter the password received.

 Step six: click on "NUEVA CONTRASEÑA" to register the new password, enter
new password and confirm it.

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BILLING

 First step: enter the id number of the client, when entering the id the name of the
client must appear.

 Second step: to enter a product in the sales list, enter the product code and
indicate the quantity, the product information must appear when entering the
code.

 Third step: The form of payment is chosen after entering all the of products and
we can see the subtotal.

 Fourth step: Click on "CERRAR VENTA" to print the invoice and register the
sale.

INVENTORY

You must enter the "ACTUALIZAR INVENTARIO" module in the upper right corner.

Consider:

 Each product of the inventory has its register, where their movements are
registered, whether they are purchases, sales, returns, etc.
 You can edit the products
 You can print the inventory to make a cyclical verification of it.
 The products have a signaling system that indicates a the due date.
 In the registry of each product all detailed information and product movements
are saved, also the price of the product.
 At the end of the inventory update, the report "IMPRIMIR REPORTE" should be
printed.

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PRODUCTS

These lists contain essential information to identify exhausted products and place
orders with suppliers

 First step: Click on the module "PRODUCTOS".

 Second step: Click on the imagen "DETALLE DE PRODUCTO"

 Third step: Enter the data requested by the format, it is important to remember
that the registration of the provider is mandatory.

 Fourth step: click on to save the information and refresh the database.

ACCOUNTING

 To verify the accounting of a specific date, simply select the date in the calendar
and then click on “DETALLE VENTAS”.

 The result of the query will show the accounting detail of the date.

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SUPPLIERS

To create, update or delete a list of suppliers you must do the following:

 First step: Enter the suppliers module

 Second step: Enter the provider identification number in the "ID" field

 Third step: The system will give you the following options: create, update or
delete.

 Fourth step: To create a new provider you must fill out the form completely.
To modify you must select the field you wish to update and enter the new
information.
To delete a supplier you must click on the "ELIMINAR" button

 Fifth step: Once the action you want to perform is finished, you must save all
the information in the database by clicking on the "GUARDAR
INFORMACION" button.

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SALES

To register the products sold, do the following:

 First step: Enter the sales module

 Second step: Type or scan the product barcode.


Optional: enter the customer identification number in the "CLIENTE" field.

 Third step: Enter the number of units sold.

 Fourth step: To close the sale you must click on the end button.

 Fifth step: Select the payment method: cash - credit card.

 Sixth step: Print the invoice.

HELP

 Click on the module indicated in the image to access the user manual.

 If the doubts involve contacting the information system provider click on

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LOG OUT

 To log out of the system, just click where indicated in the image

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GLOSSARY

Module: a module is a portion of a computer program. Of the various tasks that a program
must perform to fulfill its function or objectives, a module will usually perform one of these
tasks.

Signaling: It is a tool that will provide you determine at the right time which drugs are about to
expire.

Database: it is a set of data belonging to the same context and systematically stored for later
use.

Application: It is a computer program designed as a tool to allow a user to perform one or


several types of tasks.

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