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29.6.

2000 EN Official Journal of the European Communities C 182 A/11

NOTICE OF OPEN COMPETITION COM/B/1/00

(2000/C 182 A/02)

The Commission of the European Communities is organising an open competition, based on a series of
tests, to constitute a reserve of

ADMINISTRATIVE ASSISTANTS (B 5/B 4)

(male or female)

in the field of information technology and telecommunications

CONTENTS

I. INTRODUCTION

II. DUTIES

III. ELIGIBILITY

IV. ADMISSION TO THE COMPETITION

V. RECONSIDERATION OF APPLICATIONS

VI. INVITATION TO TESTS

VII. TEST — MARKING

VIII. RESERVE LIST

IX. RECRUITMENT

X. APPLICATIONS

ANNEX Specific conditions applicable to officials and other servants of the European Communities

I. INTRODUCTION Candidates are formally forbidden to make any contact


with the selection board, either directly or indirectly. Any
infringement of this rule will lead to the candidate(s) being
disqualified from the competition.
1. General

This competition is being organised by the Commission to


recruit grade B 5/B 4 Administrative Assistants in the field
of information technology and telecommunications, in
order to constitute a reserve of 180 successful candidates
to fill a number of vacancies estimated, as a rough guide, 2. Equal opportunities
at 150.

The names of the members of the selection board will be The Commission takes great care to avoid any form of
published in the C series of the Official Journal of the discrimination, both during the recruitment procedure and
European Communities. when making internal appointments.
C 182 A/12 EN Official Journal of the European Communities 29.6.2000

The Commission is an equal opportunities employer and III. ELIGIBILITY


particularly welcomes applications from women.
The competition is open to candidates who, on the closing
The Commission applies the same policy of non-discrim- date for the submission of applications, satisfy the following
ination to disabled candidates. requirements.

3. Place of employment

Brussels, Luxembourg or any other place of Commission A. GENERAL CONDITIONS


activity.

— You must be a national of one of the Member States of


4. Approximate timing Community,
— preselection tests: January/February 2001
— You must enjoy full rights as a citizen,
— written tests: January/February 2001
— You must have fulfilled any obligations imposed on
— oral test: June/July 2001 you by the laws concerning military service,
— publication of the reserve list: October 2001
— You must meet the character requirements for the
duties involved.
5. Recommendation

Before completing your application form and the required


enclosures (optical reader form), you are urged to read B. SPECIAL CONDITIONS
carefully this competition notice and the accompanying
guide published in this issue of the Official Journal of the
European Communities. They contain useful information on
eligibility, how to fill in both the application form and the 1. Age limit
optical reader form and the procedure to follow for the
competition. You must have been born after 22 September 1954.

6. The closing date for the submission of applications is


22 September 2000.
2. Certificates, diplomas and professional experience

II. DUTIES You must have succesfully completed a course of


advanced secondary education and obtained a certifi-
cate or diploma. The selection board will allow for
You will be employed in one or more of the following areas: differences between education systems. An indication
of the minimum national secondary education qualifi-
— application development cations required can be found in the table annexed to
the guide.
— administration of information systems

— administration of the user environment You must supply a copy of your diploma or an
attestation from the educational establishment certify-
— management and supervision of neworks, telecommuni- ing that you completed your studies successfully.
cations.
You must provide evidence of at least four years’
Besides the technical aspects related to the various areas, you professional experience in a capacity relevant to the
may be required to organise and/or follow up projects and/or duties described under point II.
operational services in any of these areas.
Such experience must in all cases have been acquired
Your work will involve many contacts with a wide range of after you obtained the diploma or certificate on
Commission services and external contractors and you will be completion of the course of advanced secondary
required to carry out tasks related to reporting and presenting education. You must provide proof of all your pro-
work results/plans to technical and non-technical audiences. fessional experience in the form of attestations specify-
All your duties will involve working in teams in an inter- ing the starting and ending dates and the exact duties
national environment. performed.
29.6.2000 EN Official Journal of the European Communities C 182 A/13

The following will be counted as professional experi- (b) Detailed knowledge


ence, up to three years:
In addition to this general knowledge, you should have
— duly attested work placements or periods of further knowledge and experience in one of the
specialist or further training preparing for the following fields:
duties described at point II undertaken since you
obtained the diploma making you eligible for the (i) Application development
competition,
— workflow and data analysis, data-modelling
and database design, object-oriented develop-
— additional periods of training, education or ment methodology (including associated tools),
research in the fields concerned preparing for the
duties descibed at point II, provided that, on — two programming languages with their associ-
completion, you obtained a certificate or diploma ated development environments, including at
at least equivalent to that required for admission to least one of the following: JAVA, Visual Basic,
the competition. C++, ColdFusion, Oracle application develop-
ment tools,

You must give details of all education, training courses, — creation of web pages (HTML), creation and
training periods, research and professional experience organisation of websites,
on your application form and attach supporting docu- — quality assurance, including application testing
ments, which must be numbered (see point X.1). and the production of technical and user
documentation.
In view of the type of duties described at point II, the (ii) Administration of information systems
competition will involve tests on subjects requiring
knowledge in the fields of computing and/or telecom- — server configuration and management,
munications, in particular:
— application aspects of user administration,
security and confidentiality,
— installation and management of applications:
database systems, web servers, application ser-
(a) General knowledge vers. In addition to the products listed at point
(a), the Commission currently uses products
such as Netscape Entreprise Server, Microsoft
NOTE: The products mentioned are those used by the Internet Information Server and ColdFusion
Commission today. The tests will focus more on your Server.
ability to work in a rapidly changing ICT environment
than on detailed knowledge of any of the products (iii) Administration of the user environment
mentioned. — configuration, administration and support of
end-user workstations (including office auto-
mation tools) and the associated application
You are assumed to have general knowledge of:
servers (print and file servers). End-user support
(including network-related aspects),
— operating systems: system administration and con-
figuration, — user administration, data security and confiden-
tiality,
— office automation tools, — service management, including organisation
of user support, management of a helpdesk,
— networks and telecommunications, with an empha- quality assurance, service level agreements.
sis on Internet technologies, including security,
(iv) Management of networks, telecommunications

— application development: data modelling, database — the use of Internet technologies for implemen-
systems, object-oriented development method- tation of internal networks, interconnection
ology, web-based application interfaces, program- of networks and remote access to networks.
ming, Voice/data integration, mobile and wireless
communications,
— project and service management. — user administration and network security,
— network equipment such as routers, hubs,
Products currently used by the Commission in above firewalls, proxy servers, remote access servers,
fields include Windows NT and UNIX operating sys- authentication, etc. Network design, including
tems, MS-Office, MS-Exchange/Outlook and Oracle. aspects related to cabling.
C 182 A/14 EN Official Journal of the European Communities 29.6.2000

3. Knowledge of languages 5. If you fail to submit a signed application form and all the
supporting documents, including the optical reader form,
by the closing date for the submission of applications, you
You must have a thorough knowledge of one of the will not be admitted to the competition.
official Community languages (Danish, Dutch, English,
Finnish, French, German, Greek, Italian, Portuguese,
Spanish or Swedish) and a satisfactory knowledge of a 6. You will be informed personally by letter whether or not
second of these languages. You should specify all you have been placed on the list.
languages of which you have knowledge on the
application form and the optical reader form; no
supporting documents are required. 7. If, at any stage in the procedure, the selection board finds
that the information on your application form is incorrect
or does not tally with the supporting documents or that
Once specified, you may not change the languages in you do not meet one or more of the general or special
which you wish to take the tests. conditions for admission to the competition, you will be
disqualified.

C. SPECIFIC CONDITIONS APPLICABLE TO OFFICIALS AND


OTHER SERVANTS OF THE EUROPEAN COMMUNITIES V. RECONSIDERATION OF APPLICATIONS

Officials and other servants of the European Communities


are subject to special conditions detailed in the Annex. If you feel that a mistake has been made regarding your
eligibility you may ask to have your application reconsidered.
Within 30 calendar days of the date postmarked on the letter
stating that you have not been admitted to the competition,
you should send a letter giving the reasons why you feel that a
IV. ADMISSION TO THE COMPETITION mistake has been made, quoting the number of the compe-
tition, to the chairman of the selection board at the following
address:
1. The appointing authority will draw up a list of candidates
who satisfy the general conditions and will send this list, European Commission
together with the candidates’ files, to the chairman of the Recruitment Policy; Competitions and Selection Procedures
selection board. Unit — MO 34 2/31
Open competition COM/B/1/00
2. After considering these files, the selection board will draw Rue de la Loi/Wetstraat 200
up a list of candidates who meet the condition set out at B-1049 Brussels.
point III.B.1 (age limit) and are thus to be admitted to the
preselection tests.
The selection board will reconsider your application and notify
you of its decision as promptly as possible.
3. On the basis of the results of the preselection tests the
selection board will draw up the lists of candidates to be
admitted to the written tests, i.e. those who both meet all
the conditions for admission set out at point III and have
obtained the 500 highest scores (1) in the preselection tests
in accordance with point VII of the notice of competition. VI. INVITATION TO TESTS

4. Before you are admitted to the tests, your qualifications


Invitations to attend the tests are sent by letter. You are
will be checked to ensure that they correspond to the
responsible for notifying the secretariat of the selection board
conditions specified in the competition notice. This check immediately of any change of address. Bearing in mind the
will be based on the information you provide in your
time mail takes to arrive and the information contained
application form and the attached supporting documents.
in the timetable, it is the candidate’s responsibility to
You are therefore urged to complete your application with contact the Recruitment Unit by fax (2) or letter if you
the utmost accuracy. In particular, you must number the
have not received an invitation to attend or a letter stating
supporting documents annexed to your application form
that you have not been admitted to the competition.
(see also point X.1), otherwise you will be disqualified.

(1) Candidates with identical marks qualifying them for the last place (2) Fax No of the Recruitment Policy; Competitions and Selection
will all be admitted to the next stage of the competition. Procedures Unit: (32-2) 295 74 76.
29.6.2000 EN Official Journal of the European Communities C 182 A/15

VII. TESTS — MARKING Time allowed for the written tests

The time allowed for the written tests will be fixed by


the selection board; you will be notified of the time
A. PRESELECTION TESTS allowed when you receive your invitation.

All the preselection tests and written tests may be held


(a) A test comprising a series of multiple choice questions at a single sitting.
to assess your general knowledge in relation to the
duties described at point II, described in more detail at
point III.B.2(a).
C. ORAL TEST
This test will be marked out of 40 (pass mark: 20).
(g) Interview with the selection board to enable it to
(b) A test comprising a series of multiple choice questions complete its assessment of your suitability to carry out
to assess your specialised knowledge in relation to the the duties described at point II. The interview will also
duties described at point II, described in more detail at focus on your specialised knowledge, knowledge of
point III.B.2(b). You must choose one of the four fields. languages and ability to adjust to work in a multicul-
tural environment.
This test will be marked out of 20 (pass mark: 10).
This test will be marked out of 40 (pass mark: 20).
(c) A test comprising a series of multiple choice questions
to assess your knowledge of the main developments in
European integration.
D. ADMISSION TO SUBSEQUENT STAGES OF THE COMPETITION
This test will be marked out of 10 (pass mark: 5).
For each test, any mark obtained which is lower than
(d) A test comprising a series of multiple choice questions the pass mark will be eliminatory.
to test your knowledge of a second Community
language (chosen by you and specified on your appli-
cation form). Preselection tests (a), (b), (c) and (d) will be corrected first.

This test will be marked out of 10 (pass mark: 5). Tests (e) and (f) will be marked only in the case of the 500
candidates with the highest combined scores (1) for tests
Incorrect answers made in the preselection tests will not (a), (b), (c), and (d).
be penalised.
The 250 candidates with the highest combined scores (1)
in tests (e) and (f) will be admitted to the oral test (g).

B. WRITTEN TESTS

(e) A test of your general knowledge, comprehension VIII. RESERVE LIST


skills, and ability to analyse and summarise in relation
to the duties described at point II.
At the end of the competition, the selection board will draw
up an alphabetical list of the candidates who have obtained
This test will be marked out of 40 (pass mark: 20). the 180 highest combined scores for tests (e), (f) and (g)

(f) A specific test relating to one of the specialised fields


at point II, chosen by you. You will be informed personally by letter whether or not you
have been placed on the list.
This test will be marked out of 20 (pass mark: 10).
The reserve lists will be published in the Official Journal of the
IMPORTANT: European Communities.

You must sit test (d) in one of the official Community


languages other than the one you choose for tests (a), (b), (1) Candidates with identical marks qualifying them for the last place
(c), (e) and (f), otherwise you will be disqualified. will all be admitted to the next stage of the competition.
C 182 A/16 EN Official Journal of the European Communities 29.6.2000

IX. RECRUITMENT If you do not have your diploma you may submit a
document issued by a competent authority certifying that
Candidates placed on the reserve list will be eligible for you have obtained the qualification in question.
appointment, as required by the Commission.
All material to be placed on your file must be
Candidates will be recruited as funds become available. submitted afresh. Reference may not be made to
earlier applications. These rules also apply to officials
If the needs of the service or the nature of the post should so and other servants of the European Communities or of
require, candidates on the reserve list may be offered a organisations devoted to furthering the Community’s
temporary contract; in this case, their names will remain on interests, who may not refer to documents in their
the list. personnel files.
No material sent with your applications will be returned.
The list will be valid until 31 December 2002 and may be
extended. 2. Your application (including the original of the optical
reader form) and the numbered photocopies of supporting
documents must be sent by registered post to the fol-
Category and grade lowing address, postmarked no later than 22 September
2000.
The reserve list of Administrative Assistants is for the career
bracket covering grades 5 and 4 in category B. Candidates will European Commission
normally be recruited to the lower grade. Recruitment Policy; Competitions and Selection Procedures
Unit — MO 34 2/31
Open competition COM/B/1/00
Rue de la Loi/Wetstraat 200
Remuneration B-1049 Brussels
(See guide) 3. Officials or other servants of the European Communities
working in external delegations or in offices of the
Commission in the Member States may notify by fax their
intention to submit an application to the Recruitment
Policy; Competitions and Selection Procedures Unit (the
X. APPLICATIONS fax bearing a date and time not later than 4 p.m. (Brussels
time) on 22 September 2000. However, for the appli-
Before completing your application form, you are urged to cation to be accepted it must be sent with the supporting
read the guide for candidates and its Annex in this issue of the documents by registered post, postmarked not later than
Official Journal carefully. 10 working days after the closing date for the submission
of applications.
1. You must duly complete and sign the application form
accompanying this competition notice, failing which 4. To facilitate the administrative work of the selection board,
your application will be invalid. Your application must you are asked to quote your full name as given on your
be accompanied by the optical reader form and numbered application form and the number of the competition in all
photocopies of the documents showing that you satisfy correspondence.
the special conditions so that the selection board can 5. If you have a physical handicap, please attach a sheet to
check that they correspond to the information on your your application form setting out the arrangements you
application form. This applies to all candidates, including feel are needed to make it easier for you to take part in the
European Community officials and other servants. tests.
You must compile and include in your application an 6. If you are placed on the reserve list and offered a post you
index summarising the enclosed certificates, diplomas and will subsequently be asked to produce the originals of
attestations; each document must be numbered, and the diplomas, certificates and statements of employment so
numbering indicated in the list. that copies can be authenticated.
29.6.2000 EN Official Journal of the European Communities C 182 A/17

ANNEX

SPECIFIC CONDITIONS APPLICABLE TO OFFICIALS AND OTHER SERVANTS OF THE EUROPEAN


COMMUNITIES

1. The age limit referred to at point III.B.1 does not apply to candidates who, on the closing date for the submission
of applications, will have been serving continuously as officials or other servants of the European Communities
for more than one year.

2. The professional experience referred to at point III.B.2 is not required in the case of officials and other servants
of the European Communities who, on the closing date for the submission of applications, will have been serving
in category C for at least four years and have successfully completed a course of advanced secondary education
and obtained a diploma. The selection board will allow for differences between education systems.

3. The diploma referred to at point III.B.2 is not required in the case of officials or other servants of the European
Communities who, on the closing date for the submission of applications, will have been serving in category C
for at least seven years.

4. For the purpose of calculating the periods specified at 1, 2 and 3 above, only time spent in active employment
(Article 36 of the Staff Regulations), on secondment in the interests of the service (Article 37a of the Staff
Regulations) and/or on leave for military service (Article 42 of the Staff Regulations) will be taken into
consideration; time spent on leave on personal grounds, on unpaid leave or in non-active status will not be
included.

5. It will be for the officials and other servants applying for the competition to provide an attestation confirming
that they meet the conditions of seniority referred to at 1, 2 and 3 above. This can be obtained from the
following departments:

— in Brussels: Unit ADMIN B3, B-28 1/128

— in Luxembourg: Privileges Office, JMO A1/004

— in Ispra: ADMIN L 5 — TP 660