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C 1/12 EN Official Journal of the European Communities 4.1.

2001

III
(Notices)

COMMISSION

ODYSSEUS PROGRAMME: 2001
(2001/C 1/05)

Preamble complement other measures (such as basic training for
officials), which mainly come within the competence of
2001 is the fourth year in which the Odysseus programme will the Member States,
be implemented. The programme is now well established and a
discussion on future developments is about to be launched.
75 % of the resources available for the period 1998 to 2002
have already been commited. For these reasons, 2001 will be — cooperation must be accompanied by studies and
the last year of implementation of the Odysseus programme, research leading to the development of tools and the
which will thus be completed one year early. In general, the dissemination of information to increase its effec-
guidelines adopted for the programme on 2000 are confirmed tiveness,
for 2001.

— assessment must be incorporated; i.e. each measure must
1. Broad outline of the programme include a complete definition of the objectives and the
means to achieve them. The objectives must also reflect
On 19 March 1998 the Council adopted the Odysseus consistency between the needs expressed and the
programme of training, exchanges and cooperation in the programme’s content. In other words, new measures
fields of asylum, immigration and crossing of external can be launched only if they fully incorporate the
borders (OJ L 99, 31.3.1998). The programme applies to the findings of the assessment of previous similar measures,
15 Member States of the European Union; the applicant
countries and other non-member countries may also be
associated provided this is in accordance with the programme’s
objectives. 3. to promote contacts with non-member countries in general
and the applicant countries in particular, priority being
given to cooperation projects to familiarise the latter with
the accumulated body of European Union law relating to
The financial reference amount for the implementation of the asylum, immigration and the crossing of external borders.
programme for the period 1998 to 2002 is EUR 12 million.

The programme sets out to meet these objectives by
The programe has three main objectives: supporting measures initiated by public institutions or private
bodies and at developing cooperation in the fields of asylum,
immigration and the crossing of external borders. It is
1. to secure long-term practical cooperation between the auth- structured on the basis of an annual programme adopted by
orities responsible for implementing asylum, immigration the Management Committee, which seeks to ensure that the
and external border-control policies. The long-term selection process is as open and transparent as possible and
approach is a prerequisite for the programme’s effectiveness, that the projects selected meet the strictest criteria, with
given that the time required to adapt to any new legislation, experts assisting the Commission in the formulation of
procedures or techniques will generally exceed the duration proposals for consistent programmes.
of any one annual programme;

The Commission will ensure that the programme is consistent
2. to design a coherent programme incorporating the various with existing programmes under Title VI of the Treaty on
elements of a wide-ranging cooperation policy, based on European Union (STOP, Oisin, Grotius and Falcone), with
training and exchange projects for officials. To be fully projects financed under the European Fund for Refugees and
effective these projects must meet three conditions: with other Community programmes that include aspects
dealing specifically with justice and home affairs.

— the various levels of responsibility must be defined: this
means making sure the measures implemented under To achieve these three objectives, the Odysseus programme will
the Odysseus programme at European Union level consist of operations in the following areas:
4.1.2001 EN Official Journal of the European Communities C 1/13

— training for civil servants, in the form of courses for States. The applicant countries can be associated with such
instructors or advanced courses for specialists, since, projects, in accordance with Articles 10 and 11 of the Joint
depending on the subject studied, basic training will Action, if this is in line with the objectives of the programme.
remain primarily within the competence of the Member The programme does not exclude the participation of other
States. As this is the fourth year of the programme’s non-member countries if their presence is in the interests of
implementation, it would not appear necessary to specify the European Union.
the type of training by giving priority to instructors or to
specialists. The areas are sufficiently broad and distinct for
the most appropriate type of training to be defined case by
case. In this context the Commission intends to give
priority to the dissemination of information. With regard 2. Structure of the annual programme, fields of action for
to questions of common interest, this will involve 2001 and total appropriation
processing the information obtained in the Member States
and disseminating it as widely as possible to the personnel As indicated in the preamble, the guidelines for the programme
concerned; it will also involve further training and special- in 2000 are confirmed for 2001, on the whole. This means
isation for experienced officials in order to study in greater that the following must be taken into account:
depth specific aspects identified as requiring particular
attention. Regular training courses will have to be held so
that they have a real knock-on effect and become a genuine
source of reference data by the end of the period,
— integration of the political priorities contained in the
scoreboard for assessing progress towards the creation of
an area of ‘liberty, security and justice’ in the European
Union, which sets out practical arrangements for
— exchanges of officials between Member States — a comple- implementing the Treaty, the Tampere European Council’s
mentary dimension of training. The periods of exchanges conclusions and the Vienna action plan for the creation of
can be sufficiently extended to allow for practical an area of freedom, security and justice. In this connection,
on-the-spot familiarisation with the methods, procedures particular attention will be paid to work being done in the
and techniques used. This could take the form of unilateral Council working parties and to preparatory work on legis-
or reciprocal visits to the national authorities responsible lative initiatives by the Commission,
for asylum, immigration and external border control, to
gain an in situ insight into the problems encountered in
other Member States. With the agreement of the respective
national authorities, long-term visits will make it possible
for officials to participate more actively in operations.
— reflection of comments made by the members of the
Similarly, there will be opportunities for officials of
Odysseus Committee throughout the life of previous
several Member States to visit another Member State.
programmes and in particular on the occasion of the
Experience shows that the optimum visits are of medium
Odysseus conference held by the Commission in Brussels
length (from five to ten working days), perhaps split into
on 24 November 1999.
successive modules, thereby enabling trainees to reconcile
their professional obligations,

In addition to these guidelines, account will be taken of the
— studies and research form the third component of the recommenations of the external evaluation completed in March
annual programme, and are aimed in particular at the 2000.
design and dissemination of teaching materials (educational
tools, software, etc.). Research could be more closely
focused on the development of tools and the preparation
of practical cases. In this context, consideration could be
given to projects which aim at document dissemination or The Management Committee will also ensure, during the
access (via databases), making it possible to improve coop- selection procedure, that the projects likely to be selected are
eration between national authorities. Existing institutional, in conformity with and compatible with the timetables,
legislative and regulatory fields, or those coming into being, agendas and deadlines set out in the conclusions of the
could be the central topic of research, taking into account Tampere European Council, the Vienna action plan, the
the follow-up to the entry into force of the Treaty of scoreboard presented by the Commission and the accession
Amsterdam. process for applicant countries.

Projects are selected by a Management Committee consisting of These priorities and guidelines will affect both the areas
a representative of each Member State and chaired by a covered by actions and the means used to implement actions,
representative of the Commission. To be considered, projects thereby generating a new overall structure for the 2001
must be of European interest and involve at least two Member programme.
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As in previous years, particular attention will be given to Migration
projects implementing actions relating to countries and
regions of origin and transit or to regions bordering on the This field of investigation is of prime importance both from
European Union. the point of view of the scoreboard for creating an area of
liberty, security and justice and in terms of European public
opinion.

The selection of projects involving applicant countries will
specifically reflect the need for coordination with projects Particular emphasis will be placed, first of all, on projects
accepted under the Phare programme in relation to asylum, which widen our knowledge of present and future migratory
immigration and external borders, with the general purpose flows in the European Union, whether legal or illegal.
of securing overall consistency.

In 2001 priority will again be given to the alignment of the
legal status of non-Community nationals and the approxi-
In general terms the Committee will pay particular attention to mation of national legislation on conditions of admission and
projects relating to the specific needs of the most vulnerable residence for the purposes of family reunification, study or
categories, notably minors. employment.

Putting a stop to the trade in human beings and to the
Fields of action economic exploitation of migrants will also remain a priority
of the programme. In general, any action to combat clandestine
Generally speaking, the Committee will give a certain priority immigration, illegal employment and the criminal networks
to projects linked to the objectives contained in the scoreboard involved (taking account of the responsibility of carriers and
for assessing progress towards the creation of an area of ‘liberty employers) will receive close attention from the Committee.
and justice’ in the European Union.

Another area worth exploring involves projects for improving
cooperation with countries of transit and origin and for formu-
Asylum lating a coherent European Union policy on readmission and
return.
A fair and efficient asylum procedure is one of the scoreboard’s
priority objectives. Consequently, in 2001 the programme will
primarily support projects working towards establishing a For examble, projects to prepare information campaigns in
common asylum procedure, adopting common minimum countries of origin and transit will be eligible for co-financing
standards for granting or withdrawing refugee status and under the Odysseus programme.
setting common minimum conditions for the reception of
asylum seekers.
Lastly, consideration may be given to initiatives designed to
combat all forms of discrimination, especially racism and xeno-
phobia, where they complement work under the Community
Priority will also be given to initiatives relating to the
action programme 2001 to 2006 to support Member States’
alignment of rules on the recognition and content of refugee
efforts in this area.
status, to temporary protection in the event of any mass influx
of displaced persons and to subsidiary forms of protection.

Crossing of external borders
Consideration will be given to training programmes for the
candidate countries in the area of asylum, to ensure implemen-
tation of the EU acquis in this field. This area covers everything that is connected to an overall
policy on the management of migratory flows and the
prevention of illegal immigration, ranging from the issue of
visas and the fight against forged documents to practical
In addition, the Committee will give particular attention to methods of external border control.
projects which complement or achieve synergy with the
implementation of the European Fund for Refugees, whether
as regards the projects contained in national programmes or as
regards Community action managed directly by the Several subjects remain a priority
Commission.

The most important is the work necessary to take due account
of the incorporation of the Schengen acquis into the Treaty of
Projects on developing work with Eurodac or improving the Amsterdam. Projects could cover different areas, depending on
exchange of statistics and information on national legislation the position of the Member States in relation to the Schengen
and policies in the asylum field may also be considered. acquis:
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— in the case of those Member States already authorised to countries with the working methods of the Member States of
apply Schengen, priority will be given to advanced training the EU and with Community legislation.
for border control officers, and especially to training for
other administrative departments which deal with illegal
immigration (staff of consulates or offices dealing with
aliens),
The efforts made in 2000 to revitalise and revive this type of
cooperation should continue.
— in the case of those Member States preparing to apply
Schengen and the applicant countries, projects should
focus more on basic and ongoing training for border
police officers and consular officials including training on The same funding has therefore been allocated as for last year.
human rights issues, asylum and information on countries Taking account of a number of lessons learned during previous
of origin, years, project promoters must ensure that trainees are
adequately prepared for their exchange visit (provision of all
necessary documentation, preparatory meetings, etc.). It is also
— in the case of third countries which border on the recommended that stocktaking meetings be organised at the
European Union but are not applicants for accession, end of the exchange visits, in order to evaluate their implemen-
consideration may be given to projects involving training tation and results; this will be of benefit not only to the
in border cooperation on the readmission of persons trainees and their departments, but also to the host services.
refused entry and training in relations with airlines,
shipping companies and haulage firms.

Studies and research
Regarding closer consular cooperation, priority will be given to
projects designed to divide the workload between Schengen Acting on the basis of a Commission proposal, the Committee
consulates and to joint training projects for consular staff will ensure the consistency and complementarity of
and border control officers. programme activities with the legislative process currently
being developed.

Implementation methods

Training: seminars, conferences, training courses and workshops
Numerous subjects, currently under discussion in the Council,
One recurring priority is the opening of the programme to could be selected as research topics. Reciprocally, the results of
applicant countries, pursuant to Articles 10 and 11 of the studies and research can supply material for discussion in the
Joint Action. The applicant countries already participate Council working parties (CIREA and Cirefi in particular). Better
actively in projects co-financed by the programme. This type dissemination of the results of these studies, where relevant,
of action must be intensified and extended, as the accession will be encouraged. In this context, systematic publication of
process progresses. The Committee will ensure complemen- results of studies can be envisaged.
tarity with the other Community programmes for assisting
associated countries, which, as far as training is concerned,
primarily cover basic training activities. Odysseus must retain
its specific character as a training tool targeted at specialists or
instructors, making it possible to ensure dissemination and Priority will be given to projects to improve the available
optimum application of the lessons taught. statistics on asylum and immigration, notably in conjunction
with the development of European Union policy and legislation
on these matters.
To achieve this objective, the programme can rely on the
competence and the expertise of those international and
non-governmental organisations that have real know-how.
In addition, the Commission would like a number of practices,
pilot or empirical, to be given consideration with a view to
Training projects may also be selected on the basis of the defining methodological and teaching frameworks (for
integrated approach adopted for the action plans of the example, provision and exchange of advisers specialising in
Council’s High Level Group on Asylum and Immigration. documentary fraud).

Exchanges of officials

This type of action is one of the cornerstones of the Finally, with a view to optimum dissemination of information
programme and aims to improve knowledge of legislation and increased knowledge of migratory phenomena, the
and practices in other Member States. Intended to develop a emphasis will remain on exchange networks and the estab-
Community spirit and approach to the difficulties encountered, lishment of databases to keep track of the phenomena linked
exchanges are also a means of acquainting the applicant to asylum and immigration.
C 1/16 EN Official Journal of the European Communities 4.1.2001

In general and regardless of the type of measure used (training, Applications for grants must be submitted by 31 March 2000
exchangess or studies) priority will be given to those measures to the European Commission, Directorate General Justice and
that guarantee optimum dissemination of information on their Home Affairs, for the attention of Mrs Antonella Zona, LX
implementation, the results obtained and the evaluation of 46 06/159, Rue de la Loi/Wetstraat 200, B-1049 Brussels, in
those results. This could take the form of publication of the one of the eleven European Union languages, using an
final reports or any other appropriate form that will enhance application form. A translation may be added in a second
dissemination of the results to a wider audience. working language.

Application forms are available on the Europa web site of the
European Commission
In the same way, the Management Committee will ensure
http://europa.eu.int/comm/justice_home/index_en.htm
efficient coordination of projects dealing with the same or
related areas. Where appropriate, the Management Committee
will propose that projects be merged, where this would clearly Forms may be requested by writing to the address above, by
be more beneficial. fax (32-2) 295 84 01) or by e-mail from

Patrick.lefevre@cec.eu.int.
The Odysseus programme has an indicative budget of EUR 12
million over five budget years. Since EUR 9 million have been The application, duly signed, must be submitted in three copies
used over the last three years, the remaining amount is too as originals (not by fax), and include:
small to be spread over the next two. The year 2001 will have
an indicative budget of EUR 3 million, so that the entire
budget available for the programme can be used up. — the application form,
Accordingly, the projects selected will be completed by the
end of 2002 at the latest. — a complete and detailed outline of the project,

— a summary of a maximum of two pages describing the
Generally speaking, there must be a balance in the way that the objective of the project, its content, the list and profile of
budget is allocated to the three areas covered by the the partners who developed the project, the number and
programme; asylum, immigration and external borders. As in quality of participants, the completion date, the way in
the past, the Management Committee will ensure that this which the results will be disseminated and the number
balance is maintained. With regard to the methods for and quality of the addressees,
implementing programme activities, the Commission
proposes the following financial allocation, which is based on
— a detailed and complete budget estimate, post by post,
the experience of previous years and takes account of the
established in euro. The budget must show the expected
priorities and guidelines set out above.
overall cost of the project. The requested co-financing
may not exceed 80 % of the total cost. The awarded
co-financing may be for a lower amount than the
percentage requested. The running costs of an organisation
Type of action Indicative financial allocation are not eligible,
(a) Training 2 000 000

(b) Studies and research 400 000 — any partnership agreements must be as formalised as
possible, to enable us to assess the true nature of any
(c) Exchange of officials 600 000 commitments.
Total 3 000 000
Requests for further information and forms should be
addressed to:
3. Potential candidates and transmission of project
applications
Mr Jean-Louis De Brouwer, Chariman, Odysseus Programme
The potential candidates are the government authorities in the Management Committee,
Member States (whether these are departments in charge of Ms Antonella Zona, Secretary to the Committe, or
asylum, immigration or external border crossings, or other Mr Patrick Lefevre, Assistant to the Odysseus programme
services, notably those in charge of the training of officials European Commission, Directorate General Justice and Home
responsible for these areas), higher educational establishment Affairs Directorate A, Unit 2
and research centres, non-governmental organisations and Office LX 46 6/159, Rue de la Loi/Wetstraat 200 — B-1049
associations or foundations. However, other types of organi- Brussels
sation are not necessarily excluded, particularly in so far as Tel. (32-2) 296 83 14
they work in the areas relevant to the objectives of the Fax (32-2) 295 84 01
programme. Applications from individuals are not eligible. E-mail: Patrick.lefevre@cec.eu.int.