You are on page 1of 7

C 220/6 EN Official Journal of the European Communities 17.9.

2002

III
(Notices)

COMMISSION

CALL FOR PROPOSALS


DG EAC No 50/02

Support to promote town-twinning actions — 2003


(2002/C 220/08)

INTRODUCTION A — MEETINGS OF CITIZENS


This call for proposals is designed to promote events and Meetings of citizens must be aimed at raising awareness about
actions which contribute towards bringing the peoples of European integration and facilitating exchange of experience.
Europe closer together and to reinforcing European awareness, They must have an educational programme relating to major
such as: topical European issues, for example the future of the European
Union, enlargement, European citizenship, the European insti-
tutions, the European social model, equal opportunities, funda-
A — Meetings of citizens of twinned towns and munici- mental rights, the fight against racism and xenophobia,
palities. environmental issues, cultural diversity, young people and
education, disabled people in society, the local economy,
B — Conferences on European themes relating to twinning, employment and partnerships.
and training and information seminars for town-
twinning officers.
A.1. Eligibility criteria

The twinning scheme, established in 1989 at the initiative of A.1.1. All applications must:
the European Parliament, is governed by the principles of
subsidiarity, transparency and partnership. It is aimed at
fostering new and existing links and networks between local (a) include a detailed programme for each day of the
authorities in Europe in view of the important contribution event;
that cooperation and exchanges between local communities
can make to European integration.
(b) be submitted by the administration or by the
twinning committee of the hosting municipality;
The twinning scheme aims at strengthening the dialogue
between the citizens of the European Union with a view to
encouraging the emergence of an active and participatory (c) be submitted in the context of existing or new
European citizenship, in line with the Commission's White twinning arrangements and provide official docu-
Paper on Governance. It shall contribute to the awareness of mentation stating the existence or the preparation
the cultural and linguistic diversity and common cultural of twinning arrangement;
heritage in Europe and strengthen educational aspects in
twinning activities thereby contributing to the development
of life long learning in Europe and stimulating the creation (d) involve municipalities from at least two eligible
of the Europe of knowledge. countries, at least one of which must be an EU
Member State;
Part A of this call for proposals is addressed to towns and
municipalities in the Member States of the European Union
and in the applicant countries (Bulgaria, Cyprus, the Czech (e) involve at least ten participants from each munici-
Republic, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, pality; for events involving more than five munici-
Romania, the Slovak Republic, Slovenia and Turkey) (1). palities from eligible countries, this figure is at least
five participants from each municipality.

Part B is addressed to local and regional authorities as well as


to federations and associations of local authorities in the A.1.2. The following are not eligible:
Member States of the European Union and in the applicant
countries (1).
(f) meetings of delegations which mainly consist of
(1) Towns and municipalities from south-eastern European countries local government representatives or municipal
can also participate as invited partners. officials;
17.9.2002 EN Official Journal of the European Communities C 220/7

(g) meetings with a mainly tourist, festive or ceremonial (a) meetings involving municipalities from the applicant
programme or devoted to sports competitions countries;
without educational content;

(b) meetings in connection with the preparation and


(h) meetings intended to make a profit. conclusion of new twinning arrangements;

A.1.3. Exclusion criteria (c) meetings between twinned towns and municipalities that
are disadvantaged for geographical reasons (large
distances between municipalities, municipalities in
Applicants are excluded from participating in this call peripheral, insular or less developed regions);
for proposals if:

(d) meetings involving small municipalities (fewer than 5 000


(a) they are bankrupt or being wound up, are having inhabitants);
their affairs administered by the courts, have entered
into an arrangement with creditors, have suspended
business activities, are the subject of proceedings (e) multilateral meetings;
concerning those matters, or are in any analogous
situation arising from a similar procedure provided
for in national legislation or regulations; (f) meetings mainly involving young people;

(b) they have been convicted of an offence concerning (g) meetings mainly involving disadvantaged groups.
their professional conduct by a judgment which has
the force of res judicata;
A.3. Procedure for selecting actions to be subsidised

(c) they have been guilty of grave professional The Commission will establish a Selection Committee, which
misconduct proven by any means which the will examine, compare and rank the eligible applications on the
contracting authority can justify; basis of the European content and the quality of the projects.
Grants will be allocated taking into account the position of the
projects in the ranking, the priority categories and the available
(d) they have not fulfilled obligations relating to the financial resources. The Commission reserves the right to
payment of social security contributions or the ensure a balanced geographical distribution of selected projects.
payment of taxes in accordance with the legal
provisions of the country in which they are estab-
lished or with those of the country of the A.4. Financial terms and conditions
contracting authority or those of the country
where the contract is to be performed; The total annual amount earmarked for twinning actions is set
by the budgetary authority.

(e) they have been the subject of a judgment which has


the force of res judicata for fraud, corruption, Grants will only be awarded for one-off measures taking place
involvement in a criminal organisation or any in 2003. They confer no automatic right to funding in
other illegal activity detrimental to the Communities' subsequent years.
financial interests;
Subsidised projects may not benefit from any other
(f) following another procurement procedure or grant Community funding for the same activity.
award procedure financed by the Community
budget, they have been declared to be in serious
breach of contract for failure to comply with their Grants are awarded by applying fixed rates for organisational
contractual obligations. costs and travel expenses:

Administrative or financial penalties may be imposed on — the grant for organisational costs is calculated according
applicants who are excluded on the basis of the above to the number of participants from the invited munici-
criteria or who make false declarations in providing the palities of the eligible countries and the number of days of
information required in connection with their partici- the meeting. The daily rate per participant (1) is that of the
pation in this call for proposals. country of the hosting municipality,

(1) The weightings applied to the daily rate for organisation costs are
A.2. Priority categories calculated by Eurostat (the Statistical Office of the European Union)
and reflect the cost of living for each country. The list of the rates
Priority will be given to: for each country is attached to the application form.
C 220/8 EN Official Journal of the European Communities 17.9.2002

— the grant for travel expenses of participants from the grant will be reduced by applying the rates to the actual
invited municipalities of eligible countries is calculated on duration of the twinning project and/or the actual number of
the basis of a flat rate of EUR 0,025 per person per participants.
kilometre (distance travelled for return journey).
The beneficiary must indicate any other sources of funding for
The maximum grant is EUR 20 000 per project. If calcu- the action. If the final statement shows that the grant awarded
lation based on the flat rates indicates a grant over by the Commission has produced a profit, the grant will be
EUR 20 000, the Commission will apply this ceiling. reduced by the amount of this profit.

The minimum grant is EUR 2 000 per project. If calculation A.6. Deadlines for submission of applications
based on the flat rates indicates an amount of less than
EUR 2 000, no grant will be awarded. This call for proposals is broken down into five phases. The
deadlines for submission of grant applications are as follows:

NB: Citizens from non-eligible countries may participate.


First phase: until 18 October 2002 for actions beginning
However, only the number of participants from eligible
between 1 January and 31 March 2003;
countries can be taken into account when calculating the
grant for organisational costs and travel expenses.
second phase: until 30 December 2002 for actions beginning
between 1 April and 31 May 2003;
A.5. Notification and grant payment procedures

Applicants will be informed in writing of the Commission's third phase: until 28 February 2003 for actions beginning
decision concerning their grant application at the earliest between 1 June and 31 July 2003;
opportunity.

fourth phase: until 30 April 2003 for actions beginning


Should the Commission award a grant, a standard agreement between 1 August and 31 October 2003;
denominated in euro will be submitted to the applicant, setting
out the terms and conditions and the amount of the grant.
fifth phase: until 17 July 2003 for actions beginning between
1 November and 31 December 2003;
Selection of a project does not commit the Commission to
paying a financial contribution equivalent to that requested
by the applicant. as evidenced by the postmark.

Any change in the implementation of the project as presented The Commission will not consider applications submitted
in the grant application must be notified and have prior after these deadlines.
written authorisation from the Commission. Actions may not
be postponed for more than three months.
The Commission cannot accept any amendments or
additions to the applications after the deadlines.
Beneficiaries must publicise the fact that they have received
assistance from the European Commission (in programmes,
letters, publications etc.). A.7. Presentation of applications

Grant applications must be submitted in one of the official


Selected projects may be subject to ex-post audits and languages of the EU using the form provided for meetings
evaluations. For the purposes of audits by the Commission of citizens (Form A). This form can be obtained from the
or the Court of Auditors, the beneficiary formally undertakes town-twinning sector at the address below or downloaded
to retain the originals of all supporting documents relating to from the following Internet site:
the funded project throughout the period of the agreement and
for five years after the end of the agreement. http://europa.eu.int/comm/dgs/education_culture/towntwin/
index_en.html
The grant will be paid after submission to, and acceptance by
the Commission of an activity report, a list of participants Applications must be composed of the following documents:
signed daily by the participants and certified by the beneficiary,
and a final statement of actual income and expenditure of the
project expressed in euro and signed by the beneficiary. (a) the application form, duly completed and signed by the
head of project, including the financial identification form
signed by the applicant and certified by the bank;
Should the actual duration of the twinning project be less than
the planned duration and/or the number of participants from
the guest municipalities be fewer than the planned number, the (b) the detailed programme of the meeting for each day;
17.9.2002 EN Official Journal of the European Communities C 220/9

(c) an official document from the municipal administration education, disabled people in society, the local economy,
providing documentation stating the existence or prep- employment and partnerships.
aration of twinning arrangement.

Training seminars must be designed to enable twinning


Only applications submitted within the set deadlines, duly officers to acquire the knowledge and skills which are indis-
completed and accompanied by the necessary supporting pensable for promoting twinning projects with a high-quality
documents will be taken into consideration. European content.

Applications must be submitted in duplicate (one original and B.1. Eligibility criteria
one certified copy). The number of the call for proposals and
B.1.1. All applications must:
the phase must be indicated on the envelope and on the
application form.
(a) be submitted by a local or regional authority, or by
a federation or association of local authorities;
Applications should be sent by post to the following address
(applications sent by fax or e-mail will not be accepted):
(b) include a detailed programme with an educational
content, indicating clearly the objectives, the
European Commission audience, the theme addressed, expected results
Directorate-General for Education and Culture and methods used;
Town-twinning sector
VM-2 4/35
B-1049 Brussels. (c) propose an event involving at least 20 participants.

A.8. Contacts The applications for thematic conferences must:

The text of the call for proposals as well as the application


forms and a guide for applicants can be obtained from: (d) propose an event involving participants from at least
two eligible countries, at least one of which must be
an EU Member State.
European Commission
Directorate-General for Education and Culture
Town-twinning sector B.1.2. Exclusion criteria
VM-2 4/35
B-1049 Brussels,
Applicants are excluded from participating in this call
for proposals if:
or downloaded from the following Internet site:
(a) they are bankrupt or being wound up, are having
their affairs administered by the courts, have entered
http://europa.eu.int/comm/dgs/education_culture/towntwin/ into an arrangement with creditors, have suspended
index_en.html business activities, are the subject of proceedings
concerning those matters, or are in any analogous
situation arising from a similar procedure provided
Any queries can be sent to the town-twinning department for in national legislation or regulations;
using the following e-mail addresses:

Jumelages@cec.eu.int, (b) they have been convicted of an offence concerning


Towntwinning@cec.eu.int, their professional conduct by a judgment which has
by telephone on (32-2) 295 26 85, from 9.30 to 12.30, the force of res judicata;
by fax on (32-2) 296 23 89.

(c) they have been guilty of grave professional


B — THEMATIC CONFERENCES AND TRAINING SEMINARS misconduct proven by any means which the
contracting authority can justify;
Thematic conferences must be aimed at raising awareness
about European integration and facilitating exchange of
experience between towns and municipalities. They must (d) they have not fulfilled obligations relating to the
have an educational programme relating to major topical payment of social security contributions or the
European issues, for example, the future of the European payment of taxes in accordance with the legal
Union, enlargement, European citizenship, the European insti- provisions of the country in which they are estab-
tutions, the European social model, equal opportunities, funda- lished or with those of the country of the
mental rights, the fight against racism and xenophobia, contracting authority or those of the country
environmental issues, cultural diversity, young people and where the contract is to be performed;
C 220/10 EN Official Journal of the European Communities 17.9.2002

(e) they have been the subject of a judgment which has B.4. Financial terms and conditions
the force of res judicata for fraud, corruption,
involvement in a criminal organisation or any The total annual amount earmarked for twinning actions is set
other illegal activity detrimental to the Communities' by the budgetary authority.
financial interests;
Grants will only be awarded for one-off measures taking place
in 2003. They confer no automatic right to funding in
(f) following another procurement procedure or grant
subsequent years.
award procedure financed by the Community
budget, they have been declared to be in serious
breach of contract for failure to comply with their Subsidised actions may not benefit from any other Community
contractual obligations. funding for the same activity.

Administrative or financial penalties may be imposed on The grant awarded may not exceed 50 % of the total amount
applicants who are excluded on the basis of the above of the project's eligible costs in the detailed budget for the
criteria or who make false declarations in providing the meeting.
information required in connection with their partici-
pation in this call for proposals.
The maximum indicative amount of the grant may not exceed
EUR 50 000 per project. The minimum grant is EUR 2 000.
B.2. Priorities
NB: Citizens from non-eligible countries may participate.
Priority will be given to:
However, only the number of participants from eligible
countries can be taken into account when calculating the
grant for organisational costs and travel expenses.
(a) thematic conferences involving municipalities from
applicant countries;
The following direct costs are eligible:

(b) thematic conferences involving several twinned munici-


palities and their respective partners; (a) organisational costs and fees for speakers;

(c) training seminars in the following areas: (b) subsistence expenses;

(c) travel expenses for participants and speakers;


— theory and practice of twinning,

(d) room hire costs;


— treatment of European themes in twinning projects,
(e) technical equipment hire costs and means of assistance, and
— the impact of twinning on raising citizens' awareness of of translation and interpreting;
Europe,
(f) publications, documentation, Internet site (maximum of
10 % of the budget for the action);
— comparison of twinning work in different countries,

(g) local transport costs;


— transnational cooperation between municipalities at
European level,
(h) administrative costs (up to 7 % of the budget, including
wages and operating costs of the organisation directly
— administrative structures and tasks of the local auth- involved in the project: photocopies, fax, telephone, office
orities in the European context. supplies, postage costs, etc.).

Only costs generated in the two months preceding and


B.3. Procedure for selecting actions to be subsidised following the actual date of the action are eligible.
The Commission will establish a Selection Committee, which
will examine, compare and rank the eligible applications on the The following direct costs are not eligible:
basis of the European content and the quality of the projects.
Grants will be allocated taking into account the position of the
projects in the ranking, the priorities and the available financial (a) ongoing operating, depreciation and equipment costs
resources. The Commission reserves the right to ensure a (computers, printers, projectors, marquees, video and
balanced geographical distribution of selected projects. photography equipment, etc.);
17.9.2002 EN Official Journal of the European Communities C 220/11

(b) capital investment costs; Should the actual eligible costs on completion of the project
be less than the eligible costs indicated in the grant
application, the Commission will apply the agreed percentage
(c) general provisions (for losses, possible future liabilities, etc.) to the costs indicated in the application, and the beneficiary
and contingency reserves; will be required to refund amounts already paid which exceed
the resulting amount.
(d) debts owed, interest on debts owed, charges for financial
services, bad debts receivable, and exchange losses, unless
B.6. Deadlines for submission of applications
specifically provided for in exceptional cases;
This call for proposals is broken down into five phases. The
(e) contributions in kind; deadlines for submission of grant applications are as follows:

(f) expenditure on luxuries; First phase: until 18 October 2002 for actions beginning
between 1 January and 31 March 2003;

(g) costs relating to the participation of people from


non-eligible countries. second phase: until 30 December 2002 for actions beginning
between 1 April and 31 May 2003;
B.5. Notification and grant payment procedures

Applicants will be informed in writing of the Commission's third phase: until 28 February 2003 for actions beginning
decision concerning their grant application at the earliest between 1 June and 31 July 2003;
opportunity.
fourth phase: until 30 April 2003 for actions beginning
Should the Commission award a grant, a standard agreement between 1 August and 31 October 2003;
denominated in euro will be submitted to the applicant, setting
out the terms and conditions and the amount of the grant.
fifth phase: until 17 July 2003 for actions beginning between
1 November and 31 December 2003;
Selection of a project does not commit the Commission to
paying a financial contribution equivalent to that requested
by the applicant. The amount allocated may not exceed the as evidenced by the postmark.
amount requested.

Applications submitted after these deadlines will not be


The beneficiary undertakes to implement the project as considered.
presented in the grant application. Any change in the
implementation of the project must have prior written author-
isation from the Commission. Projects may not be postponed The Commission cannot accept any amendments or
for more than three months. additions to the applications after the deadlines.

Beneficiaries must publicise the fact that they have received


assistance from the European Commission (programmes, publi- B.7. Presentation of applications
cations, letters, minutes, etc.).
Grant applications must be submitted in one of the official
language of the EU using the form provided for conferences
Selected projects may be subject to ex-post audits and and seminars (Form B). This form can be obtained from the
evaluations. For the purposes of audits by the Commission Town-twinning sector at the address below or downloaded
or the Court of Auditors, the beneficiary formally undertakes from the following Internet site:
to retain the originals of all supporting documents relating to
the funded project throughout the period of the agreement and
for five years after the end of the agreement. http://europa.eu.int/comm/dgs/education_culture/towntwin/
index_en.html

For grants over EUR 20 000, an advance of 50 % of the grant


will be paid after the beneficiary has signed the contract. The Applications must be composed of the following documents:
balance or, in the case of grants of less than EUR 20 000, the
total amount of the grant will be paid after submission to and
acceptance by the Commission of an activity report, a list of (a) the application form, duly completed and signed by the
participants signed by the participants and certified by the head of project, including the information sheet signed
beneficiary, as well as a detailed final statement of income by the applicant and certified by the bank;
and expenditure accompanied by supporting documents. The
statement must be balanced (income and expenditure), dated,
certified, expressed in euro, and signed by the beneficiary. (b) the detailed schedule of the event for each day.
C 220/12 EN Official Journal of the European Communities 17.9.2002

Only applications submitted within the set deadlines, duly filled European Commission
in and accompanied by the necessary supporting documents Directorate-General for Education and Culture
will be taken into consideration. Town-twinning sector
VM-2 4/35
B-1049 Brussels,
Applications must be submitted in duplicate (one original and
one certified copy). The number of the call for proposals and
the phase must be indicated on the envelope and on the
application form. or downloaded from the following Internet site:

Applications should be sent by post to the following address


(applications sent by fax or e-mail will not be accepted):
http://europa.eu.int/comm/dgs/education_culture/towntwin/
index_en.html
European Commission
Directorate-General for Education and Culture
Town-twinning sector
VM-2 4/35 Any queries can be sent to the Town-twinning department
B-1049 Brussels. using the following e-mail addresses:

B.8. Contacts Jumelages@cec.eu.int,


Towntwinning@cec.eu.int,
The text of the call for proposals as well as the application or by telephone on (32-2) 295 26 85, from 9.30 to 12.30,
forms and a guide for applicants can be obtained from: or by fax on (32-2) 296 23 89.

CALL FOR PROPOSALS


DG EAC No 53/02

Support for European discussion projects organised by non-governmental organisations for 2003
(2002/C 220/09)

1. INTRODUCTION of the Community Institutions, decision-making and the steps


towards European integration.
Pursuant to the declaration on the future of the European
Union adopted by the Nice European Council, and in view
of the results of the Laeken European Council and the The call for proposals is addressed to non-governmental
Commission's White Paper on European governance, this call organisations in the Member States of the European Union.
for proposals expresses the European Commission's desire to
support discussion by players in civil society on subjects related
to European integration and to the trends in the debates and 2. ELIGIBILITY CRITERIA
reflections taking place in conjunction with the European
Convention. 2.1. All applications must:

(a) be proposed by a non-profit, non-governmental


These actions are inspired by the principles of subsidiarity, organisation (NGO) that is legally established and
proximity, transparency and partnership. Their purpose is to registered in one of the 15 Member States, is inde-
strengthen the dialogue between the European Union and its pendent of public authorities, has the appropriate
citizens with a view to encouraging the emergence of an active qualifications and requisite financial resources to
and participatory European citizenship. complete the project, and is of known legal and
moral integrity;

This call for proposals relates to heading B3-305 of the


European Union budget. This heading provides for appro- (b) contain a detailed description of the project, clearly
priations to fund general information and communication describing the planned activities, the products to be
activities concerning the European Union, with the objective developed or disseminated, the target group, expected
of providing all citizens with general information on the work results and the evaluation method to be used;