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4.4.

2003 EN Official Journal of the European Union C 81/39

EUROPEAN AGENCY FOR SAFETY AND HEALTH AT


WORK

CALL FOR PROPOSALS

Grants for the provision and dissemination of effective good practices that reduce safety and
health risks in small and medium-sized enterprises (SMEs)
(2003/C 81/08)

1. Publication reference 3. Overall amount available for this call for proposals
OSHA/SME/2003. EUR 3,7 million.

2. Purpose of the call


4. Maximum and minimum grant amounts
As part of its efforts to develop and disseminate effective
The principle of co-financing applies. This means that
good practice examples, the European Agency for Safety
the grants will fund only part of the total eligible cost
and Health at Work is inviting applications with a view
of the projects.
to co-financing about 40-50 projects which could
significantly contribute to the reduction of health and
safety risks in SMEs. Projects can either be submitted The Agency's co-financing will be:
by SMEs themselves or be aimed at SMEs' specific needs.

The overall objective is to identify, communicate and — Up to a maximum of 60 % of the total eligible cost
support activities and projects with effective added of a ‘National project’ (1) with grants ranging from
value that will enhance SMEs' knowledge and capacity EUR 25 000 up to a maximum of EUR 100 000.
to combat safety and health risks.
— Up to a maximum of 80 % of the total eligible cost
The objectives are: of a ‘European/Transnational project’ (2) with grants
ranging from EUR 50 000 up to a maximum of
— to put into practice the general principle that SMEs EUR 200 000.
require special attention and support in their efforts
to combat health and safety risks and to demonstrate
that a small business initiative can be of value and be 5. Types of eligible project activities
cost-efficiently organised,
5.1. Th e th r e e follow i ng ty p e s of a c t i v i ti e s a r e
— to foster a more preventive approach with regard to
e l i g i b le :
occupational health and safety issues, including
gender specific health risks, as called for by the
Council in its Resolution of 3 June 2002 on the (a) Training activities related to the reduction of safety and
new Community strategy on health and safety at health risks in SMEs
work (2002-2006), to demonstrate to SMEs that
‘good safety and health is good business’, Project activities that will be considered under this
category include training activities and different
methods of training at all levels (including vocational
— to contribute to reducing the number of work related training, training of trainers), targeted at SMEs.
accidents in SMEs and improving work related Training activities should in particular focus on the
health, owners and managers, workers and health and safety
representatives, working in SMEs and should be aimed
— to facilitate the exchange of effective good practices at enabling them to effectively manage and face occupa-
across Europe, tional safety and health challenges.

— to promote the development of effective risk


assessment and prevention practice as embodied in Preference will be given to training activities embedded
safety and health directives, in an overall safety and health management plan rather
than to single training courses.
— to prepare a specific multi-annual programme
promoting high levels of health and safety at work (1) For definition of ‘National project’ see Point 7.
in SMEs. (2) For definition of ‘European/Transnational project’ see Point 7.
C 81/40 EN Official Journal of the European Union 4.4.2003

(b) Information and communication on safety and health risks — preventive services,
and preventive measures aimed at SMEs

This category covers activities aimed at: — professional bodies, trade organisations and guilds,
chambers of commerce and industry.
— improving access to occupational safety and health
information on good practices, Eligible applicants are invited to submit proposals, indi-
vidually or preferably in partnership.
— encouraging participation of workers and/or their
representatives in occupational safety and health,
Commercial enterprises may only submit proposals for
projects where the immediate objective is
— communicating the occupational safety and health non-commercial and strictly non-profit.
message to SMEs (for example, through awareness-
raising campaigns, the provision of OSH
management concepts and tools for SMEs, and 7. Level of project organisation
encouraging the development of SME networks to
share ideas and experiences).
7.1. Na ti ona l p r oje c ts:

Proposals submitted by one or several applicants


(c) Provision of effective good practices that reduce safety and belonging to a single Member State of the European
health risks in SMEs Union will be considered as ‘National projects’.
The projects must be related to innovative good practices
that make a significant contribution to the improvement Projects may be either national, regional or local level,
of safety and health in the working environment of SMEs and may also be sector and company based.
(such as special risk assessment and evaluation activities,
safety audits in the workplace, the implementation of
controls — preferably sector or risk-specific). Where two or more organisations want to submit a joint
proposal, one of them must be designated as the
Agency's potential contractual partner. Each of the
5.2. E x clu si ons different partners participating in the project must
have specific roles and tasks which must be clearly
Research projects, conferences, capital purchases, devel- described in the grant application, and must sign a
opment of safety devices as well as actions already letter of intent.
completed, or which will not be completed by 30
September 2004, are not eligible.
7.2. Eu r op e a n/ T r a nsna ti on a l p r oje c ts:
6. Eligibility of applicants A project will be regarded as falling into this category if
organised by at least two applicants based in
Any natural person or association of natural persons, different Member States of the European Union.
any corporate body (institution, association, enterprise,
etc.), legally constituted and registered under the legis-
lation of one of the Member States of the European A project leader must be appointed as the Agency's
Union, may submit proposals. potential contractual partner. Each of the different
partners participating in a European/Transnational
The wide range of potential applicants includes: project should have specific roles and tasks which
must be clearly indicated in the grant application. Each
partner must sign a letter of intent to be attached to the
— enterprises, in particular SMEs, grant application.

— local, regional, national, European organisations and


bodies, 8. Duration of the projects

The proposed starting dates of projects for which a


— social partners (employer organisations, trade Community grant is requested under this call must not
unions), be earlier than 1 September 2003.

— sector organisations, voluntary organisations, A final detailed activity report on the results of the
project together with the final financial statements and
a request for final payment, must reach the Agency no
— occupational insurance organisations, later than 30 September 2004.
4.4.2003 EN Official Journal of the European Union C 81/41

9. Eligibility criteria (b) Partnership projects (involving several organi-


sations);
In order to be eligible, applications must:
(c) Projects with effective participation of the
1. meet those conditions set out in Point 13
workforce or involving social partners, and
(‘Submission of applications’) and Point 14 (‘deadlines
tripartite projects (dialogue/co-operation of public
for applications’) regarding forms, signature, number
authorities with social partners);
of copies, deadlines; etc.

2. include a detailed balanced budget and detailed action (d) Action-oriented projects which go beyond the
plans. mere production of information material;

Applications lacking an adequate project description or a (e) Projects targeting priority risks, high risk sectors
balanced budget (income and expenditure) will be or new risks;
considered incomplete and will therefore not be
eligible.
(f) Projects making a significant contribution to
health and safety management;
10. Selection criteria and priorities
(g) Projects aiming to initiate or develop SME
Applications that comply with the eligibility criteria will business networks in the pooling of ideas and
be assessed under a number of selection criteria and experience and the fostering of exchange of good
certain priorities, as follows: practice, in particular on risk assessment and the
prevention of health and safety risks in the
workplace;
10.1. S e le c ti on c r i te r i a

Projects must fulfil all of the following selection criteria: (h) Projects with a special focus on gender-specific
health and safety issues;
(a) Facilitate the provision and/or dissemination of
effective good practices aimed at reducing
(i) Projects targeting the concerns of disabled people.
safety and health risks at the workplace in
SMEs that meet the relevant requirements estab-
lished by the European directives, national legislation
11. Financial conditions for the granting of funding
and practice;
The applicants must ensure co-funding of the selected
(b) Demonstrate significant added value; projects and keep specific detailed accounts for the
project in question, including co-funding details. On
(c) Demonstrate that the project outcomes could be completion of the project, the grant holder will have
transferable to other enterprises, sectors, to submit a certified statement of expenditure and
countries (e.g., the ability to make the results revenue arising from the project.
known and available to others);
The budget must not include any expenses that pre-date
(d) Be sustainable (i.e., demonstrate the potential or post-date the indicated project duration. Eligible costs
lasting effect); and indirect costs are those given in the specifications
attached to the standard application for funding.
(e) Demonstrate feasibility and coherence as well as a
sound management approach and clear plans to
Applicants must give evidence of their financial and
disseminate project outcomes (i.e., clarity and
technical capacity to complete the projects to be
feasibility of objectives, commitment and balanced
supported. Selected applicants should be prepared to
involvement of all parties, precise work plans and
provide a bank guarantee covering the first grant
budget, quality of the proposal for monitoring and
instalment at the Agency's request.
evaluation of the project, experience of the
applicants, cost-effectiveness of the proposal,
measures and resources for the dissemination of
12. Acknowledgement and publicity: a mandatory spec-
the project outcomes, etc.).
ification

The grant holders will be under a contractual obligation


10.2. P r i or i ti e s
to acknowledge and publicise by all appropriate means,
When making the final selection, priority will be given and in accordance with the conditions laid down in the
to: grant agreement, that the project has received funding
support from the Agency.
(a) Projects with a special focus on micro businesses
(up to 10 employees) and small enterprises (up Failure to fully respect this rule will lead to repayment of
to 50 employees); the grant upon request by the Agency.
C 81/42 EN Official Journal of the European Union 4.4.2003

13. Submission of applications reception (1st floor) no later than 16.00, Bilbao
local time, on:
The grant applications may be submitted in any one
of the 11 official languages of the European Union. — 23 June 2003 (delivery date in Bilbao) for the
However, it would be of assistance if they were national project proposals,
submitted in English and if the project activities
described in the application (Part II of the form) could — 30 June 2003 (delivery date in Bilbao) for the
be in English. Nevertheless, all applications in whatever European/Transnational project proposals.
official language of the European Union, will be treated
equally during the selection procedure. In this case, a receipt must be obtained as proof of
submission, signed, dated and stamped by the
To be eligible, applications must be submitted using the European Agency for Safety and Health at Work.
standard application form completed in accordance
with the terms of this call for proposals and the Applications received within the deadline but only
‘guidelines for applicants’. The format and instructions by e mail or fax will be rejected.
provided must be strictly observed.
Applications must be submitted in triplicate on paper 15. Detailed information
within the deadlines set below (Point 14).
Detailed information concerning this call for proposals is
Applications must be signed by the project leader and contained in the Guidelines for applicants published at
duly accompanied by the letters of intent of the the same time on the Agency's website
partners, in case of partnership projects.
http://agency.osha.eu.int/sme2003/
Each application must include one signed original and
two copies. The standard application form can also be obtained from
the same website.
In addition, the Agency would be grateful if the
applicants would also provide a copy on a floppy disk Any question regarding this call for proposals should be
or CD ROM. The Agency would encourage you to do so sent by e-mail (including the publication reference
to facilitate the handling of the applications. OSHA/SME/2003) to sme2003@osha.eu.int or by fax
(34-94) 479 43 83. The Agency will publish the most
Applicants intending to submit several projects must frequently asked questions (FAQs) and the corresponding
complete a separate application form for each. replies on the above website, and all applicants are
encouraged to consult it regularly up until the deadline.
14. Deadline for applications
16. Provisional date for notification of results of the
Applications must be submitted under the reference
award procedure
‘OSHA/SME/2003’ to the European Agency for Safety
and Health at Work (Gran Via 33, E-48009 Bilbao): The Agency shall, within eight months of this notice,
select such projects as are to receive financial support,
(a) either by registered mail, posted no later than:
with the assistance of the Agency tripartite network and
— 23 June 2003 (postmark) for the national project a European jury. All applicants will be informed indi-
proposals, vidually in writing of the decision pertaining to their
application(s).
— 30 June 2003 (postmark) for the European/
Transnational project proposals; The Agency will publish a list of the grant holders and of
the projects funded under this call for proposals by the
(b) or by delivery (in person by an authorised represen- end of November 2003, on the Agency's website
tative or private courier service) to the Agency's http://agency.osha.eu.int/sme2003/.