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3.5.

2003 EN Official Journal of the European Union C 106/15

III
(Notices)

COMMISSION

EUROPEAN REFUGEE FUND 2000-2004

Call for proposals 2003

Community actions
(2003/C 106/07)

1. Introduction In addition, in accordance with article 5 of Council Decision


2000/596/EC, the Commission may use up to 5 % of the
Council Decision 2000/596/EC of 28 September 2000 Fund's available resources to finance ‘innovatory actions or
(published in OJ L 252 of 6.10.2000) established the actions of interest to the Community as a whole, separate
European Refugee Fund (ERF) to support and encourage from the action implemented by the Member States,
Member States' efforts in receiving refugees and displaced including studies, exchanges of experience and steps to
persons. promote cooperation at Community level, as well as
assessment of the implementation of measures and technical
The objective of the European Refugee Fund is to support and assistance.’
encourage the efforts made by the Member States in receiving
and bearing the consequences of receiving refugees and
displaced persons. The Commission adopted on 13 December 2000 a ‘Framework
for Community Actions 2000-2004’.
The target groups covered by the European Refugee Fund
actions comprise the following categories:
The Commission adopted on 3 April 2003 an annual Work
Programme for the year 2003.
— any third-country nationals or stateless persons having the
status defined by the Geneva Convention of 28 July 1951
relating to the Status of Refugees and permitted to reside as The purpose of this notice is to invite proposals for
refugees in one of the Member States; Community actions for the budget year 2003.

— any third-country nationals or stateless persons enjoying a


form of international protection granted by a Member State 2. Objectives
in accordance with its national legislation or practice;
This call for Proposals is addressed to non-governmental
organisations, national, regional and local authorities registered
— any third-country nationals or stateless persons who have in one of the 14 Member States participating in the European
applied for one of the forms of protection described in Refugee Fund (Belgium, Germany, Greece, Spain, France,
points 1 and 2; Ireland, Italy, Luxembourg, Netherlands, Austria, Portugal,
Finland, Sweden and the United Kingdom of Great Britain
— third-country nationals or stateless persons benefiting from and Northern Ireland), as well as international organisations
temporary protection arrangements in a Member State; working on a strictly non-profit basis, with proven experience
and expertise in the fields covered.
— persons whose right to temporary protection is being
examined in a Member State.
Actions may include partners and participants from Denmark,
candidate countries and third countries on a no-cost basis.
In this regard, 95 % of the funds are allocated to Member States
each year, in order to support initiatives relating to:
This Call for Proposals aims at providing financial support to
— conditions for reception; actions which contribute to the realisation of the following
general objectives:
— integration of persons whose stay in the Member State is of
a lasting and/or stable nature; — to assist in analysing and evaluating the situation and issues
related to reception, integration and repatriation of target
— repatriation, provided that the persons concerned have not groups defined in Article 3 of the European Refugee Fund
acquired a new nationality and have not left the territory of decision in the Member States, and the effectiveness of
the Member State. measures implemented,
C 106/16 EN Official Journal of the European Union 3.5.2003

— to help to build the capacity of the actors (in particular situation in countries of origin and transit, historical
Member States, local and regional authorities, the social overview, human rights issues, geographical and statistical
partners, non-governmental organisations, and recognised data, analysis of and opinions on legal issues, assessment of
refugees) in the Member States and at European level the situation of vulnerable groups, assessment of protection
who are active in fields covered by the European Refugee needs, on return programs, voluntary and forced repat-
Fund, riation issues, reintegration prospects, actions and
operations of humanitarian NGOs and international organi-
sations in and concerning those countries.
— to promote and disseminate best practice to practitioners
and opinion-formers at national and EU level.
4. Material reception conditions and health care for asylum
seekers, taking into account Council Directive Council
For the year 2003, only those types of actions defined in
Directive 2003/9/EC of 27 January 2003 (2) laying down
section 4 of the Call for Proposals may be supported.
minimum standards for the reception of asylum seekers in
Actions must be practical in nature, with tangible and
the Member States, including good practice in creating
measurable results. They must also have a clear transnational
reception facilities at local level.
dimension, and be complementary to actions that could be
financed under the national programmes implemented by the
Member States. 5. Material reception conditions and integration of vulnerable
persons (such as disabled persons, pregnant women, victims
of torture, rape or other forms of physical or sexual
In selecting the projects under the present call for proposals,
violence, elderly people, minors, unaccompanied minors,
priority will be given to:
single parents with minor children) among the target
groups falling under Article 3 of the European Refugee
— actions focusing on the priorities defined in section 3 Fund Decision.
hereunder;
4. Actions that may be supported
— interest of the proposed action to the Community as a
whole; The following actions may be supported, in relation to the
general objectives defined in section 2 and/or the priorities
defined in Section 3.
— innovatory aspects of the proposed action;
STRAND A — ANALYSIS AND EVALUATION
3. Priorities for 2003
(a) The development and dissemination of information and
Proposals are invited focusing specifically on the following comparable data on the target groups falling under
priorities: Article 3 of the European Refugee Fund Decision;

1. Good practices and new developments in the field of STRAND B — CAPACITY BUILDING
voluntary return, focusing on the conditions for the sustain-
ability of such programmes, including the development and (b) Transnational actions, submitted by public authorities
implementation of an integrated approach (combining (national, regional, or local authorities) from at least two
measures for the preparation of returnees through Member States, involving a range of actors, consisting of
information, training and/or employment support, means the transfer of information, lessons learned and good
of assistance to travel to and/or initial reintegration in the practices. Activities may include the mutual transfer and
country of origin, as well as measures for support and application of good practice; exchanges of personnel; the
monitoring of returnees). joint development of products, processes, strategy and
methodology; the adaptation to different contexts of the
2. Good practices and new developments in the field of methods, tools and processes identified as good practices;
resettlement (1) in the Member States, with a view to and/or the common dissemination of results, information
improve the organisation, through legal means, of the materials and events.
reception of persons in need of international protection
on the territory of the host EU Member State, and in (c) Proposals, covering at least four Member States, aiming at
particular with regard to the following issues: improvement furthering capacity building and empowerment of persons
of the protection of specific individual needs (such as enjoying one of the forms of protection set out in Article 3
vulnerable persons), implementation of sustainable of the ERF Decision and/or their community organisations,
solutions for groups of refugees, and improved solidarity in the light of work previously done and projects currently
between Member States in the reception of refugees. underway. Activities may include the mutual transfer and
application of good practice; exchanges of personnel; the
joint development of products, processes, strategy and
3. Protection issues relating to the situation of persons referred
methodology; the adaptation to different contexts of the
to in Article 3 of the ERF Decision: general information on
methods, tools and processes identified as good practices;
and/or the common dissemination of results, information
(1) Resettlement is the transfer of a refugee to a new safe host country, materials and events.
where he or she is accorded full protection guarantees, including
legal residence, allowing the refugee to integrate in the national
community. (2) OJ L 31, 6.2.2003, p. 18.
3.5.2003 EN Official Journal of the European Union C 106/17

STRAND C — AWARENESS RAISING — Prefinancing, representing 50 % of the amount of the grant


awarded upon signature of the grant agreement by the last
(d) The organisation of conferences, seminars and events at of the two parties and provision by the beneficiary of a
European level, covering all Member States participating request for cofinancing. In cases where the amount of the
in the European Refugee Fund, and relating to European pre-financing exceeds EUR 150 000, the Commission may
Refugee Fund actions; request a receipt of a financial guarantee for an amount
equivalent to the amount of prefinancing granted,
(e) The promotion of European dimension events covering at
least 5 Member States in support of the implementation of
Community policy and sharing of best practice in the field — A second pre-financing representing 25 % of the amount of
of reception, integration and voluntary repatriation; the grant awarded, upon receipt and approval by the
Commission of an interim report, including an interim
financial report evidencing that at an amount equivalent
(f) The organisation of media campaigns or events covering at to at least 70 % of the first pre-financing has been
least 5 Member States to promote dissemination of incurred to date on the project,
information on refugees and asylum seekers.

— The balance upon approval by the Commission of the final


5. Budget available and financial provisions technical and financial implementation reports. If the
amount of grant awarded exceeds EUR 300 000, the final
The indicative budget available for the year 2003 is
financial report shall be accompanied by an external audit
EUR 2 113 550.
report on the action's accounts.

ERF financial support shall not exceed 80 % of the total eligible


cost of the action. 6. Project duration and start dates

Maximum project duration is 18 months for projects presented


The minimum amount of grant per project is EUR 40 000. under Strand B (capacity building) and 12 months for projects
The maximum grant amount per project is EUR 400 000. presented under Strands A (Analysis and evaluation) and C
(awareness raising).
The Commission will determine the amounts of financial
assistance to be awarded, based on the available budget.
The earliest start date permitted is 1 November 2003.

Project financing will be based on the principle of shared costs.


If the amount awarded by the Commission is less than the The latest start date permitted is 31 December 2003.
amount requested by the applicant, it is up to the latter to
find the additional amount or to reduce the total cost of the
project without reducing the objectives or the content. The activities provided for in the project may not begin until
the date on which the Commission's representative signs the
grant agreement.
Should the project be selected for support, a grant agreement
will be signed between the selected beneficiary and the
European Commission. This agreement is a standard 7. Exclusion criteria
agreement, and its terms and conditions may not be altered
or subject to negotiation. The activities provided for in the The applicant organisation involved in the project must not be
project may not begin until the date on which the in one of the situations listed in article 93 and 94 of Council
Commission's representative signs the grant agreement. Regulation No 1605/2002 of 25 June 2002 on the Financial
Regulation applicable to the budget of the European Union
(published in OJ L 248 of 16.9.2002, p. 1).
The attention of applicants is drawn to the following
conditions that are, inter alia, included in the agreement:
The Commission will exclude a proposal from the eligibility,
Amount of grant: selection and award procedure if the applicant organisation or
one of the partners involved in the project:

The amount granted will be proportionate to the estimated


total eligible cost of the project and will be reduced propor- (a) is bankrupt or is being wound up, is having its affairs
tionally where the total real eligible costs as accepted by the administered by the court;
Commission turn out to be less than the total estimated costs.

Payment conditions: (b) has entered into an arrangement with creditors, has
suspended business activities, is the subject of proceedings
concerning those matters or is in an analogous situation
The grant shall normally be paid under the following arising from a similar procedure provided for in national
conditions: legislation or regulation;
C 106/18 EN Official Journal of the European Union 3.5.2003

(c) has been convicted of an offence concerning his/her 6. Respect the maximum project duration set out in section 6
professional conduct by a judgement which has the force above.
of res judicata;

7. Select a start date within the range set out in section 6


(d) has been guilty of grave professional misconduct proven by above.
any means which the Commission can justify;

8. Contain all the elements and documents defined in the


(e) has not fulfilled obligations relating to the payment of application form (including annexes and documents
social security contributions or the payment of taxes in requested by the checklist enclosed).
accordance with the legal provisions of the country in
which it is established;
9. Include sufficient information on staff assigned to the
project. CVs for project staff, specifying their role and
(f) has been the subject of a judgement which has the force of function in the project, must be attached. Where CVs
res judicata for fraud, corruption, involvement in a criminal are not available, a job profile or job description must
organisation or any other illegal activity detrimental to the be submitted.
Communities' financial interests;

10. Include an explicit written undertaking from each cofi-


(g) has been declared in serious breach of contract for failure nancing organisation or partner stipulating that they will
to comply with its contractual obligations within the provide the amount of funding stated in the grant
framework of other grants agreements, procurement application.
contracts or loans awarded by the European Community;

11. The application forms (application form, forward budget


(h) is subject to a conflict of interest; form, and financial identification form) must be initialled
on each page and signed by an authorised signatory in the
applicant organisation for the proposed operation.
(i) is guilty of serious misrepresentation in supplying or failing
to supply the information that may be required under this
Call for Proposals. 12. For proposals under action (b), projects must be submitted
by at least two Member States (national, regional, or local
authorities), one of which will be the lead partner. Other
8. Eligibility criteria partners, such as NGOs, international organisations, may
be included in such proposals.
In order to be eligible, proposals must meet all the following
requirements:
13. Proposals submitted under action (d) must include active
partnerships from all Member States involved in the
1. Be presented by non-governmental organisations, national, European Refugee Fund.
regional and local authorities registered in one of the 14
Member States participating in the European Refugee Fund
as well as international organisations, working on a strictly 14. Proposals under action (c), must include active part-
non-profit basis. nerships in at least 4 Member States involved in the
European Refugee Fund.
2. Fall within the objectives of the European refugee Fund
(see section 2 above). The applicant must specify in the 15. Proposals under action (e) and (f) must include active part-
application form which objective the project relates to nerships in at least 5 Member States involved in the
(maximum 1 objective). European Refugee Fund.

3. Fall within the eligible actions defined for 2003 (see 16. Proposals must include a detailed description of follow-up
section 4 above). The applicant must specify in the measures to be implemented for their project. Follow-up
application form which action the project relates to may not consist only in conferences and/or website
(maximum 1 action). dissemination.

4. Have a clear transnational dimension and not replace Proposals that meet the above eligibility criteria will be further
action that could be financed under the national evaluated using the selection criteria.
programmes implemented by the Member States.

9. Selection criteria
5. Respect the threshold on minimum grant amount and
ceilings on percentage and maximum grant amount set 1. Applicants must have the capacity to finance the proposed
out in section 5 above. activities properly.
3.5.2003 EN Official Journal of the European Union C 106/19

2. Applicants must have the operational (technical and These documents can be found on the following web-site:
management) capacity to complete the action to be
supported. In particular the team responsible for the
action must have adequate professional qualifications and http://europa.eu.int/comm/justice_home/funding/refugee/
must have proven and documented experience in the field funding_refugee_en.htm
of asylum and immigration (attach CVs and particulars of
involvement in operations/actions that took place in the last
three years). Contact at the European Commission

Proposals that meet the selection criteria will be further


evaluated using the award criteria. The Commission service responsible for implementing the
European Refugee Fund is Unit A-2 of Directorate General
JAI – Justice and Home Affairs.
10. Award criteria

The proposals achieving the highest score following evaluation


according to the award criteria weighted as set out below may Contact:
be financed, taking into account the funds available. The European Commission
criteria are: DG Justice and Home Affairs
JAI European Refugee Fund
1. The extent to which the proposed action is relevant to the Unit A/2 Immigration and Asylum LX46 — 6/50
priorities defined in section 3 of the Call for Proposals Fax (32-2) 298 03 06
(20 %) e-mail: JAI-EUROPEAN-REFUGEE-FUND@cec.eu.int

2. The innovatory nature of the action compared to the


All applicants will be informed of the Commission's decision
practice in the relevant Member States (10 %)
concerning their grant application as soon as possible. It is
envisaged that the Commission will complete its selection
3. The clarity and pertinence of the project's objectives (10 %) procedures by mid-October 2003.

4. The appropriateness and feasibility of the approach,


methodology and timeframe (10 %) 12. Submission of proposals
Each proposal must contain:
5. The usefulness of the expected results (10 %)

6. The dissemination of results, lessons learned, acquired — the standard application form ‘ERF Community Actions
know-how (10 %) 2003’ duly filled and signed,

7. The sustainability of the project and/or its results after — the form ‘Timetable for implementation of the project’ duly
termination of the European Refugee Fund grant (where filled and signed,
relevant) or measures proposed to ensure adequate
follow-up of project outputs. Follow-up may not consist
only in conferences and/or website dissemination (10 %). — the form ‘Detailed forward budget’ duly filled and signed,

8. The adequacy of the forecast budget: value for money and


sources of financing other than the European Commission — the form ‘Financial identification form’ duly filled and
(20 %). signed (by the applicant organisation and the bank in
which the bank account is held),
11. Further information

Potential applicants are invited to read: — additional documentation defined in the ‘checklist’ enclosed
in the application form.
— the European Refugee Fund Council Decision 2000/596/EC,
These documents can be downloaded from the following
— the ‘European Refugee Fund Framework Document for web-site: http://europa.eu.int/comm/justice_home/funding/
Community Action 2000-2004’, refugee/funding_refugee_en.htm

— the European Refugee Fund Community Actions work


For applicants who do not have access to the website versions,
programme for the year 2003,
requests for the documents should be sent by post, by fax or
by electronic mail to the address mentioned in section 11.
— the lists and descriptions of projects financed in 2000, Requests should be clearly addressed to ‘JAI-European-Refugee-
2001 and 2002. Fund’.
C 106/20 EN Official Journal of the European Union 3.5.2003

Proposals must be presented in four copies (one original and Postal address
three complete copies).
Mr Jean-Louis de Brouwer
In addition, the applicant must join on a disk or CD-Rom an European Commission
electronic version of the following documents: DG Justice and Home Affairs
Unit A/2 Immigration and Asylum
— the standard application form ‘ERF Community Actions LX46 — 6/50
2003’ duly filled; B-1049 Brussels

Office address (if delivered by hand)


— the form ‘Detailed forward budget’ duly filled.
Mr Jean-Louis de Brouwer
Proposals must be sent: European Commission
DG Justice and Home Affairs
— either by registered mail, posted by 13 June 2003 at the Unit A/2 Immigration and Asylum
latest (date as on postmark), to the address mentioned rue du Luxembourg 46 (bureau 6/50)
below; B-1049 Brussels

— or by handing it in at the secretariat of the service Applications sent by fax or e-mail will not be accepted.
mentioned hereafter (either in person or via an authorised
representative or private courier service), no later than Proposals must be submitted in a sealed double envelope.
16.00 on 13 June 2003. In this case proof of submission
will be a dated receipt, signed by an official of the above- The inner envelope must be marked ‘ERF COMMUNITY ACTION
mentioned service to whom the documents have been 2003 — NOT TO BE OPENED BY THE INTERNAL MAIL SERVICE —
handed. APPLICATION FROM: (NAME OF ORGANISATION)’.

CORRIGENDA

Corrigendum to the Communication from the Commission in the framework of the implementation of Council
Directive 89/686/EEC of 21 December 1989 in relation to personal protective equipment, as amended by
Directives 93/68/EEC, 93/95/EEC and 96/58/EC

(Official Journal of the European Union C 87 of 10 April 2003)

(2003/C 106/08)

On page 15, in the second column of the 17th entry:


for: ‘EN 50321:1999’,
read: ‘EN 50365:2002’.