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C 126/40 EN Official Journal of the European Union 28.5.






(2003/C 126/07)

1. INTRODUCTION — to raise awareness of the positive contribution made by

voluntary work to informal education, particularly for
Having regard to the Decision No 291/2003/EC of the young people,
European Parliament and of the Council of 6 February
2003 (1) establishing the European Year of Education through
Sport 2004 (EYES 2004), the European Commission plans to
provide support to suitable initiatives of Community interest. — to promote the educational value of mobility and pupil
exchanges, particularly in a multicultural environment,
through the organisation of sports and cultural meetings
as part of school activities,
The overall budget allocated to the European Year of Education
through Sport is EUR 11,5 million. This sum is managed by
the European Commission's Directorate-General for Education
and Culture. — to encourage the exchange of good practice concerning the
potential role of sport in education systems in order to
promote the social inclusion of disadvantaged groups,

The Commission is launching this call for proposals in order to

co-finance projects originating in the Member States and imple-
mented at local, regional, national, transnational or Community — to establish a better balance between intellectual and
level in pursuit of the objectives set out below. physical activities during school life by encouraging sport
in school activities,

The Commission also plans to provide subsidies, outside this

call for proposals, to projects that meet the objectives of the — to examine the problems linked to the education of young
Year, particularly those submitted by bodies that are in an sportsmen and women engaged in competitive sport.
actual or legal monopoly situation.



The European Year shall have the following objectives: Projects receiving co-financing under this call for proposals
may be of two kinds, depending on their nature:

— to raise the awareness of educational and sports organi-

sations of the need for cooperation to develop education — Community-wide projects (the partnership must include
through sport and its European dimension, bearing in mind partners from at least eight participating States, see point
the great interest shown by young people in all types of 5),

— projects at local, regional, national or transnational

— to take advantage of the values conveyed by sport to level.
increase knowledge and skills, enabling young people to
develop their physical capabilities and inclination to
personal effort, as well as social capabilities such as The Commission wishes to achieve a balance in the kind of
teamwork, solidarity, tolerance and fair play in a multi- projects co-financed. The objective(s) of the European Year to
cultural context, which projects mainly contribute, along with their scale, target
group and location, will all be taken into account in seeking to
(1) OJ L 43, 18.2.2003, p. 1. achieve this balance.
28.5.2003 EN Official Journal of the European Union C 126/41

Co-financed projects should promote the objectives of the expects to be able to co-finance approximately 185
European Year, particularly in one or more of the following proposals (of which approximately 10 will be
ways: Community projects).

— cooperation projects between educational institutions and

sporting organisations intended to integrate practice of a This budget will be divided into three parts depending on the
sport into formal education in a structured and long-lasting starting date of the project:
way, and to incorporate an element of sport into the other
subjects on the curriculum,
(1) actions beginning before 1 January 2004: EUR 500 000;
— projects intended to create extensive partnerships, including
non-traditional partners such as the media, youth organi-
sations and voluntary groups, (2) actions beginning between 1 January 2004 and 30 June
2004: EUR 4 000 000;

— cooperation projects between educational institutions,

sporting organisations and public authorities to create
sporting activities that meet the needs of informal (3) actions beginning after 30 June 2004: EUR 2 000 000.
education and ensure the exchange of best practices,

Co-financing will be provided:

— projects involving educational activities organised by
volunteers at Community, cross-border or national level
in order to test the possibilities offered by sport in the
context of informal education,
— for Community-wide projects, to a maximum of 80 % of
the total eligible cost of each project (the sums allocated
will normally be in the region of EUR 150 000 unless a
— projects promoting exchanges between students from special exception is made for more important projects),
different Member States or different regions within
Member States where priority is given to physical activity
as the driving force behind the exchanges but with the
capacity to combine other cultural activities, — for local, regional, national or transnational projects, to
a maximum of 50 % of the total eligible cost of each
project (the sums allocated will normally range from
— projects providing for joint activities involving students EUR 20 000 to EUR 100 000).
from different sociocultural backgrounds, particularly disad-
vantaged backgrounds,


— projects aimed at identifying priority themes for youth Commission funding is available for organisations established
work that sporting activity can promote, such as within the European Union or in one of the States taking part
teamwork, participation, solidarity, tolerance and mutual in the European Year of Education through Sport (3):
understanding in a multicultural environment,

— actions intended to disseminate information on best — the 15 current Member States (4),
practices and innovative ways to integrate sport into the
educational sphere (this may involve building on the
achievements of other European projects).
— the 10 acceding countries (5). However, these countries may
only submit proposals under this call for activities
commencing after 1 January 2004 and they may not sign
4. BUDGET AVAILABLE agreements prior to the date on which they become full
The budget available for co-financed projects is EUR 6,5 members,
million (2). On the basis of this figure, the Commission
(3) Article 9 of Decision No 291/2003/EC.
(2) This sum was based on the budget for the implementation of EYES (4) Austria, Belgium, Denmark, Finland, France, Germany, Greece,
2004 provided for under Article 10 of Decision No 291/2003/EC. Ireland, Italy, Luxembourg, the Netherlands, Portugal, Spain,
This budget was set for the 15 EU Member States. It is therefore Sweden and the United Kingdom.
subject to modification to take account of the participation of the (5) Cyprus, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, the
acceding countries. Czech Republic, Slovakia and Slovenia.
C 126/42 EN Official Journal of the European Union 28.5.2003

— EFTA-EEA countries (6), provided they have submitted an during the selection process but may only be selected if the
official request to participate in accordance with the agreements allowing their participation have been
conditions set out in the Agreement on the European concluded in good time.
Economic Area,

— the candidate countries (7), provided they have submitted an (4) Applicants must demonstrate that they are not in any of
official request to participate and signed an agreement with the situations listed below:
the Commission to determine the details of their coop-

(a) they are bankrupt or being wound up, are having their
The European Year of Education through Sport 2004 is aimed affairs administered by the court, have entered into an
at public authorities with responsibility for education or sport; arrangement with creditors, have suspended business
at educational institutions and sporting organisations (inter- activities, are the subject of proceedings concerning
national, European or national federations, Olympic those matters, or are in any analogous situation
committees, national sporting confederations and other arising from a similar procedure provided for in
sporting organisations, etc). national legislation or regulations;

‘Organisations’, ‘bodies’, ‘institutions’ and other designations for

applicants listed above are understood to refer to organisations (b) they have been convicted of an offence concerning
which are legally constituted and registered under the legis- their professional conduct by a judgement which has
lation of a Member State (or acceding country) of the EU, of the force of res judicata;
the candidate countries or of a member country of the EEA at
the time of submitting the application (8).
(c) they have been guilty of grave professional misconduct
proven by any means which the contracting authority
However, it should be noted that the following cannot be
can justify;

— projects leading to a financial profit for their promoters, (d) they have not fulfilled obligations relating to the
payment of social security contributions or the
payment of taxes in accordance with the legal
— projects proposed by individuals and which do not carry provisions of the country in which they are established
the endorsement of any organisation referred to above. or those of the country of the contracting authority or
those of the country where the contract is to be

6.1. Eligibility criteria

(e) they have been the subject of a judgement which has
(1) Only applications duly completed as set out in point 9.1
the force of res judicata for fraud, corruption,
(submission of applications) and received by the stated
involvement in a criminal organisation or any other
deadline will be eligible.
illegal activity detrimental to the Communities'
financial interests;
(2) Applicants must be one of the types of organisation listed
in point 5.
(f) they have been declared to be in serious breach of
contract for failure to comply with their contractual
(3) Applicants must be established in one of the 15 Member obligations following another procurement procedure
States of the European Union or one of the 10 countries or grant award procedure financed by the
acceding to the EU (8). Moreover, applications from Community budget;
applicants based in a state that has submitted an official
request to participate in EYES 2004, whether this is an
EFTA-EEA country or one of the candidate countries, will
also be accepted. These projects will be taken into account (g) are subject to a conflict of interest;

(6) Iceland, Liechtenstein and Norway.

(7) Bulgaria, Romania and Turkey.
(8) European or international organisations registered in a State that is
(h) are guilty of misrepresentation in supplying the
not taking part in EYES 2004 may submit proposals if these information required by the contracting authority as a
concern activities taking place in at least eight participating condition of participation in the contract procedure or
countries. fail to supply this information.
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6.2. The partnership (7) for-profit projects.

This call is specifically intended to encourage partnership

between educational institutions, sporting organisations and
public authorities. 7. SELECTION AND AWARD CRITERIA

Proposals for Community-wide projects (see point 3) will be

selected and evaluated by the Commission.
The partnership could, for instance, be set up with the coop-
eration of public authorities and NGOs involved in education,
youth or sport. In the spirit of partnership advocated by the
Commission in its Report to the Helsinki European Council, For the selection and evaluation of proposals for projects at
and depending on the nature of the project, public authorities local, regional, national or transnational level, the
and sporting organisations should be involved wherever Commission will be assisted by the national coordination
possible (9). bodies as referred to in Article 4(2) of the Decision establishing
the Year.

For Community-wide projects, the partnership must include

partners from at least eight participating States.
7.1. Selection criteria
Applicants must demonstrate their technical and financial
Partnership with acceding and candidate countries that have ability to bring the proposed activity to a proper conclusion.
submitted an official request to participate is strongly This will be evaluated primarily on the basis of:
encouraged in the context of projects at transnational or
Community level.

(1) the information provided on the qualifications of the

6.3. Grounds for exclusion members of the project team and their professional
The following are excluded from this call for proposals:

(1) projects relating merely to the organisation of sporting (2) the official annual accounts of the applicant organisation
events within the normal framework of official or for the most recent financial year available.
friendly competitions or matches;

7.2. Award criteria

(2) projects submitted by natural persons;
The Commission will award the grants after having taken into
consideration all the following criteria:
(3) projects which have already begun prior to the date of
signature of the agreement. However, as an exception to
this provision, projects from acceding countries that would
(1) the merits of the projects submitted in terms of improving
have begun after 1 January 2004 and before the date of
the quality of formal and informal education and
accession will not be excluded, given that agreements
developing stable partnerships between educational insti-
concerning proposals submitted by these countries cannot
tutions and sports organisations;
be signed before the date on which they become full

(2) organisational and budgetary aspects judged on the basis of

(4) projects concluding later than 31 December 2004; the following elements:

(5) projects which were completed before the date for

submission of applications; (a) work plan (clarity and correlation between the stated
objectives and the means proposed);

(6) projects involving activities of which the results cannot be

transferred to other Member States; (b) coherence of the budget with the work plan;

(9) Report from the Commission to the European Council with a view
to safeguarding current sports structures and maintaining the social
function of sport within the Community framework, The Helsinki (c) the evaluation arrangements proposed as part of the
Report on Sport. COM(1999) 644 final of 1 December 1999. project.
C 126/44 EN Official Journal of the European Union 28.5.2003

(3) Community added-value: projects submitted must be of only if it arises after the date on which the budget
particular interest to the European Union: agreement was signed. However, in the case of acceding
countries, expenditure between 1 January 2004 and the date
on which they became full members will be considered eligible.

(a) implementation on a trial basis at European level;

— Personnel costs, excluding the salaries of public officials,
directly linked to the measure, corresponding to actual
(b) transferability of results; wages and salaries plus social security contributions,

— travel and subsistence costs for personnel,

(c) promotion of good practice.

— direct costs associated with the measure,

When the projects are evaluated the above criteria will be
weighted differently for the purpose of awarding the grant:
40 % for criterion (a) and 30 % for criteria (b) and (c).
Particular attention will be paid to proposals that take into — the costs of running conferences and seminars (organisation
account the fight against all types of discrimination, as set costs, travel and subsistence costs for participants and
out in Article 13 of the Treaty establishing the European speakers, interpreting costs, fees, etc.),
Community (10).

— information dissemination costs (production costs (publi-

If it becomes necessary to decide between projects considered cations, books, CD-ROMs, videos, Internet, etc.), costs of
to be at the same level, clear priority will be given to projects translation, distribution, dissemination),
which, in order:

— any other direct costs associated with the action,

(1) involve as many partners from different countries as
— overheads, limited to 7 % of the total eligible direct costs.

(2) have a realistic strategy for obtaining wide media coverage.

Projects liable to attract the attention of local, regional or 8.2. Non-eligible expenditure
national media are especially welcome;
The following expenditure cannot be considered eligible:

(3) take an innovative approach to integrating the values

conveyed through sport into education; — ongoing operational, depreciation and equipment costs,

(4) increase awareness, use and dissemination of e-Learning — costs of consumables and supplies,

— capital investment costs,

8.1. Eligible expenditure
— general provisions (e.g. for losses and possible future debts,
The categories of expenditure listed below are eligible, provided etc.),
they are properly accounted for and valued in accordance with
market conditions, and are identifiable and verifiable. They
must be direct costs (i.e. generated directly by the project
and indispensable for its implementation, having regard to — debts,
the cost/benefit principle). Expenditure can be considered

(10) Official Journal C 340, 10.11.1997, pp. 173-308. — interest on debts,

28.5.2003 EN Official Journal of the European Union C 126/45

— charges for financial services, — official annual accounts of the applicant organisation for
the most recent financial year available,

— bad debts,
— the organisation's articles of association (in the case of an
application by a Member State or public authority, this
— exchange losses, apart from exceptional cases for which document may not be required),
express provision is made,

— the bank details form, completed by the beneficiary and

— expenditure on luxuries, certified by the bank. This certification is essential for the
application to be considered,

— the creation of material and publications for commercial

purposes. However, consideration will be given to — documents certifying (12) that the applicant is not in one of
monographs, collections, reviews, records, CDs, the situations listed in paragraph (4) of point 6.1 of this
CD-ROMs, CD-Is and videos, provided they form an call,
integral part of the project,

— the following statements:

— contributions in kind (including for example land,
immovable property whether in its entirety or in part,
durable capital goods, raw materials and unpaid voluntary
work), ‘If my proposal is accepted, I authorise the European
Commission to publish the information detailed at point
10 of this call for proposals’ (13).
— value added tax, if the contractor is able to recover this
VAT from the fiscal authorities of his/her country.
‘I am aware that my institution/organisation may not
receive more than one Commission grant for the activity
covered by this application and I therefore undertake to
9. PROCEDURE withdraw any other application for a grant should the
9.1. Submission of applications present proposal be accepted or to withdraw this
proposal should another application be accepted.’
Only dossiers comprising all the documents referred to below,
received before the deadline, duly completed in one of the 11
official languages of the European Union (11) and accompanied
The Commission reserves the right to request a bank guarantee,
by the requisite supporting documents, can be considered.
if necessary.

The following documents must be enclosed:

Applications for funding must be submitted in triplicate (one
original and two certified copies), dated and signed by the
responsible person. The three copies must be submitted in
— the subsidy application form, duly completed, dated and a single envelope accompanied by a covering letter from
signed by the person responsible, including a detailed the applicant.
description of the project,
(12) For the cases quoted in (a), (b), (d) or (e) the following shall be
accepted as sufficient evidence:
— a detailed balanced forward budget (income and expen- — for (a), (b) or (e), the production of an extract from the ‘judicial
diture) in euro, stating the estimated unit costs for the record’ or, failing this, of an equivalent document issued by a
competent judicial or administrative authority in the country of
various items of expenditure and income. This detailed origin or in the country whence that person comes showing
budget must be dated and signed by the person responsible. that these requirements have been met,
It must be presented in the table sent with the application — for (d), a certificate issued by the competent authority in the
form, Member State concerned.
For (g), and where the country concerned does not issue such
documents or certificates, they may be replaced by a declaration
on oath made by the person concerned before a judicial or admin-
— curriculum vitae of the persons to be performing work in istrative authority, a notary or a competent professional or trade
connection with the project, body, in the country of origin or in the country whence that
person comes.
(13) If the beneficiary refuses to sign this declaration, detailed justifi-
(11) Danish, Dutch, English, Finnish, French, German, Greek, Italian, cation must be attached to the application form. The Commission
Portuguese, Spanish and Swedish. will take this into consideration when awarding grants.
C 126/46 EN Official Journal of the European Union 28.5.2003

In addition, an electronic version of the application (parts I, II sport), which may also be able to provide you with an elec-
and III) including the bank details sheet, completed in tronic version of the application form.
accordance with the specimen provided, should also be sent
by e-mail to the national coordinating body concerned and to
the Commission ( The electronic 9.2. Deadline for the submission of applications
message must arrive by the deadline for submission of
applications on paper (see point 9.2). There will be three deadlines for sending applications:

The following must appear on the envelopes (and in the — 4 July 2003, for projects scheduled to begin before 1
‘subject’ field of electronic messages): January 2004,

(1) Call for proposals No EAC 04/03 — 1 October 2003, for projects scheduled to begin between
1 January 2004 and 30 June 2004,

(2) Project (indicate nationality of lead partner) at

(indicate level: local, regional, national or trans- — 1 March 2004, for projects scheduled to begin after 1 July
national) level. 2004.

Proposals must be sent by registered mail, delivered by courier The deadline must be strictly adhered to, and no extension will
or delivered in person (with receipt). Proposals delivered by be granted. Any project sent after this deadline will be auto-
courier or delivered in person must reach the department matically rejected.
concerned by 4 p.m. at the latest on the deadline for
submissions given at point 9.2.
9.3. Processing of applications
It is advisable to send the documents by registered post. Receipt of applications will be confirmed by the Commission,
for applications concerning Community-wide activities, or by
the National Coordinating Bodies, for other applications. A
Applications concerning Community-wide projects must reference number will be allocated to each application and
be sent to the following address: must be quoted in any correspondence concerning it.

European Commission The National Coordinating Bodies will conduct the initial
DG EAC C.5 examination of the applications, and will forward all
Sport Unit applications to the Commission, together with their own
B-100 5/48 evaluation of each project.
B-1049 Brussels

The Commission will then make a selection, which will be

Applications concerning projects at local, regional or finalised after consultation with the Committee of the
national level must be sent to the National Coordinating Member States set up under the Decision establishing the
Body in the applicant's country (list of national Coor- European Year of Education through Sport 2004.
dinating Bodies:

All unsuccessful applicants will be informed in writing, with

In the case of transnational projects involving institutions the reasons for the refusal, after the selection process has been
from more than one country, an institution coordinating completed.
the project must be identified. The subsidy application
must then be sent by the coordinating institution to the
National Coordinating Body in its country. The projects selected will be subjected to a detailed financial
approval procedure, during which the Commission may
request further information from the project leaders.
Applications sent by fax or only by e-mail will not be accepted.

9.4. Notification and subsidy payment procedure

The standard application form must be used for submitting
the grant application. This form may be obtained from the Applicants will be notified of the Commission's decision
Sport Unit's Internet site ( concerning their grant application as soon as possible. No
information will be released until the Commission's decision
has been made public. The results of the selection of projects
or by writing to your National Coordinating Body (list of should be announced three months after the deadline for
National Coordinating Bodies: submissions.
28.5.2003 EN Official Journal of the European Union C 126/47

The decision to award a subsidy to a beneficiary does not It must be drawn up in accordance with the model referred to
commit the Commission to paying a financial contribution in the Annex which will be appended to the grant agreement.
equivalent to that requested by the applicant. The allocated
amount may not exceed the amount requested.
The final report must be sent to the Commission within two
months of the end of the activity.
Once the project has received the Commission's definitive
approval, a funding agreement, drawn up in euro, specifying
the amount and the terms of funding, will be concluded The final accounts must be attached to the report.
between the Community and the beneficiary. This agreement
(the original) must be signed and returned to the Commission
immediately. The final accounts must be balanced, dated, drawn up in euro
and signed and certified by the authorised person, as provided
for in the organisation's constituent documents. The final
Advance financing equivalent to 60 % of the amount of the accounts must be presented using the Annex which will be
grant will be paid within 45 calendar days of signature of the appended to the subsidy agreement.
agreement by the two parties. The balance will be paid within
45 days of the Commission receiving and approving the final
report and detailed final accounts of income and expenditure.
The Commission will publish the name and address of bene-
ficiaries, the subject and the amount of the grant awarded, and
Beneficiaries undertake to carry out the approved projects as
the rate of financing. These details will be published with the
presented in the application form. Any change to the project
approval of the beneficiary unless this information is liable to
must be authorised by the Commission in advance. The
pose a risk to his/her security or damage his/her financial
inclusion in the final accounts of costs not referred to in the
interests (see point 9.1 (8)).
agreement may lead the Commission to request reimbursement
of all or part of the grant.
In any publication concerning the project, or on the occasion
of any activities for which the subsidy is used, beneficiaries
In cases where the real eligible costs at the end of the
must clearly mention the support provided by the European
measure are lower than the total estimated costs, the
Union, with the following two phrases:
Commission will apply the percentage set in respect of the
costs indicated in the budget appended to the agreement, and
the beneficiary will be obliged to reimburse amounts already ‘With the support of the European Commission — Directorate-
paid in excess of the amount due. General for Education and Culture — European Year of Education
through Sport 2004 Initiative’
The projects selected may be subject to audits and to ex ante
and ex post evaluations. The responsible person in the organi- ‘The information contained in this publication does not necessarily
sation undertakes, with his or her signature, to provide proof reflect the position or the opinion of the European Commission’
that the grant has been used correctly. The Commission and
the Court of Auditors of the European Communities may
check the use made of the subsidy, at any time during the Beneficiaries are required to use the name and emblem of the
term of the agreement and during a period of five years European Commission on all their publications, posters,
following expiry of the agreement. programmes and other products realised in the context of
the co-funded project. To do this they shall use the EYES
2004 graphic line and logo, which will be provided by the
9.5. Submission of the final report and the final financial Commission.
On completion of a project which has received Community 11. SUBCONTRACTORS
support, the organisers must submit an activity report on
the results and be prepared to supply the European If the implementation of the project requires the services of a
Commission with any information it may need to enable it subcontractor, the beneficiary must award the contract to the
to evaluate the project. This report must give a succinct but most economically advantageous tender, respecting the prin-
full description of the results of the project and must be ciples of transparency and equality of treatment for potential
accompanied by any publications produced under the project. contractors and ensuring that conflicts of interest are avoided.