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14.6.

2003 EN Official Journal of the European Union C 140/15

III
(Notices)

COMMISSION

CALL FOR PROPOSALS EAC/43/03


PILOT-PROJECTS IN FAVOUR OF YOUTH PARTICIPATION

(2003/C 140/11)

1. CONTEXT 2. Implementation or development of a few (minimum


four) similar local projects of participation, in
The Commission White Paper ‘A new impetus for different places (different countries/regions/munici-
European Youth’ (1) identifies as a political priority the palities) coordinated in order to facilitate exchange of
development of active citizenship of young people. Partici- experience and good practice and to constitute a first
pation in the decision-making process is one of the basis network.
of active citizenship, and contributes to participative
democracy.
The results of this action will be taken into account, for
According to the White Paper, citizenship and partici- the Youth field, in the framework of the new generation of
pation of young people have to be developed primarily Community funded programmes.
at local level.

A new budget line was created to fund pilot-projects on


youth participation. 3. BUDGET
The budget available for this call is EUR 2 million. On the
These pilot-projects will also be useful in the context of basis of this amount, the Directorate-General for Education
the new actions to be implemented in the framework of and Culture envisages supporting a limited number of
the new generation of programmes following the current pilot-projects, normally between EUR 60 000 and
Socrates, Leonardo da Vinci and Youth programmes. EUR 100 000 per project.

2. OBJECTIVES
4. CONTENT OF THE PROPOSAL AND EXPECTED
The aim of this action is to fund innovative and OUTCOMES
networkable projects on new participatory practices,
particularly at local level; these projects must associate The pilot-projects should promote active citizenship on
young people (15 to 25 years) including marginalised the part of young people.
young people to the decisions that concern them. The
focus should be put on the capacity to network the
projects either at local, regional level, or at European The projects should be developed at local level, in part-
level, with the view of strengthening the exchange of nership with different bodies, and should involve young
experiences and good practices, as well as the dissemi- people in the decisions that concern them. The focus
nation of good practices in the field of youth participation. should be put on the quality, notably of the following
aspects:
The added value of this action by comparison with the
actions under the Youth programme is to develop youth
participation by the implementation of innovative local — for categories 1 and 2: young people must not only be
projects. consulted, but be involved in initiating, decision-
making, implementing and evaluating,
Two categories of actions are concerned:

— for category 1: the local partnership should involve


1. Implementation or development of a local project of several areas of activity environments and/or players
participation, with a local partnership (four different (local authorities, associations, parents, youth
partners) presenting a strong innovative character workers, professionals, etc.), from different
with very concrete achievements and results and environments, working together to achieve a concrete
being useable. project. This project has to be an example of good
practice, which implies being transferable and
(1) COM(2001) 681 final of 21.11.2001. networkable,
C 140/16 EN Official Journal of the European Union 14.6.2003

— for category 2: this action aims to pool experiences of — the legally registered statutes or articles of the
similar projects with a view to permitting exchange of organisation applying as well as its official regis-
good practices, identifying and/or solving common tration certificate (a copy is required), except if it
problems, elaborating methodologies, disseminating is a public or semi-public organisation. This
the results . . . in the perspective of constituting a document must be provided in one of the 11
network. official EU languages,

— a declaration on their honour from the applicant


5. WHO CAN SUBMIT A PROPOSAL? completed and signed certifying that the entity
has legal personality at present and has the
Any institution and/or organisation meeting the eligibility financial and operational capacity to complete
criteria (see point 7). Each proposal must be submitted to the proposed action,
the Commission by a single coordinating/promoting insti-
tution/organisation on behalf of a local, regional or trans-
national partnership. — a declaration on their honour from the applicant
completed and signed certifying that they are not
in one of the situations listed in point 7.2 of this
call (the model is included in the application
6. MAXIMUM DURATION OF PROJECTS form),
24 months.
— the bank details form completed by the bene-
ficiary and certified by the bank (original
7. ELIGIBLE CRITERIA signatures required),

Only proposals submitted on the official application form, — the participation letters from the partner organi-
completed in full, and received by the specific closing data sations (original signatures are required).
(see point 10) will be considered.

7.2. Exclusion criteria


Proposals should include the participation of at least four
different partners for category 1 and four local projects in Applicants will be excluded from participating in this
different places for category 2. Proof of participation must call for proposals if, at the time of the grant award
be provided in the form of participation letters (original procedure, they are in one of the following situations:
signatures required).
(a) they are bankrupt or being wound up, are having
The projects must be non-profit making. their affairs administered by the courts, have
entered into an arrangement with creditors, have
suspended business activities, are the subject of
7.1. Eligibility of applicants
proceedings concerning those matters, or are in
The coordinating/promoting institution and/or other any analogous situation arising from a similar
organisation must possess a legal identity. procedure under national legislation or regu-
lations;

Both the coordinating/promoting organisation and


the partner organisations must be established in one (b) they have been convicted of an offence
of the 15 EU Member States. concerning their professional conduct by a
judgement which has force of res judicata;

The applicant must have stable and sufficient sources


(c) they have been guilty of grave professional
of funding to maintain his activity throughout the
misconduct proven by any means which the auth-
period during which the action is being carried out.
orising officer can justify;

7.1.1. Financial and technical capacity of the applicants (d) they have not fulfilled obligations relating to the
Financial and technical capacity of the applicants will payment of social security contributions or the
be assessed on the basis of the following documents payment of taxes in accordance with the legal
that have to be presented with the application form: provisions of the country in which they are estab-
lished or with those of the country of the auth-
orising officer or those of the country where the
— the profit and loss accounts and the balance sheet contract is to be performed;
for the last financial year for which the accounts
have been closed. Public bodies do not have to
present these documents, (e) they have been the subject of a judgement which
has the force of res juditica for fraud, corruption,
involvement in a criminal organisation or any
— the curricula vitae of the persons responsible for other illegal activity detrimental to the
the implementation of the project, Communities' financial interest;
14.6.2003 EN Official Journal of the European Union C 140/17

(f) following another procurement procedure or 8.3. Dissemination and valorisation


grant award procedure financed by the
Community budget, they have been declared to — The Commission will pay particular attention to
be in serious breach of contract for failure to the strategies and methods for disseminating the
comply with their contractual obligations; results envisaged (processes and products),

(g) are subject to a conflict of interest; — the Commission will also assess the mechanisms
to enhance the value of the results by aiming to
facilitate their integration, now or after in
(h) are guilty of misrepresentation in supplying the networks at local, regional and national level.
information required by the authorising officer as
a condition of participation in the call procedure
or fail to supply this information. 8.4. Contribution to transversal political objectives
The expected outcomes will be assessed on the basis
Administrative or financial penalties may be imposed
of their potential for contributing to:
by the Commission on applicants who are in one of
the above listed cases of exclusion, after they have
been given the opportunity to present their obser-
— education, included non formal and informal
vations.
education,

These penalties result in:


— economic and social cohesion,

1. the exclusion of the applicant concerned from


contracts and grants financed by the budget for — equality of opportunities between women and
a maximum period of five years; men.

2. the payment of financial penalties by the bene- 8.5. Organisational and budgetary aspects of the
ficiary and/or by the applicants. proposals
The following elements will be assessed:
The penalties imposed shall be in proportion to the
importance of the grant and the seriousness of the
misconduct.
— work plan (for its clarity and its appropriateness
with regard to the objectives and means
proposed),
8. AWARD CRITERIA

The Commission will attribute the grants after having — project calendar,
taken into consideration the following criteria:

— coherence of the budget with the work plan,


8.1. Quality of the partnership
The following aspects will be assessed:
— monitoring and evaluation methodology,

— capacity of the partners to involve different actors


in the implementation of the project, notably — capacity for technical follow-up and financial
young people, capacity.

— diversity of the members of the partnership,


notably for category 1. 9. FINANCIAL CONDITIONS
Community grants are an incentive to carry out an action
8.2. Innovative character that would not be able to be carried out without the
financial support of the Commission, and are based on
Assessment of innovative aspects, in particular the principle of co-financing. They complement the
concerning: applicant's own financial contribution and/or national,
regional or local assistance that has been obtained
— the forms of cooperation foreseen, elsewhere.

— the organisation and content of activities/projects The subsidised project may not benefit from any other
as well as the methods proposed. Community funding for the same action.
C 140/18 EN Official Journal of the European Union 14.6.2003

9.1. Financial contribution of the Community http://europa.eu.int/comm/youth/call/index_en.html

Up to 65 % of the eligible costs (see below point 9.2).


Only costs made as from the signature of the 10.2. Application forms
agreement will be taken into consideration.
The grant requests should be made, using the form
specifically designed for this purpose, in one of the
The grant application must include a detailed, 11 official EU languages. Please note that only typed
provisional budget (a model of which is contained applications will be taken into consideration.
in the application form).
The application forms (available in the 11 official
9.2. Eligible and ineligible costs EU languages) may be obtained on the Internet at
the following address:
Only the categories of costs that follow are eligible,
insofar as they are properly calculated and valued
according to market conditions and that they can http://europa.eu.int/comm/youth/call/index_en.html
be identified and verified. They are direct costs
incurred in the implementation of the project:
Requests for these documents may also be sent by
fax (32-2) 299 40 38 or to the address given at the
— personnel costs for working on the implemen- bottom of this call for proposals. The documents
tation of the action described in the proposal will be sent by ordinary mail, therefore only
(actual salaries plus social charges), requests that reach the Commission in good time
will be considered.
— travel, accommodation and subsistence costs
related to the carrying out of the action (meetings, 10.3. Proof of technical and financial capacity
etc.),
The application form must be accompanied by the
documents listed in point 7.1.1 of this call.
— costs linked to the organisation of conferences
(room hire, interpretation, etc.) (please specify),
10.4. Presentation of the grant application

— publication and dissemination costs, Three copies of the grant application must be trans-
mitted. It should provide complete information that
can be checked against the criteria defined in points
— other direct costs (please specify), 8 and 9.

— indirect costs up to a maximum of 7 % of the All additional information that is considered


direct costs. necessary by the applicant can be included on
separate sheets.
Excluded from the co-financing budget request are
costs incurred by a third party and not reimbursed The application must be duly completed, signed
by the beneficiary organisation; contributions in kind (original signatures as required) and accompanied
which do not involve a financial transaction; expen- by an official letter from the applicant organisation
diture related to infrastructure acquisition (with the as well as the documents proving its technical and
exception of the annual depreciation of material financial capacity referred to in point 10.3 of this
purchased); expenditure not related to the specific call.
activities of the project (notably, running costs
and/or expenditure related to statutory obligations);
expenditure that is clearly unnecessary or excessive; The applications must be sent to the address below
capital investment costs; general provision (for losses, by ordinary or registered post by 11 August 2003
possible future liabilities, etc.); contingency reserve; at the latest (as per postmark). Applications sent via
debts owed, charges for financial service; exchange Internet, fax or e-mail will not be accepted.
losses, unless specifically provided for in exceptional
cases.
The envelopes should be addressed as follows:

10. PROCEDURE FOR THE SUBMISSION OF PROPOSALS Call for proposals DG EAC No 43/03

10.1. Publication Mr. Pierre Mairesse


European Commission
The call for proposals will be published on the DG Education and Culture
Internet site of the DG Education and Culture Unit D1 – Youth
programmes at the following address, and in the Office VM2 5/52
Official Journal of the European Union: B-1049 Brussels.
14.6.2003 EN Official Journal of the European Union C 140/19

11. EXAMINATION AND FOLLOW-UP OF APPLICATIONS Commission may require the beneficiary to lodge a bank
guarantee.
Applicants will be informed of the receipt of their
proposal within 10 working days. The final financial statement, annexed to the final report,
should show real costs and receipts. The beneficiary must
Only applications that fulfil the eligibility criteria will be set up an accounting system for the co-financed action and
considered for a possible grant. Ineligible applications will keep all original supporting documents for possible
be responded to, indicating the reasons for their ineligi- auditing for a period of five years as from the date of
bility. completion of the agreement. After approval of the final
report, the beneficiary will receive the final payment.
All unsuccessful applicants will be informed in writing.
An external audit of accounts produced by an approved
The Selection Panel will be held at the beginning of auditor may be asked for by the responsible authorising
September 2003. officer in support of any payment on the basis of his
analysis of risk.
The selected proposals will be subject to detailed financial
examination, at which stage the Commission may request
complementary information from the persons responsible 13. SUBCONTRACTING AND AWARD OF PROCUREMENT
for the proposed actions. CONTRACTS

In the event of final approval by the Commission, a Where implementation of the assisted actions requires the
financial contract, drawn up in Euro and detailing the award of procurement contracts, beneficiaries of grants
conditions and level of funding, will be concluded shall request at least three offers from different tenders
between the Commission and the beneficiary. This and shall award the contract to the tender offering best
contract (the original) must be signed and returned to value for money, that is to say, to the tender offering the
the Commission immediately. The beneficiary will receive best price-quality ratio, in compliance with the principles
a pre-financing payment of 40 % within 45 days of the of transparency and equal treatment for potential
date when the last of the two parties signs the agreement. contractors, care being taken to avoid any conflict of
interests.
The projects have to start between 1 October 2003 and 31
December 2003 and the eligibility period will finish 24
months later, as this is the maximum duration of the 14. EX POST PUBLICATION
projects (see point 6).
The Commission will publish the name and address of the
beneficiary, the subject of the grant and the amount and
12. PRESENTATION OF THE FINAL REPORT AND FINANCIAL the rate of financing. This will be done, in agreement with
BREAKDOWN the beneficiary, and unless publication of the information
may threaten the safety of the beneficiary or harm their
According to the terms of the financial agreement, a business interests. In the event that the beneficiary does
second pre-financing payment of 40 % may be done not agree to this, they should attach a detailed justification,
when at least 70 % of the previous pre-financing which the Commission will consider in the process of
payment has been used up. In that case, persons deciding on the award of the grant.
responsible for proposals approved and financed by the
Commission must submit a detailed statement of the
eligible costs actually incurred when requesting for the 15. APPLICABLE RULES
second pre-financing instalment.
— Council Regulation (EC, Euratom) No 1605/2002 of
On completion of the project a final report must be 25 June 2002 on the Financial Regulation applicable
submitted. These reports, which should provide a to the general budget of the European Communities.
succinct but complete description of the results of the
activities outlined in the proposal, should also be accom- — Commission Regulation (EC, Euratom) No 2342/2002
panied by any publications produced (brochures, teaching of 23 December 2002 (rules for the implementation of
material, videos, multimedia, press clippings, etc.). The Council Regulation).