Architectural Review Glenview Park Townhomes

Glenview Park Architectural Guidelines 2007

Glenview Park Townhomes Architectural Guidelines Table of Contents

General Information
Users Guide Introduction Architectural Review Process

Page #
3 4 5

Procedure for Requesting Approval
Application Instructions Application Form 6 7

Architectural Guidelines
Screen Porches, Patios, Arbors, & Awnings Fences Storm Doors Exterior Color Changes Landscaping Review Guidelines All Other Changes 12 13 14 15 16 18


Glenview Park Architectural Guidelines 2007

User’s Guide To the Glenview Park Architectural Guidelines
Glenview Park is a community which is governed by architectural guidelines. These guidelines are provided to ensure that the visual integrity of the neighborhood is maintained at a level which is beneficial for all. At closing, all residents agreed to abide by them for the betterment of our neighborhood. As a rule, communities which have such controls exhibit a more harmonious appearance and enjoy higher property values as a result. This User’s Guide has been prepared by the Architectural Committee for the purpose of making these covenants easier to access. This is in no way intended as a replacement of the recorded covenants and the original documents will always have precedence over this guide. Because the original documents are complex, we cannot guarantee the User’s Guide to be free of errors and omissions. Please treat this for what it is intended, as a guide. You may notice that there are references to page numbers and, occasionally, to specific paragraphs in the original covenants. This is for your convenience; however, you should read the surrounding documentation to obtain the broadest understanding of the material. It is the hope of the committee that this will help homeowners to have a clearer understanding of the intention of the wide ranging, and sometimes confusing, Architectural Covenants. Residents, who wish to make changes to their homes, are encouraged to use this guide before submitting a request to the ARC. Wasted effort can be avoided by reading the appropriate section. It should be remembered that all changes are required to meet national, state, and local building codes.


Glenview Park Architectural Guidelines 2007

Welcome to Glenview Park Townhomes! Glenview Park Townhomes is a community of forty-four (44) individual Townhome units. Construction commenced in 2004. You received a copy of the Declaration of Covenants, Conditions and Restrictions for Glenview Park Townhomes (DCCR) when you closed on your new home. These covenants, conditions and restrictions give you the assurance that the enjoyment of your home, as well as your property value, will not be adversely affected by other members of the community. They aim to maintain a certain aesthetic congruity, and safety for the community as a whole. This document was created as an addendum to the DCCR and adopted by the Board of Directors as Policy Resolution No. 2004-1 in order to expand further on the rules originally put forth. We will refer back to the DCCR throughout the document with the following notation (DCCR 11.1), where the number refers to the appropriate section. This document sets forth the guidelines and procedures for submitting an architectural application for improvements to the exterior of your home or yard. All exterior changes must come before the Architectural Review Committee. In the event of a conflict between this document and the DCCR, the DCCR shall take precedence. The homeowner is solely responsible for obtaining required building permit(s) from the City of Durham and other applicable authorities and ensuring compliance with all applicable codes and requirements. The homeowner is responsible for the maintenance on all exterior improvements not completed by the original builder unless otherwise noted. This includes homeowner planted landscaping.

The following terms will be used throughout this document: • • • • Homeowner – The Lot or Property Owner of a unit in Glenview Park Townhomes Management Company – Talis Management DCCR - Declaration of Covenants, Conditions and Restrictions for Glenview Park Townhomes Common Areas – All real property owned by the Association and the easements granted thereto for the common use and enjoyment of the Owners. The Private Common Area to be owned by the Association shall be described in deeds to the Association and designated as such on each recorded map of the Property. Private Common Areas include, but are not limited to, private streets, storm drainage facilities and open space areas.” (DCCR 1.16) ARC – Architectural Review Committee


Glenview Park Architectural Guidelines 2007

Architectural Review Process
Architectural Review Committee An Architectural Review Committee (ARC) consisting of three or more persons (DCCR 10.1) shall be appointed by the Association’s Board of Directors and shall be responsible to the Board. Purpose of the Architectural Review Committee The ARC shall regulate the external design, appearance, and of improvements of the properties thereon in such a manner as (a) to promote those qualities in the environment and that bring value to the Properties and (b) to foster the attractiveness and functional utility of the community as a place to live, including a harmonious relationship among structures, vegetation and topography. Homeowner Requirement No building, fence, wall, residence, structure, or projection from a structure (whether of a temporary or permanent nature, and whether or not such structure shall be affixed to the ground) shall be commenced, erected, maintained, improved, or altered, nor shall any grading, excavation, tree removal, planting, change of exterior color or other work which in any way alters the exterior appearance of any Lot or improvement be done without the prior written approval of the ARC regarding (a) the harmony of its exterior design and location, (b) the character of the exterior materials, and (c) the quality of the exterior workmanship. Procedure In the event the ARC fails to approve or disapprove in writing an application within sixty (60) days after the plans and specification in writing have been received by it in accordance with adopted procedures, approval will be deemed granted. (DCCR 11.4) The applicant may appeal an adverse ARC decision to the Association’s Board of Directors, who may reverse or modify such decision by a majority vote of those directors present at a meeting at which a quorum is present. Guidelines The ARC shall, subject to the approval of the Board of Directors of the Association, develop and promulgate policy guidelines for the application of the design review provisions in this Declaration. The policy guidelines shall include (a) review procedures, (b) objectives of review, and (c) principles and criteria used as standards in determining the achievement of their required objectives. The policy guidelines may also include specific design practices that, though optional, are generally acceptable methods for achieving the required objectives in particular design problems frequently encountered in the Properties. The policy guidelines are intended to assist the ARC and the Owners of Lots in the ongoing process of community design. They may be modified and supplemented from time to time, on due notice to the Owners and subject to the approval of the Board. All guidelines must be ratified by a Resolution of the Board of Directors.


Glenview Park Architectural Guidelines 2007

Architectural Review Application Instructions
Step 1. Prior to any alteration, addition or improvement for which approval of the ARC is required pursuant to the DCCR, the homeowner (and not a contractor or third party) must complete an application for architectural approval. An application for architectural approval may be obtained from the management company or downloaded from the Talis Web site. A copy is also included in this document. Step 2. The application must be completed, together with any supporting documents such as a plot plan (official survey of lot) with scale drawings of improvement, pictures, samples, color chips, type of materials, and other exhibits depicting item in application, and returned to the management company either by mail or fax. Step 3. If the application is complete as per Step 2, the management company will mark the date the application is received. An application may be received only on a regular business day. The management company will then copy and distribute the application to the ARC. If the application is not completed as per Step 2, the homeowner will be notified by mail, and the application will be put on hold until the necessary information is received. Step 4. Completed applications will be considered and acted upon by the ARC at the next regular monthly meeting. Please contact the management company to find out the current meeting schedule. Step 5. The ARC may (a) approve an application; (b) conditionally approve an application, if such conditions for approval are stated; (c) deny an application, if the reasons for denial are stated; or (d) return an application and request additional information from the homeowner regarding the project for which approval is sought. If the application is returned for additional information, the ARC will have sixty (60) days in which to act upon the application once the revised application has been received by the management company. The ARC’s decision on an application, and the date of that decision, shall be stated in writing either on the application or in a separate document which refers to the application. Step 6. Upon its receipt of the ARC’s decision of an application, the management company will mark the decision with the date that the decision is forwarded to the homeowner and will then forward a copy of the decision to the homeowner. All approved applications should be started within thirty (30) days of receipt of approval and must be completed within six (6) months of receipt of approval. Step 7. A homeowner who is not satisfied with the ARC’s decision on an application may (a) submit a different application to start the application process again, or (b) appeal the ARC’s decision as provided below. Step 8. In order to appeal the ARC’s action on the application, the homeowner must submit to the management company, within thirty (30) days of the date that the decision is forwarded to the homeowner, a written appeal which encloses a copy of the application and the ARC’s decision thereon and which sets forth the basis for the homeowner’s appeal. The management company will mark the date the appeal is received. Appeals will be considered by the Board of Directors of the Association at its next regular meeting.


Glenview Park Architectural Guidelines 2007

Return to:

Talis Management Group 570 New Waverly Place, Suite 240 Cary, NC 27518 [Phone] 919-319-3450 [Fax] 919-319-9054

Glenview Park Application Form
REQUEST FOR ARCHITECTURAL APPROVAL (Please fill in all items and supply all supporting data as requested. Incomplete forms will cause delays in review of your application.)

Date: ________________

Property Owner's Name: _____________________________________________________

Property Address: ________________________________________________________________________________________ Telephone: (W) __________________________________________ (H) __________________________________________ Email Address: ___________________________________________________________________________________________ Description of improvement: ___________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Construction materials to be used: _______________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Colors (attach samples if necessary): _____________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________

Estimated start date: Estimated completion date:

___________________ ___________________


Glenview Park Architectural Guidelines 2007

Please Note: 1. Architectural Committee will handle the review of your plans as quickly as possible, but allow for sixty (60) days. 2. For your protection, inquire with either the City/County about permit requirements before starting any work on this property involving new construction, additions, alterations or any modifications to structural, electrical, heating, water, gas or sanitary plumbing systems; or property improvements (fence, garden wall, retaining wall, patio cover, garage, carport, swimming pool, yard sprinkler, water softener, etc.) 3. Please keep in mind: A) The Committee reviews plans and specifications as to style exterior design, appearance and location, and does not approve engineering design or compliance with zoning or building ordinances. B) The committee has the right to inspect improvements, constructed or being constructed, to ascertain that such improvements have been, or are being built in compliance with the plans and specifications approved by the Architectural Committee. C) You must not change the established drainage pattern of your lot. 4. All improvements must commence within 180 days and be completed within 90 days after commencement or approval will be revoked. 5. Any damage to any irrigation pipe or telephone/cable/Internet line by the homeowner her/himself or by any contractor engaged by the homeowner during the installation of said patio, fence, etc. will be repaired at the homeowner’s expense plus a 10% billing and administration charge. Said charges will be subject to the same schedule of fees and collection costs as homeowner assessment dues. I agree to adhere to the Architectural Guidelines and Declaration of Protective Covenants of Glenview Parkas it pertains to this submittal and to abide by the conditions imposed by the Architectural Committee. I declare the plans and specifications of existing conditions are true and correct. I further declare that I have fully disclosed to the Committee all improvements that may impact neighboring properties.

Owner's signature: Date:

_________________________________________________ _________________________________________________


Glenview Park Architectural Guidelines 2007

Please complete the section that pertains to your improvement All items in the section that pertains to you must be ‘checked’ and submitted

LANDSCAPE (plantings, tree removal, lawn ornaments, etc.) _____ Two sets of plans _____ Plot plan showing location _____ Description of Plants _____ Details of any plan that may affect drainage/runoff _____ All colors/materials used _____ Any samples or brochures

STRUCTURES (play equipment, attached/detached structures, fencing, etc.) ____ Two sets of plans ____ Plot plan showing location ____ Elevation showing the planned appearance of structure ____ Details of any plan that may affect drainage/runoff ____ Drawing and/or Picture ____ Description of ALL materials used ____ All dimensions, including height ____ Landscape plans for any screening (see section above)

PAINT (samples are required) ____ Paint samples of all new colors ____ Picture showing colors prior to proposed change


Glenview Park Architectural Guidelines 2007

(FOR COMMITTEE USE ONLY) The Architectural Control Committee hereby approves your architectural request with the following restrictions: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Signature___________________________________ Date___________________________________

The Architectural Control Committee hereby disapproves your request for the following reasons: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Signature___________________________________ Date___________________________________

Should your request be denied, you may appeal the decision in person at the next Board of Directors meeting. Please contact Talis Management for more details.

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Glenview Park Architectural Guidelines 2007

Screen Porches, Deck Enclosures, Patios, Arbors, and Awnings
Appearance All screen porches, patios, arbors, and permanent awnings will be approved on a case by case basis. This includes improvements to existing structures. • • • • • The screen porch or deck enclosure should be of the same color scheme as the house or deck, preferably made from the same siding and roofing materials as the house. Screen porches must be permanent in nature. No temporary structures will be allowed. A permanent structure includes walls and a roof attached to the main structure of the house. All screen porches, patios, arbors and permanent awnings must be consistent with the architectural style and scale of the house. The fabric color of awnings must be compatible with the existing house colors. All trim work must be painted the same color as the trim on the house.

Location • • • All screen porches, deck enclosures, patios, arbors and permanent awnings must be located in the rear of the house. All screen porches, deck enclosures, patios, arbors and permanent awnings must reside solely on homeowner owned property and must not impinge on Common Areas. All screen porches, deck enclosures, patios, arbors and permanent awnings must be within minimum set back requirements of the City of Durham, but final placement and approval will be made by the ARC.

Materials • • The materials for building a screen porch, deck enclosure, patio, or arbor must be of equal or better quality than the materials used to construct the home or deck. Paint must match the trim paint on the home.


Glenview Park Architectural Guidelines 2007

Please note that the grounds within a fenced area are the homeowner’s responsibility. Appearance Wherever possible, alternatives to hard fencing are recommended, such as landscaping. It is also recommended that fencing be softened through the use of plant material on the exterior side. A diagram of a fence style typically approved by the ARC is located below. All requests must conform to the following standards: • • • • • • Fences must be of white PVC material Fences must be six (6) feet in height. Rear fence may be four (4) feet or six (6) feet, depending on the unit location The side fences must be privacy with classic scalloped picket accent as shown below. If fully enclosed, a minimum of one three foot wide access gate and/or arbor is required. Any landscaping around fence must not impede proper drainage off the lot or away from the foundation. All fences shall be maintained by the homeowner at all times in a structurally sound and attractive manner and in good state of repair. Homeowner must maintain the interior of completely enclosed yards. If two adjacent yards are completely enclosed, owners must also maintain area between fences Whenever possible, fences should follow the natural grade of the land. However, “stepping” is allowed as approved by the ARC. Specified fencing is the only fence type allowed. Chain link, split rail horizontal rail and wire fencing is not allowed. Trees planted in back yards must be approved by the ARC.

• • •

Location • • • • • • • • All fencing is confined to rear of dwelling. Unless it can be shown as necessary, existing trees should not be removed in order to place the fence. Adjacent homeowners wishing to share common fencing must submit separate applications and receive individual approval for fence placement. Fences must reside solely on homeowner owned property and must not encroach on Common Areas. It is the homeowner’s responsibility to check for any easements that may affect placement of fencing. The ARC shall determine the final placement based on aesthetics and location. Fence distance from property line to be determined by ARC. Fence must be no less than 2 inches from the ground unless approved by the ARC.


Glenview Park Architectural Guidelines 2007

Storm Doors
Appearance The following storm styles are the standard selection for Glenview Park Townhomes and are typically approved by the ARC. The Pella – Ashford Model 4601(full view) or a comparable full view door is acceptable. This model can be found at Lowes. The hardware should match that on the existing front door, and the painted area should be white to match the molding or the color of the existing front door. • The Pella Montgomery model 3800 full view with retractable roll screen is acceptable only if the storm door color matches the front door color. This model door can also be found at Lowes.

Location Storm doors are permitted in the front and back of the house.


Glenview Park Architectural Guidelines 2007

Exterior Color Changes
General Considerations: The aim is to maintain continuity throughout the neighborhood to create an overall aesthetic appearance. Specific Details: • Exterior front doors (excluding garage doors) are the only allowable color change. The association has chosen the following permissible colors: Sherwin Williams: 1. English Ivy – SW 2935 2. Carmine – SW 2905 3. Blue Hill – SW 2939 Application: Your application should include: • Sample color chips • A description of what is to be painted and the color selected


Glenview Park Architectural Guidelines 2007

Landscaping Review Guidelines
General Information Glenview Park Homeowner’s Association encourages its homeowners to accent their homes with landscaping elements. Landscaping around the home can add a personal touch and increase the value of one’s home. It is encouraged that homeowners seek professional assistance when planning extensive landscape plantings or structures. Any furniture in the front of the unit must be on the concrete porch or stoop. Any furniture in the back yards should be appropriate outdoor furniture. Several commonly requested landscape elements which need prior approval before building/installing on the property include, but are not limited to, the following list: • • • • • • • • • Landscape beds (natural areas) Tree Installation Exterior lighting Patios Gardens (flower, water, vegetable) Gazebos Planters Retaining walls Tree Removal

When planning landscaping for any element (including those listed above), one should limit the change in grading of the property to insure proper drainage away from the foundation as well as away from the neighboring properties. Additionally, the planting of shrubs and trees should be made in such a manner that they will not impede the vision of motorists on the street. Location Before you begin planting, please call a line location company to have all of the buried lines marked. • • Homeowner planting may only be done on homeowner owned property. The Association reserves the right to remove any plantings made in Common Areas. Climbing plants and vines can damage exterior wall surfaces and increase the cost of maintenance if allowed to grow on and attach to the surface of the buildings. Homeowners who desire to have such plants must keep them in pots and away from building surfaces. If the homeowner fails to keep them away from the buildings, the homeowner will be asked to remove the plants. If the homeowner does not respond to requests to remove them, the plants will be removed by the Association and the homeowner will be charged for the work. Place plantings a sufficient distance from the buildings to accommodate their full growth potential. If plantings placed too close to the buildings cause damage or impede access for maintenance or repairs, the homeowner will be asked to remove the plants. If the homeowner does not respond to requests to remove them, the plants will be removed by the Association and the homeowner will be charged for the work.


Glenview Park Architectural Guidelines 2007

Landscaping Review Guidelines (continued)
Details Below are a few of the major categories under landscaping and some standard rules of thumb, which must be considered: Landscape Beds Natural areas (landscape beds) should be made in proportion to the home and property. Pine straw or similarly colored mulch must be used. No landscape beds can be placed on Common Area. Patios should be consistent with the grading of the property and located in the rear yard. The materials may consist of natural color concrete, flagstone, slate, or brick. The patio size, design and setback distances to neighboring property lines should be kept in proportion to the home and property. The view of the patio should be softened from the neighbors, possibly accented with shrubs/flowers. Patios may not encroach on Common Property or adjacent homeowner property. Flower gardens are highly encouraged, but types of material and placement must have ARC approval.


Garden (flower)

Gardens (vegetable or water) These types of gardens should be located in the rear yard out of view from the

street. Vegetable gardens should be kept clean and clear of high growing weeds when in the off season. Water gardens should be planned in such a manner as to limit the potential for accidents (e.g., electrocution or drowning). Fencing is not allowed for gardens. Tree Removal Glenview Park Townhomes would like everyone to preserve and protect the trees on the properties in the subdivision. However, there may be circumstances when tree removal is necessary. It is recommended that living trees with greater than a six inch diameter not be removed unless they adversely affect the homeowner’s home/property. Trees, which are dead and/or present a hazard, will receive a priority review. These shall be reviewed on an individual basis by the ARC.


Please remember that all exterior changes require ARC approval and that the homeowner is responsible for maintenance on all improvements to the property unless otherwise noted. The application process for landscaping changes is the same as the process for architectural changes.


Glenview Park Architectural Guidelines 2007

All Other Changes that Affect the Outside Appearance of the Home
Each request will be reviewed on a case by case basis by the ARC. This includes, but is not limited to: • • • •

Adding, removing, or changing outside lighting Hot Tubs and Outdoor Spas Solar Collectors Adding, removing, or moving windows, doors, or skylights Changing the color of the front door

The following items are not permitted and will not be approved by the ARC: • • • • • • Outdoor dog pens or runs Sheds Permanent basketballs hoops, both pole-mounted and mounted to the house. Portable basketball goals may be used provided that they are stored out of sight when not in use. Permanent playground equipment Clotheslines Permanent flagpoles installed in the ground


Glenview Park Architectural Guidelines 2007