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HCGOP Event Attendence and Financial Accountability Report

Event Date 12/12/19


Event Location RIOZ Restaurant NMB

Event Description Summary


A function was held at RIOZ in NMB on 12/12/19 under the name of the HCGOP and
was advertised as costing $35 per person

Revenue (Net) Head Count/ Notes Total Amount


Checks Received Head count of 220 was noted on RIOZ Check breakdown not provided
#4900. It is assumed) Total $$ Receipts
Other Check donations breakdown not provided
assumed to include the starting bank of
Cash Receipts $265.00 that is reimbursed below breakdown not provided
Other Cash donations breakdown not provided
Total Gross $$ counted for Event $6,515.00
Adjustment for starting cash bank -$265.00
Total Net Revenue for Event $6,250.00

Average Collected Revenues per


atttendee (Total Receipts/head
count from Restaurant) ($6250/220)
$29.61
Expenses
Restaurant Dinner Cost
Check Number Rioz Check # 4900 Paid by Dreama J
Perdue Visa Credit Card xxxx6669

Description/Amt Paid Paid to RIOZ 220 dinners @$21.00


each $4,620.00

Other Expenses
Check Number N/A
Description/Amt Paid CASH TIP TO RESTAURANT $880.00
TOTAL REPORTED KNOWN EXPENSES $5,500.00
Net Revenue less Known Expenses $750.00

Bank Deposits
# of Checks unknown
Total $$ Amount of Checks ? Breakdown unknown
Cash $$ Deposit ? Breakdown unknown
Total $$ Bank Deposit $5,635.00

Expected CC Charges to be reimbursed -$4,620.00


Deposits Less Future CC Obligation $1,015.00

Deposit Records with check copies turned over to


HCGOP Treasurer Yes on 1/6/2020

Other Attendence Contact List given to Membership NO

Report data submitted by Date: 1/6/2020


Dreama Perdue
Report Data verified by Treasurer
Date:

Report Data reviewed by Ways Date:


& Means

Report Data reviewed by Co-Chairman


Date: 1/6/2020 Ed Carey, with Comments

AUDIT TRAIL
Total Bank Deposit $5,635.00
Total Cash used for TIP and not deposited $880.00
Total Cash used for Reimburse cash bank by unknown person $265.00
Calculated Revenues $6,780.00
Reported Revenues -$6,515.00
Delta $265.00

* Verification of who was reimbursed for cash bank is required


* Verification if $265 cash bank advance was included in reported Revenue amount of $6515.00
If head count was 220, total collected revenues should be $7,700.00, Why is reported
* revenue $1,185.00 less?
If net revenues collected was $6,250 at $35 rate, then attendence was 178.5 not 220 as paid
*
to RIOZ!