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HCGOP Event Attendence and Financial Accountability Report

Event Date 12/12/19

Event Location RIOZ Restaurant NMB

Event Description Summary

A function was held at RIOZ in NMB on 12/12/19 under the name of the HCGOP and
was advertised as costing $35 per person

Revenue (Net) Head Count/ Notes Total Amount

Checks Received Head count of 220 was noted on RIOZ Check breakdown not provided
#4900. It is assumed) Total $$ Receipts
Other Check donations breakdown not provided
assumed to include the starting bank of
Cash Receipts $265.00 that is reimbursed below breakdown not provided
Other Cash donations breakdown not provided
Total Gross $$ counted for Event $6,515.00
Adjustment for starting cash bank -$265.00
Total Net Revenue for Event $6,250.00

Average Collected Revenues per

atttendee (Total Receipts/head
count from Restaurant) ($6250/220)
Restaurant Dinner Cost
Check Number Rioz Check # 4900 Paid by Dreama J
Perdue Visa Credit Card xxxx6669

Description/Amt Paid Paid to RIOZ 220 dinners @$21.00

each $4,620.00

Other Expenses
Check Number N/A
Description/Amt Paid CASH TIP TO RESTAURANT $880.00
Net Revenue less Known Expenses $750.00

Bank Deposits
# of Checks unknown
Total $$ Amount of Checks ? Breakdown unknown
Cash $$ Deposit ? Breakdown unknown
Total $$ Bank Deposit $5,635.00

Expected CC Charges to be reimbursed -$4,620.00

Deposits Less Future CC Obligation $1,015.00

Deposit Records with check copies turned over to

HCGOP Treasurer Yes on 1/6/2020

Other Attendence Contact List given to Membership NO

Report data submitted by Date: 1/6/2020

Dreama Perdue
Report Data verified by Treasurer

Report Data reviewed by Ways Date:

& Means

Report Data reviewed by Co-Chairman

Date: 1/6/2020 Ed Carey, with Comments

Total Bank Deposit $5,635.00
Total Cash used for TIP and not deposited $880.00
Total Cash used for Reimburse cash bank by unknown person $265.00
Calculated Revenues $6,780.00
Reported Revenues -$6,515.00
Delta $265.00

* Verification of who was reimbursed for cash bank is required

* Verification if $265 cash bank advance was included in reported Revenue amount of $6515.00
If head count was 220, total collected revenues should be $7,700.00, Why is reported
* revenue $1,185.00 less?
If net revenues collected was $6,250 at $35 rate, then attendence was 178.5 not 220 as paid
to RIOZ!