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uy 2) 3) 4) 6) 7) 8) Franklin Tourism Development Authority ‘Agenda January 13, 2020 5:30 p.m. Call to Order- Chair Connie Grubermann Approval of the November 12, 2019 meeting minutes Financial Report for November and December 2019- Summer Woodard Sub-Committee Reports: A) Finance/Budget Chair Report- Connie Grubermann 8.) Policy and Rules of Procedure Chair Report- Cheryl Pullium C.) Application Review Chair Report- Summer Woodard New Business: |A.) Funding Request for Altered Frequencies Springtopia 2020- Jimbo Ledford 8.) Funding Request for Franklin A.T. Celebration 2020- Natasha Sebring C.) TDA Meeting Schedule for 2020- Summer Woodard Items from the Board Announcements: A) The next regularly scheduled TOA meeting is Monday February 10, 2020 at 5:30 p.m. in the Town Hall Boardroom, Adjourn ‘Town of Franklin Tourism Development. send November 12, 2019 ~ 5:30 p.m. Present: Donnie Bishop, Tim Crabtree, Matt Holland, Candy Presley and Town Representative Travis Tallent. Josh Drake, Connie Gruberman, and Cheryl Pullium were absent Approval of 9 Board minutes ‘Motion was made by Presley, second by Bishop to approve the October 14, 2019 meeting minutes as presented. Motion carried. Vote: 5 to 0. Financial Travis Tallent presented the financial report for October, 2019. Report is attached. ‘Motion was made by Crabtree, seconded by Bishop to accept the financial report as presented. Motion carried, Vote: to0. Sub-Committee Reports Finance/Budget Chait ~ None. Policy and Procedures ~ None, Application Review chair ~ As follows Old Business: Board Action on Funding Request for the Cowee Pottery School for $3,000 ‘Motion was made by Bishop, seconded by Crabtree to approve the funding request for $3,000. Motion carried. Vote: to0. Old Business: Board Action on Funding Request for Ruby Drop for $2,100 Motion was made by Presley, second by Bishop to approve the funding request for $2,100. Motion carried. Vote: 4.t0 0. Crabtree recused himself. New Business: Funding Report for Folk Festival Tallent informed the board that the Funding Report for the Folk Festival was in the TDA packet for review. tems from the Board Crabtree said that he would like for the TDA to consider more projects and what the future would of the TDA may look lke, He said the TDA in Brevard had prioritized bike tral and It would be nice for the TDA to consider projects beyond festivals and events that would bring visitors year-round. Presley said that the Parker Meadows facility could factor into a plan like that. RATT Tallent said that altering the grant program to benefit ideas lke bike tails or other ideas that would bring visitors. in may be something to consider in the future. November 12, 2019 meeting continued, Adjournment Motion was made by Bishop, seconded by Crabtree to adjourn the meeting at 5:55 p.m. Motion carried. Vote: 5 t00. Connie Grubermann, Chairperson ‘Summer Woodard, Town Manager Room Occupancy Tax Report 14/30/2019 '2019/2020 Budgeted Revenues 7/31/2019 8/31/2019 19/30/2019 10/31/2019 11/30/2019 12/31/2019 1/31/2020 12/28/2020 3/31/2020 4/30/2020 5/31/2020 [6/30/2020 INet Collecti lBudgeted Expenses: Visit Nc rip Advisor Social Media Google Adwords/ Microsoft Advertising YouTube Dnet(Tracking Pixels & Video to Website) Franklin Press Jsmoky Mountain Center JMacon County Transit [Martin Starnes Audit Folk Festival streets of Franklin Hometown Heritage Festival Site Dart Naturalist Event site Dart [TOTAL EXPENSES: Remaining Balance: [TDA FUND BALANCE: $140,000.00 $17,886.04 $14,413.61 $12,866.27 $19,558.09 $29,500.00] '$20,000.02 $5,000.00} $20,000.00] $10,000.00] $250.00) $6,000.00 $10,000.00 $2,000.00 $3,000.00] $2,000.00] $1,200.00] $235.09] $1,700.00] $19.95] $ 110,904.97 TDA Budget Ordinance FY 19-20 ToASudet Ftc! Year 2019-2020 ‘otal udgeted —_—_Expandtwres__—Eneumberances Banco Jndvetsing & Marketing 102,750.02 $000 ce ne $2930.00 529350000 soco ris Aion 20,000.02 $20,000.02 sco Isaca) wed $5,00.00 $5,000.00, soo |ccoaieaanows/racresotAovertsing $20,000.00 $20,000.00, $000 rouTute $10,000.00, $10,000.00 3000 love racking Pte & Videos to Website $250.00 $250.00 3000 ron Press, $000.00 $6,000.00 3000, Isacon coun Transit 52,000.00 $2,000.00 $000 smoky Mourn Ceter $10,000.00, st0.200.00 3000 lait & 60nd $3,000.00 $000 arta stares s3n000 $3,000.00 rosa & events 529,20998 $24,309.98 ik Festival $2000.00 $2,000.00 srcets of Franklin Hometoan Herta Festal 5120000, 51,2000 Natural Event $1,700.00 $1,700.00 |Undesignateey Misceaneous $5,000.00 $4745.05 ste Oar Hosting $235.00 $3800 $19.95 $1595 rotts 000.00 110,908.97 aces sass siete saa asm E sensi ames fu9sree0 oan suaez2 | siszeass 51238278 Some $4950 Siioss —foamsL —SosMSS Gina Gus sluNSMe SONIA 57708 Senos asnay sree samen sua sxe sme eens emsn guns ‘pan0 202 597 2. sana seas Sioonm —sosst36 Siseass siuauss sun sizoteo siee Soress S1escs __someAst—_sherss sHLAsI —suAMAS SIEM SASS vais? sana amt rut sonore sssaisa8 sionsean_sonstane_suessnss sivam47 sunsiss suns suarace seamen) Room Occupancy Tax Report 12/31/2019 2019/2020 Budgeted Revenues $140,000.00 7/31/2019 $17,886.04 }8/31/2019 $14,413.61 19/30/2019 $12,866.27 10/31/2019 $19,558.09 11/30/2019 $12,223.01 12/31/2019 1/31/2020 2/28/2020 3/31/2020 }4/30/2020 5/31/2020 16/30/2020 Net Collections [ $76.387.02'| Budgeted Expenses: |Visit NC $29,500.00] iTrip Advisor $20,000.02, |Social Media $5,000.00} |Google Adwords/ Microsoft Adve $20,000.00} |YouTube $10,000.00] Dnet(Tracking Pixels & Video to \ $250.00] Franklin Press $6,000.00} |Smoky Mountain Center $10,000.00} Macon County Transit $2,000.00] |Martin Starnes Audit $3,000.00} |Folk Festival $2,000.00} ‘Streets of Franklin Hometown He $1,200.00] iSite Dart $235.00] (Naturalist Event $1,700.00] Site Dart $19.95] [Ruby Drop $2,100.00} |Cowee Pottery Festival $3,000.00} |TOTAL EXPENSES: 2 116,004.97 Remaining Balance: jnrsaais95031| [TDA FUND BALANCE: ____ $152,073.26 | ae jumia Ries Haan sae Sumas peat see 5055 since. ssc t shases sisasi7 soa70. a sony stant surest sue usa ims fans sam sane domce Sunes 20 ssa7a9 seoone Sips Sse) Sune sus ssn 7 sau aK Kose saKM sana sasess sam 96:55) seonee aay Shes Soma SoM HLA SNS som Sens sasu Snot 95 SiS SlaMO —suase sme se fin ness ise oust time fleas! same AIRS fe Sousa fits soguse GUESS suey sESS SRS sins see] ‘TDA Budget Ordinance FY 19-20 ‘TOA Budget Fiscal Year 20182020 Total Budgeted advertising Ammareting 102,750.02 ve nc Tp ison Scope Adwords/ Microsoft Advertsing outube et rocking Pies & Videos to Website Feankin eres tocon County Trost sey Mourn Cater Java & Bond $3900.00 IMortn Starnes restval & vents 523,24998 streets of ezkln Hometown Heritage Festival sara event Jausy Orop [conee Pestery Festival lUndesignated/Miceloneous $5,000.00 ste oar Hosting site oor Hosing rots 140,000.00 Expenditures $29,500.00 $20,000.02 $5,000.00 $20,000.00, $10,000.00, $250.00 $600.00 $2.0000 $10,000.00, $300000 $200000 §1.20000 §170000 §210000 5300000 323500 51395 5116,00487| Frcumberances 29.00.00 $20,000.02 35,0000 $20,000.00, $20,000.00, $2500 $6,000.00 5200000 $10,000.00, $3,000) $2,000.00 $1,200.00 1,700.00 §2:10000 $3,000 $235.00 $10.95 Bale $000 5000 $000 5000 $0.00 soo $000 5000 5000 $0.00 $19,248.98 $4,785.05, 1 q oun of Hranklin Funds Request Tourism Development Authority P.O. Box 1479 « Franklin, North Carolina 28744 ¢ (828) 524-2516 Due two months prior to regularly scheduled meeting where the request will be considered. The Tourism Development Authority of the Town of Franklin allots funds for the purpose of PROMOTING TRAVEL AND TOURISM IN THE TOWN OF FRANKLIN. Conditions of all funds allotments include: 1D Subject to approval and availability of funds. 1 Applicant recognizes the contribution made by the Tourism Development Authority of the Town of Franklin through the use of the TDA/Franklin logo in all print media. 1 Applicant utilizes the TDA/Franklin logo or tagline on all print media. Only funding requests received two months prior to monthly TDA meetings will be considered. For billboard requests, copy ready electronic proof must be submitted with request. Billboard (3) Requey’Ya) No Number of Billboards Z Dawe of Event Ral 3-6 2am. Name of Organization \( TEZED FREQUENCIES Street or PO Box HO CAFoLiNa My 1R SiN STZip FRAY, NC ZBTRY Representative TinBo Led ford Phone $28-342-2312 E-mail Jambo © Jepacasseg — WePSHE alteredfrequeacies.net Project Title Spring topics Zaz0 Project Date(s) pal 3-5, z0z0 Total Budgeted Cash Sources $2200 ‘TDA Request $bk TDA Funding Application Page |