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BENEFITS RFID IN LIBRARY MANAGEMENT

1. Allows patrons to perform self
check-out and book returns, Radio Frequency Identification (RFID) is the latest technology that is being
increasing reader convenience and adopted to track and trace materials, including books. RFID based Library
reducing the workload of library Management System has been implemented in most of the reputed libraries
staff. across the globe. RFID interfaced library management system, along with smart
card issued to the users are being implemented to automate the library functions
2. The automatic inventory check and make the inventory management process efficient and effective. The
mechanism enables the immediate system improves the tracking of books and documents so that the books can be
generation of statistical reports.
Once time-consuming inventory
more quickly located, the document workflow more easily tracked and
tasks can now be accomplished in transaction records are seamlessly captured.
a shorter time.
RFID-Smart Card based Library System is perhaps the first step towards a Smart
3. The system facilitates book Campus Solution.
searches and shelf arrangement,
providing a worry-free solution for
library clerks against the
misplacement of books.

The digitization of library
management systems is an
international best practice aimed at
elevating the user-friendliness and
usability of libraries.

Library Management System Interfaced with RFID & Smart Card

Library Management System Interfaced with RFID & Smart Card . Shelf for “Preserved Books data for each patron. Production WorkStation The main function of the production workstation is to write information into the electronic bookmark. he simply places the books in the book drop counter and the books automatically are adjusted for return against the patron’s name. He/she is also able to get all information regarding how many copies of a book are presently available and when the book will be again available for circulation. EAS Gate • The computer database also stores all information for individual users (patrons) 5. Inventory Control Workstation of the library. he can get it done without any manual intervention. • Such a system is very useful for searching . an RFID tag is attached into the book with the relevant information like. accession number.any patron is able to search for a book from any networked computer. Upon implementation of the Production Workstation. Counter Workstation The Counter Workstation comprises of three parts: antenna. • He then places the selected books. Book Drop • The detailed information regarding the book is also captured in the computer database. 4. • When a patron wants to return books. RFID Smart Labels / tags • Each patron is supplied with a smart card. Intelligent Periodicals Shelf The efficacy of the above smart system is best utilized while searching for a book or while issuing or returning a book: 9. one by one on the RFID scanner. flashes his smart card and the system automatically opens his login account page. call number. When writing information. the “local conventions” are followed – the local convention being the specific requirement and convention as existing in the specific library. etc. 6. He walks to the issue kiosk. This workstation performs all services for processing the borrowing and returning of books. After. Bitscrape Library Software BitsLIB • When a patron needs to get a book issued. reader and the interfacing software program. a book can be shelved and cataloged. 2 COMPONENTS THE PROCESS 1. it will reside in the administrative section of the library. book 2. It can be integrated with existing circulation counter computer facilities for undertaking related services. Counter Workstation: number. this function is performed. 8. • The computer records all these data against his name. These smart cards carry identification 7. Production Workstation • Whenever a new book is acquired by the library. 3.

or the detector detects the electronic bookmark. The reader synchronizes information from the Patron’s Smart Card and the RFID Book Mark and passes the information to the Library Management System. readers can easily use it on their own. the reader can check in advance online position and loan status of periodicals. compare with the data in the system and report anomaly. and only have to place the books back in their correct shelf location according to system indicators. The reader is attached to the shelves and can constantly notify the system and the staff about removal of these books from the shelf. Library Management System Interfaced with RFID & Smart Card . and the detector doors detect the electronic bookmark or safety code irregularities. and only have to place the periodicals back in their correct shelf location according to the system indicators. Staff can check for improperly placed books through the system. the security parameter in the RFID tag “modified” so that the book can pass through the EAS gate. When a book is issued. the main server confirms and produces a warning sound and a warning lamp flashes. instantaneously calculate the inventory data. With in-built single operational step and a human operational interface. then. affording users greater peace of mind. library staff remind the reader to return to the library and complete the borrowing procedure. When an infrared ray senses personnel walking past. RFID Tag These tags are attached to each book for its identification in all transactions. 3 Self Check In/Out The Self Check In/Out machine allows users to borrow and return books without the assistance of the library staff. if any to the library staff. Inventory Control Workstation The inventory data is captured through a hand-held device data is sent instantaneously to a server over the Internet/intranet. Staff can check for improperly placed periodicals through the system. EAS Gate Conforms to ISO 15693 (must meet with International ISO Association standards) single channel book safety system. Through the dynamic control system. The machine may be programmed for printed receipts with the return of books. Shelf for “Preserved Books” This counter may be designed for Precious Books which the library possesses. Book Drop The Book Drop allows users to return books without assistance of the library staff. The servers can. Intelligent Periodicals Shelf Intelligent periodical shelf management system.

Opac (Online Public Access Catalog). RFID based library management system like BitsLIB is that the system encodes technology used for contact less way of automatic data collection the circulation status on the RFID tag. Automatic issue and return of books are possible with minimal human Material Handling. BitsLIB has modules catering to the specific needs of the library and the users of the library.Net framework. reader can be moved rapidly across a shelf of books to read all of the unique identification information. etc. A hand-held inventory inroad into the RFID arena. Warehouse intervention. as the next evolutionary step in the automatic identification technology. the material that has not been properly charged is taken past the exit sensors. it is possible not only to RFID technology can be regarded update the inventory. Library Management. an immediate alarm is triggered. Cataloging of Non-printed Materials. etc. Cataloging. This is done by designating a bit as the where an RFID Reader reads "theft"(EAS) bit and turning it off at time of charge and on at time of discharge. 4 RFID TECHNOLOGY (A BRIEF THE ADVANTAGES OF RFID-BASED BITSLIB NOTE) • High reliability Radio Frequency Identification (RFID) is an Identification 1. Management. BitsLib supports all functions including. Administration. Serial Control. the technology is playing an • High-speed inventorying increasingly important role in various decision support systems to enable large corporates and A unique advantage of RFID based systems is their ability to scan books on the educational institution make an shelves without tipping them out or removing them. Acquisition. BitsLIB is a browser based customized library management system developed in Microsoft . 2. It integrates the digital world with the physical world by seamlessly connecting the objects of the physical world. Inventory Management. With the growing applications of RFID Supply Chain Management. The system is scalable – more modules as per future requirements can be added to the system Library Management System Interfaced with RFID & Smart Card . If information in a tag. Using wireless technology. Circulation. Access Control. but also to identify items which are out of proper order. The back-end database is the SQL Server.

This module is interfaced with the RFID tag and smart card. and hence. • Serials (with RFID interface) (Not Being Implemented in the First Phase) The journals or the periodicals are the most difficult media for handling for a library. non receipt of issues and many more. Author. author-wise report. Book status generation etc. • Cataloging (with RFID interface) Full featured catalog module can create a catalogue of books. Rights assigning. Call Number. Keywords. drawings and all similar collections using this module. • Administration & House Keeping Stock taking. journals.History reports. is also possible. Library Management System Interfaced with RFID & Smart Card . the issue and return of material is handled automatically without human intervention. change of name. overdue report. • Patrons Full featured User management module can create. maps. edit. Since the journals do not have any specific periodicity and have many issues like the change of frequency. This module is linked to the budget and hence required changes are reflected in the budget when a transaction is done. etc. Publisher. 5 MODULES OF BitsLIB • Acquisition (not Planned during the First Phase) Procurement system is handled by this module. • Reports Wide variety of customized reports can be generated covering the entire functionalities of the library . articles and other resources on different search criteria like Title. • OPAC A separate access program designed specifically for the patrons of the library to search books. The system will also allow the users to perform Online Reservation of library materials. etc. membership fees. CDs. • Circulation (with RFID & Smart Card interface) Circulation module deals with issue and return of materials from the Library. Issue of member cards and online transactions such as realizing fines. Online search with Boolean operators is also possible. Accession Number. Daily issue/return reports. Popularity. delete and assign rights user wise. Subject. etc.