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CHAPTER VII THE PROPOSED SYSTEM

Goals of the Proposed System The goals of the study are to develop or design an ³Automated Library Information System´ that will monitor and facilitate the operations in the Marikina City Library. This automated system will be useful for having a convenient and systematic way of conducting transactions in the library. Another goal is to provide an electronic way to the city library that will made them follow the trends of technology. And lastly To have a system that will attract more users to the library and therefore appreciate how the library can contribute to the information needs of the students, workers, and researchers especially to the people of Marikina City.

Objectives To make the work of the library¶s staffs efficient and convenient provided by having an efficient processing of book inventory records for producing an organized and accurate reports. y To develop a system that will provide an efficient way of making transactions, procedures and information or records access of monitoring in the issuance of library materials in the library. y To provide security to the records or information on the Marikina City Library.

y

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Data Dictionary

Table name Borrowers File

Attribute name Borrower¶s Last name Borrower¶s First name Borrower¶s Middle name Borrower¶s Gender Borrower¶s Address Borrower¶s Telephone

Contents Borrower¶s last name Borrower¶s first name Borrower¶s middle name Borrower¶s gender Borrower¶s address Borrower¶s telephone

Type

Format

Range

VARCHAR

XXXXXXXX

NA

VARCHAR

XXXXXXXX

NA

VARCHAR

XXXXXXXX

NA

VARCHAR

XXXXXXXX

NA

VARCHAR

XXXXXXXX

NA

INTEGER

##########

100-999

Table name

Attribute name

Contents

Data Type

Format

Range

Book file

Book Title

Book Title

VARCHAR

XXXXXXXX

NA

Book Author

Book Author

VARCHAR

XXXXXXXX

NA

Book Subject

Book Subject

VARCHAR

XXXXXXXX

NA

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Users of the Proposed System The Automated Library Information System will primarily benefit the Library users or the borrowers. Through an automated library system, the students can easily find the books that they are looking for without going through the traditional way of searching a library material. Convenience is more visible for it is not time-consuming, resulting to a number of accomplished works. Next are the Librarian(s) and library staff. The automated library system would improve the monitoring capacities of those who maintain the library. It would be easier to determine whether a particular book is onshelf or not. Also, they can easily identify when will the borrowed material be returned and if a borrower has failed to return the book on its due date. Furthermore, the library staff would be much guided when it comes to recognizing new inventory books, letting them arrange it promptly and accordingly. Gantt Chart

ACTIVITIES
1. Planning stage 2. Budget summary and review 3. Canvassing of materials needed 4. Purchasing of materials needed 5.system analysis and design 6. Prototype development 7. Program finalization and testing 8. User's acceptance and training/ testing

JUN

JULY

AUG

SEPT

OCT

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Cost Evaluation and Justification SPECIFICATIONS Hardware Requirements Power Supply Monitor Keyboard Mouse Printer Software Requirements Windows XP Training Expenses Computer Programmer System Administrator Computer Technician Upgrade Total Manpower Requirement COST 3rd Year --------------------------------1,000 1,000

1st Year 2nd Year ----P 290.00 ----P 5,188 ----P 350.00 ----P 225.00 ----P 2,195 P 2,199 7,800 7,900 ----26,147 ------------1,000 1,000

4th Year --------------------------------1,000 1,000

5th Year --------------------------------1,000 1,000

Basically, the creation of system would not be possible if there is no one who manipulates it. Human resource requires the individual capacity or capability of a person to perform task/s Achieving rests in their hands. A software analyst is the person

responsible for the operating system and associated subsystems. Provide system-level support of multi-user operating systems, hardware and software tools, including installation, configuration, maintenance, and support of these systems. Identify alternatives for optimizing computer resources.

A computer programmer designs software programs through building logical work flow charts, the functionality computers of which is translated into of one of

several languages that

can understand.

In the majority

cases,

the computer programmer also designs a graphical user interface (GUI) so that non-

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technical users can run the software through easy, point-and-click, menu-oriented modules. The GUI acts as a translator between the user and underlying software code, negating the need to know the command line structure of the language.

The

System

Administrator

is

responsible

for

effective

provisioning,

installation/configuration, operation, and maintenance of systems hardware and software and related infrastructure. This individual participates in technical research and development to enable continuing innovation within the infrastructure. This individual ensures that system hardware, operating systems, software systems, and related procedures adhere to organizational values, enabling staff, volunteers, and partners.

This individual will assist project teams with technical issues in the Initiation and Planning phases of our standard Project Management Methodology. The Computer Repair Technician has knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. The Computer Repair Technician provides customer and personal services. This includes customer needs, assessment, meeting quality standards for services, and evaluation of customer satisfaction. The Computer Repair Technician has knowledge in machines and tools, including their designs, uses, repair, and maintenance.

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Hardware and Software Requirements Hardware Requirements y A4Tech OP-620D 2X Click PS/2 Optical Mouse Php 225.00 y A4tech KBS-720 A-Shape Natural Slim PS/2 Keyboard Php 350.00 y Acer X163W Widescreen LCD Monitor Php 5,188.00 y Canon Pixma iP2770 Printer Php 2,195.00 y Radius AVR 4 outlet with 110V Socket Php 290.00

Software Requirements Microsoft Windows Vista Starter Edition OEM
P

2,199.00

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System Run Chart

Library File Storage
Computer Files

Verified Report
Computer Record

Verification

Library File Storage
Computer Files

Verified book details
Computer Record

Encode and update

Book inventory monitoring

Updated report
Book inventory report
Computer Record Computer Record

In this figure, the Librarian encodes the details of the book to be borrowed; this includes the book title, the book author and the call number of the book. After the manual encoding of the details, the librarian saves the borrower/s¶ files which can be found at their library records. The records will keep track on the library¶s assets for monitoring and updating purposes.

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Data Flow Diagram Book and borrowers¶ details

Book request

Send Details to Librarian

Borrower

Librarian

Valid book request Computer Record Verify the status of materials

Library Material

Processed Details

Encode the Details

Verified Book details

In this figure shows the data flow diagram of Marikina City Library. It starts from the filling of the call slip of the borrower. The call slip that includes the books and borrowers¶ details will be send to the librarian. The librarian will receive the call slip and processed it for verification. The verified book information will be encoded to the computerized library¶s file storage. The recorded information will now be stored for tracking and the book or library material will be given to the borrower.

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Program Flow Chart START

N

User Name and Password

Librarian

Y

Welcome Screen

Book Record

N

Borrowers Record

Main Screen

Y
Add/ delete/ change book information

Y
Add/delete/ change book information

Borrower Record

Book Record

Y EXIT

Log Out

N

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The figure shows the processes involve in the automated library information system for Marikina City Library. The different symbols are used to state the inputs and outputs of the said system. In line with these are from the start of the system it will be start on the display menu where in the administrator can access it through its user name and password. Next is the preference of the operation that will ne need for the librarian. The Borrowing, Searching and cancelling of books that will be followed by the process and the direct on page previews.