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Angeles/Marqueses/Santos

CHAPTER VII

THE PROPOSED SYSTEM

Goals of the Proposed System

The goals of the study are to develop or design an “Automated Library

Information System” that will monitor and facilitate the operations in the Marikina City

Library. This automated system will be useful for having a convenient and systematic

way of conducting transactions in the library. Another goal is to provide an electronic

way to the city library that will made them follow the trends of technology. And lastly To

have a system that will attract more users to the library and therefore appreciate how

the library can contribute to the information needs of the students, workers, and

researchers especially to the people of Marikina City.

Objectives

 To make the work of the library’s staffs efficient and convenient provided by

having an efficient processing of book inventory records for producing an

organized and accurate reports.

 To develop a system that will provide an efficient way of making transactions,

procedures and information or records access of monitoring in the issuance of

library materials in the library.

 To provide security to the records or information on the Marikina City Library.


Angeles/Marqueses/Santos

Table Attribute
Contents Type Format Range
name name

Borrowers Borrower’s Borrower’s


VARCHAR XXXXXXXX NA
File Last name last name

Borrower’s Borrower’s
VARCHAR XXXXXXXX NA
First name first name
Borrower’s Borrower’s
Middle middle VARCHAR XXXXXXXX NA
name name
Borrower’s Borrower’s
VARCHAR XXXXXXXX NA
Gender gender

Borrower’s Borrower’s
VARCHAR XXXXXXXX NA
Address address

Borrower’s Borrower’s
INTEGER ########## 100-999
Telephone telephone
Data Dictionary

Table Attribute Data


Contents Format Range
name name Type

Book file Book Title Book Title VARCHAR XXXXXXXX NA

Book Book
VARCHAR XXXXXXXX NA
Author Author

Book Book
VARCHAR XXXXXXXX NA
Subject Subject

Users of the Proposed System


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The Automated Library Information System will primarily benefit the Library users

or the borrowers. Through an automated library system, the students can easily find the

books that they are looking for without going through the traditional way of searching a

library material. Convenience is more visible for it is not time-consuming, resulting to a

number of accomplished works. Next are the Librarian(s) and library staff. The

automated library system would improve the monitoring capacities of those who

maintain the library. It would be easier to determine whether a particular book is on-

shelf or not. Also, they can easily identify when will the borrowed material be returned

and if a borrower has failed to return the book on its due date. Furthermore, the library

staff would be much guided when it comes to recognizing new inventory books, letting

them arrange it promptly and accordingly.

Gantt Chart

ACTIVITIES JUN JULY AUG SEPT OCT

1. Planning stage
                                       
2. Budget summary and review
                                       
3. Canvassing of materials needed
                                       
4. Purchasing of materials needed
                                       
5.system analysis and design
                                       
6. Prototype development
                                       
7. Program finalization and testing
                                       
8. User's acceptance and training/
testing
                                       
Cost Evaluation and Justification

SPECIFICATIONS COST
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Hardware Requirements 1st Year 2nd Year 3rd Year 4th Year 5th Year
Power Supply P 290.00 ----- ----- ----- -----
Monitor P 5,188 ----- ----- ----- -----
Keyboard P 350.00 ----- ----- ----- -----
Mouse P 225.00 ----- ----- ----- -----
Printer P 2,195 ----- ----- ----- -----
Software Requirements  
Windows XP P 2,199 ----- ----- ----- -----
Training Expenses  
Computer Programmer  7,800 ----- ----- ----- -----
System Administrator  7,900 ----- ----- ----- -----
Computer Technician  - - - - -  1,000   1,000   1,000   1,000
Upgrade          
Total  26,147  1,000   1,000   1,000   1,000
Manpower Requirement

Basically, the creation of system would not be possible if there is no one who

manipulates it. Human resource requires the individual capacity or capability of a person

to perform task/s Achieving rests in their hands. A software analyst is the person

responsible for the operating system and associated subsystems. Provide system-level

support of multi-user operating systems, hardware and software tools, including

installation, configuration, maintenance, and support of these systems. Identify

alternatives for optimizing computer resources.

A computer programmer designs software programs through building logical

work flow charts, the functionality of which is translated into one of

several languages that computers can understand. In the majority of cases,

the computer programmer also designs a graphical user interface (GUI) so that non-

technical users can run the software through easy, point-and-click, menu-oriented

modules. The GUI acts as a translator between the user and underlying software code,

negating the need to know the command line structure of the language.
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The System Administrator is responsible for effective provisioning,

installation/configuration, operation, and maintenance of systems hardware and

software and related infrastructure. This individual participates in technical research

and development to enable continuing innovation within the infrastructure. This

individual ensures that system hardware, operating systems, software systems, and

related procedures adhere to organizational values, enabling staff, volunteers, and

partners.

This individual will assist project teams with technical issues in the Initiation and

Planning phases of our standard Project Management Methodology. The Computer

Repair Technician has knowledge of circuit boards, processors, chips, electronic

equipment, and computer hardware and software, including applications and

programming. The Computer Repair Technician provides customer and personal

services. This includes customer needs, assessment, meeting quality standards for

services, and evaluation of customer satisfaction. The Computer Repair Technician has

knowledge in machines and tools, including their designs, uses, repair, and

maintenance.
Angeles/Marqueses/Santos

Hardware and Software Requirements

Hardware Requirements

 A4Tech OP-620D 2X Click PS/2

Optical Mouse

Php 225.00
 A4tech KBS-720 A-Shape Natural

Slim PS/2 Keyboard

Php 350.00

 Acer X163W Widescreen LCD

Monitor

Php 5,188.00
 Canon Pixma iP2770 Printer

Php 2,195.00

 Radius AVR 4 outlet with 110V

Socket

Php 290.00

Software Requirements
P
Microsoft Windows Vista Starter Edition OEM  2,199.00

System Run Chart


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Library File Verified Report


Storage
Computer Record

Computer Files

Verification

Library File Verified book


Storage details
Computer Files Computer Record

Encode and update

Book inventory
monitoring
Updated report
Computer Record

Book inventory report

Computer Record

In this figure, the Librarian encodes the details of the book to be borrowed; this

includes the book title, the book author and the call number of the book. After the

manual encoding of the details, the librarian saves the borrower/s’ files which can be

found at their library records. The records will keep track on the library’s assets for

monitoring and updating purposes.


Angeles/Marqueses/Santos

Data Flow Diagram

Send Details to Book and


Book request
Librarian borrowers’ details

Borrower Librarian

Valid book request


Computer Record
Verify the
status of
materials
Processed
Library
Details
Material

Encode the Verified


Details Book details

In this figure shows the data flow diagram of Marikina City Library. It starts from

the filling of the call slip of the borrower. The call slip that includes the books and

borrowers’ details will be send to the librarian. The librarian will receive the call slip and

processed it for verification. The verified book information will be encoded to the

computerized library’s file storage. The recorded information will now be stored for

tracking and the book or library material will be given to the borrower.
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Program Flow Chart


START

User Name and


Password
N

Librarian Welcome
Y Screen

Book Borrowers Main


Record N Record Screen

Y Y

Add/ delete/ change Add/delete/ change


book information book information

Borrower Book Record


Record

Log Out
Y N
EXIT
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The figure shows the processes involve in the automated library information

system for Marikina City Library. The different symbols are used to state the inputs and

outputs of the said system. In line with these are from the start of the system it will be

start on the display menu where in the administrator can access it through its user name

and password. Next is the preference of the operation that will ne need for the librarian.

The Borrowing, Searching and cancelling of books that will be followed by the process

and the direct on page previews.

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